classification duties*

Recommendations 5

• R1
  inspections that provides accurate and easily understood on-site health information for all restaurant and food vending locations. . . . . . . . . . . . . . . . . . . . . . . Original Response: The recommendation requires further analysis. The Orange County Health Care Agency will provide the Board of Supervisors with a report for the Board's consideration on the available public notification options for food facility inspection results by November 1, 2008. Current Status: The recommendation will not be implemented because it is not warranted or is not reasonable. The Orange County Health Care Agency submitted to the Board of Supervisors a report outlining the available options for revisions to the county's Restaurant Inspection Public Notification System, including options for letter grading, a color coded notification system, and revisions to the current system of restaurant inspection seals. The matter was heard by the Board of Supervisors during their meetings on December 9 and 16, 2008. Following consideration of the options available, the Board, by majority decision, chose to modify the current restaurant inspection seals, with changes in the system to take effect October 1, 2009. The revised Public Notification System will have three seals that may be posted at a food facility following an inspection: Pass, Reinspection Due-Pass, and Closed.
• R2
  Audit Oversight Committee: Add additional members to the Audit Oversight Committee such as one appointed by the Orange County Board of Education to represent school districts and one appointed by the Orange County League of Cities to represent cities. Original Response: The recommendation requires further analysis. The nature and scope of the Audit Oversight Committee extends far beyond the investment pool. Audits of the pool account for less than 5% of the total audit activity within the county. The Orange County Board of Education actively participates on both the Treasury Oversight Committee and the Treasury Advisory Committee. Cities have minimal funds in the investment pool. A proposal to add four public members in addition to the one public member representing the five supervisors' districts was approved by the Audit Oversight Committee and is currently awaiting submittal for approval by the Board of Supervisors. Any change to the current and proposed membership would require further analysis. Current Status: The recommendation requires further analysis. The proposal to add four public members in addition to the one public member representing the five supervisors' districts was revisited at the December 11, 2008 meeting of the Audit Oversight Committee. The Committee did not reach an agreement at that time and asked that the item be continued to the next scheduled meeting on March 25, 2009 when it is anticipated that the issue of a change to the current membership will be resolved. MAN DOWN!! WILL HE GET UP? Nursing Care at Orange Report: County's Jail Facilities Released: May 01, 2008
• R3
  Background Screening: Redefine background screening procedures to verify job applicant qualifications, experience and credentials. Original Response: The recommendation has not yet been implemented, but will be implemented in the future. The County will develop a Guide by May 2009 to obtain more consistency between departments. Guide development will take into consideration business needs of County Agencies and Departments and include guidelines for verification of application materials. Current Status: The recommendation has not yet been implemented, but will be implemented in the future. Research continues regarding best practices, and the overall approach to accomplish the objective is being refined. It is anticipated that the guide will be completed in May 2009 as originally reported.
• R4
  Ridge EOC and others, to replace water-based fire suppression systems with those using inert gas, based upon the Standard on Clean Agent Fire Extinguishing Systems, 2004 Edition published by the National Fire Protection Association. Original Response: The recommendation requires further analysis. OC Public Works: We currently use inert gas in the Osborne Building primary data centers (basement and 3rd floor). OC Facilities and Operation and Maintenance are planning a project to replace the water-based fire suppression system with one using inert gas, based upon the Standard on Clean Agent Fire Extinguishing Systems, 2004 Edition published by the National Fire Protection Association. OCPW is planning to complete this project The Geomatics data center can be moved into the main Data Center at the Osborne Building. Current Status: The recommendation requires further analysis. OC Public Works has two server rooms that will require attention to comply with the Standard on Clean Agent Fire Extinguishing Systems Edition, published by the National Fire Protection Association (NFPA). OC Facilities – Card Access and Environmental Control Servers – These servers are located in a communications closet without fire suppression systems (adequate backups are maintained) at the Fruit Street Facility. The plan is to move these servers into either the County Data Center or the OCPW Data Center within 12 to 18 months based on available funding sources. Work on the details of the plan is anticipated to begin in May 2009 when a suitable schedule will be developed. Geomatics – Landbase Information System Servers are currently located on the 2nd floor of the Osborne building in a room without fire suppression systems (adequate backups are maintained). The plan is to move these servers into the OCPW basement server room within 8 to 12 months based on available funding sources. Work on the details of the plan is anticipated to begin in May 2009 when a suitable schedule will be developed. Original Response: The recommendation requires further analysis. Treasurer-Tax Collector: The Treasurer/ Tax Collector has already opened a work request with OC Public Works for an estimate for smoke detectors, heat detectors, water detectors, and a fire suppression system with inert gas. Current Status: The recommendation will not be implemented because it is not warranted or is not reasonable. Due to the County's current financial situation, installation of an inert gas system will not be implemented at this time. The Treasurer-Tax Collector will have no fire suppression systems in the computer rooms, but will have smoke detectors installed and tied into the building alarm system. This modification to the work request will provide more protection than currently exists. Original Response: The recommendation has not yet been implemented, but will be implemented in the future. OC Waste and Recycling: The OCWR Data Center will be relocating within the next 12 months to a new county facility that will utilize an inert gas fire suppression system. Current Status: The recommendation has been implemented. OC Waste and Recycling (OCWR) relocated in December 2008 to the third floor data center that is shared with OC Public Works. This facility has an inert gas system as well as fluid and particle detection, temperature and humidity sensors, and video monitoring. Original Response: The recommendation has not yet been implemented, but will be implemented in the future. John Wayne Airport: John Wayne Airport (JWA) is planning a project to replace the water-based fire suppression system with one using inert gas, based upon the Standard on Clean Agent Fire Extinguishing Systems, 2004 Edition published by the National Fire Protection Association. JWA plans to complete this project Design and installation will require coordination with both the Orange County Fire Authority and the Costa Mesa Fire Department for approvals. Current Status: The recommendation has not yet been implemented, but will be implemented in the future. John Wayne Airport (JWA) is still in the planning stages of a project to replace the water-based fire suppression system with one using inert gas, based upon the Standard on Clean Agent Fire Extinguishing Systems, 2004 Edition published by the National Fire Protection Association. The target project completion date remains It should be noted that the local building codes and Orange County Fire Authority require water-based fire suppression systems at this facility even when an inert, gas-based system is used. Orange County Human Resources Out of Date, Out of Time Report: Released: May 20, 2008
• R6
  provided to allow better patient charting and communication between nurses and supervisors. Original Response: The recommendation has not yet been implemented, but will be implemented in the future. The Health Care Agency agrees with the need to acquire an integrated system to replace the existing "CHART" system. This will be a multi-year project. The first step will be to secure a consultant to determine information technology needs within Correctional Medical Services - this step will be completed within the current fiscal year. The next step will be a Request for Proposals to acquire and install the information technology system. Necessary additional funding for the replacement system will be requested in future budgets. . . Current Status: The recommendation has not yet been implemented, but will be implemented in the future. HCA is working to replace the CHART (Correctional Health Assessment, Recording and Tracking) system. The first step is to bring in a consultant to evaluate the needs of Correctional Medical Services (CMS) regarding creation of an electronic health records system. This consultant will be selected in the 2008-09 fiscal year. It is estimated that the process of evaluating Correctional Medical Services' information technology needs, developing and releasing a request for proposal, budgeting for and acquiring a new system, and full implementation of that system will take three to five years. In the interim, CMS will expand use of the existing CHART system to the extent that it is cost- effective.