San Mateo County Grand Jury
• 2006-2007
Issue | Background | Findings | Conclusions | Recommendations | Responses | Attachments School Construction Management
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 3 findings
F1
The SMCCCD employs policies and procedures that have proven effective for controlling and managing large capital improvement projects. SSFUSD Response: Agrees
Related Recommendations (1)
R1
San Mateo County Superintendent of Schools adopt policies and best practices for managing capital improvement projects based on the San Mateo County Community College District model. In response to this recommendation, I would first like to thank the Grand Jury for its continued focus on the subject of school construction project management. This is an area of critical importance with significant implications both for the fiscal health of our schools and for the trust extended to the educational establishment by the public at large. Although the County Superintendent and the County Office do not adopt policies on matters such as management of capital improvement projects, it is well within our purview to develop and disseminate information related to best practices. In specific response to your recommendation, I plan to consult with local (especially those at the San Mateo Community College District) and statewide experts to identify and collect information on the subject of best practices for managing capital improvement projects. When completed, the document will be available to all the school districts and posted in a prominent place on the County Office’s website. In addition, I will request that this topic be placed on the San Mateo County Superintendents’ Association meeting agenda for
F2
The San Mateo County Superintendents’ Association rejected the County Superintendent of School’s attempt to form a blue ribbon panel to formulate policies and procedures for the planning and management of capital improvement projects. SSFUSD Response: Agrees
Related Recommendations (1)
R2
Boards of Trustees in each school district in San Mateo County direct their appointed Superintendent to cooperate with the County Superintendent of Schools in implementing Recommendation 1, and adopting those policies and practices for use in each district. In response to the Grand Jury’s recommendation to all San Mateo County School Districts concerning policies and practices related to managing capital improvement projects, the Jefferson Union High School District will do the following: 1. Review the District’s current practices to determine whether additional policies and safeguards are necessary. 2. Review the San Mateo County Community College District’s best practices and policies to determine whether gaps may exist, if any, in the JUHSD’s current practices. 3. Cooperate to the extent possible with the San Mateo County Superintendent’s suggestions related to Recommendation #1 once the District has received and determined that such recommendations are applicable to the Jefferson Union High School District. SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT 398 B Street, South San Francisco, CA 94080-4423 (650) 877-8700 Fax: (650) 583-4717 www.ssfusd.k12.ca.us SUPERINTENDENT BOARD OF TRUSTEES Barbara Olds Emanuele N. Damonte Shirlee Hoch Raymond Latham Liza Normandy Philip J. Weise July 13, 2007 The Honorable John L. Grandsaert Judge of the Superior Court Hall of Justice 400 County Center, 2nd Floor Redwood City, CA 94063-1655 Dear Judge Grandsaert RE: School Construction Management in San Mateo County This letter is in response to the San Mateo County Grand Jury’s findings and recommendations relating to School Construction Management in San Mateo County. Attached to this cover letter is the School District’s response to the findings and recommendations of the Grand Jury’s Report. If you have any questions, or if you require any additional information, please do not hesitate to contact me directly. Sincerely Barbara Olds Superintendent /cc Enclosure cc: Board of Trustees John C. Fitton, Court Executive Officer Thomas F. Casey III South San Francisco Unified School District Response to San Mateo County Grand Jury Report School Construction Management in San Mateo County
F3
In the absence of policies and procedures for control and management of improvement projects, the residents of the County and the Grand Jury have witnessed debacles such as the recent San Mateo Union High School District Measure D cost overruns and Measure M contracting problems. SSFUSD Response: Agrees. However, it should be noted that there are also many public school agencies that successfully manage capital improvement programs by implementing their own set of best practices and standards controls, without dictates from the San Mateo County Superintendent’s Office (e.g.- the current Measure E work at San Carlos School District).
Related Recommendations (1)
R3
Cooperate to the extent possible with the San Mateo County Superintendent’s suggestions related to Recommendation #1 once the District has received and determined that such recommendations are applicable to the Jefferson Union High School District. SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT 398 B Street, South San Francisco, CA 94080-4423 (650) 877-8700 Fax: (650) 583-4717 www.ssfusd.k12.ca.us SUPERINTENDENT BOARD OF TRUSTEES Barbara Olds Emanuele N. Damonte Shirlee Hoch Raymond Latham Liza Normandy Philip J. Weise July 13, 2007 The Honorable John L. Grandsaert Judge of the Superior Court Hall of Justice 400 County Center, 2nd Floor Redwood City, CA 94063-1655 Dear Judge Grandsaert RE: School Construction Management in San Mateo County This letter is in response to the San Mateo County Grand Jury’s findings and recommendations relating to School Construction Management in San Mateo County. Attached to this cover letter is the School District’s response to the findings and recommendations of the Grand Jury’s Report. If you have any questions, or if you require any additional information, please do not hesitate to contact me directly. Sincerely Barbara Olds Superintendent /cc Enclosure cc: Board of Trustees John C. Fitton, Court Executive Officer Thomas F. Casey III South San Francisco Unified School District Response to San Mateo County Grand Jury Report School Construction Management in San Mateo County
Conclusions 3
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CL1 Page 3San Mateo County Superintendent of Schools adopt policies and best practices for managing capital improvement projects based on the San Mateo County Community College District model. District Response The San Mateo Union High School District supports any reasonable efforts by the San Mateo County Superintendent of Schools to support us in our efforts to adopt policies and best practices for managing capital improvement projects. Grand Jury Recommendation
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CL2 Page 3Boards of Trustees in each school district in San Mateo County direct their appointed Superintendent to cooperate with the County Superintendent of Schools in implementing Recommendation 1, and adopting those policies and practices for use in each district. Page 1A odfu 2lt School - Aragon - Burlingame - Capuchino - Hillsdale – Middle College - Mills - Peninsula - San Mateo An Equal Opportunity Employer Response to SCHOOL CONSTRUCTION MANAGEMENT IN SAN MATEO COUNTY Report - Page 2 District Response The Board of Trustees supports all efforts on behalf of its Superintendent to cooperate with the County Superintendent of Schools to adopt policies and best practices for managing capital improvement projects. Sincerely, Robert H. Griffin, President Board of Trustees Page 2 of 2 San Mateo-Foster City School District September 15, 20 07 Hon. John L. Grandsaert Judge of the Superior Court Hall of Justice 400 County Center, 2nd Floor Redwood City, CA 94063-1655 RE: Grand Jury Report on School Construction Management in San Mateo County Report Dear Judge Grandsaert, The San Mateo-Foster City School District (District) is in receipt of the Grand Jury Report of June 20, 2007 which contains findings and recommendations regarding School Construction Management in the San Mateo County Report. In response to the Grand Jury’s recommendations, the District submits the following:
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CL3 Page 3Local school districts and the residents therein can suffer from humiliating and costly errors when major school construction projects are not well managed.
No Responses Found 1
Government entities assigned to respond to this report. No response documents have been linked in our database.
San Mateo County County Superintendent of Schools
Elected County Office