Attachment #2: Board of Supervisors Response to 2017-2018 Grand Jury Findings and Recommendation

Recommendations 7

• R1

  Page 25
  The Grand Jury recommends the financial advisor investigate the cost of attaching the Board of Supervisors salary to the cost of living adjustment (COLA), percentage, or consumer price index (CPI). ACTION: r Completed r Will Be Completed r Partly Completed x Not Completed Special Notation to this recommendation: The Board of Supervisor’s response listed an “Attachment #1 - Classification and Compensation Study” which was not included in their response letter to the judge. This attachment was requested several times with no response from the Board of Supervisors. The Grand Jury Foreperson hand-carried a letter of request for the missing attachment which the Foreperson received the same day as the letter delivery. The topic of a Supervisors salary raise was brought up by a supervisor during the interview with the Board of Supervisors, as they would like to see the Supervisors salary be attached to something as they had not received a raise in over 20 years.
• R2

  Page 25
  It is recommended that the Board of Supervisors clarify their Full-Time status, informing the public and prospective Supervisors of the job requirements. ACTION: r Completed r Will Be Completed r Partly Completed x Not Completed Special Notation to this recommendation: The Board of Supervisors responded to the Finding as, “Disagree wholly with the Finding”. In reviewing the previously Grand Jury recorded tapes of the Board of Supervisor’s interview, it was found that one stated, “Not sure, but I presume Full-Time by the hours of work required.” Two supervisors responded with “Full-Time” and two Supervisors responded with “Part-Time”. 6 2018-2019 Grand Jury Final Report Responses to the Grand Jury Reports 2018-2019 Glenn County Grand Jury Report | 2017-2018 Grand Jury Response Reports
• R3

  Page 26
  It is recommended that the Board of Supervisors investigate the cost to rectify the amount owed to PERS and begin paying the County’s portion. ACTION: r Completed r Will Be Completed r Partly Completed x Not Completed Special Notation to this recommendation: During investigating the County’s amount of CalPERS unfunded liability, it was found that the Grand Jury was misled and was provided misinformation throughout the investigation by the County Department of Finance. Initial information was provided to the Grand Jury by several Board members during the Grand Jury interview with the Board of Supervisors. It was reported by a Supervisor that the County had received a $3 million (plus) bill from CalPERS. The Supervisor stating that “We (the Board of Supervisors) don’t know how we are going to pay the bill.” After questioning a staff member from the Department of Finance three different times, the Grand Jury was led to believe the County was keeping up with the current costs to CalPERS but was behind in the payments to the unfunded liability. The member being questioned from the Department of Finance was questioned on the amount of the unfunded liability bill and future raises in costs for the next five years to the County; how the County was going to address this issue of nonpayment to the unfunded liability as well as the increase to the unfunded liability for the next five years. The Grand Jury suggested multiple of options to the Finance Department of how other statewide Counties were responding to the increase CalPERS rates, and the Finance Department personnel agree with those options as viable. The Finance Department led the Grand Jury to believe that the County was considering the need to raise taxes on the people of Glenn County to pay the unfunded liability; file bankruptcy on the venders of the county to include CalPERS or could possibly have the State take over the governmental running of the county all the while knowing the CalPERS Unfunded Liability and concurrent payments have been paid monthly from individual department funds. After the 2017-2018 Grand Jury Final Report was published in late June the same member from the Department of Finance continued providing misinformation in an interview early August. In early September, the same individual from the Finance Department stated to a Grand Jury member “By the way…, the County paid this year’s Unfunded Liability bill”. The Grand Jury member responded with, “That’s good. Where did the County get the money? All the Grand Jury wanted was truth and transparency from your department.”
• R4

  Page 26
  It is recommended that the Board of Supervisors investigate and implement common software, hardware and employee training to include backup data storage throughout County departments to allow all County departments to share information. ACTION: r Completed r Will Be Completed x Partly Completed rNot Completed 7 2018-2019 Grand Jury Final Report Responses to the Grand Jury Reports 2018-2019 Glenn County Grand Jury Report | 2017-2018 Grand Jury Response Reports Special Notation to this recommendation: The Grand Jury’s investigation showed the system was installed 2011 (eight years ago) and had continual issues with communication between departments. It was reported to the Grand Jury that updates and changes in software programs have created a hardship for employees to keep up in learning these new software programs as more employee training was needed.
• R5

  Page 27
  It is recommended that the county implement the replacement of the old light fixtures with LED lighting throughout the county’s offices and other structures. ACTION: r Completed x Will Be Completed r Partly Completed r Not Completed
• R6

  Page 27
  It is recommended that all responses from the Board of Supervisors shall meet the requirements of 933 (a) and (b) and 933.05 to provide written governance as to planning, implementation, and worthiness of all Grand Jury recommendation. ACTION: x Completed r Will Be Completed r Partly Completed r Not Completed
• R7

  Page 27
  It is recommended that the Board of Supervisors as a body visit and inspect the Glenn County Jail annually ACTION: : r Completed x Will Be Completed r Partly Completed r Not Completed Special Notation to this recommendation: While the Board of Supervisors state it would be a violation of the Brown Act to attend a visit to the jail, other options are available for the Board to visit the Jail without violating the Brown Act. The Sheriff provided a manner for this to be achieved by scheduling three separate dates for the Board of Supervisors tour to allow their opportunity to tour and inspect SECTION: GLENN COUNTY JAIL 2017-2018 Grand Jury Report, Board of Supervisors (Pages 4-8)