City of Santa R Office of the Mayor*

Impact fee funding for the design of the Southwest and Southeast fire stations has been requested and adequate funding identified within those two impact fee fund ResponsetoGJreport032404.doc ٠ * 4 . . . . . . . . . . . . . . . . . . accounts. The request has been included in the City's 2004-2005 Capital Improvement Program budget request. Available funding for projects funded by these revenue sources is based on current year revenue estimates and unallocated reserves in each fund. Based on this analysis, the available SWADIF and SEADIF funding for the 2004-05 fiscal year is approximately $749,000 and $494,000. The Fire Department has requested $300,000 for the design of the Southwest fire station and $150,000 for the design of the Southeast fire station. We expect the designs to be completed within fiscal year 2004-2005. Additional funding will be requested for the construction phase during the following fiscal years. Since the 1995-96 fiscal year, revenue from the Southwest Area Development Impact Fee (SWADIF) totaled approximately $14.1 million and revenue from the Southeast Area Development Impact Fee (SEADIF) totaled approximately $727,000. These funds have been mainly used for improvements to the transportation infrastructure within these areas as detailed in the City's Capital Improvement Program (CIP). A major impact to fire response times has been traffic congestion, which is improved when the transportation system infrastructure is upgraded. The identification of the Tiger Salamander in the Southwest portions of the City has had an impact on construction activity. We are experiencing a slowing of the development impact revenue as a result. The Southeast Area Development Impact Fee Study identified a 63% cost sharing from impact fees while the Southwest Area Impact Fee will fund 100% of the design and construction cost of the Southwest fire station. There are currently no funds collected in the Capital Facilities Fee (CFF) for new or relocated fire stations. If the current General Plan update adding the deployment recommendations for the new and relocated fire stations is approved by Council, the projects would then be included in the Capital Facility Fee Program. The City Council will address the requests during their June 2004 budget hearings for the 2004-2005 budget.

The findings of the Santa Rosa Fire Station Location & Deployment Study - Final Report were submitted to and approved by the Santa Rosa Planning Commission on February 24, 2004 for inclusion into the City's General Plan. The item will now come to the City Council for approval. If approved, the project costs will be included in the Capital Facility Fee during the next fee update scheduled later this year. This change will allow the plan's implementation costs to be funded through the City's Capital Facility Fee account. 6 1 * , 1 1 1 C

The Santa Rosa Fire Department has reviewed and identified impacts on all new projects including Annexations, Environmental Impact Reviews (EIR's) and Development Applications. The result is that fire protection impacts from projects are being addressed early in the review process. As an example, a developer submitting an annexation in the Northwest area of the City has proposed the establishment of a Community Facilities District to fund ongoing impact costs, including police and firefighters, to serve the development. Development impact fees can only be used for infrastructure and do not address the issue of annual maintenance and ongoing personnel costs. The existing property tax structure does not provide adequate funding for annual maintenance and personnel costs required to serve a development. Operational costs exceed $1.5 million per year for personnel, equipment and required resources.

The Fire Department has begun utilizing GIS software to complete detailed analysis of response time, call volume, call type and impacts of growth on the current and planned fire station and unit deployment plans on an ongoing basis.

The Department has completed a Design Ideas and Concept Report in an effort to identify a generic fire station design that may be used for future fire station additions. The report will be used to develop specifications for fire station construction.

- Final Report that was completed by an outside consultant and provided to the City Council in Study Session on March 26, 2002. In order to meet the City's established goals for emergency response times, the study recommended that various fire stations be relocated and that three new stations be constructed. All of these projects are currently in the City's Capital Improvement Plan (CIP), but to date have not been funded. Those recommendations were as follows (also see the map attached as exhibit A): Fire Station 5 on Parker Hill Road should be moved from its present location • to the vicinity of Fountain Grove Parkway and Parker Hill Road. Fire Station 6 on Calistoga Road should be moved from its present location to • Middle Rincon Road. Fire Station 8 on Burbank Avenue should be moved from its present location to the vicinity of Sebastopol Road and Timothy Road. A new fire station should be constructed in the vicinity of Mendocino Avenue ٠ and Steele Lane. A new fire station should be constructed in the vicinity of Northpoint Parkway • and Kingfisher Way. A new fire station should be constructed in the vicinity of Kawana Springs Road and Franz Kafka Avenue. Impact fees have been and are continuing to be collected to fund the construction

of fire stations in Southwest and Southeast Santa Rosa. The relocation of fire stations, however, is not being funded by the impact fees collected.

During the ten-year period ending 2002, the population in the Southwest area grew at three times the rate of the City of Santa Rosa [62.4% vs. 20.9%]. Response time in that area is among the longest in the City because the majority of the growth has taken place in the outer boundaries of Fire Station 8, which serves that area. The following tables compare the number of emergency calls and response times over a six-year period for Station 8 to Santa Rosa citywide: Santa Rosa (City Wide) Station 8 (SW Area) 4 min. or 5 min. or 6 min. or 5 min. or 6 min. or 4 min. or less less less less less less (Goal is (Goal is (Goal is (Goal is (Goal is (Goal is 80%) 90%) 100%) 80%) 90%) 100%) 10432 414 819 1263 3880 7490 (27\%) (32\%) (62\%) (86\%) 2002 (54%) (83%) 2002 724 3271 5903 393 1035 8120 (29\%) (53\%) (75\%) 1997 (33\%) (60\%) 1997 (83%) City Response (Findings F6, F7 and F8) The Santa Rosa Fire Department has researched options for the implementation of the resources identified in the Deployment Plan. Several preliminary actions have already taken place: 1) Impact fee funding for the design of the Southwest and Southeast fire stations has been requested and adequate funding identified within those two impact fee fund ResponsetoGJreport032404.doc ٠ * 4 . . . . . . . . . . . . . . . . . . accounts. The request has been included in the City's 2004-2005 Capital Improvement Program budget request. Available funding for projects funded by these revenue sources is based on current year revenue estimates and unallocated reserves in each fund. Based on this analysis, the available SWADIF and SEADIF funding for the 2004-05 fiscal year is approximately $749,000 and $494,000. The Fire Department has requested $300,000 for the design of the Southwest fire station and $150,000 for the design of the Southeast fire station. We expect the designs to be completed within fiscal year 2004-2005. Additional funding will be requested for the construction phase during the following fiscal years. Since the 1995-96 fiscal year, revenue from the Southwest Area Development Impact Fee (SWADIF) totaled approximately $14.1 million and revenue from the Southeast Area Development Impact Fee (SEADIF) totaled approximately $727,000. These funds have been mainly used for improvements to the transportation infrastructure within these areas as detailed in the City's Capital Improvement Program (CIP). A major impact to fire response times has been traffic congestion, which is improved when the transportation system infrastructure is upgraded. The identification of the Tiger Salamander in the Southwest portions of the City has had an impact on construction activity. We are experiencing a slowing of the development impact revenue as a result. The Southeast Area Development Impact Fee Study identified a 63% cost sharing from impact fees while the Southwest Area Impact Fee will fund 100% of the design and construction cost of the Southwest fire station. There are currently no funds collected in the Capital Facilities Fee (CFF) for new or relocated fire stations. If the current General Plan update adding the deployment recommendations for the new and relocated fire stations is approved by Council, the projects would then be included in the Capital Facility Fee Program. The City Council will address the requests during their June 2004 budget hearings for the 2004-2005 budget. 2) The findings of the Santa Rosa Fire Station Location & Deployment Study - Final Report were submitted to and approved by the Santa Rosa Planning Commission on February 24, 2004 for inclusion into the City's General Plan. The item will now come to the City Council for approval. If approved, the project costs will be included in the Capital Facility Fee during the next fee update scheduled later this year. This change will allow the plan's implementation costs to be funded through the City's Capital Facility Fee account. 6 1 * , 1 1 1 C 3) The Santa Rosa Fire Department has reviewed and identified impacts on all new projects including Annexations, Environmental Impact Reviews (EIR's) and Development Applications. The result is that fire protection impacts from projects are being addressed early in the review process. As an example, a developer submitting an annexation in the Northwest area of the City has proposed the establishment of a Community Facilities District to fund ongoing impact costs, including police and firefighters, to serve the development. Development impact fees can only be used for infrastructure and do not address the issue of annual maintenance and ongoing personnel costs. The existing property tax structure does not provide adequate funding for annual maintenance and personnel costs required to serve a development. Operational costs exceed $1.5 million per year for personnel, equipment and required resources. 4) The Fire Department has begun utilizing GIS software to complete detailed analysis of response time, call volume, call type and impacts of growth on the current and planned fire station and unit deployment plans on an ongoing basis. 5) The Department has completed a Design Ideas and Concept Report in an effort to identify a generic fire station design that may be used for future fire station additions. The report will be used to develop specifications for fire station construction. 6) The Fire Department is in an active search for Federal, State and Local funding opportunities to acquire resources. We have obtained two grants for equipment in the past from Homeland Security "FIRE" Grants. In addition, we have received a substantial amount of Weapons of Mass Destruction equipment through grant awards. 7) Current work at the State and local level regarding public safety funding and resource needs may present new options for funding in the future. 8) We are actively pursuing a fire station site in the vicinity of Mendocino Avenue and Chanate Road for a new fire station. Once a location is identified we will request funds for the land acquisition. 9) We have identified a potential fire station site adjacent to an existing Utility Department water tank site in the vicinity of Fountaingrove Parkway and Parker Hill Road. If the site proves to be adequate we will request that the Council administratively reserve the site for the construction of a fire station. Funding for the acquisition would then be requested in the budget. 10) We are researching deployment alternatives such as the relocation of a fire engine, a temporary fire station and other alternatives that may allow us to make an effective impact on deployment within a shortened time period. . . •, . . .

We have identified a potential fire station site adjacent to an existing Utility Department water tank site in the vicinity of Fountaingrove Parkway and Parker Hill Road. If the site proves to be adequate we will request that the Council administratively reserve the site for the construction of a fire station. Funding for the acquisition would then be requested in the budget.

We are researching deployment alternatives such as the relocation of a fire engine, a temporary fire station and other alternatives that may allow us to make an effective impact on deployment within a shortened time period. . . •, . . .