Mark A. Lunn County Clerk and Recorder County Clerk and Recorder Registrar of Voters Received James B. Becker Assistant*

R03

The Elections Division is implementing a procedure for future elections in which poll workers will place a sign on each Optech Insight identifying which portion of the alphabet is assigned to that Optech Insight in polling places containing more than one precinct.

R05

I appreciate and understand the Grand Jury's interest in ensuring that new poll workers fully understand their responsibilities by recommending that the training for new poll workers be increased from three hours to four hours or longer. However, I respectfully am concerned about the unintended practical consequences that could have on the ability of the Elections Division to recruit and maintain the attention of new poll workers during their initial training. Rather than increase an already lengthy poll worker training and risk the loss of the audience's alertness and attention, new (and even experienced) poll workers will continue to be able to repeat portions or entire training sessions during other available training sessions if they feel they require additional training to better understand their responsibilities. I sincerely appreciate the Grand Jury's commendation of our hardworking and experienced Elections Division staff, our many dedicated and selfless volunteer poll workers, and myself. I want to also extend to you and the other members of the Grand Jury our deeply felt appreciation for the countless hours and coordinated effort you devoted to observing the November 4, 2014 Gubernatorial General Election with the goal to assist us in making even further enhancements to our election procedures and practices. Please be assured that my staff and I have thoroughly reviewed and considered the findings and recommendations in your final report. We view the Grand Jury as our vital and necessary partner in providing this office valuable oversight and insight to help us continue to achieve our common goal: protecting the ongoing integrity and accessibility of the elections process for the citizens of Ventura County. Signed Date: May 4, 2015 MARK A. LUNN, CERA, REO County Clerk Recorder/Registrar of Voters Number of pages attached: 4 9.

R07

The current poll worker training instructions emphasize the placement of bilingual signage at all polling places and not just at those polling places with high numbers of Spanish-speaking voters. All voting materials are provided in both English and Spanish. As mentioned under FI-08, if the names of the specific polling place locations that were observed to have had missing bilingual signage in FA-16 can be provided, the Elections Division will follow up with the Inspectors for those polling places to determine the locations that bilingual signage had been posted at those polling places and attempt to ascertain, to the extent now possible, the reasons for any bilingual signage that was observed to have been missing. Further, the Elections Division will continue to review and evaluate current practices and make any needed improvements to ensure the placement of bilingual signage at all polling places. Recommendations numbered R-03 and R-06 have not yet been implemented but will be implemented in the future.

R08

I appreciate and share the Grand Jury's concern that poll workers be provided during their training adequate "hands on" experience in learning how to set up and operate the AVC Edge voting equipment. "Learning by doing" is a critical ingredient of any successful technical education and that is the reason that practical, hands on training in the operation of both the AVC Edge and Optech Insight are an integral part of the three-hour poll worker training sessions. Poll worker training classes are currently designed to allow poll workers to take as long as they need to learn how to set up the AVC Edge and Optech Insight. The Elections Division will evaluate if the poll worker classroom training could be restructured to provide either longer or more focused hands on training in the operation of the voting equipment. Additionally, poll workers will continue to be able to repeat the hands on training during other available training sessions if they feel they require additional practice to confidently operate the voting equipment. Recommendations numbered R-04 and R-05 will not be implemented because they are not warranted or are not reasonable.