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Extracted from Consolidated Report
This investigation was originally published as part of a larger consolidated report containing multiple investigations. View the consolidated PDF for the complete document.
Score: +6
(8/0/2)
Sacramento County Grand Jury
• 2007-2008
Sacramento Fire Department
2 pages
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and recommendations have not been extracted yet.
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Agency Responses 1
Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.
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Sacramento Public Library
August 06, 2008
•
21 pages
• 11 responses
•
Score: +6
(+8, 0, -2)
View Details ▾
11 responses to findings and recommendations
F1
noted the need for "Training in proper procedures for the conduct of government business..." Finding 5 iterated this need, especially in regard to impact fees for new development. The Grand Jury recommended both generalized education in the conduct of government business and specifically that"... representatives ... acquire expertise ... to calculate impact fees." Summary of Responses The City concurs and has provided training in response to Finding llRecommendation 1. Specific training is not m...
Response: Agree
Score: +1
, the structure of the JPA is similar to the organizational structure of County libraries, all other library joint powers authorities, most of California's 480 cities and numerous special districts. Page 9 of 21
Grand Jury's Recommendation 3. The Governing Board should define specific measurable guidelines to operate the Library along established business principles to include: • Criteria for the safeguard and proper use of public funds • Management accountability and reporting systems • Efforts to recoup outstanding balances owing to the Library Board's Response. The Board will implement Rec...
R3
The Governing Board should define specific measurable guidelines to operate the Library along established business principles to include: • Criteria for the safeguard and proper use ofpublic funds • Management accountability and reporting systems • Efforts to recoup outstanding balances owing to the Library
Response: Will Implement
Score: +1
Recommendation 3 will be implemented no later than June 30, 2009.
R6
The Governing Board should create more direct oversight and reporting procedures for the approval of consultant contracts for services at the Library.
Response: Will Implement
Score: +1
Recommendation 6 will be implemented no later than June 30, 2009.
F8
The Governing Board gave the Library Director broad latitude and required little accountability from the Director beyond regularly scheduled agenda meeting reports.
Response: Unknown
Score: 0
) As discussed in our
F10
The Governing Board failed in its oversight ofthe Library, the Library Director, and the Library executive team pursuant to the obligations set forth in the Joint Powers Agreement of 1993, as amended in February, 2007.
Response: Disagree
Score: -1
The Board disagrees with Finding 10.
R10
The Governing Board should create its own oversight ofLibrary operations by establishing stronger internal controls.
Response: Will Implement
Score: +1
Recommendation 10 will be implemented no later than June 30, 2009.
R11
The Governing Board should require complete and comprehensive policy and procedure manuals for both the Finance Department and for personnel practices.
Response: Will Implement
Score: +1
Recommendation 11 will be implemented no later than June 30, 2009.
R12
Fully staff the Finance Department to ensure proper accounting procedures. Include sufficient compensation to attract and retain a Finance Director with the appropriate knowledge, experience, and skills. 27
Response: Will Implement
Score: +1
Recommendation 12 will be implemented no later than June 30, 2009.
R13
Strengthen current credit card policies and travel procedures. Ensure appropriate oversight ofprojected expenses and tighter controls authorizing expenditures.
Response: Will Not Implement
Score: -1
) and notes that that policy no longer allows use of Library credit cards for any personal use. Grand Jury's Recommendation 4. The Governing Board should seriously consider having the Director of Human Resources removed for lack of leadership in establishing and implementing personnel policies, repeated abuses of the Library travel and credit card policies, and her dilatory reimbursements of personal expenses. Board's Response. The recommendation will not be implemented. Under the JPA, the Board hires only the Library Director and the Authority Counsel. The JPA vests the authority to hire othe...
F14
Procedures for cash management at Library branches are inconsistent. Some branches retain cash until it accumulates in an amount up to $2,000 before the cash is transferred to the Finance Department for accounting and deposit. No one has been assigned the responsibility of auditing branch library cash accounts.
Response: Agree
Score: +1
The Board agrees with the first and second sentences of Finding 14.
R14
Establish standard procedures for all Library branches regarding cash management. Response Requirements Penal Code sections 933 and 933.05 require that specific responses to all findings and recommendations contained in this report be submitted to the Presiding Judge of the Sacramento Superior Court by August 15, 2008 from: • The Sacramento Public Library Governing Board 28 SACRAMENTO PUBLIC LIBRARY Attachment 1 JOINT POWER AUTHORITY BOARD MEMBERS &. ALTERNATES 2007-2008 (REVISED) City of Citrus...
Response: Will Implement
Score: +1
Recommendation 14 will be implemented no later than February 28, 2009.