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Findings and Recommendations 5 findings
F1
Probation and HHSA have a limited number of hotels available to them, resulting in both departments using the Quality Inn at a disproportionately higher rate than other hotels.
Related Recommendations (1)
R1
The CAO should direct County departments to coordinate housing stays and work to use an expanded list of hotels, as appropriate, for emergency housing of their clients on the Western Slope. This directive should be given
F2
HHSA, Probation, and the Auditor-Controller's Office do not have written procedures detailing the credit card payment process for emergency homeless hotel stays, including the process and procedures to be followed if there is hotel damage or unauthorized charges from the stay.
Related Recommendations (1)
R2
The Auditor-Controller’s Office should establish written procedures for processing credit card payments for emergency homeless hotel stays, including the process and procedures to be followed if there is hotel damage or unauthorized charges from the stay, and distribute throughout County departments. These written procedures should be distributed
F3
The Grand Jury found examples that HHSA did not follow its written procedures for invoice approval.
Related Recommendations (1)
R3
Probation and HHSA management should send a monthly report to the CAO demonstrating they are consistently following their internal written procedures for processing hotel vendor invoices, from receipt through fiscal oversight, until it is sent to the Auditor-Controller’s Office. This monthly reporting process should begin
F4
HHSA and Probation were under the impression they were unable to use credit cards for hotel stays. While no written procedures on this matter were found, the perception was strong enough for these departments not to use credit cards for hotel stays and instead, send approved invoices to the Auditor-Controller's Office for payment by check to the hotel vendor.
Related Recommendations (1)
R4
The Auditor-Controller’s Office should provide the CAO, HHSA, and Probation with a quarterly report of approved hotel vendors or whenever the list is changed. This quarterly reporting should begin
F5
There are no formal contracts in place between the County and hotel vendors. June 23, 2022 Hotel Emergency Housing
Related Recommendations (1)
R5
The CAO should direct County Counsel to determine whether contracts should be in place with hotels that are used by the County departments for emergency housing hotel stays. The County Counsel should respond to the CAO
Agency Responses 1
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No Responses Found 1
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El Dorado County
County