El Dorado County Grand Jury
• 2010-2011
El Dorado County Grand Jury 2010-2011 Consent Calendar Case Number Gj010-010 Reason for Report On June 17, 2008 and
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 6 findings
F1
EDC does not have a written policy or procedure to direct the handling of a Consent Calendar. Past practice has been for the CAO to review all agenda items and indicate by writing on the item the letter “C” for consent, or “D” for discussion. The contract matter under review had neither letter designation. According to one prominent official the CAO knew that at least one member of the BOS was very interested in having the contract move forward, and allowed this item to “slip by.”
No recommendations for this finding
F2
The EDC Fiscal Review Process (Policy B-12) was adopted March 1, 2005. The policy was not followed in this case.
Related Recommendations (1)
R2
The EDC BOS should revise Policy B-12 to require Auditor/Controller review of contracts exceeding $100,000.
F3
The items under review substantially exceeded the dollar amount specified in BOS Policy B-12. In addition, the contract had been reviewed by Human Resources on 4/25/08, Risk Management and County Counsel on 5/14/08, none of whom detected the problems later discovered by the Auditor/Controller Office.
Related Recommendations (1)
R2
The EDC BOS should revise Policy B-12 to require Auditor/Controller review of contracts exceeding $100,000.
F4
EDC does not have a written policy delineating guidelines covering what items are appropriate for inclusion in a Consent Calendar and the mechanics of inclusion (or removal) of such items. Development and implementation of, and adherence to such a policy, are seen as key components for the efficient function of EDC Government, and a positive step forward building confidence in the BOS.
Related Recommendations (1)
R1
The BOS should adopt a written policy for use of the Consent Calendar.
F5
The EDC Grand Jury was informed that in addition to any member of the BOS, any member of the public may request an item be pulled for further discussion or correction.
No recommendations for this finding
F6
Printed copies of EDC BOS meeting agendas contain no information informing the public how to have an item pulled from the Consent Calendar for discussion.
Related Recommendations (1)
R3
EDC should provide instruction for the public on printed agendas explaining the method for pulling a Consent Calendar item for discussion. RESPONSES Responses to both numbered findings and recommendations in this report are required in accordance with California Penal Code §933 and §933.05. Address responses to: The Honorable Suzanne N. Kingsbury, Presiding Judge of the El Dorado County Superior Court, 1354 Johnson Blvd., South Lake Tahoe, CA 96150. This report has been provided to the BOS Chairperson for response. Elected officials under statute are given 60 days to respond, and non-elected officials are provided a 90-day response period from the release date of this report.
No Responses Found 1
Government entities assigned to respond to this report. No response documents have been linked in our database.
El Dorado County Board of Supervisors
Elected County Office