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Extracted from Consolidated Report
This investigation was originally published as part of a larger consolidated report containing multiple investigations. View the consolidated PDF for the complete document.
Madera County Grand Jury
• 2020-2021
Madera County Grand Jury 2019-2020 Final Report
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings 12 findings
F1
Page 80
The MCGJ finds that the Board of Supervisors committed nonfeasance by not taking appropriate action on a timely basis on the ongoing workplace harassment complaints and issues.
F2
Page 80
The MCGJ finds that the CAO’s $306,000 salary is excessive commensurate to the size of the County population and budget.
F3
Page 80
The MCGJ finds that the CAO’s severance of $113,168.34 was paid by county taxpayers.
F4
Page 80
The MCGJ finds that the Board of Supervisors negligent in failing to address the ten years of harassment thus allowing the unhealthy work environment to persist.
F5
Page 95
The MCGJ finds that private interests in leasing the airport facilities were repeatedly ignored. 86
F6
The MCGJ finds that the amount collected from property owners is insufficient to cover the cost of maintenance and expenses currently paid by the County. Response: The respondent agrees with the finding. see Exhibit H: Contract between the County of Madera and Dale Johnson Services dated April 4, 2018. PWD Response to GJ Findings & Recommendations – 8/9/2019 91 RESPONSES TO RECOMMENDATIONS IN REPORT: RI. It is recommended that, within the next year, the property owners within Cascade! Woods (CSA 21), begin to form a legal association, to start the process of returning all properties to their ownership, control, and responsibility, as well as the use of the propeliy at the owners own expense. Response: The recommendation has not yet been implemented, but will be implemented in the future. The Department has sent an updated "Land Administration Letter" dated 7/10/2019 to all CSA-21 Residents that included a self-addressed pre-paid return envelope for them to mark one of three future options and mail back to the Department. The Department will use this information for future
F7
The respondent agrees with the finding. South "C" Street, Madera, California 93638 (559) 675-4200 FAX (559) 675-6654 231 . . MADERA POLICE DEPARTMENT Office of the Chief of Police RECEIVED JUL 1 5 2019 MADERA COUNTY GRAND JURY
F8
The MCGJ found from 2013-2017, the valve exercise program was not completed on a regular basis. Response: The City and Director agree with the finding. Between 2013 and 2017, the valve exercise program was not completed on a regular basis. Once staffing levels increased after 2017, the valve exercising program has been completed on a regular basis. 246
F9
The MCGJ found the supporting documentation used to populate the state of California Water Resource Board report was incomplete and inaccurate including omissions of the year, number of valve rotations, and the operator's identification. Response: The City and Director disagree with the finding. The report met the regulator requirements. Years were not omitted and valve rotations and operator identification are not a component of the annual report, only the amount of valves exercised.
F10
The MCGJ found the flush line bracket leading to the catch basin at Well Site #14 was damaged, thus eliminating the existence of an air gap deemed necessary to prevent water supply system contamination. Response: The City and Director disagree with the finding. The flush line bracket leading to the catch basin at Well Site No. 14 was not damaged. The MCGJ noticed a drain line bracket to the well's water lube line was broken, which does not require an air gap.
F11
The MCGJ found no labeling of water supply or drain lines to equipment at Well Site #14. Response: The City and Director agree with the finding. However, it is not a State mandated requirement.
F12
The City of Chowchilla's Personnel Rules and Regulations as well as the Public Works Policy and Procedure Manual do not provide direction for employees dealing with water related complaints and entering private dwellings. Response: The City and Director disagree, in part, with the finding. The Public Works Policy and Procedure Manual does provide direction for employees dealing with water related complaints. There is currently no policy for entering private dwellings. The City and Director's Response to the Recommendations:
Recommendations 14
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R0Madera Employment - All 5 provide services outside City of Madera p. q. Libraries - All 5 provide services outside City of Madera r. Domestic Violence Assistance - All provides provide services outside City of Madera s. Counseling Services -- All 6 provide services outside City of Madera; 107
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R1Page 80The MCGJ recommends that the Board of Supervisors immediately address, review, and curtail all abuses of power in the county workplace by working with the County Human Resources Director to ensure that adopted Policies and Procedure protocols are enforced. 71
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R2Page 81The MCGJ recommends that the County Director of Human Resources immediately conduct compensation research and salary review for the CAO position as it relates to counties and budgets similar in size to Madera County.
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R3Page 81The MCGJ recommends that the Board of Supervisors immediately document and provide a rationale for the severance package and payout made to the CAO.
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R4Page 81The MCGJ recommends that immediately changes are made to Resolution No. 2019-128 “Policy and Guidelines on Discrimination and Harassment,” adopted by Madera County Board of Supervisors August 20, 2019, to enable employees to report issues to the Human Resources Department without fear of retribution or retaliation. PART II Coarsegold Rezoning The complaints were failure by the BOS to listen to impacted constituents.
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R5Page 96The MCGJ recommends that immediately the City of Madera and the County of Madera entertain the financial investment interests of private entities.
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R6It is recommended that Madera County find a solution to fund the financial shortage within the next fiscal year. Response: The recommendation has been implemented. Since the clubhouse building will remain closed due to safety concerns, the County will not be hiring a property management company to manage the facility which will eliminate the financial shortage for the fiscal year. PWD Response to GJ Findings & Re
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R7The MCGJ recommends MUSD senior leadership immediately begin to collaborate with senior managers of the City of Madera Police Department and the City of Madera Traffic Engineer to review the traffic flow plan on each school in Madera Unified. 235
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R8The MCGJ recommends that, by September 1, 2019, the Public Works Director implement and supervise monthly goals for operators who are actually performing the exercise program including logs with complete and accurate records. Response: This recommendation has already been completed and implemented, as noted to the MCGJ in October 2018.
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R9The MCGJ recommends that, by September 1, 2019, the Public Works Director implement and provide all employees with training and orientation for the adopted valve exercise form from 1999 and contained in the April 31, 2017 Public Works Policy and Procedures Manual. Response: This recommendation has already been completed and implemented, as noted to the MCGJ in October 2018.
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R10The MCGJ recommends the Public Works Director immediately direct staff to address the flush line support brackets at Well #14 to be repaired and secured, and inspect all other well sites with flush lines. Response: This recommendation has already been completed and implemented with respect to the drain release line for the well's water lube system, not a flush line as inaccurately identified by the MCGJ. Recommendation 11: The MCGJ recommends that, by September 1, 2019, the Public Works Director implement a standard color code line identification system, including labels, on all appropriate equipment and lines at all well sites. Response: The City and Director follow state requirements. Operators are trained on the purpose of the lines. The State inspects all well sites annually and does not require labeling of the lines. Additionally, there is a valid security concern in labeling the system in this way as it could potentially provide a roadmap for those (not familiar with the system) that wish to cause harm to the system. Recommendation 12: The MCGJ recommends that, by September 1, 2019, the Public Works Director develop, adopt, and implement a policy dealing with water related complaints and entering private dwellings. Response: The Public Works Department already has a written policy for dealing with water related complaints. The Public Works Policy and Procedures Manual will be amended to include entry into private dwellings. The City strives to provide quality services to the residents of Chowchilla and will continue to do so in a professional and legal manner. Sincerely, Rod Pruett, Interim City Administrator On Behalf of City Council For the City of Chowchilla Enclosures: MCGJ Information Request Log Tracker, City letter related to document requests, emails from Madera County Grand Jurors Madera County Grand Jury y CC: PO Box 534 Madera, CA 93639 250 87 8 m 51 m 임 日유森 m 291 5 4 9 1 m 0 0 0 Pages 0 27 Requested on 1/8/19 and 1/18/19 in email to Joe Roman. Joe sent to me on 1/22/19. Joe asked for darification Requested on 1/8/19 and 1/18/19 in email to Joe Roman. Joe sent to me on 1/72/19. Joe asked for darification 1/24/2019 Requested at interview on 12/18/18? Requested in email to Joe Roman on 1/7/19 and 1/18/19. Joe sent to me on 1/22/19. Provided again on 1/24/19 via dropoff at City Hall front desk. Requested again by Nina on 2/3/19.Ask for elaboration on 2/04/19 as this is a Finance question. No response from Grand Jury. Sent explanation of Provided Chapter 1 of ERP to Grand Jury at interview on 10/05/18 as requested by Nina. Requested again on 10/5/2018 11/7/19 and 1/18/19. Joe sent to me on 1/22/19. Provided again on 1/24/19 via email by Joe. Requested again on what was being requested. No response. Request sent to me by Nina on 2/3/19. I asked for clarification of 10/5/2018 1/7/19 and 1/18/19. Joe sent to me on 1/72/19. Provided again on 1/24/19 via email by Joe. Requested again 2/4/2019 how customer rates are determined based on City rate study on 2/4/19. Asked if this was the information she (LHMP) on 2/4/19. No response. Requested again on 3/5/19, requested darification on 3/6/19, no response PDF maps sent to Grand Jury on. Nina requested we print out large ones on 10/18/18 because they were too on what was being requested. No response. Request sent to me by Nina on 2/3/19. I asked for clarification of Provided to Grand Jury at interview on 10/05/18 as requested by Nina. Nina requested cleanup procedures 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. Provided to Grand Jury at interview on 10/05/18 as requested b Provided to Grand Jury at interview on 10/05/18 as requested by Nina. Nina requested cleanup procedures Provided to Grand Jury at interview on 10/05/18 as requested by Nina. Requested in email to Joe Roman on Nina called on 11/26/18 to request a tour of the new storage tank on 11/27/18 at 8:00 am. After tour, they 2/3/19. Asked for clarification, no response. Provided 2017 Madera County Local Hazard Mitgation Plan 10/5/2018 and maintenance procedures. I asked for clarification on 9/12/18. No response received, Water Ops SOP 10/5/2018| and maintenance procedures. I asked for clarification on 9/12/18. No response received, Water Ops SOP asked for a tour of Well 14 and a demonstration of chlorine residual sampling method. Staff obliged Provided to Grand Jury at interview on 10/05/18 as requested by Nina. Requested again on 3/5/19 9/12/2018 Front desk pick up. Nina asked for darification on 9/27/18. Provided on 10/05/18 at interview what was needed and if this was similar to the Post 9/11 Handbook. No response 10/23/2018 City phone numbers and city emails only. No personal information per Joann. 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. Provided to Grand Jury at interview on 10/05/18 as requested by Nina. 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina.10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. included to comply. 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. 10/5/2018 Provided to Grand Jury at int received. Received response on 3/22/19. Provided ERP on 3/27/19. by Nina in separate emails to me and Mike Breashears on 2/3/19 Comments by Nina on 2/3/19. Requested again on 3/5/19 what type of handbook. No response. was requesting. No response. hard to see on a monitor. included to comply. 10/5/2018 10/5/2018 10/5/2018 Date Provided 10/23/2018 11/27/2018 Date Requested 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 10/18/2018 10/18/2018 11/26/2018 1/8/2019 1/8/2019 1/8/2019 2/3/2019 adnests ocess sites Grand Jury Document Re Procedure involved in the maintenance pro Large Maps of water system and sampling 5 Years of Consumer Confidence Reports Production/Inspection Logs - 2014-2018 Department Security Procedures Contact information of PW staff State Annual Reports - 5 years Well 14, 5A, and 11 Timeline Customer Complaints 2017-18 Water Line Repair Procedure Emergency Notification Plan Emergency Response Plan Drought Contingency Plan Urban Water Master Plan Valve Exercising Program Well Maintenance Logs BacT Sampling Site Plan Meter pay off plan policy Chlorination Ops Plan Tour of PW Corp yard Cleanup Procedures Post 9/11 Handbook Well Info Sheet Org Chart m 4 s 9 10 13 14 2 77 16 18 5 1 σ 17 13 œ Ħ 71 20 22 23 24 251 0 0 ч 57 0 4 4 # 8 Z 136 5 8 19 ч 2003 Responded by email that this is not available. The State sends an electronic request to us in March/April to fill report by June and provide a new Consumer Confidence Report for the previous year by July 1. As a result, we Requested on 1/8/19 and 1/18/19 in email to Joe Roman. Joe sent to me on 1/22/19. Joe responded back that Total year informing customers about the quality of their drinking water. The State requires that we complete this This is not a quarterly report. It is an annual report. The U.S. Environmental Protection Agency (EPA) and the California Division of Drinking Water require all water agencies to produce an annual report on the previous requested darification on 3/6/19. No response received. Submitted chlorine residuals on 3/14/19. Received out the Annual Report electronically by June. As a result, we are unable to comply with this request at this the City has no active storage tanks and therefore, no storage tank records. Request sent to me by Nina on There is no Department specific handbook. There is a citywide employee personnel rules and regulations 5/14/2019 | Email request from Nina. Provided link to CA Title 22 requirements. Requested further clarification.5/13/2019 | Email request from Steve Kohout. Provided Revised Water Supply Permit 2014. requested clarification on 3/6/19. No response received. Provided city-owned locations. 3/14/2019 darification on 3/22/19 requesting logs from 2013-2017 requested darification on 3/6/19. No response received 3/27/2019 No logs from 2013. Provided remaining logs on 3/27/19. are unable to comply with this request at this time. 2/3/19. I provided the same response. handbook that was provided by email. 3/6/2019 emailed on 3/6/19 3/6/2019 emailed on 3/6/19 3/6/2019 emailed on 3/6/19 2/4/2019 Provided by email time. 2/4/2019 3/14/2019 3/14/2019 3/14/2019 3/14/2019 3/14/2019 3/14/2019 3/27/2019 1/8/2019 N/A 2/3/2019 2/3/2019 2/3/2019 2/3/2019 3/5/2019 3/5/2019 2/3/2019 3/5/2019 3/5/2019 3/5/2019 3/5/2019 3/5/2019 3/22/2019 5/13/2019 3/5/2019 3/5/2019 5/14/2019 3/22/2019 Specific State Requirements regarding the limits of the water syste Records of safety tallgates and training conducted within the last water storage tank at to the Drinking Water Most recent SDS sheets for all chemicals used by the division ith identification Auxiliary power supplies and plan for implementation - 2018 2018 book 2017 Consumer Confidence Quarterly Reports for Public Works Department's Employee Hand Customer complaint records from 2016 and Public Work Department's employee list wi Large Water System's 2018 Annual Report Program for the year ending December 31, Update on the status of the 750,000 gallon Dead end flushing locations and results Cross-connection control locations Storage tank recordsValve Exercise Records 2013-2018 Water Testing Procedures Residual logs 2013-2017 Water Supply Permit Last Emergency Drill Title 22 Test Results Residual logs numbers 56 ജ 8 22 27 원 32 33 33 28 37 8 8 4 4 42 43 46 45 47 8 49 252
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R11SUMMARY: The CSBG 2019 Grant Award is $279,073. This amount reflects a decrease of 1.14% (-$3,212) from the 2018 Fiscal Year. The CSBG contract will be amended as additional funds are appropriated.
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R100The total allocation for Fiscal Year 2019 is $279,073. These funds will be used for administration, program staff and the match for the Shunammite Place, Strengthening Families and the Child Forensic Interview Team (CFIT). CSSG 2019 BUDGET PREPARATION CSEG Shunammite Shunammite Shunammite Budget VITA/Othan CFIT Parenting Operations Supportive meligible CSBG Admin, Sərv. DESCR PTION 127,214.00 47,887.00 2,054.00 6,152.00 12,489.00 2,521.00 24,889.00 11,281.00 44,830.00 5010 SALARIES 152,103.00 24,889 00 47,887.00 2,054.00 SALARIES 5012 6,152.00 12,489.00 2,521.00 11,281.00 69,719.00 TOTAL SALARIES 9,732.00 3,663.00 FRINGE BENEFITS 157.00 471.00 955,00 193.00 863.00 1,232.00 3,430.00 434.00 43.00 FICA 5122 87.00 136.00 44.00 2,871.00 76.00 412.00 497.00 17.00 SUI 531.00 5124 1,130.00 244.00 91.00 14,192.00 361.00 8,673.00 334.00 W/C 5114 1,334.00 2,114.00 567.00 1,168.00 5,540.00 2,002.00 1,916,00 HEALTH INSURANCE 82.00 5112 124.00 499.00 75.00 451.00 12,900.00 2,393.00 RETIREMENT 5116 12,900.00 DIRECTOR'S FRINGE 5125 46,467.00 13,183 00 633.00 2,547.00 4,834.00 1,123.00 2,849.00 21,498.00 396.00 TRAVEL & TRAINING 396.00 164.00 6742 TRAINING - STAFF 110.00 134.00 PER DIEM - STAFF 20.00 6722 30.00 474.00 60.00 321.00 GAS & OIL 98.50 54.50 6,318.00 2,000.00 STAFF TRAVEL - LOCAL 6712 4,318.00 STAFF TRAVEL - OUT OF AREA 6714 7,462.00 2,321.00 0.00 118.50 84.50 396.00 (2) 4.542.00 (2) 0.00 (2) TOTAL TRAVEL 1,920.00 1,776.00 OCCUPANCY COSTS 144.00 (1) 47,640.00 45,600.00 TELEPHONE 6320 7,894.00 1,940.00 (3) 7,344.00 RENT 6410 200.00 (1) 2,232.00 350.00 2,232.00 UTILITIES 6420 PROPERTY/LIABILITY INSURANCE 59,586.00 56,952.00 0.00 144.00 0.00 200.00 0.00 2,290.00 TOTAL SPACE COST 530.00 250.00 120,00 CONSUMABLE SUPPLIES 60.00 (5) 500.00 200.00 100.00 (4) 300.00 OFFICE SUPPLIES 6110 120.00 120.00 . DATA PROCESSING SUPPLIES 6112 360.00 240.00 FOOD 6121 120.00 (5) 400.00 400.00 PROGRAM SUPPLIES 6130 1,980.00 EQUIPMENT RENTAL 1,980.00 6160 250.00 250.00 FURNISHINGS 8143 60.00 60.00 PRINTING & PUBLICATIONS 6310 POSTAGE & SHIPPING 6330 4,200.00 1,100.00 840.00 0.00 2,040.00 120.00 0.00 0.00 100.00 TOTAL CONS. SUPPLIES 5,550.00 3,050.00 1,600.00 (6) CONSULTANT SERVICES 0 00 1,000.00 CONSULTANTS 6520 CONSULTANTS OTHER 6522 5,550.00 3,050.00 1,500.00 0.00 0.00 0.00 0.00 1,000.00 0.00 TOTAL CONTRACT/SERVICES 1,850.00 FEES 1.850.00 (13) MEMBERSHIP FEES 1,850.00 0.00 0.00 0.00 0.00 0.00 1,850.00 0.00 TOTAL MEMBERSHIPS 0.00 OTHER COST 100.00 TRAINING & CONFERENCES 100.00 (8) 6742 360.00 TRAINING - PARTICIPANTS/CLIENTS 360.00 (9) 8745 845.00 6121/7: FOOD 645.00 (10) 500.00 MEDICAL & DENTAL FOLLOW-UP 500 00 (11) 250.00 TRANSPORTATION VOUCHERS 250.00 EMPLOYEE HEALTH & WELFARE 6875 1,855.00 0.00 0.00 0.00 1,605.00 0.00 250.00 0.00 279,073.00 4,150.00 122,683.00 2,687.00 11,001.50 19,132,50 4,240.00 ----- 21,572.00 93,607.00 TOTAL 279,073.00 0.00 1 of 1 U:\DONNA\Programs\CSBG\2019\CSBGBUDGET2019 BY CATEGORY BOD 197