Received Jul 1 2 2018 Office Sherit Santa Barbara County Bill Brown Stations Sheriff - Coroner Headquarters Buellton*

R1

That the Sheriff's Office conduct a survey of custody and law enforcement deputies to gauge sentiment on mandatory and voluntary overtime policies and assess the impact on morale, performance, health, retention, and productive hours. Sheriff's Office Response to Finding 1: The Sheriff's Office disagrees wholly with this

R2a

That the Sheriff's Office consult a professional recruiting firm to review current recruiting practices and provide recommendations, including on incentive programs.

R2b

That the Board of Supervisors direct staff to have a market survey conducted to determine how recruiting and personnel policies, including incentives, in the Sheriff's Office compare to local police forces in Santa Barbara County and Sheriff's Departments in other counties. Sheriff's Office Response to Finding 2: The Sheriff's Office disagrees wholly with this

R3a

That the Sheriff's Office review budget allocations with County auditors and accountants to identify potential cost savings that could be shifted to recruiting and personnel.

R3b

That the Sheriff's Office review the assignment of custody deputies to non- line positions to assess whether any of these non-line duties can be performed by civilian employees, contractors, or retired former deputies. RESPONSE TO THE -18 REPORT MANDATORY OVERTIME IN THE SHERIFF'S OFFICE June 7, 2018

R3c

That the Sheriff's Office conduct an assessment of alternative business models, such as cross-training law enforcement deputies to work rotations in custody positions, to enlarge the available pool of custody personnel.

R3d

That the Board of Supervisors direct staff to conduct a comprehensive staffing study of the Sheriff's Office to provide a clear understanding of staffing requirements, shortfalls, and costs, including: The allocation of positions to law enforcement and custody • How the average of 1578 productive hours compares to other law enforcement entities • The number of additional custody deputies required to eliminate the standing mandatory • overtime policy The projected costs of funding additional positions • Sheriff's Office Response to Finding 3: The Sheriff's Office disagrees wholly. The number of inmate-occupied housing areas determines required posts in the Custody Operations Branch. However, the Custody Operations Branch is continuing efforts aimed at reducing the inmate population. Those efforts include, and are not limited to: 1. Increasing the number of inmates released on Electronic Monitoring. 2. Providing early release through a Milestone Credit program. 3. Working with County Probation and the Courts to include supervised release for pretrial inmates. 4. Developing a video arraignment system with the Courts, Public Defender, District Attorney, County Counsel, and General Services. 5. Developing a Jail Based Competency Treatment Program for the Main Jail. 6. Expanding evidence-based treatment programs in the Main Jail aimed at reducing recidivism. Sheriff's Office Response to Recommendation 3a: Recommendation 3a has been implemented prior to the publishing of the Grand Jury report. The described activities occur every year during the county budget process. As part of the January through April Budget Workshop process, the Sheriff's Office has coordinated with both County HR and the CEO's Office to free up additional FY 18/19 resources to assist in meeting our anticipated recruiting and hiring needs. Sheriff's Office Response to Recommendation 3b: Recommendation 3b has been implemented. The Sheriff's Office has recently completed a Civilianization Study that has identified assignments and posts that have the potential of being completed by non-sworn personnel. The FY18/19 Budget includes the addition of several new civilian positions and newly developed job classifications that will accomplish this. A new job classification entitled Sheriff's Service Technician (SST) has been created and 10.0 FTE are scheduled to be funded for FY18/19. RESPONSE TO THE -18 REPORT MANDATORY OVERTIME IN THE SHERIFF'S OFFICE June 7, 2018 Sheriff's Office Response to Recommendation 3c: Recommendation 3c will not be implemented because it is not warranted. The available pool of staff in the Sheriff's Office is too low, across the board, to consider reassignment of Law Enforcement staff to Custody Operations. The staff shortage situation in the Law Enforcement Branch may not be as acute, but it is just as critical as it is in the Custody Operations Branch. Recommendation 3c is neither warranted nor reasonable. <b><u>Finding 4:</u></b> The Jail Operations Division's Transportation Unit is particularly understaffed, creating acute mandatory overtime requirements. <b>Recommendation 4a:</b> That the Board of Supervisors direct a near-term assessment of the timeline and costs to the County of implementing video arraignments at the Main Jail and the Northern Branch Jail once open and the impact on custody deputy staffing requirements. <b>Recommendation 4b:</b> That based on the results of this assessment, the Board of Supervisors seek agreement from the Court to implement video arraignments as soon as possible.

R4a

That the Board of Supervisors direct a near-term assessment of the timeline and costs to the County of implementing video arraignments at the Main Jail and the Northern Branch Jail once open and the impact on custody deputy staffing requirements.

R4b

That based on the results of this assessment, the Board of Supervisors seek agreement from the Court to implement video arraignments as soon as possible.

R5

That the Sheriff's Office produce a study on the projected impact of the opening of the Northern Branch Jail on overtime requirements for custody deputies, assuming two scenarios: 1) all funded positions are filled, and 2) recent vacancy rates remain unchanged. Sheriffs Office Response , both internally and externally, to Finding 5: The Sheriff's Office disagree wholly. There have been numerous studies completed over the years answering this exact question. CGL Management Group, LLC completed the most recent study in November 2015. Sheriff’s Office Response to Recommendation 5: Recommendation 5 has been implemented. The following outlines the latest calculations compiled by the Chief Custody Deputy: Work Hours Calculation po Main Sait || NBS EextraHelp | Total__ Annual Work Hours | 347,669.92 159,549.00 -18,839.00 488,379.92 Available Hours: 1606 Current Staffing Po TE | Annual Hours | Hrs OT | Required | 216 | 347,669.92 | $1,950,024.79 Calculations With Anticipated NBJ New Hires i | sazso] oS All Funded 370,986 117,394 | $5,593,820.29 27