Audit and Finance Committee Public Record Act Citizen Complaint #c4-02/03 Reason for the Report a complaint was made

Response: Disagree Score: -1

The respondent disagrees wholly with the finding. The County attempts to insure that a public records request is responded to by the appropriate county departments, regardless of where the request was originally directed. Often a request asks for a variety of records that may be maintained by several departments, in which case each department may respond separately or the responses may be coordinated, whichever is more appropriate. In this case, the original request for payments to a specific law firm was directed to the Auditor- Controller, who responded in accord with County policy by provid...

Response: Implemented

The recommendation has been implemented. In this case, and in every other case of which we are aware, the Auditor-Controller has responded to public records requests in a timely and accurate manner. R2. The Auditor-Controller should not attempt to shift responsibility to other departments.

Response: Disagree Score: -1

The respondent disagrees wholly with the finding. The two records requests were responded to properly. The complainant may not have been satisfied with the information received because it did not assist in her litigation against the County, but the complainant received a full and accurate response that contained everything that should be legally divulged. There is no specific time limit in the Public Records Act for production of documents. The nature of the request, for privileged documents relating to then-pending litigation at a time when the accounting system was undergoing a conversion pr...

Response: Implemented

The recommendation has been implemented. Both the Auditor-Controller and the County Counsel's Office responded in a proper manner to the two specific public records requests mentioned in the grand jury report, and each takes responsibility for their respective actions. Responses Required for Findings F1 through F3 El Dorado County Board of Supervisors El Dorado County Auditor-Controller Responses Required for Recommendations R1 and R2 El Dorado County Board of Supervisors El Dorado County Auditor-Controller 16

Response: Agree Score: +1

The respondent agrees with the finding. The complainant received a full and accurate summary of all payments made to the law firm, so the complainant could determine which payments were associated with certain events or dates. Recommendations R1. The Auditor-Controller should respond to Public Record Act requests in a timely manner and with accurate information.