Registrar of Voters Earns High Marks for 2012 Election

County Executive Officer

September 26, 2013 • 6 pages • 8 responses • Score: +2 (+2, 6, 0) View Details ▾

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8 responses to findings and recommendations

F1

The County’s electronic voting system coupled with the Registrar’s system of collecting, processing and counting ballots is very proficient both in terms of efficiency and cost effectiveness.

Response: Agree Score: +1

Responses to Findings and Recommendations 2012-13 Grand Jury Report entitled "The Goal of Equal Employment Opportunity: NO VICTIMS" In 2012, the Board updated and published its EEO Policy Statement requiring continued compliance with County of Orange Board of Supervisors Resolution 09-104, which commits the County of Orange to Equal Employment Opportunity Programs in accordance with state and federal legal requirements. The County of Orange EEO Policy was designed to insure full realization of non-discrimination and equal employment opportunity by selecting, training, and promoting empl...

R1

The Registrar of Voters shall determine the projected lifespan of its electronic voting equipment and report his findings to the County Executive Officer of the County. (F1, F2, F3, F5, F10)

Response: Implemented

Score: 0

All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years. (F2,3,4,5) Response: The recommendation has been implemented. Since the early 1990s, the Board of Supervisors has allocated funding to provide all County executive, management, and supervisory employees with EEO and Anti- Harassment Training every two years. On August 23, 2013, Human Resource Services began the training of approximately 3,500 supervisory employees at a cost of approximately $34,000. As previously...

F2

The Grand Jury has confidence in the security of ballot processing and the accuracy of election results.

Response: Disagree Partially Score: 0

Agrees with the finding. On June 26, 2012, the Board of Supervisors approved the commencement of planning efforts to recentralize countywide human resources (HR) services and directed the Office of Performance Audit Director to assist the HR Director in developing a reorganization and centralization proposal. In November 2012, the Board subsequently approved the reorganization plan with implementation beginning in December 2012 and continuing in phases over an 18-month period. The primary goals of the recentralization are to: Ensure compliance, standardization, and uniform application of feder...

F3

The Registrar fosters a climate of technological innovation, teamwork, efficiency, purpose and introspection that results in employees that appear to be highly competent, cheerful and driven to providing outstanding customer service. Election Code retrieved 2/13/13, from www.leginfo.ca.gov 33 Adams, T., Legislative Analyst II, OLR Report, Electronic Ballot Submission by Military and Overseas Voters (1/8/13) Connecticut General Assembly, retrieved 2/13/13 from http://www.cga.ct.gov/2013/rpt/2013-...

Response: Disagree Partially Score: 0

Agrees with the finding. In mid-2012, County Counsel, the Human Resources Director, and the Internal Audit Director (supported by the Board of Supervisors and the County Executive Officer) established the Compliance Oversight Committee (COC) to address an increase in the number of EEO complaints occurring from a high profile case. At the behest of the Board, the COC operates based upon formal administrative procedures defining the COC's role in the investigation and adjudication of discrimination, harassment, and retaliation complaints alleging a violation of County EEO and Anti-Harassment Pol...

R3

The Registrar of Voters shall continue efforts through training, outreach and design to minimize the amount of vote-by-mail ballots that must be rejected34 due to voter error. (F7)

Response: Implemented

Score: 0

Responses to Findings and Recommendations 2012-13 Grand Jury Report entitled "The Goal of Equal Employment Opportunity: NO VICTIMS" In 2012, the Board updated and published its EEO Policy Statement requiring continued compliance with County of Orange Board of Supervisors Resolution 09-104, which commits the County of Orange to Equal Employment Opportunity Programs in accordance with state and federal legal requirements. The County of Orange EEO Policy was designed to insure full realization of non-discrimination and equal employment opportunity by selecting, training, and promoting empl...

F4

The Registrar of Voters Office is a model for other County Departments and Agencies to emulate.

Response: Disagree Partially Score: 0

Disagrees partially with the finding. The EEO Access Office has been responsible for the investigation of all EEO related complaints since 1975 when the Affirmative Action Office was approved by the Board of Supervisors. Since then, the office has investigated a number of complaints with few complications. In the overwhelming majority of cases the County has processed complaints appropriately, treated complainants with respect and dignity, and followed established documented procedures and policies relating to complaints of discrimination and harassment. This includes taking appropriate remedi...

R4

The Registrar of Voters shall continue vigilance in detecting voter fraud and other irregularities and use cutting edge technology to assist Orange County in this effort. (F6)

Response: Implemented

Score: 0

. The OC Board of Supervisors shall continue to provide funding and resources sufficient to complete HRSD's centralization program. (F2) Response: The recommendation has been implemented. As previously noted, in June 2012, the Board of Supervisors directed the commencement of planning efforts to recentralize the countywide human resource services function (HR). Since then, they continue to actively monitor the progress of recentralization to ensure that the desired compliance, standardization of practices, effective service delivery and oversight and control of HR functions are achieved. Adeq...

F5

The Registrar of Voters is supported by a large number of volunteer poll workers and election-day help that contribute greatly to the efficiency of Election Day operations.

Response: Agree Score: +1

The Board of Supervisors, recognizing that all staff would benefit from EEO training, directed that the County provide EEO training for the County's nonmanagement/supervisory staff (approximately 13,500 employees). The County is currently negotiating for services and it is anticipated that online training will commence during the last quarter of 2013. County Combined Response to Grand Jury Recommendations R1. All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three y...

County Executive Officer

September 11, 2013 • 3 pages • 4 responses • Score: +3 (+3, 1, 0) View Details ▾

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4 responses to findings and recommendations

R3

The Registrar of Voters shall continue efforts through training, outreach and design to minimize the amount of vote-by-mail ballots that must be rejected34 due to voter error. (F7)

Response: Will Implement

Score: +1

The County of Orange Board of Supervisors shall implement a pilot program for Laura's Law with the necessary accommodations to insure that the program will function effectively as an essential tool to help those with mental illness, thus benefiting law enforcement, and the citizens of Orange County. (F11) Response: The recommendation requires further analysis. The County recognizes that treating the mentally ill serves both the interest of the ill and the community as a whole. It is also recognized that mental illness can have a significant impact on healthcare systems, judicial and custody op...

R4

The Registrar of Voters shall continue vigilance in detecting voter fraud and other irregularities and use cutting edge technology to assist Orange County in this effort. (F6)

Response: Implemented

Score: 0

The Orange County Department of Mental Health Services and the Orange County Board of Supervisors shall provide funding for on-going police officer training through Mental Health Services Act. (F9) Response: The recommendation has been implemented.

F9

Orange County residents serving in the U.S. Military abroad cannot return their ballots to the Registrar of Voters via e-mail per state law.

Response: Agree Score: +1

Agrees with the finding. F11. Policy and lawmakers in the County of Orange continue to examine Laura's Law in light of its potential impact on the mentally ill and all citizens for positive outcomes. Response: Agrees with the finding. County Combined Response to Grand Jury Recommendations R3. The County of Orange Board of Supervisors shall implement a pilot program for Laura's Law with the necessary accommodations to insure that the program will function effectively as an essential tool to help those with mental illness, thus benefiting law enforcement, and the citizens of Orange County. (...

F11

The existing office and warehouse space is overcrowded.

Response: Agree Score: +1

Agrees with the finding. County Combined Response to Grand Jury Recommendations R3. The County of Orange Board of Supervisors shall implement a pilot program for Laura's Law with the necessary accommodations to insure that the program will function effectively as an essential tool to help those with mental illness, thus benefiting law enforcement, and the citizens of Orange County. (F11) Response: The recommendation requires further analysis. The County recognizes that treating the mentally ill serves both the interest of the ill and the community as a whole. It is also recognized that menta...

County Executive Officer

August 13, 2013 • 4 pages • 10 responses • Score: +2 (+3, 6, -1) View Details ▾

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10 responses to findings and recommendations

F1

The County’s electronic voting system coupled with the Registrar’s system of collecting, processing and counting ballots is very proficient both in terms of efficiency and cost effectiveness.

Response: Disagree Partially Score: 0

Agrees with the finding. F2. Juvenile Hall and the other juvenile residential facilities have programs and activities to reduce recidivism. Most are not data-driven except Thinking for a Change, A.R.T. and some drug programs. The length of stay in these facilities, in most cases, is about 30 days; therefore, success rates are not documented by the Probation Department. The Research Department has dropped from 14 researchers to approximately 4. Agrees with the finding. Response: F3. All the budgets in the juvenile detention facilities have high variances in the food and "other" categories. ...

R1

The Registrar of Voters shall determine the projected lifespan of its electronic voting equipment and report his findings to the County Executive Officer of the County. (F1, F2, F3, F5, F10)

Response: Implemented

Score: 0

. Probation Department management will budget for replacement windows and toilet stalls in Units O and M at Juvenile Hall. The toilet stalls, in particular, require an inordinate amount of repair. Replacement is needed to provide privacy without compromising security. (F1) Response: The recommendation has been implemented. The FY 12-13 budget included funding for replacement of the windows, which has already been completed. In FY 13-14, funding is available for replacement of the security doors, which includes new windows in the doors. This project is currently in the Design Phase. The FY 13-...

F2

The Grand Jury has confidence in the security of ballot processing and the accuracy of election results.

Response: Disagree Partially Score: 0

F3. All the budgets in the juvenile detention facilities have high variances in the food and "other" categories. These variances reflect poor financial accountability. Response: Disagrees partially with the finding. While Probation agrees there are variances in some areas of the budget, the variances reflect the encumbering of contract amounts and the recording of expenditures at a lower unit level than budgeted rather than poor financial accountability. 31 Responses to Findings and Recommendations 2012-13 Grand Jury Report entitled "How Do We Know If We Are Taking Care of Our At-Risk...

R2

The Registrar of Voters shall determine office and warehouse space needs for the future and work with the County Executive Officer to fulfill their office space needs for the next decade. (F1) 2012 – 2013 Orange County Grand Jury Registrar of Voters Earns High Marks for 2012 Election

Response: Will Not Implement

Score: -1

. The Orange County Probation Department will approach the University of California, Irvine Criminology and Sociology Departments to create a data base to track programs and activities used in the detention centers; then decide if they reduce recidivism. (F2) Response: The recommendation will not be implemented because it is not warranted or is not reasonable. The Probation Department is in the process of hiring three Research Analysts who will be able to meet this need. The candidates are currently undergoing background checks, and will be in place in the very near future. Responses to Find...

F3

The Registrar fosters a climate of technological innovation, teamwork, efficiency, purpose and introspection that results in employees that appear to be highly competent, cheerful and driven to providing outstanding customer service. Election Code retrieved 2/13/13, from www.leginfo.ca.gov 33 Adams, T., Legislative Analyst II, OLR Report, Electronic Ballot Submission by Military and Overseas Voters (1/8/13) Connecticut General Assembly, retrieved 2/13/13 from http://www.cga.ct.gov/2013/rpt/2013-...

Response: Disagree Partially Score: 0

Disagrees partially with the finding. While Probation agrees there are variances in some areas of the budget, the variances reflect the encumbering of contract amounts and the recording of expenditures at a lower unit level than budgeted rather than poor financial accountability. 31 Responses to Findings and Recommendations 2012-13 Grand Jury Report entitled "How Do We Know If We Are Taking Care of Our At-Risk Juveniles?" F6. The incident between a male and female detainee at Juvenile Hall in February, 2012, was investigated immediately by the Orange County Probation Department with ...

R3

The Registrar of Voters shall continue efforts through training, outreach and design to minimize the amount of vote-by-mail ballots that must be rejected34 due to voter error. (F7)

Response: Implemented

Score: 0

. Administration of the detention facilities will adhere to their budget or explain the variances in detail. (F3) Response: The recommendation has been implemented. For FY 13-14, expenditures have been budgeted at a lower unit level, which will help reduce or eliminate variances. Related to encumbrances, the department has cancelled encumbrances that are no longer required and will continue to do so in a timely manner. Additional clean-up will be conducted throughout the year, as needed, to ensure the budget and expenditures are aligned. R6. The Orange County Probation Department will requi...

F6

There was no evidence of widespread or organized voter fraud.

Response: Agree Score: +1

Agrees with the finding. F7. Orange County spends $349,677 on a lease facility which is unoccupied. Response: Agrees with the finding. County Combined Response to Grand Jury Recommendations R1. Probation Department management will budget for replacement windows and toilet stalls in Units O and M at Juvenile Hall. The toilet stalls, in particular, require an inordinate amount of repair. Replacement is needed to provide privacy without compromising security. (F1) Response: The recommendation has been implemented. The FY 12-13 budget included funding for replacement of the windows, which has ...

R6

The County Executive Officer shall ensure the viability of the electronic voting system by earmarking funds for the procurement of replacement equipment, as needed over time. (F1, F2, F3, F5, F10)

Response: Implemented

Score: 0

. The Orange County Probation Department will require experienced juvenile correctional officers to attend professional development seminars on the importance of monitoring themselves, juveniles, and new juvenile correctional officers while on duty. Refresher classes should be available at a minimum of every two years. (F6) Response: The recommendation has been implemented. Probation has a well-established training division and a number of relevant training classes are already offered. The Department will ensure that experienced juvenile correctional officers attend this training and refreshe...

F7

Voting by Mail increased in popularity among the Orange County electorate, but due to voter error, casting a ballot in this manner is more likely to be disqualified than any other method of voting; however, such possibility of rejection is still only .54%.

Response: Agree Score: +1

Agrees with the finding. County Combined Response to Grand Jury Recommendations R1. Probation Department management will budget for replacement windows and toilet stalls in Units O and M at Juvenile Hall. The toilet stalls, in particular, require an inordinate amount of repair. Replacement is needed to provide privacy without compromising security. (F1) Response: The recommendation has been implemented. The FY 12-13 budget included funding for replacement of the windows, which has already been completed. In FY 13-14, funding is available for replacement of the security doors, which includes ...

R7

The County Executive Officer shall determine how the Registrar has developed a motivated, efficient and customer-friendly workforce and use those principles in training of other County Departments and Agencies. (F3)

Response: Will Implement

Score: +1

. The Board of Supervisors must take action to either utilize the Los Pinos property or eliminate or minimize the expense of this vacant facility. (F7) Response: The recommendation has not yet been implemented, but will be implemented in the future. Probation is currently working with OC Public Works. County Counsel and the County Executive Office to bring a recommendation for funding to the Board of Supervisors in the FY 13-14 First Quarter Budget Report (QBR), which will be presented to the Board in November 2013. The Board's approval of funding in the First QBR will provide the necessary r...

County Executive Officer

August 01, 2013 • 6 pages • 10 responses • Score: 0 (+0, 10, 0) View Details ▾

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10 responses to findings and recommendations

F1

The County’s electronic voting system coupled with the Registrar’s system of collecting, processing and counting ballots is very proficient both in terms of efficiency and cost effectiveness.

Response: Disagree Partially Score: 0

Agrees with the finding. F.2 Child Support Court is tasked to make orders setting child support in accordance with state guidelines. Response: Agrees with the finding. F.3 State guidelines for child support require determination of the percentage of child custody/visitation allotted each parent. Response: Agrees with the finding. F.4 Orange County's interpretation of both IV-D and California Family Code § 17000 et al does NOT permit CSS to make orders regarding parental custody. Disagrees partially with the finding. To clarify, CSS may present "an Response: agreement" by the parties to a...

F2

The Grand Jury has confidence in the security of ballot processing and the accuracy of election results.

Response: Disagree Partially Score: 0

Agrees with the finding. F.3 State guidelines for child support require determination of the percentage of child custody/visitation allotted each parent. Response: Agrees with the finding. F.4 Orange County's interpretation of both IV-D and California Family Code § 17000 et al does NOT permit CSS to make orders regarding parental custody. Disagrees partially with the finding. To clarify, CSS may present "an Response: agreement" by the parties to a custody time-share, and may present the facts of a time-share dispute to a court. CSS may not advocate for a parent's requested time-share and d...

F3

The Registrar fosters a climate of technological innovation, teamwork, efficiency, purpose and introspection that results in employees that appear to be highly competent, cheerful and driven to providing outstanding customer service. Election Code retrieved 2/13/13, from www.leginfo.ca.gov 33 Adams, T., Legislative Analyst II, OLR Report, Electronic Ballot Submission by Military and Overseas Voters (1/8/13) Connecticut General Assembly, retrieved 2/13/13 from http://www.cga.ct.gov/2013/rpt/2013-...

Response: Disagree Partially Score: 0

Agrees with the finding. F.4 Orange County's interpretation of both IV-D and California Family Code § 17000 et al does NOT permit CSS to make orders regarding parental custody. Disagrees partially with the finding. To clarify, CSS may present "an Response: agreement" by the parties to a custody time-share, and may present the facts of a time-share dispute to a court. CSS may not advocate for a parent's requested time-share and does not "make orders." Only the court may make an order. Responses to Findings and Recommendations 2012-2013 Orange County Grand Jury Report "Fixing the Law -...

F4

The Registrar of Voters Office is a model for other County Departments and Agencies to emulate.

Response: Disagree Partially Score: 0

agreement" by the parties to a custody time-share, and may present the facts of a time-share dispute to a court. CSS may not advocate for a parent's requested time-share and does not "make orders." Only the court may make an order. Responses to Findings and Recommendations 2012-2013 Orange County Grand Jury Report "Fixing the Law - Cutting Through the Tangle of Child Support and Custody" Department of Child Support Services Child Support Court is the judiciary organ created to adjudicate issues of child support F.5 brought by CSS. FC § 4252 does NOT deny CSS from suggesting or...

F5

The Registrar of Voters is supported by a large number of volunteer poll workers and election-day help that contribute greatly to the efficiency of Election Day operations.

Response: Disagree Partially Score: 0

Agrees with the finding. F.6 Denial of either CSS or Child Support Court to make custody orders creates an intolerable hardship on the parents, their children and the California Superior Court system by requiring parents go to Family Law Court to get a custody order and then return to the Child Support Court for a support order. Response: Agrees with the finding. F.7 An amendment to FC § 17400 specifically authorizing CSS to advocate custody order would greatly improve both CSS and Child Support Court's ability to efficiently make child support orders as they are mandated to do in IV-D. Re...

F6

There was no evidence of widespread or organized voter fraud.

Response: Disagree Partially Score: 0

Agrees with the finding. F.7 An amendment to FC § 17400 specifically authorizing CSS to advocate custody order would greatly improve both CSS and Child Support Court's ability to efficiently make child support orders as they are mandated to do in IV-D. Response: Agrees with the finding. The County of Orange is in a position to seek legislation authorizing CSS to advocate for F.8 child custody orders. Response: Agrees with the finding. However, even though Orange County has the ability to sponsor such legislation if it chooses to do so, it may not be the best course of action based on pendi...

F7

Voting by Mail increased in popularity among the Orange County electorate, but due to voter error, casting a ballot in this manner is more likely to be disqualified than any other method of voting; however, such possibility of rejection is still only .54%.

Response: Disagree Partially Score: 0

Agrees with the finding. The County of Orange is in a position to seek legislation authorizing CSS to advocate for F.8 child custody orders. Response: Agrees with the finding. However, even though Orange County has the ability to sponsor such legislation if it chooses to do so, it may not be the best course of action based on pending actions by the Office of Child Support Enforcement (OCSE). The Grand Jury Report references pending actions by OCSE in the proposed FY 2014 Federal Budget: "Federal resources are [to be] made available to states that choose to include parenting time responsibili...

F8

The Registrar’s Office has a plan to maintain operations in the event of natural or man-made disaster.

Response: Disagree Partially Score: 0

Agrees with the finding. However, even though Orange County has the ability to sponsor such legislation if it chooses to do so, it may not be the best course of action based on pending actions by the Office of Child Support Enforcement (OCSE). The Grand Jury Report references pending actions by OCSE in the proposed FY 2014 Federal Budget: "Federal resources are [to be] made available to states that choose to include parenting time responsibilities in initial child support orders beginning in FY 2014 and all states are required to include parenting time responsibilities in all new child support...

F9

Orange County residents serving in the U.S. Military abroad cannot return their ballots to the Registrar of Voters via e-mail per state law.

Response: Disagree Partially Score: 0

Disagrees partially with the finding. Having the ability to establish access and visitation responsibilities (Parenting Time) in initial child support orders is a service for CSS customers the department supports and wants to offer; however, the current efforts of CSS and the Courts to work with parents to establish and enforce child support orders is effective and of the highest level of quality customer service. F.10 The federal OFFICE OF CHILD SUPPORT ENFORCEMENT is proposing inclusion of custody/visitation orders in all CSS support orders by 2014 and mandating same by 2019. Response: Dis...

F10

The existing voting system meets the current requirements of the Registrar of Voters; however, new voting systems should be explored to determine if it is time to upgrade.

Response: Disagree Partially Score: 0

Agrees with the finding. F.2 Child Support Court is tasked to make orders setting child support in accordance with state guidelines. Response: Agrees with the finding. F.3 State guidelines for child support require determination of the percentage of child custody/visitation allotted each parent. Response: Agrees with the finding. F.4 Orange County's interpretation of both IV-D and California Family Code § 17000 et al does NOT permit CSS to make orders regarding parental custody. Disagrees partially with the finding. To clarify, CSS may present "an Response: agreement" by the parties to a...

County Executive Officer

July 30, 2013 • 16 pages • 11 responses • Score: +10 (+10, 1, 0) View Details ▾

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11 responses to findings and recommendations

F1

The County’s electronic voting system coupled with the Registrar’s system of collecting, processing and counting ballots is very proficient both in terms of efficiency and cost effectiveness.

Response: Agree Score: +1

Agrees with the Finding. Over the last eight years the Registrar of Voters has made significant investments in technology and quality control in order to increase efficiencies and reduce costs associated with the creation, mailing, processing, and tallying of ballots. Automation and the implementation of quality control measures, which are documented in checklists and written training materials, are used to guarantee accuracy and consistency in every step of the elections process. Further, they have contributed to the fact that, as correctly reported by the Grand Jury, Orange County's overall ...

F2

The Grand Jury has confidence in the security of ballot processing and the accuracy of election results.

Response: Agree Score: +1

Agrees with the Finding. The Registrar of Voters utilizes a number of security measures to protect the integrity of votes and ensure public confidence in the electoral process. To be approved for use in any election, a voting system must receive federal certification from the United States Election Assistance Commission, as well as fulfill numerous requirements and regulations established by the Secretary of State and California Elections Code. State law requires that a voting system include a Voter Verified Paper Audit Trail (VVPAT) to verify votes cast at a polling place. In Orange County, t...

F3

The Registrar fosters a climate of technological innovation, teamwork, efficiency, purpose and introspection that results in employees that appear to be highly competent, cheerful and driven to providing outstanding customer service. Election Code retrieved 2/13/13, from www.leginfo.ca.gov 33 Adams, T., Legislative Analyst II, OLR Report, Electronic Ballot Submission by Military and Overseas Voters (1/8/13) Connecticut General Assembly, retrieved 2/13/13 from http://www.cga.ct.gov/2013/rpt/2013-...

Response: Agree Score: +1

Agrees with the Finding. Since 2005, creativity, originality, initiative, and a strong dedication to customer service are the four guiding principles of the Registrar of Voters. Employees continually strive to improve performance and enhance services to better meet the needs of the public while producing high quality and transparent elections. The Registrar of Voters cultivates high levels of customer service and quality control through the implementation of innovative practices, as well as providing continual staff development and training opportunities. Staff is required to attend a minimum ...

F4

The Registrar of Voters Office is a model for other County Departments and Agencies to emulate.

Response: Agree Score: +1

Agrees with the Finding. The County is proud to recognize the achievements of the Registrar of Voters. The Department has received numerous awards for best practices including multiple awards in 2011 and 2012 from the National Association of Counties (NACo) for its MyBallot student election program, new poll worker training video, Election Academy program, military and overseas voting online portal, approach to saving tax payer dollars in difficult times, and its Poll Worker PASS program. The Department's innovations and efforts haves been recognized by other organizations as well including th...

F5

The Registrar of Voters is supported by a large number of volunteer poll workers and election-day help that contribute greatly to the efficiency of Election Day operations.

Response: Agree Score: +1

Agrees with the Finding. Poll workers play a critical role in the successful operation and management of elections in Orange County. The Registrar of Voters recruited over 12,000 volunteer poll workers for elections in 2010 and 2012 respectively. To successfully recruit volunteers, the Registrar of Voters maintains a strong presence throughout Orange County. Community engagement is achieved by attendance at a variety of events that provide an opportunity to communicate with prospective volunteers. Prior to the 2012 general election, the Registrar of Voters was present at approximately 70 event...

R5

The Registrar of Voters will partner with and lobby within the State of California to identify appropriate safeguards and recommend legislative changes that allow Californians serving in the military to return completed ballots electronically to their respective registrars including Orange County. (F9)

Response: Implemented

Score: 0

This recommendation has been implemented with the understanding that this will be an ongoing process. Through its involvement on multiple state and federal commissions and associations, the Registrar of Voters is able to provide input on legislation and inform state officials on a myriad of issues, which include overseas military voters and the safe and secure use of technology to facilitate voting. The Registrar of Voters serves in leadership capacities in both organizations, and interfaces with election industry officials on a regular basis. Moreover, the Registrar of Voters will continue to...

F6

There was no evidence of widespread or organized voter fraud.

Response: Agree Score: +1

Agrees with the Finding. The Registrar of Voters has instituted a number of policies and procedures that effectively guard against voter fraud and irregularity as described by the Grand Jury. Maintaining accurate voter registration records in a county with over 1.5 million registered voters is an ongoing process that is critical to identifying and correcting commonly made errors. A number of quality control measures are in place to ensure that voter registration information is accurate and continually updated. Voter records are proofed to ensure the data is entered accurately, and this informa...

F8

The Registrar’s Office has a plan to maintain operations in the event of natural or man-made disaster.

Response: Agree Score: +1

Agrees with the Finding. The Registrar of Voters maintains a business continuity plan for business processes, which is designed to be a resource guide to provide direction as to how to maintain stability in the event of disaster or other unusual circumstance. The Orange County Sheriff-Coroner Department's Emergency Management Division provides emergency management and preparedness services to the unincorporated areas of Orange County and supports emergency management efforts within the Orange County Operational Area (OA). The OA includes 115 jurisdictions including all County departments and a...

F9

Orange County residents serving in the U.S. Military abroad cannot return their ballots to the Registrar of Voters via e-mail per state law.

Response: Agree Score: +1

Agrees with the Finding. As correctly stated by the Grand Jury, Elections Code §§ 3101-3123 govern military and overseas voter registration and voting procedures. Military voters serving overseas can apply for a vote-by-mail ballot online or by completing the Federal Post Card Application, and they can choose between mail, email, and fax as their preferred method of ballot delivery. For the 2012 General Election, the Registrar of Voters issued just under 8,000 ballots to civilians and members of the military living overseas, in addition to military members serving domestically. The Registrar o...

F10

The existing voting system meets the current requirements of the Registrar of Voters; however, new voting systems should be explored to determine if it is time to upgrade.

Response: Agree Score: +1

Agrees with the Finding. In 2003 the Registrar of Voters purchased the Hart InterCivic electronic voting system, which accurately recorded and tabulated over one million votes cast in the November 2012 election. In order to receive approval from the Secretary of State for use in any election, the voting system successfully met federal certification requirements and fulfilled state regulations and requirements. Since it was first used in 2004, Orange County's voting system has produced accurate and certified election results in approximately 30 primary, general, special, and municipal elections...

F11

The existing office and warehouse space is overcrowded.

Response: Agree Score: +1

Agrees with the Finding. The Registrar of Voters operates out of one primary location in Santa Ana at 1300 South Grand Avenue; however, during county-wide election years it is necessary to temporarily lease a second warehouse for several months in order to meet the increased need for space. The Registrar of Voters' primary warehouse houses supplies, ADA compliant voting equipment, and more than 9,000 voting booths. The secondary warehouse site, located at 1100 South Linwood Avenue in Santa Ana, is needed during election years to prepare and store supplies for over 1,000 polling places, in addi...

County Executive Officer

July 30, 2013 • 14 pages • 12 responses • Score: -2 (+1, 6, -3) View Details ▾

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12 responses to findings and recommendations

F2

The Grand Jury has confidence in the security of ballot processing and the accuracy of election results.

Response: Disagree Partially Score: 0

Disagree partially with the finding. State law requires that the County provide EEO and anti-Harassment training to all managers and supervisors (approximately 3,500 employees) every two years, and within six months for all newly hired management/supervisory personnel. The County has met this COUNTY OF ORANGE Responses to Findings and Recommendations 2012-13 Grand Jury Report entitled "The Culture of Harassment: Change on the Horizon" mandate for several years by providing on-line training. The County's training for its nonmanagement/supervisory staff (approximately 13,500 emplo...

F3

The Registrar fosters a climate of technological innovation, teamwork, efficiency, purpose and introspection that results in employees that appear to be highly competent, cheerful and driven to providing outstanding customer service. Election Code retrieved 2/13/13, from www.leginfo.ca.gov 33 Adams, T., Legislative Analyst II, OLR Report, Electronic Ballot Submission by Military and Overseas Voters (1/8/13) Connecticut General Assembly, retrieved 2/13/13 from http://www.cga.ct.gov/2013/rpt/2013-...

Response: Disagree Partially Score: 0

Partially Disagree with the finding. This finding is vague, precluding the County from providing a detailed response. If the Grand Jury is referring here to EEO training for Human Resources personnel, then the County wholly disagrees with the finding. EEO training has always been available and provided to HR staff, many of whom use this training on a routine basis as part of their work assignment. However, if the Grand Jury is referring to general training provided to HR staff, the County agrees with this finding. Prior to recentralization (i.e., before December 2012), training for Countywide ...

R3

The Registrar of Voters shall continue efforts through training, outreach and design to minimize the amount of vote-by-mail ballots that must be rejected34 due to voter error. (F7)

Response: Requires Analysis

Score: 0

The recommendation requires further analysis. This recommendation, like the corresponding finding, is vague. If the recommendation refers to EEO and discrimination training for HR staff, then HRS ensures that this training occurs every two years as mandated. If the recommendation is related to any and all training, then HRS is currently strengthening its training efforts. As a part of recentralization, HRS has formed a Training & Organizational Development division. When fully operational, this division will determine the desired level and scope for tracking the training provided to all County...

F4

The Registrar of Voters Office is a model for other County Departments and Agencies to emulate.

Response: Disagree Partially Score: 0

Disagree partially with the finding. The County of Orange utilizes a broadband classification system for its management classifications (i.e., Administrative Manager I, II, III, and Executive Manager). In a broadband approach, generic class specifications are used which group together a variety of positions that have similar levels of knowledge, skills and abilities. The benefits of using such a system are ease of administration and less cost to support. This does, however, result in generic class specifications which are not tailored specifically to assignments such as HR Managers. However, w...

R4

The Registrar of Voters shall continue vigilance in detecting voter fraud and other irregularities and use cutting edge technology to assist Orange County in this effort. (F6)

Response: Will Not Implement

Score: -1

The recommendation will not be implemented because it is not warranted or is not reasonable. The Human Resource Services department already has in place the mechanisms to accomplish this recommendation. As mentioned, when HRS recruits for HR vacancies, the recruitment bulletin details the qualifications necessary for a successful applicant. Also, as 2012-13 Grand Jury Report entitled "The Culture of Harassment: Change on the Horizon" a result of recentralization, HRS has discontinued the practice of promoting employees to HR supervisory or management positions who lack a sufficient HR backgro...

F5

The Registrar of Voters is supported by a large number of volunteer poll workers and election-day help that contribute greatly to the efficiency of Election Day operations.

Response: Agree Score: +1

Agree with the finding. The County agrees that it has not developed written guidelines for the referral of possible criminal conduct by employees to law enforcement agencies. Whether such a legal duty exists on the part of a public employer is doubtful. Alleged crimes are typically reported to law enforcement by the victims themselves and not by the employer that has a general duty to protect the privacy of crime victims, especially in cases of sexual misconduct. That said, the County does have a clear legal and moral obligation to provide employees with a work environment free of harassment, ...

R5

The Registrar of Voters will partner with and lobby within the State of California to identify appropriate safeguards and recommend legislative changes that allow Californians serving in the military to return completed ballots electronically to their respective registrars including Orange County. (F9)

Response: Unknown

Score: 0

The recommendation has not yet been implemented, but may be implemented in the future. With the assistance of County Counsel, the Human Resource Services department is currently in the process of developing a new policy for consideration and adoption by the Board of Supervisors. There are a number of issues that will be considered in the development of such a policy, including: The level of potential criminal conduct (e.g., felony, misdemeanor) where reporting • shall be required: The types of criminal conduct to be reported (e.g., major crimes committed in • connection with County employment)...

F6

There was no evidence of widespread or organized voter fraud.

Response: Disagree Score: -1

Disagree wholly with the finding. This finding is factually inaccurate. Anonymous complaints can be and, in the past, have been submitted to the EEO Access Office. The EEO Access Office has promptly investigated all complaints received.

R6

The County Executive Officer shall ensure the viability of the electronic voting system by earmarking funds for the procurement of replacement equipment, as needed over time. (F1, F2, F3, F5, F10)

Response: Implemented

Score: 0

The Human Resource Services Department should install a confidential communication source for employees who want to file complaints relating to discrimination or harassment with anonymity. The system should include multiple access paths such as mail, phone, fax, or email. Notification of this new County service should be accompanied by a vigorous email campaign and announcements by senior County management in meetings and their communications to their staff. Posters identifying how an employee can file a confidential complaint should be permanently posted in appropriate locations. The Board of...

F7

Voting by Mail increased in popularity among the Orange County electorate, but due to voter error, casting a ballot in this manner is more likely to be disqualified than any other method of voting; however, such possibility of rejection is still only .54%.

Response: Disagree Score: -1

Disagree wholly with the finding. The County has routinely provided avenues for employees to discuss their concerns or the impacts of being a victim of discrimination or harassment. The first and most obvious avenue is for the employee to discuss the situation with his or her supervisor or a higher level manager. If this is not an avenue the employee wishes to pursue, the County also 2012-13 Grand Jury Report entitled "The Culture of Harassment: Change on the Horizon" provides and funds a confidential Employee Assistance Program that is regularly offered to employees in need of counseling ass...

R7

The County Executive Officer shall determine how the Registrar has developed a motivated, efficient and customer-friendly workforce and use those principles in training of other County Departments and Agencies. (F3)

Response: Implemented

Score: 0

The recommendation has been implemented. The County has established mechanisms for offering assistance for a variety of stressful events. One such program is the Employee Assistance Program where confidential counseling resources are available. In addition, an employee may discuss any concerns with either department management or the County's EEO Manager. In regard to retaliation, complainants are informed that they should notify County management or the EEO Office if they feel they are being retaliated against. Each discrimination and harassment complaint is evaluated on a case-by-case basis ...

F8

The Registrar’s Office has a plan to maintain operations in the event of natural or man-made disaster.

Response: Unknown Score: 0

which provides specific examples.

County Executive Officer

June 25, 2013 • 9 pages • 7 responses • Score: 0 (+2, 3, -2) View Details ▾

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7 responses to findings and recommendations

R1

The Registrar of Voters shall determine the projected lifespan of its electronic voting equipment and report his findings to the County Executive Officer of the County. (F1, F2, F3, F5, F10)

Response: Will Not Implement

Score: -1

The recommendation will not be implemented because it is not warranted or is not reasonable. The County wholly disagrees with the findings that prompt the Grand Jury to make this suggestion. Consequently, expending the financial resources and staff time needed to pursue the Grand Jury's recommendation would be wasteful. R2. The Orange County Board of Supervisors shall select Blue Ribbon Commission members based upon their knowledge of government ethics, ability to conduct research and desire to make positive change to Orange County government. Their selections should represent a cross-section ...

F2

The Grand Jury has confidence in the security of ballot processing and the accuracy of election results.

Response: Disagree Partially Score: 0

Disagrees wholly with the finding. This conclusion is completely subjective and the evidence presented in this report does not support such a sweeping assessment. Although individual historical events referenced in the report are not disputed, the Grand Jury's synopsis is selective, onesided and clearly tailored to reach a predetermined conclusion. F3. Orange County reacted to the 1994 bankruptcy scandal by creating a patchwork of oversight offices to audit financial, performance, and professional standards. These offices have varying levels of independence, jurisdiction and legislative suppor...

F3

The Registrar fosters a climate of technological innovation, teamwork, efficiency, purpose and introspection that results in employees that appear to be highly competent, cheerful and driven to providing outstanding customer service. Election Code retrieved 2/13/13, from www.leginfo.ca.gov 33 Adams, T., Legislative Analyst II, OLR Report, Electronic Ballot Submission by Military and Overseas Voters (1/8/13) Connecticut General Assembly, retrieved 2/13/13 from http://www.cga.ct.gov/2013/rpt/2013-...

Response: Disagree Partially Score: 0

Disagrees partially with the finding. The County of Orange has established a number of oversight bodies and functions over time in order to provide adequate levels of review. The County does not agree with the characterization of these entities as a "patchwork." Rather, the County views these entities as a network of oversight functions with specialized expertise in financial, operational, and legal oversight. These bodies include the Internal Audit Department, the Performance Audit Department, the District Attorney's Office, the Office of Independent Review, the Audit Oversight Committee, the...

F4

The Registrar of Voters Office is a model for other County Departments and Agencies to emulate.

Response: Disagree Partially Score: 0

Disagrees partially with the finding. The County concurs that unethical behavior will not "simply fix itself." Moreover, the statement that "the County needs an independent Ethics Program" is not a finding, but a recommendation, and the imperative to create such a Program was not established in the report. The Grand Jury report did not demonstrate that the existing network of oversight functions has failed to catch and correct unethical behavior once it occurs. Lastly, the County does have an ethics training program that complies with the provisions of Assembly Bill 1234, as well as a lobbyist...

F5

The Registrar of Voters is supported by a large number of volunteer poll workers and election-day help that contribute greatly to the efficiency of Election Day operations.

Response: Agree Score: +1

Agrees with the finding. Again, this "finding" is actually a generic recommendation. There are several avenues already in existence for citizens to voice such concerns, including the District Attorney's Office, the Internal Audit Fraud Hotline, the California Attorney General, the Office of Independent Review, the Fair Political Practices Commission, as well as the Grand Jury itself. F6. In California, the Cities of San Diego, Los Angeles, San Francisco and Oakland have ethics commissions that address similar ethics issues. Response: Agrees with the finding. It should be noted, however, that w...

F6

There was no evidence of widespread or organized voter fraud.

Response: Agree Score: +1

Agrees with the finding. It should be noted, however, that with the exception of San Francisco, these examples are cities, not counties. COUNTY OF ORANGE Responses to Findings and Recommendations 2012-13 Grand Jury Report entitled "A Call for Ethical Standards: Corruption in Orange County F7. Orange County lacks effective ethics oversight of its public officials. Response: Disagrees wholly with the finding. This statement is irresponsibly broad, vague, and not substantiated in the report. Only a few idiosyncratic examples from recent years are mentioned. As discussed in several previou...

F7

Voting by Mail increased in popularity among the Orange County electorate, but due to voter error, casting a ballot in this manner is more likely to be disqualified than any other method of voting; however, such possibility of rejection is still only .54%.

Response: Disagree Score: -1

Disagrees wholly with the finding. This statement is irresponsibly broad, vague, and not substantiated in the report. Only a few idiosyncratic examples from recent years are mentioned. As discussed in several previous answers, there is already a network of oversight functions that provide adequate review of Orange County elected official behavior. R1. The Orange County Board of Supervisors creates a Blue Ribbon Commission to study ethics programs in California and around the nation. The Commission shall recommend an ethics reform program and oversight authority to the Board of Supervisors with...

County Executive Officer

July 01, 2002 • 16 pages • 15 responses • Score: -1 (+1, 11, -2) View Details ▾

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15 responses to findings and recommendations

F1

The County’s electronic voting system coupled with the Registrar’s system of collecting, processing and counting ballots is very proficient both in terms of efficiency and cost effectiveness.

Response: Disagree Partially Score: 0

Agrees with the finding. F.2 The two most salient statistics that lead to payment of support as ordered are: 1. Orders that demand more than 20% of a father's income tend not to be paid. 2. Orders that grant fathers significant custody/visitation with their children tend to yield payment as ordered. CSS Response: Agrees with the finding. F.3 California Family Code § 4055 dictates what percent of a father's income he must pay based primarily on his time share with his child(ren) and the parents' respective incomes. The time share and the amount of income attributed to each parent is a matter of...

R1

The Registrar of Voters shall determine the projected lifespan of its electronic voting equipment and report his findings to the County Executive Officer of the County. (F1, F2, F3, F5, F10)

Response: Implemented

Score: 0

The recommendation has been implemented. In contested cases before the Family Court, CSS has always kept a policy of following state law by recommending orders consistent with the facts derived in the investigation of the case. In appropriate cases, CSS attorneys make the Court aware of circumstances that would assist the Court in deviating from the state support guideline to make an order that better suits the needs of the family. In some cases, that recommendation is for an increase from guideline, in other cases a decrease. CSS believes that the Courts are aware of the latest research findi...

F2

The Grand Jury has confidence in the security of ballot processing and the accuracy of election results.

Response: Disagree Partially Score: 0

Agrees with the finding. F.3 California Family Code § 4055 dictates what percent of a father's income he must pay based primarily on his time share with his child(ren) and the parents' respective incomes. The time share and the amount of income attributed to each parent is a matter of judicial discretion. California Family Code charges CSS to set and collect child support. There is no provision for advocating for factors which will yield pragmatic orders; that is orders that will maximize income for the mothers and compliance by the fathers. CSS Response: Agrees with the finding. F.4 Fathers r...

R2

The Registrar of Voters shall determine office and warehouse space needs for the future and work with the County Executive Officer to fulfill their office space needs for the next decade. (F1) 2012 – 2013 Orange County Grand Jury Registrar of Voters Earns High Marks for 2012 Election

Response: Implemented

Score: 0

Agrees with the finding. National studies as well as Orange County CSS research supports the assertion that obligor parents who are more involved through visitation pay at a higher rate, and vice versa. OC CSS did not study extracurricular or luxury spending. HCA/Behavioral Health Services Response: Agrees with the finding. Although HCA is not involved in collection of child support payments, National research supports the correlation between parenting and child support collections. However, we do not have any experience with and are unaware of any research regarding parent payments for a chil...

F3

The Registrar fosters a climate of technological innovation, teamwork, efficiency, purpose and introspection that results in employees that appear to be highly competent, cheerful and driven to providing outstanding customer service. Election Code retrieved 2/13/13, from www.leginfo.ca.gov 33 Adams, T., Legislative Analyst II, OLR Report, Electronic Ballot Submission by Military and Overseas Voters (1/8/13) Connecticut General Assembly, retrieved 2/13/13 from http://www.cga.ct.gov/2013/rpt/2013-...

Response: Disagree Partially Score: 0

Agrees with the finding. F.4 Fathers routinely accept orders granting them about 20% time share with their children. CSS Response: Agrees with the finding. F.5 Reasons for fathers' acceptance of minimal time shares with their child(ren) are many and beyond the scope of this study; however, from anecdotal stories from the parenting programs referenced in this study, some reasons are: 1. Lack of appreciation of their own worth as fathers, 2. Perception they have no tome to care for their child in spite of the fact that the mothers miraculously care for their children with utilization of the very...

R3

The Registrar of Voters shall continue efforts through training, outreach and design to minimize the amount of vote-by-mail ballots that must be rejected34 due to voter error. (F7)

Response: Will Not Implement

Score: -1

The recommendation will not be implemented because it is not reasonable. Current state law, and restrictions on use of funds allocated pursuant to Title IV-D, do not allow CSS staff to make recommendations for orders that one parent seek counseling or assistance. Under the current Federal Office of Child Support Enforcement guidance (PIQ 12- 02) CSS staff may: "In this PIQ, we clarify that certain activities are allowable child support expenditures under title IV-D of the Social Security Act (the Act) if they are 9 incidental and related to establishing paternity, or establishing, modifying, ...

F4

The Registrar of Voters Office is a model for other County Departments and Agencies to emulate.

Response: Disagree Partially Score: 0

Agrees with the finding. F.5 Reasons for fathers' acceptance of minimal time shares with their child(ren) are many and beyond the scope of this study; however, from anecdotal stories from the parenting programs referenced in this study, some reasons are: 1. Lack of appreciation of their own worth as fathers, 2. Perception they have no tome to care for their child in spite of the fact that the mothers miraculously care for their children with utilization of the very same 24 hours per day, 3. Fear of the responsibility and "know how" of parenting, 4. Often parenting is not seen as "macho", 5. Re...

R4

The Registrar of Voters shall continue vigilance in detecting voter fraud and other irregularities and use cutting edge technology to assist Orange County in this effort. (F6)

Response: Will Not Implement

Score: -1

The recommendation will not be implemented because it is not reasonable. See Recommendation #3, above. This is not an appropriate action for funding under Title IV-D. CSS may make referrals to programs related to improved parenting skills for those parents seeking assistance. HCA/Behavioral Health Services Response: Response: The recommendation will not be implemented as it is not reasonable. However, there are currently several programs funded by MHSA that assist with meeting this recommendation. See response to Recommendation #6 for program descriptions. All of the programs listed with the e...

F6

There was no evidence of widespread or organized voter fraud.

Response: Disagree Partially Score: 0

Disagrees partially with the finding. There is a significant shift in likelihood of payment once the 'tax rate' of support ordered for one child exceeds 20%. Maximum dollars collected peaks at 18-19%. Tax rates above that amount tend to yield fewer dollars collected. Likelihood of payment for 2 or more children also shifts, but at a higher percentage of income, perhaps signaling recognition of a higher burden for more children. The motives of an obligated parent for partial payment or non-payment have not been studied. F.7 Fathers who significantly participate in parenting their child(ren) pay...

R6

The County Executive Officer shall ensure the viability of the electronic voting system by earmarking funds for the procurement of replacement equipment, as needed over time. (F1, F2, F3, F5, F10)

Response: Unknown

Score: 0

for program descriptions. All of the programs listed with the exception of one, Stress Free Families are able to accept referrals from any agency in the community and are open to any eligible resident of Orange County at no cost. All programs have the capability of providing services in English and Spanish as well as other languages such as Vietnamese and Farsi. If additional programs are requested by the community, the MHSA Steering Committee and/or Subcommittees, as described in

F7

Voting by Mail increased in popularity among the Orange County electorate, but due to voter error, casting a ballot in this manner is more likely to be disqualified than any other method of voting; however, such possibility of rejection is still only .54%.

Response: Disagree Partially Score: 0

Agrees with the finding. National studies as well as Orange County CSS research supports the assertion that obligor parents who are more involved through visitation pay at a higher rate, and vice versa. OC CSS did not study extracurricular or luxury spending. HCA/Behavioral Health Services Response: Agrees with the finding. Although HCA is not involved in collection of child support payments, National research supports the correlation between parenting and child support collections. However, we do not have any experience with and are unaware of any research regarding parent payments for a chil...

F8

The Registrar’s Office has a plan to maintain operations in the event of natural or man-made disaster.

Response: Disagree Partially Score: 0

Agrees with the finding. HCA/Behavioral Health Services Response: Agrees with the finding F.9 Counseling men who have ignored their children can, and has, turned them into devoted fathers as evidenced by the success of the now defunct Fatherhood 101 program. CSS Response: Agrees with the finding. In general, counseling does work to help men to be better fathers and become more engaged with their children. However, CSS does not have enough information to comment on Fatherhood 101. HCA/Behavioral Health Services Response: Agrees with the finding. In general, counseling does work to help men to b...

F9

Orange County residents serving in the U.S. Military abroad cannot return their ballots to the Registrar of Voters via e-mail per state law.

Response: Agree Score: +1

Agrees with the finding F.9 Counseling men who have ignored their children can, and has, turned them into devoted fathers as evidenced by the success of the now defunct Fatherhood 101 program.

F10

The existing voting system meets the current requirements of the Registrar of Voters; however, new voting systems should be explored to determine if it is time to upgrade.

Response: Disagree Partially Score: 0

Agrees with the finding. CSS strives to provide services in a manner that is sensitive and linguistically appropriate to all of the diverse cultural and ethnic populations of Orange County. HCA/Behavioral Health Services Response: Agrees with the finding. HCA strives to provide services in a manner that is sensitive and linguistically appropriate to all of the diverse cultural and ethnic populations of Orange County. F.11 Counseling the adult female, the adult male and the children of their union has and can have the following positive effects: 1. The counseling creates understand and empathy ...

F11

The existing office and warehouse space is overcrowded.

Response: Disagree Partially Score: 0

Agrees with the finding. While the proposed results appear plausible, CSS does not have information that the counseling suggested has the effects proposed. HCA/Behavioral Health Services Response: Agrees with the finding. However, HCA does not have enough information to comment on #2 in regards to better compliance with support orders and custody/visitation exchanges. F.12 The law, California Family Code §§ 3190 -3191 gives the court the authority to order counseling at its discretion and there exists the means to pay for the counseling for parents and children, specifically: 1. The parents th...

County Executive Officer12/10/13

December 10, 2013 • 7 pages • 4 responses • Score: +1 (+1, 1, 0) View Details ▾

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4 responses to findings and recommendations

R1

The Registrar of Voters shall determine the projected lifespan of its electronic voting equipment and report his findings to the County Executive Officer of the County. (F1, F2, F3, F5, F10)

Response: Requires Analysis

Score: 0

The recommendation requires further analysis. The County currently has guidelines for conducting investigations of employee discrimination and harassment complaints. The newly hired EEO Manager at HRS is evaluating the guidelines currently in place and will be making recommendations for improving those processes and determining whether a new policy is needed. In addition, a limited-term, ad hoc subcommittee, comprised of : Follow-Up Response to July 23, 2013 Open Items Recommendations R1, R2, R3, and R5 2012-13 Grand Jury Report entitled "The Culture of Harassment: Change on the Horizon" Supe...

R2

The Registrar of Voters shall determine office and warehouse space needs for the future and work with the County Executive Officer to fulfill their office space needs for the next decade. (F1) 2012 – 2013 Orange County Grand Jury Registrar of Voters Earns High Marks for 2012 Election

Response: Will Implement

Score: +1

The recommendation has not yet been implemented, but will be implemented in the future. The Human Resource Services department released a Request for Proposal (RFP) for a contractor(s) to provide in-person EEO and anti-harassment training to its managers/supervisors and on-line training for all line staff. There was not a responsible bid for in-person training, so HRS plans to hire a sole source contractor for the 2013 training, and also to re-issue a RFP for future in-person training for managers/supervisors. In the near future, the Board will be evaluating the merits of using either in-perso...

R3

The Registrar of Voters shall continue efforts through training, outreach and design to minimize the amount of vote-by-mail ballots that must be rejected34 due to voter error. (F7)

Response: Unknown

Score: 0

, if the recommendation refers to EEO and discrimination training for HRS staff, then HRS has ensured that training occurs every two years as mandated. As described in the Follow-Up

R5

The Registrar of Voters will partner with and lobby within the State of California to identify appropriate safeguards and recommend legislative changes that allow Californians serving in the military to return completed ballots electronically to their respective registrars including Orange County. (F9)

Response: Unknown

Score: 0

The recommendation has not yet been implemented, but may be implemented in the future. With the assistance of County Counsel, the Human Resource Services department is currently in the process of developing a new policy for consideration and adoption by the Board of Supervisors. There are a number of issues that will be considered in the development of such a policy, including: The level of potential criminal conduct (e.g., felony, misdemeanor) where reporting shall be . required; The types of criminal conduct to be reported (e.g., major crimes committed in connection with County employment); ...

County Executive Officer5/6/14

May 06, 2014 • 5 pages • 2 responses • Score: +2 (+2, 0, 0) View Details ▾

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2 responses to findings and recommendations

R1

The Registrar of Voters shall determine the projected lifespan of its electronic voting equipment and report his findings to the County Executive Officer of the County. (F1, F2, F3, F5, F10)

Response: Will Implement

Score: +1

The recommendation has not yet been implemented, but will be implemented in the future. The Registrar of Voters has used the Hart InterCivic electronic voting system in Orange County elections since 2004. Prior to its use in any election, the system fulfilled strict federal certification and state law requirements, and earned approved by the Secretary of State after satisfying a rigorous testing process. The voting system has functioned flawlessly in approximately 30 elections in Orange County between 2004 and 2012. The voting system is regularly tested to ensure the accuracy of tabulated resu...

R8

The County’s Emergency Manager shall plan and host a table top emergency management exercise that involves an event likely to strike Orange County (earthquake, wildfire, power grid failure, Santa Ana wind event) in the days prior to a general election. (F8) REQUIREMENTS AND INSTRUCTIONS: The California Penal Code §933 requires any public agency which the Grand Jury has reviewed, and about which it has issued a final report, to comment to the Presiding Judge of the Superior Court on the findings ...

Response: Will Implement

Score: +1

The recommendation has not yet been implemented, but will be implemented in the future. The Orange County Sheriff's Department, Emergency Management Division will work towards the integration of a discussion-based tabletop emergency management exercise involving a credible disaster scenario, which will potentially impact a general election. Due to existing exercise schedules, this exercise will be integrated into a planned Emergency Operations Center exercise which will take place in the first half of 2014. All County Emergency Operations Center exercises are developed with a multi-jurisdictio...

County Executive Officer7/30/13

July 30, 2013 • 8 pages • 1 response • Score: 0 (+0, 1, 0) View Details ▾

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1 response to findings and recommendations

R5

The Registrar of Voters will partner with and lobby within the State of California to identify appropriate safeguards and recommend legislative changes that allow Californians serving in the military to return completed ballots electronically to their respective registrars including Orange County. (F9)

Response: Requires Analysis

Score: 0

OC CSS Response: The recommendation requires further analysis. CSS will work with its community partners, at the direction of the County Executive Office and the Board of Supervisors, to meet the spirit of this recommendation while respecting all funding and scope Responses to Findings and Recommendations 2012-13 Grand Jury Report entitled "Best Interest of the Child" - Lost Child Support Costs $1.3 Billion Department of Child Support Services (CSS) and Health Care Agency (HCA) Follow-Up Response to 5/7/13 Open Item, Recommendation #5 limitations. A status report will be provided to the Grand...

Interim County Executive Officer

April 08, 2013 • 6 pages • 1 response • Score: 0 (+0, 1, 0) View Details ▾

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Registrar of Voters Earns High Marks for 2012 Election

Findings and Recommendations 11 findings

Commendations 1

Agency Responses 12