Score: +19
(22/22/3)
Orange County Grand Jury
• 2012-2013
Comparing Equal Employment Opportunity Procedures in Orange County Cities to County Government
Published: July 02, 2012
18 pages
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 6 findings
F1
Municipalities in Orange County cities are well-versed in EEO issues and maintain exemplary compliance strategies.
Related Recommendations (1)
R3
OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. (F1,3)
F2
In an effort to improve Human Resource efficiencies and increase focus on EEO, the County has centralized its Human Resource functions in the new HRSD.
Related Recommendations (2)
R1
All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years. (F2,3,4,5)
R4
The OC Board of Supervisors shall continue to provide funding and resources sufficient to complete HRSD’s centralization program. (F2)
F3
The County has implemented a Compliance Oversight Committee (COC) to review all EEO complaints in the County.
No recommendations for this finding
F4
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems.
No recommendations for this finding
F5
The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training.
No recommendations for this finding
F6
There are several Risk Management Joint Powers Insurance Pools (of which most cities are members) to ensure adequate coverage and sharing of liability with other member entities.
Related Recommendations (1)
R2
OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. (F6)
Agency Responses 35
Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.
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City of Aliso Viejo 08/27/13, 858KB
August 27, 2013
•
2 pages
• 7 responses
•
Score: +4
(+4, 0, 0)
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7 responses to findings and recommendations
F1
The majority of Orange County jurisdictions have not yet required their haulers to distribute residential containers that meet the CalRecycle standardized colors, leaving legacy and often incorrect or illegible labeling and embossing in place. Response: The City of Aliso Viejo disagrees partially with this finding. The City implements a franchise waste hauler agreement that requires all residential and commercial customers in the City to comply with container color requirements. All waste contai...
Response: Agree
Score: +1
The City of Aliso Viejo agrees with the finding. Finding F4: Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. City Response: The City of Aliso Viejo does not have direct knowledge of the County of Orange's complaint ratios or complaint handling procedures. Finding F5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all ...
R1
All jurisdictions should expedite the acquisition and distribution of residential containers that meet the CalRecycle standardized colors. Additionally, until the compliant containers can be distributed, all jurisdictions should ensure the distribution of labeling for non-compliant containers that explain the current SB 1383 requirements applicable to their jurisdiction by June 30, 2025. Response: The recommendation has been implemented. The City of Aliso Viejo implements a franchise waste haule...
Response: Unknown
Score: 0
The City of Aliso Viejo has implemented the recommendation. The City utilizes the law firm of Leibert Cassidy Whitmore to provide "Preventing Workplace Harassment, Discrimination and Retaliation Training" to management and supervisors every two years. The City will extend the training to all employees starting November 2013. Funding for the training is included in the City's annual membership dues with Leibert Cassidy Whitmore. Recommendation R2: OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. City Response: Th...
R2
By December 31, 2024, all jurisdictions should ensure their waste hauling agreements are in compliance with State statute so that haulers may be designated to perform certain required tasks but are not improperly delegated overall responsibility for compliance. Additionally, all jurisdictions should ensure that any fines collected by a hauler are forwarded to the jurisdiction. Response: The recommendation has been implemented. The City of Aliso Viejo’s franchise waste hauler agreement is in comp...
Response: Unknown
Score: 0
The City of Aliso Viejo obtains Employment Practices Liability Insurance through the California Joint Powers Insurance Authority (CJPIA). The City does not have an SIR. Instead, the City's Employment Practices Liability Insurance provides "first dollar coverage". The City will meet with the CJPIA Risk Manager to assess the appropriateness of the insurance coverage. Additional assessments will take place every five years. Recommendation R3: OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to harassment, discrimination, and retaliation. ...
R3
The OCGJ recommends that all jurisdictions utilize a dedicated waste and recycling enterprise fund for collection of fines for non-compliance with SB 1383 by December 31, 2024. Response: This recommendation requires further analysis. The City of Aliso Viejo’s approach to compliance is aimed at public outreach and education in hopes for minimal enforcement needed. The City will continue to assess the effectiveness of its outreach efforts and compliance levels and will explore the need for an ente...
Response: Unknown
Score: 0
The City of Aliso Viejo will continue best practices with respect to preventing harassment, discrimination, and retaliation. This entails continuing with training employees on a regular basis and working with CJPIA to implement other appropriate measures. I am pleased that our current practices are consistent with the recommendations of the Grand Jury. Please contact Glenn Yasui, Director of Administrative Services at (949) 425-2511 if you have questions or need additional information. Sincerely, John Whitman Interim City Manager Cc:
F4
In most jurisdictions, education and outreach is a joint effort between jurisdiction, hauler, and sometimes consultants, with the jurisdiction reviewing the materials before publication. The methods of dissemination vary by jurisdiction and hauler but frequently rely on a resident actively seeking the information, which requires the resident to have some awareness of the new mandates in the first place. Most efforts primarily revolve around intermittent hard-copy paper mailings. Response: The Ci...
Response: Agree
Score: +1
The City of Aliso Viejo does not have direct knowledge of the County of Orange's complaint ratios or complaint handling procedures. Finding F5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training. City Response: The City of Aliso Viejo agrees with the finding. Finding F6: There are several Risk Management Joint Powers Insurance Pools (of which most cities are members) to ensure CITY OF ALISO VIEJO adequ...
F5
Most jurisdictions currently have no way to accurately determine the effectiveness of their respective education and outreach efforts other than the eventual inspections or audits that will take place. Response: The City of Aliso Viejo agrees with this finding.
Response: Agree
Score: +1
The City of Aliso Viejo agrees with the finding. Finding F6: There are several Risk Management Joint Powers Insurance Pools (of which most cities are members) to ensure CITY OF ALISO VIEJO adequate coverage and sharing of liability with other member cities. Incorporated July 1, 2001 WWW.CITYOFALISOVIEJO.COM City Response: 12 JOURNEY • SUITE 100 The City of Aliso Viejo agrees with the finding. ALISO VIEJO CA 92656 - 5335 PHONE 949. 425 - 2500 FAX 949.425-3899
. Recommendation R1: All OC cities and County government shall include funding for training of management and supervision as required by...
F6
There is some concern that there are not enough composting facilities in Orange County to process all organic waste, forcing some jurisdictions/haulers to transport it long distances for processing. Response: The City of Aliso Viejo agrees with this finding. While the City’s franchised waste hauler owns and operates its own local facilities and the City’s generated waste is guaranteed to be processed through those facilities, it is known that other cities using different haulers do not have that...
Response: Agree
Score: +1
12 JOURNEY • SUITE 100 The City of Aliso Viejo agrees with the finding. ALISO VIEJO CA 92656 - 5335 PHONE 949. 425 - 2500 FAX 949.425-3899
. Recommendation R1: All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years. City Response: The City of Aliso Viejo has implemented the recommendation. The City utilizes the law firm of Leibert Cassidy Whitmore to provide "Preventing Workplace Harassment, Discrimination and Retaliation Training" to management and supervisors every...
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City of Anaheim (Human Resources Department) 08/26/13, 650KB
August 26, 2013
•
2 pages
• 3 responses
•
Score: 0
(+0, 2, 0)
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3 responses to findings and recommendations
R1
All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years. (F2,3,4,5)
Response: Implemented
Score: 0
The City of Anaheim has already implemented this recommendation and will continue to allocate sufficient budget dollars to meet the all training requirements. Recommendation R2: OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. (F6)
R2
OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. (F6)
Response: Implemented
Score: 0
The City of Anaheim has already implemented and exceeds this recommendation. Recommendation R3: OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. (F1, 3)
R3
OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. (F1,3)
Response: Unknown
Score: 0
The City of Anaheim agrees with this recommendation and will continue to utilize best practices in these areas. The City of Anaheim once again would like to express its appreciation over the efforts of the Orange County Grand Jury at conducting a review of our local government agencies policies and procedures with respect to equal employment opportunity. The City of Anaheim is committed to educating its employees on equal employment opportunity policies and procedures; and maintaining and creating a work environment that is free from harassment, discrimination, and retaliation. Respectfully su...
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City of Brea (Human Resources Department) 11/12/13, 768KB
November 12, 2013
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2 pages
• 7 responses
•
Score: +1
(+1, 0, 0)
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7 responses to findings and recommendations
F1
Municipalities in Orange County cities are well-versed in EEO issues and maintain exemplary compliance strategies.
Response: Unknown
Score: 0
We are unable to comment on this finding as we have no firsthand knowledge of how well-versed the other 32 municipalities are in this area. Finding 4: Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems.
R1
All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years. (F2,3,4,5)
Response: Unknown
Score: 0
We cannot address this recommendation as it relates to other OC cities or the County, but Brea plans to continue providing funding for training of management and supervisors. We are not aware the law requires any entity to provide funding and the Grand Jury report notes some cities do not have a dedicated line item budget for this purpose. The law does not require, and we are unaware that there are any studies showing there is a verified need for all employees to be trained. Recommendation 2: OC cities shall review SIR aggregate limits every five years to assess changes in risk management econ...
R2
OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. (F6)
Response: Unknown
Score: 0
Again, we cannot address the recommendation as it relates to other cities and their risk management needs; however, Brea regularly reviews our risk tolerance level as it relates to our SIR. We are also an active member in our insurance pool and participate in the annual assessment of how to spread risk among our members and the private insurance market. Recommendation 3: OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation.
R3
OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. (F1,3)
Response: Unknown
Score: 0
We are unable to comment on this recommendation as it relates to other cities and the County of Orange. The City of Brea will continue its current practice with respect to Harassment, Discrimination, and Retaliation. Sincerely, Terrie Stevens Human Resources Manager
F4
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems.
Response: Unknown
Score: 0
We are unable to comment on this finding as we have no firsthand knowledge of complaint ratios of the other 32 municipalities and/or the County of Orange. Finding 5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line Staff training is not required, all staff benefit from EEO training.
F5
The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training.
Response: Unknown
Score: 0
We are unable to comment on this finding as we are not aware of any study to verify this and have not done an internal assessment as to what, if any, potential benefits may arise from line level staff training. City Council Ron Garcia Brett Murdock Christine Marick Roy Moore Marty Simonoff Mayor Mayor Pro Tem Council Member Council Member Council Member Civic & Cultural Center * 1 Civic Center Circle * Brea, California 92821-5732 * 714/990-7600 * FAX 714/990-2258 * www.cityofbrea.net BS Recycled evan sscacsnns ermine
Orange County Grand Jury Response Page 2 City of Brea Finding 6: There are s...
F6
There are several Risk Management Joint Powers Insurance Pools (of which most cities are members) to ensure adequate coverage and sharing of liability with other member entities.
Response: Agree
Score: +1
We agree there are several Risk Management Joint Powers Insurance Pools that many cities belong to for risk sharing; however, we have no firsthand knowledge that "(...most cities are members)" or that they ensure adequate coverage. Recommendation 1: All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years.
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City of Cypress 08/13/13, 1.01MB
August 13, 2013
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3 pages
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CITY OF DANA POINT
September 23, 2013
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1 pages
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City of Fountain Valley 7/11/13, 1.01MB
July 11, 2013
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3 pages
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City of Fullerton (Human Resources Department) 08/21/13, 642KB
August 21, 2013
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2 pages
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City of Fullerton (Mayor) 08/21/13, 415KB
August 21, 2013
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2 pages
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City of Huntington Beach (Human Resources Department) 9/19/13, 937KB
September 19, 2013
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2 pages
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City of Irvine 08/23/13, 734KB
August 23, 2013
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2 pages
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City of Laguna Beach 9/5/13, 840KB
September 05, 2013
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3 pages
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CITY OF LAGUNA HILLS
August 27, 2013
•
3 pages
• 7 responses
•
Score: 0
(+0, 7, 0)
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7 responses to findings and recommendations
F1
The majority of Orange County jurisdictions have not yet required their haulers to distribute residential containers that meet the CalRecycle standardized colors, leaving legacy and often incorrect or illegible labeling and embossing in place. Response: The City of Laguna Hills disagrees partially with the finding. The City of Laguna Hills is not aware of how all cities in Orange County are distributing their residential containers to meet SB 1383 requirements and can only respond definitely wit...
Response: Disagree Partially
Score: 0
The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation.
F4.
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. Response: The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation. In addition, the City has policies and procedures in place to thoroughly investigate all complaints ...
R1
All jurisdictions should expedite the acquisition and distribution of residential containers that meet the CalRecycle standardized colors. Additionally, until the compliant containers can be distributed, all jurisdictions should ensure the distribution of labeling for non-compliant containers that explain the current SB 1383 requirements applicable to their jurisdiction by June 30, 2025. Response: The recommendation has been implemented. The City of Laguna Hills recently issued a joint RFP for w...
Response: Implemented
Score: 0
The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation.
F4.
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. Response: The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation. In addition, the City has policies and procedures in place to thoroughly investigate all complaints ...
R2
By December 31, 2024, all jurisdictions should ensure their waste hauling agreements are in compliance with State statute so that haulers may be designated to perform certain required tasks but are not improperly delegated overall responsibility for compliance. Additionally, all jurisdictions should ensure that any fines collected by a hauler are forwarded to the jurisdiction. Response: The recommendation has been implemented. The City of Laguna Hills adopted its SB 1383 enforcement ordinance in...
Response: Implemented
Score: 0
The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation.
F4.
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. Response: The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation. In addition, the City has policies and procedures in place to thoroughly investigate all complaints ...
R3
The OCGJ recommends that all jurisdictions utilize a dedicated waste and recycling enterprise fund for collection of fines for non-compliance with SB 1383 by December 31, 2024. Response: The recommendation has been implemented. The City of Laguna Hills agrees with utilizing a dedicated waste and recycling fund and as noted in F3 above has established a separate Regulatory Compliance Fund.
Response: Implemented
Score: 0
The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation.
F4.
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. Response: The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation. In addition, the City has policies and procedures in place to thoroughly investigate all complaints ...
F4
In most jurisdictions, education and outreach is a joint effort between jurisdiction, hauler, and sometimes consultants, with the jurisdiction reviewing the materials before publication. The methods of dissemination vary by jurisdiction and hauler but frequently rely on a resident actively seeking the information, which requires the resident to have some awareness of the new mandates in the first place. Most efforts primarily revolve around intermittent hard-copy paper mailings. Response: The Ci...
Response: Disagree Partially
Score: 0
The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation.
F4.
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. Response: The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation. In addition, the City has policies and procedures in place to thoroughly investigate all complaints ...
F5
Most jurisdictions currently have no way to accurately determine the effectiveness of their respective education and outreach efforts other than the eventual inspections or audits that will take place. Response: The City of Laguna Hills disagrees partially with the finding. The City of Laguna Hills is not aware of how other cities in Orange County our measuring their effectiveness of their education and outreach efforts. However, the City of Laguna Hills' new Agreement contains detailed reportin...
Response: Disagree Partially
Score: 0
The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation.
F4.
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. Response: The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation. In addition, the City has policies and procedures in place to thoroughly investigate all complaints ...
F6
There is some concern that there are not enough composting facilities in Orange County to process all organic waste, forcing some jurisdictions/haulers to transport it long distances for processing. Response: The City of Laguna Hills disagrees partially with the finding. The City of Laguna Hills hauler is currently transporting organic waste out of Orange County for processing. However, the City's new Agreement has a designated composting facility which is located in South Orange County that tak...
Response: Disagree Partially
Score: 0
The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation.
F4.
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. Response: The City of Laguna Hills agrees with this finding. The City strives to maintain a workplace environment free from harassment, discrimination, and retaliation. In addition, the City has policies and procedures in place to thoroughly investigate all complaints ...
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City of Laguna Niguel 08/21/13, 730KB
August 21, 2013
•
2 pages
• 7 responses
•
Score: +4
(+4, 3, 0)
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7 responses to findings and recommendations
F1
Municipalities in Orange County cities are well-versed in EEO issues and maintain exemplary compliance strategies.
Response: Agree
Score: +1
The City agrees with the finding. Finding F4: Compliant ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. City Response: The City agrees with the finding. Finding F5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training. City Response; The City agrees with the finding. Finding F6: There are several R...
R1
All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years. (F2,3,4,5)
Response: Implemented
Scheduled: Fiscal Year 2013-14
Score: 0
The City agrees with the finding. Finding F4: Compliant ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. City Response: The City agrees with the finding. Finding F5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training. City Response; The City agrees with the finding. Finding F6: There are several R...
R2
OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. (F6)
Response: Implemented
Scheduled: Fiscal Year 2013-14
Score: 0
The City agrees with the finding. Finding F4: Compliant ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. City Response: The City agrees with the finding. Finding F5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training. City Response; The City agrees with the finding. Finding F6: There are several R...
R3
OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. (F1,3)
Response: Implemented
Scheduled: Fiscal Year 2013-14
Score: 0
The City agrees with the finding. Finding F4: Compliant ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. City Response: The City agrees with the finding. Finding F5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training. City Response; The City agrees with the finding. Finding F6: There are several R...
F4
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems.
Response: Agree
Score: +1
The City agrees with the finding. Finding F4: Compliant ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. City Response: The City agrees with the finding. Finding F5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training. City Response; The City agrees with the finding. Finding F6: There are several R...
F5
The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training.
Response: Agree
Score: +1
The City agrees with the finding. Finding F4: Compliant ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. City Response: The City agrees with the finding. Finding F5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training. City Response; The City agrees with the finding. Finding F6: There are several R...
F6
There are several Risk Management Joint Powers Insurance Pools (of which most cities are members) to ensure adequate coverage and sharing of liability with other member entities.
Response: Agree
Score: +1
The City agrees with the finding. Finding F4: Compliant ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. City Response: The City agrees with the finding. Finding F5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training. City Response; The City agrees with the finding. Finding F6: There are several R...
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City of La Habra 08/06/13, 951KB
August 06, 2013
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3 pages
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City of La Habra (Follow Up Response) 3/3/14, 471KB
March 03, 2014
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2 pages
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City of Lake Forest 9/19/13, 827KB
September 19, 2013
•
3 pages
• 5 responses
•
Score: 0
(+1, 0, -1)
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5 responses to findings and recommendations
F1
Municipalities in Orange County cities are well-versed in EEO issues and maintain exemplary compliance strategies.
Response: Agree
Score: +1
Based on the information provided in the Grand Jury report, the City agrees with the finding. F.5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. Response: State and Federal law require training for management and supervision every two years, but defines no specific requirement for line staff. The City of Lake Forest is compliant with State and Federal law. The City has not independently reviewed the frequency of training in regards to harassment, discrimination, and retaliation, particularly...
R1
All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years. (F2,3,4,5)
Response: Unknown
Score: 0
The City makes no recommendations as to what other cities or the County should do. As for Lake Forest, the City currently allocates funding each fiscal year for training of management and supervision as required by law and ensures training for all employees as needed. OC cities shall review SIR aggregate limits every five years to assess changes in risk management economics and insurance pool mix. Response: The City makes no recommendations as to what other cities or the County should do. As for Lake Forest, the City does not have SIR or SIR aggregate limits, so this recommendation does not ap...
R2
OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. (F6)
Response: Unknown
Score: 0
The City makes no recommendations as to what other cities or the County should do. As for Lake Forest, the City currently allocates funding each fiscal year for training of management and supervision as required by law and ensures training for all employees as needed. OC cities shall review SIR aggregate limits every five years to assess changes in risk management economics and insurance pool mix. Response: The City makes no recommendations as to what other cities or the County should do. As for Lake Forest, the City does not have SIR or SIR aggregate limits, so this recommendation does not ap...
R3
OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. (F1,3)
Response: Unknown
Score: 0
The City makes no recommendations as to what other cities or the County should do. As for Lake Forest, the City currently allocates funding each fiscal year for training of management and supervision as required by law and ensures training for all employees as needed. OC cities shall review SIR aggregate limits every five years to assess changes in risk management economics and insurance pool mix. Response: The City makes no recommendations as to what other cities or the County should do. As for Lake Forest, the City does not have SIR or SIR aggregate limits, so this recommendation does not ap...
F5
The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training.
Response: Disagree
Score: -1
State and Federal law require training for management and supervision every two years, but defines no specific requirement for line staff. The City of Lake Forest is compliant with State and Federal law. The City has not independently reviewed the frequency of training in regards to harassment, discrimination, and retaliation, particularly for line staff, offered by the County or the 33 responding Orange County cities. Without such a foundation from which to offer an informed opinion regarding the frequency and content of said training, the City respectfully disagrees with this finding. 'DRUG ...
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City of La Palma 9/26/13, 1.07MB
September 26, 2013
•
3 pages
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City of Los Alamitos 12/18/13, 805KB
December 18, 2013
•
3 pages
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City of Newport Beach 9/10/13, 1.22MB
September 10, 2013
•
4 pages
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City of Placentia 12/9/13, 949KB
December 09, 2013
•
2 pages
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City of Rancho Santa Margarita 9/11/13, 1.06MB
September 11, 2013
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3 pages
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City of San Clemente 9/24/13, 517KB
September 24, 2013
•
2 pages
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City of Santa Ana 9/23/13, 789KB
September 23, 2013
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2 pages
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City of Seal Beach
September 23, 2013
•
2 pages
• 3 responses
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3 responses to findings and recommendations
R1
Each Orange County city should have specific policies that define the rules of the road
Response: Unknown
Score: 0
The City of Seal Beach agrees with this finding. The report indicated that the number of previous complaints were similar. However, the City of Seal Beach is unaware of the specific complaints that led to major problems or the handling of complaints within the County of Orange. F5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly line staff. At this time, although line staff training is not required, all staff benefit from EEO training. Response: The City of Seal Beach agrees with this finding. The City of Sea...
R2
Each Orange County city should have a mechanism in place to report accidents, injuries
Response: Unknown
Score: 0
The City of Seal Beach agrees with this finding. The report indicated that the number of previous complaints were similar. However, the City of Seal Beach is unaware of the specific complaints that led to major problems or the handling of complaints within the County of Orange. F5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly line staff. At this time, although line staff training is not required, all staff benefit from EEO training. Response: The City of Seal Beach agrees with this finding. The City of Sea...
R3
Each Orange County city should research and develop outreach and education
Response: Unknown
Score: 0
The City of Seal Beach agrees with this finding. The report indicated that the number of previous complaints were similar. However, the City of Seal Beach is unaware of the specific complaints that led to major problems or the handling of complaints within the County of Orange. F5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly line staff. At this time, although line staff training is not required, all staff benefit from EEO training. Response: The City of Seal Beach agrees with this finding. The City of Sea...
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City of Stanton 10/28/13, 813KB
October 28, 2013
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2 pages
• 7 responses
•
Score: +4
(+4, 3, 0)
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7 responses to findings and recommendations
F1
Municipalities in Orange County cities are well-versed in EEO issues and maintain exemplary compliance strategies.
Response: Agree
Score: +1
The City of Stanton agrees with this finding. F4: Complaint ratios between OC cities and the County of Orange are similar but differences in how previous complaints were handled in the County led to major problems. Response: The City of Stanton agrees with this finding. However, it is good to note that although complaint ratios are generally expected to be directly proportional to the size of the city workforce, there is always the possibility of some large cities having a few (if not, none at all) number of EEO complaints (per information provided on page 11). F5: The County and several citie...
R1
All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years. (F2,3,4,5)
Response: Implemented
Score: 0
This recommendation has been implemented. The City's annual budget provides for both professional and mandatory (required by law) training including sexual harassment and discrimination training for management, supervisory and line personnel. All managers and supervisors are required to take the AB1825 training every two years. Newly hired or promoted managers and supervisors have to take this training within the first 6 months from date of hire/appointment. All employees take an online training every two years. Training documentation record is maintained by Personnel. R2: OC cities shall revi...
R2
OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. (F6)
Response: Implemented
Score: 0
This recommendation has been implemented. Through the City's membership in PERMA (Public Entity Risk Management Authority), coverage for employment related lawsuits such as wrongful termination and discrimination is provided through its participation in the Employment Risk Management Authority (ERMA). ERMA provides underwriting and actuarial reports to the City as well as loss control services, training, and compliance auditing to minimize claims expenses and reduce loss exposures. R3: OC cities and the County of Orange government shall continue efforts to utilize best practices with respect t...
R3
OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. (F1,3)
Response: Implemented
Score: 0
This recommendation has been implemented. The City of Stanton has a policy and procedures in place for reporting, handling and investigating harassment, discrimination and retaliation complaints. This is included in the Personnel Handbook (Article XIX) which is given to all new employees during the New Employee Orientation. Thank you for the opportunity to participate and provide our responses to the OC Grand Jury findings and recommendations on "The Goal of Equal Employment Opportunity: NO VICTIMS" report and we hope to be of assistance again in the future. Respectfully yours, Cc: OC Grand Ju...
F4
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems.
Response: Agree
Score: +1
The City of Stanton agrees with this finding. However, it is good to note that although complaint ratios are generally expected to be directly proportional to the size of the city workforce, there is always the possibility of some large cities having a few (if not, none at all) number of EEO complaints (per information provided on page 11). F5: The County and several cities do not offer or provide limited training in harassment, discrimination and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training. Response:...
F5
The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training.
Response: Agree
Score: +1
The City of Stanton agrees with this finding (per information provided on pages 8 & 9). 7800 Katella Avenue - Stanton, California 90680 + (714) 379-9222
F6: There are several Risk Management Joint Powers Insurance Pools (of which most cities are members) to ensure adequate coverage and sharing of liability with other member entities. Response: The City of Stanton agrees with this finding. Recommendations: R1: All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years. Re...
F6
There are several Risk Management Joint Powers Insurance Pools (of which most cities are members) to ensure adequate coverage and sharing of liability with other member entities.
Response: Agree
Score: +1
The City of Stanton agrees with this finding. Recommendations: R1: All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years. Response: This recommendation has been implemented. The City's annual budget provides for both professional and mandatory (required by law) training including sexual harassment and discrimination training for management, supervisory and line personnel. All managers and supervisors are required to take the AB1825 training every two years. Newly hir...
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City of Tustin (Human Resources Department) 9/9/13, 798KB
September 09, 2013
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3 pages
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City of Westminster 11/15/13, 463KB
November 15, 2013
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2 pages
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City of Westminster (Extension) 10/23/13, 281KB
October 23, 2013
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1 pages
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City of Yorba Linda 7/17/13, 462KB
July 17, 2013
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2 pages
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City of Costa Mesa (Human Resources Department) 9/24/13, 746KB
September 24, 2013
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2 pages
• 5 responses
•
Score: +3
(+3, 2, 0)
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5 responses to findings and recommendations
F1
Municipalities in Orange County cities are well-versed in EEO issues and maintain exemplary compliance strategies.
Response: Agree
Score: +1
Municipalities in Orange County cities are well-versed in EEO issues and maintain exemplary compliance strategies. Comment: Agree
R2
OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. (F6)
Response: Implemented
Scheduled: Every two to three years
Score: 0
Recommendation R2 had been implemented, prior to the Grand Jury report; however not through an insurance pool. Rather every two to three years the City of Costa Mesa's Risk Management staff independently review our SIR aggregate limits in relation to our risk assessment.
F4
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems.
Response: Agree
Score: +1
Agree
F4.
F5
The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training.
Response: Agree
Score: +1
The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training. Comment: Agree, this respondent would like to stipulate, the City of Costa Mesa does offer harassment training to line level staff and encourage line level staff to attend harassment training.
F6
There are several Risk Management Joint Powers Insurance Pools (of which most cities are members) to ensure adequate coverage and sharing of liability with other member entities.
Response: Disagree Partially
Score: 0
The City of Costa does not participate in a Joint Powers Insurance Pool. It is our understanding many cities do participate in Joint Powers Insurance Pools to ensure adequate coverage and sharing of liability.
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City of Buena Park (Human Resources Department) 9/23/13, 634KB
September 23, 2013
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2 pages
• 2 responses
•
Score: 0
(+0, 2, 0)
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2 responses to findings and recommendations
R2
OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. (F6)
Response: Implemented
Score: 0
R3:
OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. 1. The recommendation has already been implemented. As members of California Insurance Pool Authority (CIPA), member cites review on an annual basis all SIR limits. OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. 1. The recommendation has been implemented. The City of Buena Park's Harassment in Employment Policy is distributed to all new employees throu...
R3
OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. (F1,3)
Response: Implemented
Score: 0
OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. 1. The recommendation has already been implemented. As members of California Insurance Pool Authority (CIPA), member cites review on an annual basis all SIR limits. OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. 1. The recommendation has been implemented. The City of Buena Park's Harassment in Employment Policy is distributed to all new employees through th...
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City of Villa Park 08/27/13, 623KB
August 27, 2013
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2 pages
• 10 responses
•
Score: +2
(+3, 0, -1)
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10 responses to findings and recommendations
F1
Municipalities in Orange County cities are well-versed in EEO issues and maintain exemplary compliance strategies.
Response: Agree
Score: +1
The City agrees with this finding. Finding F-4: Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems. City Response: The City agrees with this finding. The City has not experienced litigation that the County is reported to have experienced. Finding F-5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. City Response: The City disagrees wholly with the finding. The City requires and pro...
R1
All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years. (F2,3,4,5)
Response: Unknown
Score: 0
City practice is consistent with this recommendation, therefore, it has been (was) implemented. Recommendation R-2: OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. City Response: City practice is consistent with this recommendation, therefore, it has been (was) implemented. Recommendation R-3: OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. City Response: City practice is consistent with this recommendati...
F2
In an effort to improve Human Resource efficiencies and increase focus on EEO, the County has centralized its Human Resource functions in the new HRSD.
Response: Unknown
Score: 0
R2
OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. (F6)
Response: Unknown
Score: 0
City practice is consistent with this recommendation, therefore, it has been (was) implemented. Recommendation R-3: OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. City Response: City practice is consistent with this recommendation, therefore, it has been (was) implemented. The City of Villa Park greatly appreciates the opportunity to respond to the Grand Jury Report. Sincerely, THE C OF VILLA PARK rad E, Reese Mayor Cc: City Council
F3
The County has implemented a Compliance Oversight Committee (COC) to review all EEO complaints in the County.
Response: Unknown
Score: 0
R3
OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. (F1,3)
Response: Unknown
Score: 0
City practice is consistent with this recommendation, therefore, it has been (was) implemented. The City of Villa Park greatly appreciates the opportunity to respond to the Grand Jury Report. Sincerely, THE C OF VILLA PARK rad E, Reese Mayor Cc: City Council
F4
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems.
Response: Agree
Score: +1
The City agrees with this finding. The City has not experienced litigation that the County is reported to have experienced. Finding F-5: The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. City Response: The City disagrees wholly with the finding. The City requires and provides such training for ALL staff every two years. Finding F-6: There are several Risk Management Joint Powers Insurance Pools (of which most cities are members) to ensure adequate coverage and sharing of liability with other mem...
R4
The OC Board of Supervisors shall continue to provide funding and resources sufficient to complete HRSD’s centralization program. (F2)
Response: Unknown
Score: 0
F5
The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training.
Response: Disagree
Score: -1
The City disagrees wholly with the finding. The City requires and provides such training for ALL staff every two years. Finding F-6: There are several Risk Management Joint Powers Insurance Pools (of which most cities are members) to ensure adequate coverage and sharing of liability with other member entities. City Response: The City agrees with this finding. The City is a member of the California Joint Powers Insurance Authority. BRAD REESE, Mayor * RICK BARNETT, Mayor Pro Tem DIANA FASCENELLI, Councilwoman * GREG MILLS, Councilman + DEBORAH PAULY, Councilwoman
Recommendation R-1: All OC cit...
F6
There are several Risk Management Joint Powers Insurance Pools (of which most cities are members) to ensure adequate coverage and sharing of liability with other member entities.
Response: Agree
Score: +1
The City agrees with this finding. The City is a member of the California Joint Powers Insurance Authority. BRAD REESE, Mayor * RICK BARNETT, Mayor Pro Tem DIANA FASCENELLI, Councilwoman * GREG MILLS, Councilman + DEBORAH PAULY, Councilwoman
Recommendation R-1: All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years. City Response: City practice is consistent with this recommendation, therefore, it has been (was) implemented. Recommendation R-2: OC cities shall review...
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City of San Juan Capistrano 08/21/13, 726KB
August 21, 2013
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2 pages
• 1 response
•
Score: +1
(+1, 0, 0)
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1 response to findings and recommendations
F4
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems.
Response: Agree
Score: +1
the County led to major problems. a The City does not have sufficient information to agree with Finding F4 because: (1) There is no data in the report that compares complaint ratios between the County and Orange County cities; thus the City lacks knowledge of whether the complaint ratios are "similar", and; (2) The City is unfamiliar with how the County handled previous complaints; thus the City lacks knowledge of whether the County's method of handing previous complaints led to "major problems.
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City of Mission Viejo 7/29/13, 570KB
July 29, 2013
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2 pages
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City of Laguna Woods 7/10/13, 720KB
July 10, 2013
•
2 pages
• 10 responses
•
Score: 0
(+1, 3, -1)
View Details ▾
10 responses to findings and recommendations
F1
Municipalities in Orange County cities are well-versed in EEO issues and maintain exemplary compliance strategies.
Response: Agree
Score: +1
The City works closely with its risk pool - California Joint Powers Insurance Authority - to assure that employees have adequate training in employment related best practices.
R1
All OC cities and County government shall include funding for training of management and supervision as required by law and ensure training for all employees every two to three years. (F2,3,4,5)
Response: Implemented
Score: 0
The City of Laguna Woods provides training in the area of personnel best practices and risk management through the California Joint Powers Insurance Authority. The City's annual deposit to the pool covers this cost. The city manager's office sends out training reminder notices and assures training is accomplished.
F2
In an effort to improve Human Resource efficiencies and increase focus on EEO, the County has centralized its Human Resource functions in the new HRSD.
Response: Unknown
Score: 0
R2
OC cities shall review SIR aggregate limits every five years to assess changes in risk management economies and insurance pool mix. (F6)
Response: Implemented
Score: 0
The City's finance manager attends regular authority meetings to assure that the City's interests are represented in calculation of annual and retrospective deposits and the type of coverage provided. The City participates in several optional programs to assure that its needs are adequately covered.
F3
The County has implemented a Compliance Oversight Committee (COC) to review all EEO complaints in the County.
Response: Unknown
Score: 0
R3
OC cities and the County of Orange government shall continue efforts to utilize best practices with respect to Harassment, Discrimination, and Retaliation. (F1,3)
Response: Implemented
Score: 0
The City of Laguna Woods is committed to equitable, humane and non-threatening employment practices. During its 15 years, the City has never received a harassment complaint, or an employee grievance of any type.
F4
Complaint ratios between OC cities and the County of Orange are similar; but differences in how previous complaints were handled in the County led to major problems.
Response: Unknown
Score: 0
R4
The OC Board of Supervisors shall continue to provide funding and resources sufficient to complete HRSD’s centralization program. (F2)
Response: Unknown
Score: 0
F5
The County and several cities do not offer, or provide limited, training in harassment, discrimination, and retaliation, particularly for line staff. At this time, although line staff training is not required, all staff benefit from EEO training.
Response: Disagree
Score: -1
All full time employees receive formal harassment/discrimination training at least every two years, regardless of whether or not they are supervisors. In addition, all employees - including part time employees - receive regular written training material several times a year.
F6
There are several Risk Management Joint Powers Insurance Pools (of which most cities are members) to ensure adequate coverage and sharing of liability with other member entities.
Response: Unknown
Score: 0