El Dorado County Grand Jury
• 2021-2022
• Agency Response
El Dorado County Board of Supervisors’ Response Case 21-06: Hotel Emergency Housing for Homeless Western Slope The
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Note: Missing finding numbers detected: F4
Findings and Recommendations 2 findings
F3
Page 1
The Grand Jury found examples that HHSA did not follow its written procedures for invoice approval. The Board of Supervisors disagrees partially with this finding. The Board of Supervisors finds it difficult to respond to this finding due to the absence of documentation supporting the examples found by the Grand Jury.
Related Recommendations (1)
R3
Page 2
Probation and HHSA management should send a monthly report to the CAO demonstrating they are consistently following their internal written procedures for processing hotel vendor invoices, from receipt through fiscal oversight, until it is sent to the Auditor-Controller's Office. This monthly reporting process should begin by September 30, 2022. The recommendation will not be implemented because it is not warranted or is not reasonable. This recommendation would create an increased and unreasonable workload. If it is determined the departments are not following their internal written procedures, the appropriate staff should be held accountable by their supervisor.
F5
Page 1
There are no formal contracts in place between the County and hotel vendors. The Board of Supervisors agrees with this finding.
Related Recommendations (1)
R5
Page 2
The CAO should direct County Counsel to determine whether contracts should be in place with hotels that are used by the County departments for emergency housing hotel stays. The County Counsel should respond to the CAO by November 30, 2022. The recommendation requires further analysis. County Counsel reports directly to the Board of Supervisors and, as such, is not subject to the direction of the CAO. Moreover, whether contracts should be in place with hotels that are used by County departments for emergency housing hotel stays is a policy matter beyond the purview of the County Counsel. Nevertheless, in response to this recommendation, the CAO will confer with the County Counsel prior to November 30, 2022, to assess whether there are any legal requirements impacting how the County secures emergency housing hotel stays on the western slope.