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Extracted from Consolidated Report
This investigation was originally published as part of a larger consolidated report containing multiple investigations. View the consolidated PDF for the complete document.
Napa County Grand Jury
• 2015-2016
Iv. Review of Responses to the 2014-15 Grand Jury Report on Management of Groundwater and Recycled Water
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings 3 findings
F1
Page 43
The Public Works Department is maintaining county facilities in a way that provides county employees and citizens with clean, safe, and pleasant buildings in which to conduct the county’s business.
F2
Page 43
The Public Works and Information Technology Services Departments did a masterful job of earthquake recovery. Over 400 people where relocated to temporary spaces and were back in operation in only two days. Except for the historic courthouse and the Hall of 29 Justice, which both incurred significant structural damage, earthquake repairs were completed in little over a year. The Public Works Department took the opportunity to include building system upgrades and maintenance items while the impacted spaces were vacant. The displaced departments, except the ones housed in the historic courthouse and the Hall of Justice, were smoothly and efficiently moved back to their permanent spaces as the renovations were completed.
F3
Page 44
RFPs for maintenance contracts for critical building systems were not sent out on time, allowing the existing contracts to expire on July 1, 2015 without renewal or replacement. Although a basic level of inspection and testing was done by county maintenance personnel and some inspection and repair work was done by vendors on a purchase order by purchase order basis, the inspection regimen by third party experts on HVAC equipment, elevators, and emergency power generators was suspended with the expiration of the maintenance contracts on July 1, 2015. Elevator inspections continued on a month-to-month basis until October 31, 2015, but were suspended thereafter. The lack of regular thorough inspection and testing by third party specialists could lead to the increased risk of failure of this critical equipment when it is needed most.
Recommendations 2
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R1Page 44The County Board of Supervisors should commend the Public Works and Information Technology Services Departments for the post earthquake recovery work they performed.
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R2Page 44The County Board of Supervisors should direct the County Executive Officer to compile a list of contracts for the maintenance of critical equipment and services and to institute a policy that RFPs for replacement contracts be distributed at least sixty days in advance of the expiration dates of such contracts. This policy should be in place by December 31, 2016. Any deviations from this policy should be approved by the County Executive Officer on a case by case basis.