Solano County Grand Jury
• 2023-2024
Solano Animal Control Authority a Joint Powers Authority Solano County Grand Jury 2017-2018
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 5 findings
F1
– A Notice of a Joint Powers Agreement and Amendment of a Joint Powers Agreement form along with a copy of the full text of the joint powers agreement and amendments has not been recorded with the California Secretary of State as required by Government Code §6503.5.
Related Recommendations (1)
R1
– SACA Board comply with Government Code requirements to file applicable, accurate documents with the California Secretary of State and ensure any updates are also provided to applicable agencies.
F2
– A Statement of Facts Roster of Public Agencies Filing form has not been recorded with the Secretary of State and County Clerk per Government Code §53051.
Related Recommendations (1)
R2
– SACA Board comply with Government Code requirements to file applicable and accurate documents with the California Secretary of State and Solano County Clerk.
F3
– Rules governing the composition of the board members, a specified term, and a provision for the removal of a director have not been established.
Related Recommendations (1)
R3
– SACA establish bylaws/rules about how its board will be configured, specified terms, and provision for the removal of a director.
F4
– As of 2017, SACA does not have a specific individual appointed as the Treasurer of the JPA as required by Government Code §6505.5.
Related Recommendations (1)
R4
– SACA Board comply with Government Code requirements to designate a Treasurer of the JPA to perform the applicable tasks listed in the code.
F5
– SACA does not have adequate operational controls nor oversight to ensure accurate and timely filing of required documents, organized retention and access to records.
Related Recommendations (1)
R5
– The Board designate a combined Treasurer/Operations Officer position to administer activities and meet reporting requirements. The Joint Exercise of Powers Agreement calls for the reimbursement of the operational cost of a Treasurer of the JPA. Establish an up-to-date website with contact information, agendas, minutes, audit reports, rosters, and other pertinent information to house records. COMMENTS The SACA Board consider a bylaw provision that allows for removal of Board Members at only specific times (term) or for specific reason. Each member agency select an appointee who has decision-making authority and given adequate time to perform the duties. Candidate pools should not be limited to a specific department. Recommended selections include: City Managers, Senior Finance Officers, City Treasurers, Council Members, or Senior Law Enforcement Officials. The participation of elected officials or very high-level management in this position is likely to lead to more commitment from the agencies, a broader level of knowledge and comfort with the entities decisions and ultimately more stability for the JPA.
Comments 1
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CO1The SACA Board consider a bylaw provision that allows for removal of Board Members at only specific times (term) or for specific reason. Each member agency select an appointee who has decision-making authority and given adequate time to perform the duties. Candidate pools should not be limited to a specific department. Recommended selections include: City Managers, Senior Finance Officers, City Treasurers, Council Members, or Senior Law Enforcement Officials. The participation of elected officials or very high-level management in this position is likely to lead to more commitment from the agencies, a broader level of knowledge and comfort with the entities decisions and ultimately more stability for the JPA.