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Findings and Recommendations 7 findings
F1
During its investigation, the grand jury determined that there were two significant aspects affecting the issue of mandatory overtime: (1) the issue of recruitment and retention of correctional deputies, and (2) the Detention Division's Safety and Loss Prevention efforts.
No recommendations for this finding
F2
As with many law enforcement recruitment efforts, the recruitment of qualified applicants remains a daunting task. Recent newspaper articles state that the County of Mendocino is short approximately 30% of its authorized patrol staff, and that the California Department of Corrections is close to 4000 officers short of being fully staffed in state prisons.
Related Recommendations (1)
R1
The grand jury recommends that the Sheriff's Department continue its efforts to hire additional correctional deputies as vacancies occur.
F3
From 2001 through 2006, the Sheriff's Department Detention Division hired 129 correctional deputies and lost 137 correctional deputies. There were several reasons for the decline in the number of correctional deputies, including the hiring of correctional deputies by other law enforcement departments (33 in the past 5 years), the termination of Deputies (8 in the last 5 years), the promotion of deputies (21 in the past 5 years), and the retirement of 36 deputies. Additionally, a number of deputies have left the Department for unspecified "personal reasons" (see Figure 1). However, since neither the Sheriff's Department, nor the correctional deputies' union conduct exit interviews, the specific reasons for their decision to leave the department remain unknown.
Related Recommendations (1)
R1
The grand jury recommends that the Sheriff's Department continue its efforts to hire additional correctional deputies as vacancies occur.
F4
In the past year, the Sheriff's Department has added additional personnel to assist in the processing of employment applications, including permanent personnel and the use of extra help, light duty deputies and correctional deputies. This effort has substantially reduced the time required to conduct background checks and other post-offer, pre- placement screening.
No recommendations for this finding
F5
The safety and loss prevention efforts of the Sheriff's Department and the Risk Management Division of the County Human Resource's Department have been significant factors in the reduction of Industrial Injury claims and have greatly aided in reducing the number of overtime hours in the Corrections Division.
Related Recommendations (1)
R2
The Risk Management Division of Human Resources should continue its very effective management of industrial injury claims through its Disability Management Unit. Required responses to Findings None Required responses to Recommendations Sonoma County Sheriff, R1 Sonoma County Risk Manager, R2 Requested responses to Recommendations None Correctional Officers 40 36 35 32 31 29 29 30 -27 25 24 25 23 20 18 15 3 12 10 9 10 8 8 18 66 6 6 5 5 5 3 3 3 2,1 2 0000000 0 O 0 2001-2002 2002-2003 2003-2004 2004-2005 2005-2006 2007 Year ■ Hired ■ Lost □ Promotion □ Transfer ■ Personal Reason ■ Demoted ■ Retired □ Terminated Figure 1 2004 MONTHLY OT HOURS PER OFFICER 40 35 30 30 28 27 26 26 26 25 25 24 25 21 21 20 19 20 17 17 17 16 16 15 15 12 11 10 5 0 `4° MADF= NCDF= □ April ■ MAY ■ January ■ February □ March ■ June ■ July □ August ■ September □ November ■ October □ December Figure 2 30 2005 MONTHLY OT HOURS PER OFFICER 30 28 Ę 26 25 23 22 20 19 20 19 18 17 17 14 14 13 13 11 11 10 10 9 E. \hat{p_{i,j}} 5 5 2 0 MADF= NCDF= 大声 33 ■ January ■ February □ April □ June □ March ■ MAY ■ July □ August ■ September ■ October □ November □ December Figure 3 2006 MONTHLY OT HOURS PER OFFICER 50 45 45 42 41 40 40 39 40 38 36 34 35 33 32 32 31 31 30 29 30 28 27 25 25 25 23 19 20 18 16 15 10 5 0 Ĉ. MADF= NCDF= ALTERNA 31. RH tijn, ps. Y ■ January ■ February □ March □ April ■ MAY ■ June □ August ■ July ■ September ■ October □ November □ December Figure 4
F6
Another substantial reason for the decrease of the number of overtime hours required has been the significant decline in the number of hours lost. The number of industrial injury indemnity claims (claims resulting in time lost from work), has declined from 168 claims in 2001-2002 to 78 claims in 2006-2007. From 2004 to 2006, the number of days lost due to indemnity claims has declined from 1742 in 2004 to 793 in 2005, and has further declined in 2006 to 411 days. As each day lost results in additional days of required overtime, this significant reduction in days lost results in an equal reduction in the number of required overtime hours.
Related Recommendations (1)
R2
The Risk Management Division of Human Resources should continue its very effective management of industrial injury claims through its Disability Management Unit. Required responses to Findings None Required responses to Recommendations Sonoma County Sheriff, R1 Sonoma County Risk Manager, R2 Requested responses to Recommendations None Correctional Officers 40 36 35 32 31 29 29 30 -27 25 24 25 23 20 18 15 3 12 10 9 10 8 8 18 66 6 6 5 5 5 3 3 3 2,1 2 0000000 0 O 0 2001-2002 2002-2003 2003-2004 2004-2005 2005-2006 2007 Year ■ Hired ■ Lost □ Promotion □ Transfer ■ Personal Reason ■ Demoted ■ Retired □ Terminated Figure 1 2004 MONTHLY OT HOURS PER OFFICER 40 35 30 30 28 27 26 26 26 25 25 24 25 21 21 20 19 20 17 17 17 16 16 15 15 12 11 10 5 0 `4° MADF= NCDF= □ April ■ MAY ■ January ■ February □ March ■ June ■ July □ August ■ September □ November ■ October □ December Figure 2 30 2005 MONTHLY OT HOURS PER OFFICER 30 28 Ę 26 25 23 22 20 19 20 19 18 17 17 14 14 13 13 11 11 10 10 9 E. \hat{p_{i,j}} 5 5 2 0 MADF= NCDF= 大声 33 ■ January ■ February □ April □ June □ March ■ MAY ■ July □ August ■ September ■ October □ November □ December Figure 3 2006 MONTHLY OT HOURS PER OFFICER 50 45 45 42 41 40 40 39 40 38 36 34 35 33 32 32 31 31 30 29 30 28 27 25 25 25 23 19 20 18 16 15 10 5 0 Ĉ. MADF= NCDF= ALTERNA 31. RH tijn, ps. Y ■ January ■ February □ March □ April ■ MAY ■ June □ August ■ July ■ September ■ October □ November □ December Figure 4
F7
In reviewing the number of overtime hours in recent years, the grand jury discovered the following factors: In 2004, the average number of overtime hours mandated for MADF was 26.0 • hours per month. The number of hours for NCDF was 18.0 hours (see Figure 2) In 2005, the number of hours was 6.0 for MADF and 9.0 hours for NCDF (see ٠ Figure 3) In 2006, mandatory overtime hours for MADF were 28 hours per month and 17.0 • hours for NCDF (see Figure 4) In 2007, MADF averaged 13.0 mandatory overtime hours per month and NCDF • averaged 4.0 hours per month. The grand jury sees this as a significant improvement. Conclusion The Sheriff's Department, together with the Risk Management Division of the Human Resources Department, has made great strides toward reducing the number of mandatory overtime hours. The County Sheriff's stated goal of reducing all mandatory overtime to a point where overtime is voluntary may well be realized in the near future. Commendations The Sheriff's Department and the Risk Management Division of Human Resources are to be commended for their extraordinary efforts in reducing the number of industrial injury claims, which has had a direct impact on reducing the number of required overtime hours.
No recommendations for this finding
Additional Recommendations 1
These recommendations are not explicitly linked to specific findings.
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R31RH tijn, ps. Y ■ January ■ February □ March □ April ■ MAY ■ June □ August ■ July ■ September ■ October □ November □ December Figure 4
Conclusions 1
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CL1 Page 3The Sheriff's Department, together with the Risk Management Division of the Human Resources Department, has made great strides toward reducing the number of mandatory overtime hours. The County Sheriff's stated goal of reducing all mandatory overtime to a point where overtime is voluntary may well be realized in the near future.
Commendations 1
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CM1 Page 3The Sheriff's Department and the Risk Management Division of Human Resources are to be commended for their extraordinary efforts in reducing the number of industrial injury claims, which has had a direct impact on reducing the number of required overtime hours.
No Responses Found 2
Government entities assigned to respond to this report. No response documents have been linked in our database.
Sonoma County
County
Sonoma County Sheriff
Elected County Office
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