Agenda Staff Report Asr Control 17-000729*

Some County responses to Grand Jury Reports are submitted after the due date by law or not at all. Greater County follow-up is necessary to ensure responses are submitted. Disagrees wholly with the finding. Public entities such as the Response: Orange County Transit Authority (OCTA) and Orange County Department of Education (DOE) may be labeled "Orange County", but the label does not necessarily make them part of the County of Orange entity. If this finding is in fact focused on the responses from all respondents, then it should be noted that the County does not have any authority to oversee or enforce non-County respondents to respond nor does it have the ability to track implementation of those non-County responses. All of the County's responses to the 2015-2016 Grand Jury reports were filed on- time. It is not clear from the report which responses the Grand Jury is referring to as being submitted after the due date or not at all. Of the three reports indicated in Appendix A that have no responses, only two were directed to the County of Orange to respond and both were submitted on-time: (1) "Sheriff's Temporary Detention/Holding Areas, Patrol Areas, and Special Services" – submitted to Grand Jury and posted to Grand Jury website on July 26, 2016. (Due date to Grand Jury: Aug. 11, 2016; Board of Superviors' approval: July 26, 2016) Attachment B (2) "Drones: Know Before You Fly" - submitted to Grand Jury and posted to Grand Jury website on July 26, 2016. (Due date to Grand Jury: August 19, 2016; Board of Supervisors' approval: July 26, 2016). The third report, "Dealing with Asbestos in Orange County Public Schools," was never assigned to the Board of Supervisors, County Executive Office or any other County department for a response.

Many responses to Grand Jury reports are not submitted in the format required by law and/or are incomplete. Greater follow-up by the County is needed to ensure required responses to findings and recommendations are submitted on time and in the appropriate format. Response: Disagrees wholly with the finding. All of the County's responses have complied with the format required by law. The County of Orange has created a robust policy and procedure document which is adhered to by departments and the CEO's office. Public entities such as the Orange County Transit Authority (OCTA) and Orange County Department of Education (DOE) may be labeled "Orange County", but the label does not necessarily make them part of the County of Orange entity. If this finding is in fact focused on the responses from all respondents, then it should be noted that the County does not have any authority to oversee or enforce non-County respondents to respond or ensure that responses are in the appropriate format.

Many responses to Grand Jury reports declare that the recommendation "will be implemented in the future" or that the recommendation "requires further analysis" with future dates for implementation. Implementation of recommendations aimed at fixing complex problems or calling for expensive solutions can often run up against the realities of the budgeting or procurement processes. Improved mechanisms are required to ensure these responses come to fruition. Response: Agrees with the finding. RECOMMENDATIONS AND RESPONSES: