Ventura County Grand Jury • 2024-2025

2024-2025 Ventura County Grand Jury : Consolidated Final Report

Published: June 18, 2025 109 pages Consolidated Report
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Findings and Recommendations 12 findings

F01 Page 25
The Civil Grand Jury finds that the complexity of fully integrating the Ventura County Property Tax Assessment and Collection System was more than most property tax software vendors were prepared to accommodate.
Related Recommendations (1)
R01
Page 25
The Civil Grand Jury recommends that by October 2025, the Ventura County’s Information Technology Services Department, in collaboration with the Assessor, the Auditor- Controller, and the Treasurer-Tax Collector, create a weekly internal dashboard to ensure efficient monitoring, categorization, and reporting on the status of reduced assessments. The data driving the dashboard must include enough specific information to track in an accurate fashion the progress of individual potential property tax refunds.
F02 Page 25
The Civil Grand Jury finds that the decision to take the Ventura County Property Tax Assessment and Collection System project in-house to build a custom program was a bold and forward-thinking solution that could accommodate Ventura County’s current and growing needs into the foreseeable future. However, the challenge of completely automating the tax supplementals still remains.
Related Recommendations (1)
R02
Page 25
The Civil Grand Jury recommends that by October 2025, the Ventura County’s Information Technology Services Department, in collaboration with the Assessor, the Auditor- Controller, and the Treasurer-Tax Collector, create a monthly public facing portal, based upon the data driving management’s internal dashboard, that tracks the status of refunds. Care should be taken to maintain required confidentiality.
F03 Page 25
The Civil Grand Jury finds that the current programming is not successfully automating negative supplemental property tax refunds in a timely fashion.
Related Recommendations (1)
R03
Page 25
The Civil Grand Jury recommends that by October 2025, the Assessor, the Auditor- Controller, and the Treasurer-Tax Collector work together with Information Technology Services Department to ensure that internal and external resources are regularly allocated to the Oasis and Orbit platforms so as to allow property tax refunds to be processed and sent without delay. Addressing Refund Delays in the Property Tax Assessment and Collection System
F04 Page 25
The Civil Grand Jury finds that taxpayer dissatisfaction is rooted in delays and lack of clarity regarding the supplemental process.
Related Recommendations (1)
R04
Page 26
The Civil Grand Jury recommends that by October 2025, the Auditor-Controller and Treasurer-Tax Collector collaborate to develop manual processes that will document, calculate, confirm, and then authorize property tax refunds that cannot be automated. RESPONSES Responses invited from: The following officers serving at the discretion of the County Executive Officer : Chief Information Officer (F-01, F-02, F-03, F-04, F-05, R-01, R-02, R-03, R-04)
F05 Page 25
The Civil Grand Jury finds that current oversight mechanisms are not effective in facilitating interdepartmental communications, and this can impair fluid implementation of policies and procedures. RECOMMENDATIONS
Related Recommendations (1)
R05
Page 49
The Civil Grand Jury recommends that Ventura set a goal to reach best practice pavement conditions within 10 years and create a plan to accomplish that goal by December 2025. (F-04, F-09) RESPONSES
F06 Page 48
The Civil Grand Jury finds that Oxnard, with its dedicated and knowledgeable staff, would make effective use of the funds allocated for street maintenance.
Related Recommendations (1)
R06
Page 71
The Ventura County Civil Grand Jury recommends that the Ventura County Board of Supervisors and Ventura County Animal Services implement mental health programs specifically targeted to address the effects of compassion fatigue on the staff and volunteers working at Ventura County Animal Services. This needs to be completed by December 31, 2025. (F-09)
F07 Page 48
The Civil Grand Jury finds that Santa Paula, with its dedicated and knowledgeable staff, would make effective use of the funds allocated for street maintenance.
Related Recommendations (1)
R07
Page 71
The Ventura County Civil Grand Jury recommends that the Ventura County Board of Supervisors and Ventura County Animal Services open a dialogue with the cities of Santa Paula and Thousand Oaks regarding contracting with Ventura County Animal Services for potential cost saving and uniformity of service for residents of Ventura County. This needs to be completed by December 31, 2025. (F-10)
F08 Page 48
The Civil Grand Jury finds that Simi Valley, with its dedicated and knowledgeable staff, would make effective use of the funds allocated for street maintenance.
Related Recommendations (1)
R08
Page 71
The Ventura County Civil Grand Jury recommends that the Ventura County Animal Services Commission assist Ventura County Animal Services in securing grants for special care, education, and training programs not covered in the Ventura County Animal Services annual budget. This needs to be completed by December 31, 2025. (F-03, F-05) Ventura County Animal Services Commission 7 RESPONSES Responses invited from: The following appointed officials : Director of Ventura County Animal Services (F-01, F-03, F-04, F-05, F-06, F-07, F-08, F-09,
F09 Page 48
The Civil Grand Jury finds that Ventura, with its dedicated and knowledgeable staff, would make effective use of the funds allocated for street maintenance. Prioritizing Best Practice Street Maintenance RECOMMENDATIONS
No recommendations for this finding
F10 Page 70
The Ventura County Civil Grand Jury finds that Thousand Oaks and Santa Paula are the only incorporated cities in Ventura County that do not contract with Ventura County Animal Services, leading to confusion and frustration for the public trying to determine which agency is responsible for their animal services.
No recommendations for this finding
F11 Page 70
The Ventura County Civil Grand Jury finds that the English-only Ventura County Animal Services website, written materials, and other communication with the public do not foster, and can be a deterrent to, engagement with the non-English-speaking population of Ventura County.
No recommendations for this finding
F12 Page 70
The Ventura County Civil Grand Jury finds that an antiquated sanitation system, lack of necessary air-filtration systems, and the inability to quarantine contribute to viral medical issues. These conditions interfere with the safety and welfare of the population at the outdated shelter. Ventura County Animal Services Commission RECOMMENDATIONS
No recommendations for this finding

Commendations 11

No Responses Found 4

Government entities assigned to respond to this report. No response documents have been linked in our database.

Ventura County Assessor Elected County Office
Ventura County Auditor-Controller Elected County Office
Ventura County Board of Supervisors Elected County Office
Ventura County Treasurer-Tax Collector Elected County Office