Edmund F. Sotelo City Manager City Manager's Office

Note: Missing finding numbers detected: F2, F3, F4, F5, F6, F7, F8, F10, F11, F13, F14, F15, F16, F17, F18

Findings and Recommendations 4 findings

F1 Page 1

through F-8, F-10, F-11, F-13 through F-18, and F-20. The City concurs with the findings as stated.

No recommendations for this finding

F9 Page 1

In addition to the Public Works Director, the current Purchasing Agents delegated by the City Manager for the City are: Chief Financial Officer - responsible for those areas formerly noted for the Finance Director. Development Services Director - responsible for the placement and management of many public works construction projects. Maintenance Services Manager - (incorrectly listed as the General Services Division Director).

No recommendations for this finding

F12 Page 1

The City Manager appointed the following individuals as members of the Contract Compliance Review Committee (CCRC) and may appoint or remove any members of the committee. RECEIVED SEP 1 7 2009 VENTURA COUNTY <b>GRAND JURY</b> Mathew Winegar, Development Services Director, Development Services - the CCRC Chairperson; Bruce Dandy, Accounting Manager, Finance and Management Services; • Cynthia Daniels, Project Manager, Development Services; . Ralph Alamillo, Project Manager, General Services; and • Cynthia Hookstra, Management Analyst III, General Services. .

No recommendations for this finding

F19 Page 2

A written spreadsheet identifying CCRC activities is provided to the City Clerk on a periodic basis to assist in tracking of approved agreements. Individual items reviewed and approved by the CCRC are stamped and returned to the Project Manager for implementation. Otherwise, we concur with the findings. Conclusions The City concurs with the conclusions with the following clarification: C-02. Four individuals have been delegated by the City Manager to act as Purchasing Agents (see F- 09 above). Their official titles are: Chief Financial Officer, Development Services Director, Maintenance Services Manager, and Public Works Director. Recommendations

No recommendations for this finding

Conclusions 1

CL1 Page 2

The City concurs with the conclusions with the following clarification: C-02. Four individuals have been delegated by the City Manager to act as Purchasing Agents (see F- 09 above). Their official titles are: Chief Financial Officer, Development Services Director, Maintenance Services Manager, and Public Works Director.

Agency Responses 2

Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.

City of Oxnard

August 13, 2010 • 3 pages • 3 responses View Details ▾

PDF

3 responses to findings and recommendations

R01

The City concurs with the recommendation. Staff and the City Attorney periodically review the Purchasing Manual to make changes consistent with purchasing requirements. Staff is in process of making changes to the manual to include policies and procedures for the CCRC, to update forms, and to add additional information intended to assist project managers with the purchasing processes. It is expected that the revised procedures will be republished in September 2009.

Response: Unknown

Score: 0

The City of Oxnard requires developers that are constructing new housing projects of more than five (5) units to make at least twenty percent (20%) affordable for low-income families/persons. R-02. The Cities should take a leading role in coordinating services and resources directed at eliminating or minimizing homelessness in their communities through marshaling and motivating volunteers to assist with programs for the homeless. Response: The City of Oxnard has just begun its Homeless Educational Campaign on May 6, 2010. The purpose of the Educational Campaign is to both educate the community...

R02

The City concurs with the recommendation. To accomplish this, the City has made changes to the spreadsheet used to track agreements to include the project manager and the status of the agreement as discussed at each meeting. This spreadsheet will comprise the written report of the CCRC and will be shared with the City Manager and the City's Executive Board through the CCRC Chairperson.

Response: Unknown

Score: 0

The City of Oxnard requires developers that are constructing new housing projects of more than five (5) units to make at least twenty percent (20%) affordable for low-income families/persons. R-02. The Cities should take a leading role in coordinating services and resources directed at eliminating or minimizing homelessness in their communities through marshaling and motivating volunteers to assist with programs for the homeless. Response: The City of Oxnard has just begun its Homeless Educational Campaign on May 6, 2010. The purpose of the Educational Campaign is to both educate the community...

R03

The City concurs with the recommendation. Staff will review the specific language and make any corrections and clarifications as necessary. Upcoming revisions to the Purchasing Procedures Manual will include designation consistent with the current revised organization and will recognize the role of the CCRC.

Response: Unknown

Score: 0

The City of Oxnard requires developers that are constructing new housing projects of more than five (5) units to make at least twenty percent (20%) affordable for low-income families/persons. R-02. The Cities should take a leading role in coordinating services and resources directed at eliminating or minimizing homelessness in their communities through marshaling and motivating volunteers to assist with programs for the homeless. Response: The City of Oxnard has just begun its Homeless Educational Campaign on May 6, 2010. The purpose of the Educational Campaign is to both educate the community...

City of Oxnard

July 02, 2009 • 2 pages View Details ▾

PDF

Edmund F. Sotelo City Manager City Manager's Office*

Findings and Recommendations 4 findings

Conclusions 1

Agency Responses 2