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That you agree with the finding.

That you disagree wholly or partially with the finding, in which case the response shall specify the portion of the finding that is disputed and shall include an explanation of the reasons for the disagreement. How to Respond to Recommendations Recommendations by the Grand Jury require action. The responding person or entity must report action on all recommendations in one of four ways: 1. The recommendation has been implemented, with a summary of the implemented action.

The recommendation requires further analysis. If the person or entity reports in this man- ner, the law requires a detailed explanation of the analysis or study and timeframe not to exceed six months. In this event, the analysis or study must be submitted to the officer, director or governing body of the agency being investigated.

The recommendation will not be implemented because it is not warranted or is not rea- sonable, with an explanation therefore. Time to Respond, Where and to Whom to Respond Depending on the type of Respondent, Penal Code Section 933.05 provides for two different re- sponse times and to whom you must respond: 1. Public Agency: The governing body of any public agency must respond within ninety (90) days. The response must be addressed to the Presiding Judge of the Superior Court.

Recommendation responses shall follow the format and timelines specified in Section 933.05 (b) of the Penal Code. Initial Draft Response Process: 1. The Chief Administrative Officer (CAO) receives the Grand Jury Final Report.

Department responses to the CAO shall be submitted in writing as well as the computer compatible formats specified by the CAO.

The CAO will keep a file of all department head responses so the Grand Jury or Board of Supervisors may review.

Elected department heads must, in addition to the above, provide a written response to the Presiding Judge of the Superior Court within 60 days.

The CAO will review all department head responses, for which the Board is required to respond, for accuracy, appropriateness, investigating and reconciling discrepancies among responses, etc.

The CAO shall compile an Initial Draft Response for Board review. a. All Responses will be organized in a manner similar to the Grand Jury’s Final Report. Subject: Policy Number Page Number: A-11 5 of 7 RESPONDING TO GRAND JURY REPORTS Date Adopted: Revised Date: 11/5/1991 4/26/2005 Corrected: 6/10/1994 b. The Initial Draft Response shall be submitted for a Public Hearing review set for a time certain. This public hearing will be not less than 21 days prior to the 90-day legal response time to the Presiding Judge of the Superior Court. c. The CAO will inform the issuing and/or current Grand Jury Foreman as to the Board Hearing date and time, transmit a copy of the Initial Draft response to them at the same time as the Draft goes to the Board Clerk. The CAO will include a statement in the cover letter to the Board, accompanying the initial draft, that a copy of the report has been transmitted to the issuing and/or current Grand Jury Foreman along with information regarding the date and time of the Hearing. d. At the Initial Draft Response public hearing the Board may direct staff to make changes, establish workshops to explain the issues, schedule additional hearings, create Board subcommittees, etc. Final Draft Response: 1. Following the Board review of the Initial Draft Response, and within the 90 day required response time to the Presiding Judge of the Superior Court: a. The CAO will submit the recommended Final Draft Response to the Board in a Public Hearing set for a time certain. b. The CAO will send copies of the Final Draft Response to department heads with a directive to inform the CAO of any changes that might have occurred thus making the Final Draft Response out of date. The CAO will review the 5 Subject: Policy Number Page Number: A-11 6 of 7 RESPONDING TO GRAND JURY REPORTS Date Adopted: Revised Date: 11/5/1991 4/26/2005 Corrected: 6/10/1994 responses and inform the Board and the Grand Jury, in writing, prior to the Public Hearing, should changes be required. c. The Final Draft Response agenda shall include a proposed letter of transmittal from the Board Chair to the Presiding Judge of the Superior Court. d. The Final Draft Response will incorporate any Board approved modifications from the Initial Draft Response. e. A letter accompanying the Final Draft Response agenda item will include a summary of any Board Subcommittee recommendations that may modify the Final Draft Response. f. The Final Draft Response will include recommendations as to distribution and publication (in addition to Section 4, below).