Note: Missing finding numbers detected:
F37, F38, F39, F40, F41, F42, F43, F44, F45, F46, F47, F48, F49, F50, F51, F52, F53, F54, F55, F56, F57, F58, F59, F60, F61, F62, F63, F64, F65, F66, F67, F68, F69, F70, F71, F72, F73, F74, F75, F76, F77, F78, F79, F80, F81, F82, F83, F84, F85, F86, F87, F88, F89, F90, F91, F92, F93, F94, F95, F96, F97, F98, F99, F100, F101, F102, F103, F104, F105, F106, F107, F108, F109, F110, F111, F112, F113, F114, F115, F116, F117, F118, F119, F120, F121, F122, F123, F124, F125, F126, F127, F128, F129, F130, F131, F132, F133, F134, F135, F136, F137, F138, F139, F140, F141, F142, F143, F144, F145, F146, F147, F148, F149, F150, F151, F152, F153, F154, F155, F156, F157, F158, F159, F160, F161, F162, F163, F164, F165, F166, F167, F168, F169, F170, F171, F172, F173, F174, F175, F176, F177, F178, F179, F180, F181, F182, F183, F184, F185, F186, F187, F188, F189, F190, F191, F192, F193, F194, F195, F196, F197, F198, F199
Findings and Recommendations
37 findings
The Department’s Mission Statement does not mention keeping probationers out of incarceration or turning probationers into law-abiding citizens.
No recommendations for this finding
The Department has been roiled by internal controversies. Issues have included safety, disputes within the union representing the DPOs, management style that differs from the former CPO, and a lack of formal training. The union passed a vote of no confidence in the chief.
No recommendations for this finding
The October 1, 2007 "Next Steps Plan" proposed the hiring of Mendocino Dispute Resolution Services to mediate between the CPO and the employees. The plan also proposed contracting with the Corrections Standards Authority for training and team building of the executive staff. Only the latter was implemented.
Related Recommendations (2)
the Probation Department continue to evaluate, upgrade and improve training and team building and find ways to assess performance; (Findings 3-5, 19)
new DPOs be trained and evaluated in the field by other experienced DPOs; (Findings 3, 4, 19)
After the Authority’s program, the department set up a task force to devise new training and safety protocols. New employees now spend one week shadowing with a mentor, learning procedures in their division. Every new DPO trains one week in Juvenile and one week in Adult Probation. One week of shadowing is also given to those who begin work in new areas of responsibility.
Related Recommendations (1)
the Probation Department continue to evaluate, upgrade and improve training and team building and find ways to assess performance; (Findings 3-5, 19)
Turnover has been high; 13 staff, including managers, left in an 18-month period, ending October 1, 2007. Some of the current managers and staff state that morale has improved; some staff disagree.
Related Recommendations (1)
the Probation Department continue to evaluate, upgrade and improve training and team building and find ways to assess performance; (Findings 3-5, 19)
The 2007/08 budget set staffing for the Juvenile Division at 14 DPOs plus three supervisors. The Adult Division staffing is set 16 DPOs, two supervisors and one training officer. The Probation Department is overseen by the CPO and has additional support staff.
Related Recommendations (1)
the Board of Supervisors fully fund the Department’s yearly budget and add two additional DPO positions; (Findings 6-8,11,21-24,26,27)
The Board of Supervisors currently requires all departments to leave 10% of all budgeted positions vacant to save the County money. Probation staffing is currently at full capacity, as two new DPOs have been hired.
Related Recommendations (1)
the Board of Supervisors fully fund the Department’s yearly budget and add two additional DPO positions; (Findings 6-8,11,21-24,26,27)
The County General Fund provides 57.8% of the department's $2,192,389 budget for the 2007/08 fiscal year. The remaining 42.2% comes from State and Federal funds which are earmarked for special purposes, and other income, which includes fines and fees. The department currently receives no grant money. Information in the 2007/08 budget justification shows that there were 1,260 ongoing adult cases and 240 juvenile cases.
Related Recommendations (1)
the Board of Supervisors fully fund the Department’s yearly budget and add two additional DPO positions; (Findings 6-8,11,21-24,26,27)
One Juvenile Division and four Adult Division DPOs are assigned to the court, investigating cases and making recommendations. These DPOs do not manage any probationers.
No recommendations for this finding
DPOs must remain in court waiting to be called on a case. Recently, they have been assigned wireless laptop computers, which let them prepare reports during such downtime.
Related Recommendations (1)
the Department use electronic communication, and wireless laptop computers to speed reporting from the field and to cut down on desk time and on driving to central offices; and that reports to judges and attorneys be sent by e-mail resulting in quicker turnaround; (Findings 10, 11, 21-23, 26,28)
The DPOs assigned to work in the field spend most of their time in the office doing probationer and phone interviews, writing reports, keeping statistics, and undergoing state-mandated training. Fieldwork includes inspections at home, school, work sites, and enlisting community resources.
Related Recommendations (1)
there be a written policy stating that DPOs safety be a first consideration; (Findings 11,13,14,16-18, 19 ,20 ,27)
While overtime work is required, direct payment of overtime is discouraged, and is replaced with compensating time off. DPOs are required to do after-hours work, such as probation sweeps and working public functions, such as the County Fair. The budget showed that in 2006/07 the expenditure for overtime was $16,388.
No recommendations for this finding
A primary concern of staff is officer safety. Home visits usually involve two peace officers, but that is not a mandated department policy. Eight DPOs carry guns, and must be undergo training and recertification every 90 days.
Related Recommendations (2)
the Department have a written policy regarding when it is appropriate for a field officer to make an on-site visit alone, and when the presence of a second peace officer is required; (Finding 13)
the Department institute a management system for warranties that will automatically warn when equipment is nearing expiration; (Findings 13,14,16-18)
Under a recently adopted policy, the County pays for DPOs’ safety equipment and weapons.
No recommendations for this finding
DPOs do not have tasers, but do have pepper spray, which requires training.
No recommendations for this finding
In 2007, it was discovered that some bulletproof vests had expired warranties.
Related Recommendations (2)
there be a written policy stating that DPOs safety be a first consideration; (Findings 11,13,14,16-18, 19 ,20 ,27)
the Department institute a management system for warranties that will automatically warn when equipment is nearing expiration; (Findings 13,14,16-18)
DPOs were ordered to stop wearing the out-of-warranty vests; some DPOs worked in the field without protection. The vests have since been replaced.
Related Recommendations (2)
there be a written policy stating that DPOs safety be a first consideration; (Findings 11,13,14,16-18, 19 ,20 ,27)
the Department institute a management system for warranties that will automatically warn when equipment is nearing expiration; (Findings 13,14,16-18)
The Department has set up a new system to track warranties. Information is kept in personnel files which are reviewed annually. There is no system in place to alert the Department before expiration takes place.
Related Recommendations (2)
there be a written policy stating that DPOs safety be a first consideration; (Findings 11,13,14,16-18, 19 ,20 ,27)
the Department institute a management system for warranties that will automatically warn when equipment is nearing expiration; (Findings 13,14,16-18)
Before the “Next Steps” plan, the new DPOs and those assigned to new positions often waited months for formal training. Clerical staff instructed new DPOs on how to fill out forms.
No recommendations for this finding
Most cases are assigned geographically, but some can be assigned by type of crime, such as drug, sex, domestic violence and gang activity. Some DPOs specialize in these types of cases, which may require more investigation and closer supervision of the probationer.
Related Recommendations (1)
the Department publish information regarding the range and types of caseloads; (Findings 20-30,34)
The Fort Bragg office has 1.5 DPOs for adults and one DPO for juveniles. They handle all types of cases for the entire coastal area.
Related Recommendations (3)
the Department use electronic communication, and wireless laptop computers to speed reporting from the field and to cut down on desk time and on driving to central offices; and that reports to judges and attorneys be sent by e-mail resulting in quicker turnaround; (Findings 10, 11, 21-23, 26,28)
the Department publish information regarding the range and types of caseloads; (Findings 20-30,34)
the Board of Supervisors fully fund the Department’s yearly budget and add two additional DPO positions; (Findings 6-8,11,21-24,26,27)
The Willits office has 1.5 DPOs for adults and one DPO for juveniles. They handle all types of cases in the north/inland area.
Related Recommendations (3)
the Department use electronic communication, and wireless laptop computers to speed reporting from the field and to cut down on desk time and on driving to central offices; and that reports to judges and attorneys be sent by e-mail resulting in quicker turnaround; (Findings 10, 11, 21-23, 26,28)
the Department publish information regarding the range and types of caseloads; (Findings 20-30,34)
the Board of Supervisors fully fund the Department’s yearly budget and add two additional DPO positions; (Findings 6-8,11,21-24,26,27)
There is one gang specialist working in the Ukiah area. A Juvenile and an Adult Division DPO out of Willits also work part of their time on gang cases covering both the north and coastal areas.
Related Recommendations (3)
the Department use electronic communication, and wireless laptop computers to speed reporting from the field and to cut down on desk time and on driving to central offices; and that reports to judges and attorneys be sent by e-mail resulting in quicker turnaround; (Findings 10, 11, 21-23, 26,28)
the Department publish information regarding the range and types of caseloads; (Findings 20-30,34)
the Board of Supervisors fully fund the Department’s yearly budget and add two additional DPO positions; (Findings 6-8,11,21-24,26,27)
The Department's 2007/08 budget shows an average caseload of 123 per adult DPO, and an average caseload of 24 per juvenile DPO, but DPOs may have as few as zero or as many as 200 cases, depending on the type of case or assignment.
Related Recommendations (2)
the Department publish information regarding the range and types of caseloads; (Findings 20-30,34)
the Board of Supervisors fully fund the Department’s yearly budget and add two additional DPO positions; (Findings 6-8,11,21-24,26,27)
On April 29, 2008, the average caseload was 114 for adults and 22 for juveniles.
Related Recommendations (1)
the Department publish information regarding the range and types of caseloads; (Findings 20-30,34)
Court DPOs manage no field cases. There are two Proposition 36 DPOs who share 234 non-violent drug cases. There is one full-time DPO assigned to domestic violence cases in Ukiah. Another DPO who serves in Willits and Fort Bragg works on domestic violence cases part of the time. There are about 234 domestic violence cases. Another DPO has more than 200 low-risk probationer cases.
Related Recommendations (1)
the Department publish information regarding the range and types of caseloads; (Findings 20-30,34)
DPOs with many cases have little time to do field work. Probation violations are more likely to go unnoticed when the DPO is unable to do field work.
Related Recommendations (1)
the Department publish information regarding the range and types of caseloads; (Findings 20-30,34)
Some DPOs may spend the bulk of their time on a small number of probationers who require constant supervision.
Related Recommendations (1)
the Department publish information regarding the range and types of caseloads; (Findings 20-30,34)
On April 29, 2008, the total Adult Probation case load was 963.
Related Recommendations (1)
the Department publish information regarding the range and types of caseloads; (Findings 20-30,34)
A pretrial jail release program, for those who don’t make bail, is an exception to the rule that adult DPOs become involved in cases only after conviction. There are about 30 cases in this program managed by two DPOs.
Related Recommendations (1)
the Department publish information regarding the range and types of caseloads; (Findings 20-30,34)
Mental health cases require special attention and treatment. The Therapeutic Options Program Grant, for juvenile mental health cases, has expired.
No recommendations for this finding
Juvenile records do not follow juvenile probationers when they become adults. Judges often do not know if a new young adult defendant has a long experience with probation and what crimes were committed.
No recommendations for this finding
There is a defined procedure to address complaints made by probationers.
No recommendations for this finding
Adult probation statistics show that of the 1,235 adult probationers in September 2007, 122 or 9.8% had multiple offenses in Mendocino County. Crimes committed when the probationer has been off probation for three years, are counted as a first offense for statistical purposes.
Related Recommendations (4)
the Department define the various types of recidivism to track the effectiveness of programs; (Findings 34-36)
the Department establish a recidivism baseline, with information from prior years, to compare present and future performance. Apply for a grant, or use Criminal Justice college students as interns for this project; (Findings 34-36)
the Department track and publish current recidivism statistics on a regular basis; (Findings 34-36)
the County begin planning a replacement for the antiquated JALAN software with a more flexible program, which would include better statistical extraction. (Findings 34- 36) Comments Mendocino County Probation Officers are peace officers. They carry a badge, have handcuffs, may be armed and may make arrests. Mendocino County has a small population which puts limits on DPO specialization. DPOs must cover others’ jobs during vacations, illness, training, etc. Cross training between the Adult and Juvenile Divisions is useful and should be rewarded. The Mission Statement mentions keeping the community safe, but the Department really is attempting to do the following three tasks: (cid:121) keep both the officers and the community safe, (cid:121) keep people out of incarceration—jail, juvenile hall, prison, or the California Department of Correction and Rehabilitation Division of Juvenile Justice, (formerly the California Youth Authority); (cid:121) turn probationers into law abiding citizens. Is the Probation Department achieving its goals? The Grand Jury was unable to answer this question due to a lack of reliable and complete statistics on crime trends and various types of recidivism, including: (cid:121) A person convicted of a crime who later commits and is convicted of another crime. (cid:121) A person convicted of a crime who violates parole or probation. (cid:121) A person who violates parole or probation more than once. (cid:121) A person who is convicted of a crime committed while on probation or parole (cid:121) A person who returns to incarceration. Rookie sheriff’s officers, just out of the academy, may work in tandem with another officer for six months before going out on their own. This procedure is for training and evaluation. One week of shadowing a mentor is an improvement, but does not seem to be an adequate amount of time. The episode with the out-of-warranty bulletproof vests is a major system failure. A system should have been in place to warn of the coming expiration. A stop gap system is now in place, but it falls far short of a failsafe solution. A DPO’s job is often a thankless one. A DPO II earns between $20.81 and $24.94 an hour.1 He or she is sometimes a social worker with a gun; sometimes a jailer with no jail. Usually, no one is happy to see a DPO coming. The Grand Jury recognizes that the information in this report only scratches the surface of the conditions and responsibilities of the Department. Managers and some staff report improvement in morale, while others are still concerned about trust and communication. The newer staff is reported to be “gung ho.” Despite budgetary difficulties and problems within the Department, the DPOs manage to do their job. The Grand Jury commends the CPO for making a very concerted effort to improve the communications, morale, and working conditions within the Department.
Staff members disagreed about the definition of recidivism, and had only rough estimates of figures, ranging from 9% to 100%.
Related Recommendations (4)
the Department define the various types of recidivism to track the effectiveness of programs; (Findings 34-36)
the Department establish a recidivism baseline, with information from prior years, to compare present and future performance. Apply for a grant, or use Criminal Justice college students as interns for this project; (Findings 34-36)
the Department track and publish current recidivism statistics on a regular basis; (Findings 34-36)
the County begin planning a replacement for the antiquated JALAN software with a more flexible program, which would include better statistical extraction. (Findings 34- 36) Comments Mendocino County Probation Officers are peace officers. They carry a badge, have handcuffs, may be armed and may make arrests. Mendocino County has a small population which puts limits on DPO specialization. DPOs must cover others’ jobs during vacations, illness, training, etc. Cross training between the Adult and Juvenile Divisions is useful and should be rewarded. The Mission Statement mentions keeping the community safe, but the Department really is attempting to do the following three tasks: (cid:121) keep both the officers and the community safe, (cid:121) keep people out of incarceration—jail, juvenile hall, prison, or the California Department of Correction and Rehabilitation Division of Juvenile Justice, (formerly the California Youth Authority); (cid:121) turn probationers into law abiding citizens. Is the Probation Department achieving its goals? The Grand Jury was unable to answer this question due to a lack of reliable and complete statistics on crime trends and various types of recidivism, including: (cid:121) A person convicted of a crime who later commits and is convicted of another crime. (cid:121) A person convicted of a crime who violates parole or probation. (cid:121) A person who violates parole or probation more than once. (cid:121) A person who is convicted of a crime committed while on probation or parole (cid:121) A person who returns to incarceration. Rookie sheriff’s officers, just out of the academy, may work in tandem with another officer for six months before going out on their own. This procedure is for training and evaluation. One week of shadowing a mentor is an improvement, but does not seem to be an adequate amount of time. The episode with the out-of-warranty bulletproof vests is a major system failure. A system should have been in place to warn of the coming expiration. A stop gap system is now in place, but it falls far short of a failsafe solution. A DPO’s job is often a thankless one. A DPO II earns between $20.81 and $24.94 an hour.1 He or she is sometimes a social worker with a gun; sometimes a jailer with no jail. Usually, no one is happy to see a DPO coming. The Grand Jury recognizes that the information in this report only scratches the surface of the conditions and responsibilities of the Department. Managers and some staff report improvement in morale, while others are still concerned about trust and communication. The newer staff is reported to be “gung ho.” Despite budgetary difficulties and problems within the Department, the DPOs manage to do their job. The Grand Jury commends the CPO for making a very concerted effort to improve the communications, morale, and working conditions within the Department.
The County uses a system called JALAN for tracking offenders. This system is accessed by police departments, the sheriff, jail, courts, the district attorney and the Probation Department. Used since 1990, JALAN creates a file for each person at the time of arrest and follows the person through further dealings on the case through law enforcement and the courts, updating as it goes. The system is not designed to track statistics across many files. JALAN does not maintain the rap sheet of prior offenses. That information comes from the California Law Enforcement Telecommunication System. Because multiple Mendocino County police agencies and county departments use the JALAN, any upgrade would require all agencies to change over simultaneously.
Related Recommendations (4)
the Department define the various types of recidivism to track the effectiveness of programs; (Findings 34-36)
the Department establish a recidivism baseline, with information from prior years, to compare present and future performance. Apply for a grant, or use Criminal Justice college students as interns for this project; (Findings 34-36)
the Department track and publish current recidivism statistics on a regular basis; (Findings 34-36)
the County begin planning a replacement for the antiquated JALAN software with a more flexible program, which would include better statistical extraction. (Findings 34- 36) Comments Mendocino County Probation Officers are peace officers. They carry a badge, have handcuffs, may be armed and may make arrests. Mendocino County has a small population which puts limits on DPO specialization. DPOs must cover others’ jobs during vacations, illness, training, etc. Cross training between the Adult and Juvenile Divisions is useful and should be rewarded. The Mission Statement mentions keeping the community safe, but the Department really is attempting to do the following three tasks: (cid:121) keep both the officers and the community safe, (cid:121) keep people out of incarceration—jail, juvenile hall, prison, or the California Department of Correction and Rehabilitation Division of Juvenile Justice, (formerly the California Youth Authority); (cid:121) turn probationers into law abiding citizens. Is the Probation Department achieving its goals? The Grand Jury was unable to answer this question due to a lack of reliable and complete statistics on crime trends and various types of recidivism, including: (cid:121) A person convicted of a crime who later commits and is convicted of another crime. (cid:121) A person convicted of a crime who violates parole or probation. (cid:121) A person who violates parole or probation more than once. (cid:121) A person who is convicted of a crime committed while on probation or parole (cid:121) A person who returns to incarceration. Rookie sheriff’s officers, just out of the academy, may work in tandem with another officer for six months before going out on their own. This procedure is for training and evaluation. One week of shadowing a mentor is an improvement, but does not seem to be an adequate amount of time. The episode with the out-of-warranty bulletproof vests is a major system failure. A system should have been in place to warn of the coming expiration. A stop gap system is now in place, but it falls far short of a failsafe solution. A DPO’s job is often a thankless one. A DPO II earns between $20.81 and $24.94 an hour.1 He or she is sometimes a social worker with a gun; sometimes a jailer with no jail. Usually, no one is happy to see a DPO coming. The Grand Jury recognizes that the information in this report only scratches the surface of the conditions and responsibilities of the Department. Managers and some staff report improvement in morale, while others are still concerned about trust and communication. The newer staff is reported to be “gung ho.” Despite budgetary difficulties and problems within the Department, the DPOs manage to do their job. The Grand Jury commends the CPO for making a very concerted effort to improve the communications, morale, and working conditions within the Department.
A DPO has some discretion about when to declare that a probation violation has occurred. Missing an appointment can qualify as a violation, but probably not the first time. Making a gang-related hand signal or wearing gang colors often is treated as a violation. Detection of a violation is less likely if the probationer lives in a remote area. Findings 1. The Department’s Mission Statement does not mention keeping probationers out of incarceration or turning probationers into law-abiding citizens.
No recommendations for this finding