Grand Jury Required response to Grand Jury report is past due Chris Clark Mon, Aug 28, 2023 at 2:06 Pm

The Sheriff’s Office documenting minimal use of Amazon Ring, and informing the public of use specifically to assist with the investigation of significant crimes, assures the public this tool is not in constant use or frequently surveilling specific neighborhoods. _x_ AGREE __ PARTIALLY DISAGREE __ DISAGREE Response explanation (required for a response other than Agree):

The Sheriff’s Office indicating no use of automated license plate readers updates the public with current information consistent with findings from the 2021 Criminal Justice Council Report. _x_ AGREE __ PARTIALLY DISAGREE __ DISAGREE Response explanation (required for a response other than Agree):

Conflicting information on records retention within Policy 423 (Body Worn Cameras), as well as between Policies 422 (Portable Audio/Video Recorders) and 423, creates confusion and doubt for the public, and may present lack of certainty on proper records retention and disposal for Sheriff’s Office personnel. _x_ AGREE __ PARTIALLY DISAGREE __ DISAGREE Response explanation (required for a response other than Agree): The two referenced policies and policy 606 (Unmanned Aerial System Operations) were reviewed, and the necessary changes were made to create clarity within the Lexipol Policy on retention. The policy has been posted for public view.

The Sheriff’s Office’s lack of documentation specific to the Cellebrite Mobile Device Forensics Tool leaves the public without critical information on how this tool will be used, and more importantly, when it will not be used. __ AGREE __ PARTIALLY DISAGREE _x_ DISAGREE Response explanation (required for a response other than Agree): The Sheriff’s Office’s use of the Cellebrite Mobile Device adheres to SB 178. As outlined in SB 178, this tool may be used pursuant to a warrant, consent, or emergences defined under the law.

The Sheriff’s Office first annual Military Equipment Inventory for the surveillance tools reviewed by the Grand Jury lacks details such as impact cost and specific linkages to Sheriff’s Office policy as required under California AB-481. This lack of detail leaves the public without clarity on aspects of cost and accountability measures. __ AGREE __ PARTIALLY DISAGREE _x_ DISAGREE Response explanation (required for a response other than Agree): The Sheriff’s Office made internal changes to improve overall reporting for military equipment leading up to and following the release of the 2022 annual report. The Sheriff’s Office is confident that the requirements of AB 481 have been fulfilled and this was supported by the Santa Cruz Board Of Supervisors with the approval of the report in May. The Sheriff’s Office provides a user-friendly method for community members to file questions or complaints via our website. Our Lexipol policy 706.9 provides community members with a direct number to the Sheriff’s Professional Standards and Conduct Unit for questions or concerns.

The ability to register video surveillance on a web page created specifically for security alarm registration within Santa Cruz County may be confusing to the registered subscribers, as well as those considering adding security services to their home or business. __ AGREE __ PARTIALLY DISAGREE _x_ DISAGREE Response explanation (required for a response other than Agree): The CryWolf platform offers three location types for registration, commercial, residential, and video surveillance. All are clearly marked and require the user to select the option. The Sheriff's Office believes the registration platform is clear and easy to navigate. Registering a video surveillance system with CryWolf does not provide the Sheriff's Office with any remote access to the private persons closed-circuit system. Registering the video surveillance system only provides the County of Santa Cruz and the Sheriff's Office with information that a system is available at the listed address.

The Sheriff’s Office of Corrections’ lack of clear documentation specific to inmate tablet use leaves the public without critical information on how the information collected is used, how this information is retained, and more importantly, when disposal occurs for non-evidentiary records. _x_ AGREE __ PARTIALLY DISAGREE __ DISAGREE Response explanation (required for a response other than Agree): The Sheriff’s Office created Policy #522 – Electronic Tablets that will address tablet usage, retention of data, and other tablet related matters.

The Sheriff’s Office of Corrections’ lack of a documented process for handling inadvertent recording of privileged communications (e.g., communications by an inmate to legal counsel), is a concern since a breach of confidentiality could expose the County to costly legal liability. __ AGREE _x_ PARTIALLY DISAGREE __ DISAGREE Response explanation (required for a response other than Agree): The Sheriff’s Office documented the existing practice/procedure in Correctional Memo 23-C-008 Inadvertent Recording of Privileged Communications. The Sheriff’s Office has worked with the local legal community and our provider to minimize inadvertent recordings and this document formalizes that process.