⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 17 findings
F1
Department or Unit Name
No recommendations for this finding
F2
Identify and acquire an updated automated computer system. As of this date, the Sheriff's Office is in final contract negotiations with the Abbey Group for software and related hardware systems. The implementation will include a PC based system for crime reports within the patrol division and a corrections management system for the county jail. Appendix 2,
Related Recommendations (1)
R1
Complete the Implementation of the new payroll system
F3
Major Department Responsibilities Provide a brief summary description of the major responsibilities and functions of the department or unit.
No recommendations for this finding
F4
Organization Describe how the department or unit is organized and attach an overall top-level organization chart, including the ratio of department administrators to staff. Provide a list and a description of the functions of each major sub-unit within the department
No recommendations for this finding
F5
Salary of Head of Department Is this position elected or appointed? If appointed, by whom?
No recommendations for this finding
F6
Summary of Personnel Summarize (table) the number of budgeted positions and the actual number of personnel at the end of the past three fiscal years, together with an estimate for the end of year_
No recommendations for this finding
F7
Recent Major Changes Describe any major changes which have occurred during the past 12 months that are important to properly understand the department's or unit's status today.
No recommendations for this finding
F8
SAN BENITO COUNTY GRAND JURY DEPARTMENT HEAD QUESTIONNAIRE Please provide the Grand Jury with the information requested below. We would appreciate your written response by (date) ______. Please provide your response on separate paper and not written on the Questionnaire. Thank you in advance for your cooperation. A. BACKGROUND INFORMATION
No recommendations for this finding
F9
Key Indicators of Activity Provide a summary for the past three years and an estimate for the various key Appendix 1, B. BUDGET SUMMARY AND ANALYSIS This section should be completed separately for each segment or sub-unit that is separately budgeted by the county/city. Each separate budget for which the responding department is responsible should be shown.
No recommendations for this finding
F10
Budget Summary List the following budget information for each of the past three fiscal years (both budgeted and actual), and the budget only for _____ (year): a) Salaries and employee benefits for 1, administrative management, and 2, staff. b) Services and supplies Equipment C) d) Other (describe) Gross: Less transfers and reimbursements Net Less Revenue Net county/city costs
No recommendations for this finding
F11
Explanation of Changes Please explain the cause for any significant differences between the budgeted and actual amounts by individual line item in 10 above.
No recommendations for this finding
F12
Analysis of Transfers and Reimbursements Provide a breakdown of "transfers and reimbursements," indicating where they were charged. This breakdown should cover both the budgeted and actual reimbursements for previous years, and the estimated reimbursements for the current year.
No recommendations for this finding
F13
Analysis of Revenue Provide a breakdown of revenues by source, covering both the estimated and actual revenue for the prior three years and the estimated revenues for the current year. C. IMPROVEMENT PROJECTS IN PROGRESS
No recommendations for this finding
F14
Plans Describe any plans you have underway, or under consideration for correcting any deficiencies or effecting improvements in the operation of the department with respect to the following areas: a) Administrative controls, accounting controls and procedures. b) Procedures for safeguarding county/city assets held in trust. Compliance with statutory requirements and established administrative policies c) and procedures. List federal, state, and local statutory limitations which apply to your department. Appendix 1, e) Cost effectiveness in terms of utilizing assets and financial resources. f) Other areas where potential efficiencies may be available. D. OTHER QUESTIONS
No recommendations for this finding
F15
Recent Department/Unit Audits Provide a list of all audits performed during the past two year, including whether management or fiscal audits. Identify the agency performing the audit (federal, state, in-house), date of audit and whether it is an annual, statutory, or special audit.
No recommendations for this finding
F16
Inter department/Unit Procedures Are any problems presently being encountered with the interface of procedures that involve both your department and other departments in the county/city? If so, give a brief description of the nature of the problems and any action planned or underway to deal with them.
No recommendations for this finding
F17
General Questions a) What are the main problems in your department? b) Are facilities and staff adequate? c) What changes would members of your department like to see? Appendix 1, 8 war and a spin a company to a later or a consequence per con- 0.0 ی ادب سے تولیس میں بات ایک دائلہ دائلہ دائلہ دائلہ
No recommendations for this finding
Additional Recommendations 5
These recommendations are not explicitly linked to specific findings.
-
R2Other County departments should upgrade their reporting systems to the level of the County Finance Department, which will result in a reduction in the cost of transferring information.
-
R3To avoid the cost of hiring outside consultants for developing the initial database, it is recommended that the Department build the initial database incrementally using the results of its annual mile-by-mile inspections and ratings of the County roads.
-
R4The Public Works Department should do a cost/benefit analysis to establish a priority for replacing its vehicle maintenance building.
-
R5The High School ensure that students, who miss the initial presentation of the Student Handbook and Disciplinary Policies, be tracked and given the information at a later date.
-
R6As the "watchdog of local government," the Grand Jury needs to continually and vigorously monitor its own activities and methods to assure itself and the public that it is in confor- mance with the laws. This would also insure that its investigations and reports assist the investigated government agencies in their efforts to be more effective and in compliance with applicable laws.
No Responses Found 1
Government entities assigned to respond to this report. No response documents have been linked in our database.
San Benito County Board of Supervisors
Elected County Office
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.