County Administrative Office Management & Budget Team County of Humboldt*

Recommendations 1

• R1

  Page 1
  The County should provide training in the Brown Act and the Public Records Act to officers of the Humboldt Lodging Alliance; and should monitor the operations, minutes, and financial records of the Humboldt Lodging Alliance to ensure that the Brown Act is being followed; that all expenditures conform to the requirements of the Humboldt Lodging Alliance's District Management Plan; and that co-mingling of funds between the Humboldt Lodging Alliance and Humboldt County Convention and Visitors Bureau has not occurred. This recommendation will be partially implemented. The County Administrative Office (CAO) is a resource to County departments and often to other local entities. The CAO will offer training, in conjunction with County Counsel, and educational materials to the Humboldt Lodging Alliance (HLA) concerning the Brown Act and Public Records Act. It is incumbent upon the HLA to utilize these opportunities as they are made available. The agreement with the HLA only provides 1% of the assessment collected to cover County administrative expenses related to the cost of collecting and dispersing the assessment. In Fiscal Year 2012-13 the assessment collected $185,994 and of this only 1%, or $1,859, remains with the County. Unfortunately, this is not sufficient to cover the costs of the work performed by the Auditor's Office, Treasurer-Tax Collector's Office, and the CAO. The CAO estimates that additional oversight, including monitoring expenditures, operations, minutes, and other financial records, of the HLA would cost approximately $9,291.36 per year. This estimate is based on Step 1A, or $29.78 per hour, for a Senior Administrative Analyst, at 6 hours per week, at 52 weeks. This figure does not include benefit costs. There are currently insufficient funds to support increased administrative oversight of the HLA. COUNTY ADMINISTRATIVE OFFICE MANAGEMENT & BUDGET TEAM COUNTY OF HUMBOLDT 825 5th Street, Suite 111, Eureka, CA 95501-1153 Telephone (707) 445-7266 Fax (707) 445-7299 [email protected] INTEROFFICE MEMORANDUM TO: BOARD OF SUPERVISORS PHILLIP SMITH-HANES, COUNTY ADMINISTRATIVE OFFICER FROM: RESPONSE TO 2012-13 GRAND JURY REPORT 2013-AF-01 SUBJECT: DATE: AUGUST 19, 2013 The 2012-13 Grand Jury has issued report 2013-AF-01 and the Board of Supervisors is required to respond to the recommendation. I recommend that the Board respond as follows: