JUL 2 - 2009 Superior Court of By: DON C N O a U H N a T N Y O O VE F R T R R E I C N a it L Y IF Ornia of Purr Clerk

Conclusions 8

• CL1 Page 5
  Concertina wire around exercise yard damaged Response #1: General Services is aware of the issue. Efforts were made to repair the damage resulting in injury to the worker. Fence will be fixed. As to adding an additional layer of concertina, that will be done when funding allows.
• CL2 Page 5
  Medication passes being done by Correctional Staff Response #2: Ideally, medication setup and distribution would be done by medical staff and not by correctional staff. There are four med passes a day between 0600 and 2100 hours. This would require hiring four additional medical technicians to accomplish the task. Current medication philosophy of medical staff has significantly reduced staff time in setup and distribution of medications. The detention facility continues to meet state medical standards which helps limit liability concerns.
• CL3 Page 5
  Overheating of communications equipment room Response #3: Although not a perfect fix, the addition of fans to the room precluded any communications shutdowns related to an overheated room. As funds become available, efforts will be made to provide a more permanent solution such as air conditioning. -94-
• CL4 Page 6
  Inmate clothing is worn out. Response #4: Funding has been established to adequately maintain inmate clothing.
• CL5 Page 6
  Facility heating/cooling system is not adequate. Response #5: General Services has replaced worn out motors in the system which seems to have helped the cooling issues. When winter comes we will be able to evaluate the effectiveness as it relates to heating.
• CL6 Page 6
  Laundry equipment appears to be worn out. Response #6: The commercial washer has been replaced and this problem no longer exists.
• CL7 Page 6
  File storage is a problem. Response #7: The stated storage problem has been alleviated with the purchase of additional file cabinets and eliminating the use of boxes. Unfortunately, the judicial and medical systems have not transitioned over to a totally paperless system. Consequently, physical storage of this paperwork will continue to be a challenge. The continuing decline of the of the County's financial resources makes meeting the needs of the Trinity County Detention Facility an ongoing challenge for its staff and the Administration. Because of these circumstances, it should be noted that the staff has continued to maintain its high operational standards thereby minimizing the County's exposure to litigation. TRINITY COUNTY Office of the County Administrator DERO B. FORSLUND County Administrative Officer P.O. BOX 1613, WEAVERVILLE, CALIFORNIA 96093-1613 PHONE (530) 623-1382 FAX (530) 623-8365 RECEIVED SEP 21 2009 TRINITY COUNTY SUPERIOR COURT TO: The Honorable James Woodward, Presiding Judge of the Superior Court FROM: Dero B. Forslund, CAO SUBJECT: Response to Recommendations of 2008-09 Grand Jury Judicial Committee Final Report Re Trinity County Detention Facility DATE: The Grand Jury Grand Jury Judicial Committee has requested a written response to their final report on the Trinity County Detention Facility. In my capacity as County Administrative Officer, my response is as follows:
• CL8 Page 4
  The TCDF has been severely impacted by budget problems. The facility is currently understaffed, with some officers off duty for various reasons. The Commander fills in for staff shortages in all areas of the jail making it difficult to fulfill his position's responsibilities. Available staffing allows for only one officer on duty for the twelve hour night shift, which is a security risk. It is often necessary to fill in with untrained deputies. The lack of trained deputies and correctional officers is a great concern for public safety. Under the circumstances, the staff of the TCDF is to be commended for their dedicated service. RESPONSES REQUIRED: Entity Finding Recommendation Respond in Trinity County Sheriff 1,2,3,4,5,6,7 1,2,3,4,5,6,7 60 Days Board of Supervisors 1,2,3,4,5,6,7 1,2,3,4,5,6,7 90 Days CAO 1,2,3,4,5,6,7 1,2,3,4,5,6,7 60 Days OFFICE OF THE SHERIFF Trinity County P.O. Box 1228, Weaverville, Ca. 96093, (530)623-2611 RECEIVED LORRAC CRAIG, Sheriff SEP - 9 2009 TRINITY COUNTY SUPERIOR COURT Date: September 4, 2009 To: James P. Woodward Presiding Judti e, Trinity County Superior Court 0• From: Lorrac Craig Sheriff, Trinity County Re: Response to Grand Jury Report "Trinity County Detention Facility" Finding #1: Concertina wire around exercise yard damaged Response #1: General Services is aware of the issue. Efforts were made to repair the damage resulting in injury to the worker. Fence will be fixed. As to adding an additional layer of concertina, that will be done when funding allows. Finding #2: Medication passes being done by Correctional Staff Response #2: Ideally, medication setup and distribution would be done by medical staff and not by correctional staff. There are four med passes a day between 0600 and 2100 hours. This would require hiring four additional medical technicians to accomplish the task. Current medication philosophy of medical staff has significantly reduced staff time in setup and distribution of medications. The detention facility continues to meet state medical standards which helps limit liability concerns. Finding #3: Overheating of communications equipment room Response #3: Although not a perfect fix, the addition of fans to the room precluded any communications shutdowns related to an overheated room. As funds become available, efforts will be made to provide a more permanent solution such as air conditioning. -94- Finding #4: Inmate clothing is worn out. Response #4: Funding has been established to adequately maintain inmate clothing. Finding #5: Facility heating/cooling system is not adequate. Response #5: General Services has replaced worn out motors in the system which seems to have helped the cooling issues. When winter comes we will be able to evaluate the effectiveness as it relates to heating. Finding #6: Laundry equipment appears to be worn out. Response #6: The commercial washer has been replaced and this problem no longer exists. Finding #7: File storage is a problem. Response #7: The stated storage problem has been alleviated with the purchase of additional file cabinets and eliminating the use of boxes. Unfortunately, the judicial and medical systems have not transitioned over to a totally paperless system. Consequently, physical storage of this paperwork will continue to be a challenge. The continuing decline of the of the County's financial resources makes meeting the needs of the Trinity County Detention Facility an ongoing challenge for its staff and the Administration. Because of these circumstances, it should be noted that the staff has continued to maintain its high operational standards thereby minimizing the County's exposure to litigation. TRINITY COUNTY Office of the County Administrator DERO B. FORSLUND County Administrative Officer P.O. BOX 1613, WEAVERVILLE, CALIFORNIA 96093-1613 PHONE (530) 623-1382 FAX (530) 623-8365 RECEIVED SEP 21 2009 TRINITY COUNTY SUPERIOR COURT TO: The Honorable James Woodward, Presiding Judge of the Superior Court FROM: Dero B. Forslund, CAO SUBJECT: Response to Recommendations of 2008-09 Grand Jury Judicial Committee Final Report Re Trinity County Detention Facility DATE: The Grand Jury Grand Jury Judicial Committee has requested a written response to their final report on the Trinity County Detention Facility. In my capacity as County Administrative Officer, my response is as follows: Finding #1: The exercise yard concertina-wire fence has been crushed at the top in one corner and is an escape risk Response: Agree in part the concertina-wire fence has been crushed. Recommendation #1: The crushed wire needs to be repaired as soon as possible. An additional strand of razor wire should be installed which would make the top of the fencing virtually escape proof Response: Crushed fence will be repaired as soon as possible. Additional strand of wire will be installed as funding allows. Finding #2: Staffing shortages make it necessary for one officer, rather than a medical technician, which is required by law, to distribute medications to the inmates. The process of setting up and delivering certain medications takes up to eight hours per day. Trinity County is one of three jails in the state without a Medical Technician. -96- Response: We disagree with the finding. Recommendation #2: There should be a Medical Technician on staff when there is funding available as the current situation is a liability concern. Response: We agree with the recommendation with the understanding that current methods meet State Medical Standards and are required by budget constraints Finding #3: All of the communication equipment, including the telephone system and Internet equipment, is in an old storeroom and overheats in the summer causing equipment shutdowns. Response: We agree Recommendation #3: This is a public safety issue and needs to be fixed as soon as possible Response: Recommendation will be implemented as soon as possible. Finding #4: The inmate uniforms are becoming worn, ripped and torn. There is no funding in the budget to replace them. Response: We disagree, funding has been made available. Recommendation #4: The Sheriff needs to look into outside community volunteers for repairs and or replacement of the uniforms. Response: The recommendation will not be implemented. Funding within the Sheriff budget has been made available. Finding #5: The Jail Commander reported that the air conditioning and heating system is not adequate. He said that the dorms located on the perimeter of the building suffer from overheating in the summer and excess cold in the winter. Response: We agree that equipment is in need of repair. Recommendation #5: The Sheriff should investigate further into this situation. Response: Has been implemented in part. Finding #6: The commercial laundry equipment is in poor condition, causing maintenance visits costing from $400.00 to $1,000.00 per visit to repair old machines. There are -97- times when there is no washing machine available for the daily use requirement. The rules require that the purchase of any item over $3,000 must be approved by the Board of Supervisors (BOS). This requirement has caused one to two months delay. Response: We agree with the finding that equipment is in need of repair or replacement. Recommendation #6: Repairing old worn out machines is an inefficient use of funds. The BOS need to expedite procedures for replacement of specific equipment. Response: Equipment has been replaced within the County Purchasing Policy Finding #7: File storage is a problem. Old files are boxed and stored in an area that should be used for more productive purposes Response: We agree with the finding Recommendation #7: The Sheriff needs to investigate updated ways to store files, perhaps in a computerized system or other alternatives such as sharing technology resources with other adjoining counties. Response: The recommendation will be implemented at the local level. Sharing Technology with other adjoining Counties will be more costly that adding the functions locally. TRINITY COUNTY Board of Supervisors P.O. BOX 1613, WEAVERVILLE, CALIFORNIA 96093 PHONE (530) 623-1217 FAX (530) 623-8365 RECEIVED OCT 1 6 2009 TRINITY COUNTY SUPERIOR COURT TO: The Honorable James Woodward, Presiding Judge of the Superior Court FROM: Trinity County Board of Supervisors SUBJECT: Response to Recommendations of 2008- 9 Grand Jury Judicial Committee Trinity County Detention Facility Final Report DATE: October 6, 2009 The Grand Jury Judicial Committee has requested a written response to their final report on the Trinity County Detention Facility. The Board of Supervisors' response is as follows: Finding #1: The exercise yard concertina-wire fence has been crushed at the top in one corner and is an escape risk. Response: Agree Recommendation #1: The crushed wire needs to be repaired as soon as possible. An additional strand of razor wire should be installed which would make the top of the fencing virtually escape proof. Response: The crushed section will be repaired and an additional strand of wire will be added when monies are available. Finding # 2: Staffing shortages make it necessary for one officer, rather than a medical technician, which is required by law, to distribute medications to the inmates. The process of setting up and delivering certain medications takes up to eight hours per day. Trinity County is one of three jails in the state without a Medical Technician. JUDY PFLUEGER JUDY MORRIS ROGER JAEGEL HOWARD FREEMAN WENDY REISS DISTRICT I DISTRICT 2 DISTRICT 3 DISTRICT 4 DISTRICT 5 —99— Response: State medical requirements are being met. Recommendation # 2: There should be a Medical Technician on staff when there is funding available as the current situation is a liability concern. Response: Agree Finding # 3: All of the communication equipment, including the telephone system and Internet equipment, is in an old storeroom and overheats in the summer causing equipment shutdowns. Response: Agree Recommendation # 3: This is a public safety issue and needs to be fixed as soon as possible. Response: Will be implemented as soon as possilbe. Finding # 4: The inmate uniforms are becoming worn, ripped and torn. There is no funding in the budget to replace them. Response: Disagee and there is funding in the Sheriffs budget. Recommendation # 4: The Sheriff needs to look into outside community volunteers for repairs and or replacement of the uniforms. Response: Allowances have been made in the budget therefore will not be implemented. Finding # 5: The Jail Commander reported that the air conditioning and heating system is not adequate. He said that the dorms located on the perimeter of the building suffer from overheating in the summer and excess cold in the winter. Response: Agree Recommendation # 5: The Sheriff should investigate further into this situation. Reponse: Partically implemented. Finding: # 6: The commercial laundry equipment is in poor condition, causing maintenance visits costing from $400.00 to $1,000.00 per visit to repair old machines. There are times when there is no washing machine available for the daily use requirement. The rules require that the purchase of any item over $3,000 must be approved by the Board of Supervisors (BOS). This requirement has caused one to two months delay. Response: Equipment has been replaced. Recommendation # 6: Repairing old worn out machines is an inefficient use of funds. The BOS need to expedite procedures for replacement of specific equipment. Response: Equipment replacement was authorized as soon as brought to Board's attention. Finding # 7: File storage is a problem. Old files are boxed and stored in an area that should be used for more productive purposes. Response: Agree Recommendation # 7: The Sheriff needs to investigate updated ways to store files, perhaps in a computerized system or other alternatives such as sharing technology resources with other adjoining counties. Response: Storage locally will be implemented as out of county costs would be greater.

No Responses Found 3

Government entities assigned to respond to this report. No response documents have been linked in our database.