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Extracted from Consolidated Report

This investigation was originally published as part of a larger consolidated report containing multiple investigations. View the consolidated PDF for the complete document.

Score: 0 (2/0/2)

El Dorado County Grand Jury • 2002-2003

Superior Court – Exhibit Room

3 pages

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⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.

⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.

Findings 4 findings

F1 Page 29

The non-physical Exhibit Room appears to lack adequate space and shelving. Exhibits appear to be in disorder and are placed on the floor in this small room.

F2 Page 29

Written procedures are not being followed for discarding closed-case exhibits. About 75% of exhibits in the storage area are beyond the retention period. 10

F3 Page 30

There is no person designated to manage the exhibit process.

F4 Page 30

No sprinkler system or fire extinguishers could be found in or near the Exhibit Room.

Recommendations 4

R1
Page 30

The Exhibit Room should have adequate shelving.
R2
Page 30

All exhibits should be inventoried and established procedures should be followed.
R3
Page 30

A person should be designated to manage the exhibit process.
R4
Page 30

A fire extinguisher should be installed in or near the Exhibit Room. Responses Required for Findings

Agency Responses 1

Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.

Superior Court – Exhibit Room(PDF, 113KB)

March 26, 2003 • 3 pages • 8 responses • Score: 0 (+2, 0, -2) View Details ▾

PDF

8 responses to findings and recommendations

The prisoners’ entrance door is rusting.

Response: Agree Score: +1

F1: The respondent agrees with the finding. Superior court facilities are owned by the county, but court staff performs court functions in the facilities, including storing exhibits.

The prisoners’ entrance door should be repaired and painted.

Response: Will Implement

Score: +1

R1: The recommendation has not yet been implemented but will be implemented in the future. The County will work cooperatively with the Court to implement a solution to the court exhibit situation. The situation should be resolved by March 31, 2004.

The prisoners’ entrance wooden door frame is deteriorating.

Response: Unknown Score: 0

F2. Written procedures are not being followed for discarding closed-case exhibits. About 75% of exhibits in the storage area are beyond the retention period. 17 Response to

The prisoners’ entrance door frame should be repaired.

Response: Will Not Implement

Score: -1

R2: The recommendation will not be implemented, because it is not warranted. . The County has no ability to control the manner in which court exhibits are inventoried. We understand that the Court is working on resolving this situation.

The downspouts at rear of the building are not connected to the drainage field pipes. 148

Response: Unknown Score: 0

F3. There is no person designated to manage the exhibit process. Response to

The downspouts at rear of the building should be reconnected to the drainage field pipes.

Response: Will Not Implement

Score: -1

R3: The recommendation will not be implemented because it is not warranted The County has no ability to control the manner in which court exhibits are inventoried or stored. We understand that the Court has designated a member of its staff to manage the exhibit process.

The rain gutters are full of leaves and pine needles.

Response: Unknown Score: 0

F4, there is a fire hose outside the basement file room that is designated for use in both the file room and the exhibit room, which meets fire code requirements. In addition, a fire extinguisher was installed on July 10, 2003. Responses Required for Findings

The rain gutters should be cleaned.

Response: Unknown

Score: 0

R4 El Dorado County Board of Supervisors El Dorado County Department of General Services Chief Executive Officer for Superior Court 19