Westminster School District's Response to the 2023-24 Orange County Grand Jury

being for all Westminster School District students"

August 06, 2012 • 4 pages • 6 responses • Score: +2 (+2, 1, 0) View Details ▾

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6 responses to findings and recommendations

F1

Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The district cannot comment on other districts' policies and guidelines around using AI platforms. As it pertains to Westminster School District, we have created a task force comprised of Westminster stakeholders to: educate stakeholders on...

Response: Disagree Partially Score: 0

The District agrees partially with this finding. The District Mary Mangold agrees that not all Orange County schools use the same technology and procedures to Andy Nguyen record bullying or harassment incidents. Different districts use different databases and internal procedures to track bullying complaints. With regard to the codes used to Jo-Ann Purcell record bullying or harassment incidents, prior to July 1, 2012, Education Code section 48900(r) defined bullying by reference to sexual harassment (Education Code section 48900.2), hate violence (Education Code section 48900.3), and hara...

R1

By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: The Westminster AI Task ...

Response: Unknown

Due: June 30, 2025 Scheduled: within 60 days Score: 0

Westminster School District has no legal authority to obligate other school districts to participate in a county-wide information system for the purpose of reporting incidents of bullying. However, since districts are required to comply with Statemandated reporting, such as the California Longitudinal Pupil Achievement Data System (CALPADS), this affords an opportunity to capture pertinent data related to bullying. Specifically, Westminster School District tracks incidents of bullying as follows: The Board of Trustees recognize that the District has primary responsibility for ensuring complian...

F2

Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on the superintendent's level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Westminster School District, the Superintendent supports educating district and site leadership, teachers, and a cohort of teachers on understand AI in education 1. 2. practical appl...

Response: Agree Score: +1

Westminster School District agrees that AB 1156 provides a broader definition of "bullying" than was contained in prior law. The District has updated its discipline and bullying policies based on the new laws and education codes. The updated policies include explicit definitions of bullying and cyber-bullying, directions for staff to immediately intervene, and accountability for required trainings for all staff and students. Finding 3: Education Code section 234.1 requiring posting of anti-bullying/anti-harassment policies in prescribed areas was not evident in all schools visited.

R2

Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: Scope of Work for...

Response: Unknown

Score: 0

Westminster School District has no legal authority to obligate other school districts. However, Westminster School District is required by law to apply the definition of "bullying" contained in Education Code section 48900(r) in suspending and expelling students. The District also intends to use this definition of "bullying" in tracking complaints of bullying that are sustained. Recommendation 3: Each district review standardized procedures to protect a bully victim and bystanders' confidentiality as stated in Education Code section 234.1

F3

There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources are highly variable across school districts. The District does not have firsthand information regarding the utilization and awa...

Response: Unknown Score: 0

Westminster School District has required its schools to post both antibullying posters and anti-harassment policies/posters for several years, even though only recently did we create a separate bullying policy based on the recent passing of AB1156. We have added a systemic accountability measure to ensure both anti-discrimination/anti-harassment and antibullying policies are posted in all prescribed areas (schools offices, including staff lounges and pupil government meeting rooms). Finding 4: Based on witness testimony, confidentiality was not maintained in a bullying incident as prescribed i...

R3

K-12 students should be trained on the appropriate use of AI. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: Key Focus Areas: 1. Student Engagement: Create opportunities for students to engage with AI concepts, starting with exposure to AI's role in everyday life and basic AI literacy. Action Plan Phase 3: Student Engagement and Curriculum Integration (Month 7-9) Action Outcome Timeline...

Response: Will Implement

Score: +1

The District will implement this recommendation by September 5, 2012. The District has adopted policies in regard to retaliation and confidentiality. In alignment with Ed Code 234.1, BP 5131.2(b) states "Students are encouraged to notify school staff when they are being bullied or suspect that another student is being victimized. The Superintendent or designee shall ensure a means for students to report threats or incidents confidentially and anonymously. School staff who witness bullying shall immediately intervene to stop the incident when it is safe to do so." Furthermore, "Any student...

Westminster School District 07/30/18

July 30, 2018 • 4 pages • 8 responses • Score: +3 (+3, 4, 0) View Details ▾

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8 responses to findings and recommendations

F1

Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The district cannot comment on other districts' policies and guidelines around using AI platforms. As it pertains to Westminster School District, we have created a task force comprised of Westminster stakeholders to: educate stakeholders on...

Response: Agree Score: +1

: The Westminster School District agrees with this finding. School safety and security are a priority in Westminster School District. The implementation of security measures for schools, in many cases, is limited by funding. F.2.

R1

By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: The Westminster AI Task ...

Response: Unknown

Score: 0

: This recommendation is being implemented. The Westminster School District agrees that we should explore all possible funding resources that may be available in order to implement desired security measures. School districts should re-evaluate the lack of secure fencing on all school campuses and R.2.: present a report to their respective boards by December 31, 2018, outlining their plans to make campuses more secure. (F.2, F.3)

F2

Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on the superintendent's level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Westminster School District, the Superintendent supports educating district and site leadership, teachers, and a cohort of teachers on understand AI in education 1. 2. practical appl...

Response: Agree Score: +1

: The Westminster School District agrees with this finding. The extent to which our schools can implement the type and extent of security measures is often dependent on funding. Many Orange County school campuses were constructed to reflect an "open and inviting" F.3. atmosphere but are now faced with physical and philosophical security issues that challenge this thinking.

R2

Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: Scope of Work for...

Response: Implemented

Score: 0

: This recommendation has been implemented with each school utilizing a single point of entry after the beginning of the school day. The District is undergoing a facilities threat assessment review over the summer to determine any additional facility needs. R.3.: School districts should implement procedures to ensure that all campuses maintain a complete, daily log (electronic or manual) of every visitor and volunteer entering and exiting the campus, excluding program events such as awards ceremonies or stage or musical productions. (F.4.)

F3

There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources are highly variable across school districts. The District does not have firsthand information regarding the utilization and awa...

Response: Disagree Partially Score: 0

: The Westminster School District disagrees partially with this finding. The Westminster School District strives to make our schools welcoming to students, parents, and the community. However, in the interest of student and staff safety, all our schools have upgraded exterior fencing and a single point of visitor entry through the school office once school begins. 14121 Cedarwood Ave. Westminster, CA 92683 ● Tel: (714) 894.7311 ● Fax: (714) 899.2781 ● Website: www.wsdk8.us F.4. While every Orange County school district reported the use of a campus visitor sign-in process, there is a lack of ...

R3

K-12 students should be trained on the appropriate use of AI. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: Key Focus Areas: 1. Student Engagement: Create opportunities for students to engage with AI concepts, starting with exposure to AI's role in everyday life and basic AI literacy. Action Plan Phase 3: Student Engagement and Curriculum Integration (Month 7-9) Action Outcome Timeline...

Response: Implemented

Score: 0

: This recommendation has been implemented with each school requiring all visitors to sign in at the office prior to obtain a visitors badge. R.4.: School districts should implement procedures to ensure that photo identification is required of all campus visitors and volunteers before a visitor's badge is issued. (F.4, F.5.)

R4

K-12 teachers should be trained on the appropriate use of AI. Key Focus Areas: 1. Teacher Capacity Building: Train teachers on AI tools and strategies for improving instruction, time management, differentiation, and personalized learning. 2. Curriculum Integration: Develop AI-assisted lesson plans that align with district goals and learning standards. Action Plan Phase 2: Teacher Professional Development (Month 4-6) Action Outcome Timeline Status AI Literacy and Teachers equipped with AI tools a...

Response: Requires Analysis

Score: 0

: This recommendation requires further analysis to determine the benefits of requiring a photo ID for each known visitor on a daily basis versus the currently utilized process of single-point of entry and sign-in for all visitors. The District is investigating programs such as Raptor for this purpose but has not defined the priority level of this service versus other security needs until a full needs assessment is completed by the end of the 2018 calendar year. R.5.: School districts should implement procedures to ensure that all faculty and staff are required to wear visible photo ID badges w...

R5

Schools and educators should be encouraged to collaborate with the various available AI consortiums and think tanks, such as OCDE and CLAOC, to effectively implement AI and establish basic tenets for its use. The District has implemented this recommendation as follows: The Westminster School District has been attending the Orange County Department of Education's AI forward monthly meetings since October 2023 to the present and will continue to attend. The district also participates in the Orange...

Response: Will Implement

Score: +1

: The district plans to implement this protocol for the 2018-2019 school year. All school districts with middle or high school campuses should consider using student ID R.6.: cards in a format to be worn as student ID badges while on campus. (F.6.) 14121 Cedarwood Ave. Westminster, CA 92683 • Tel: (714) 894.7311 • Fax: (714) 899.2781 • Website: www.wsdk8.us

Westminster School District 09/18/14

September 18, 2014 • 4 pages • 3 responses • Score: 0 (+1, 0, -1) View Details ▾

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3 responses to findings and recommendations

F1

Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The district cannot comment on other districts' policies and guidelines around using AI platforms. As it pertains to Westminster School District, we have created a task force comprised of Westminster stakeholders to: educate stakeholders on...

Response: Disagree Score: -1

We disagree with this finding. This finding is Amy Walsh based on estimates, is therefore speculative and, as a result, is inappropriate to state as a finding. Based on historical data, no school districts in Orange County have exceeded their legal tax rates for the past 40 years. Based on the Grand Jury's own data, the use of the term "significantly higher" with respect to tax rates is misleading. Even using the Grand Jury's data, the projected and speculative tax Our Vision: increases are, on an annual basis, very small ranging from $15.70 in the "Building tomorrow's Westminster School Distr...

R1

By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: The Westminster AI Task ...

Response: Unknown

Score: 0

The Westminster School District agrees that a clear explanation of the assumed future growth rate of assessed values in the bond election materials made available to voters is a good recommendation for school districts. However, it should be noted that the Tax Rate Statement in a school district's bond election materials already sets forth the tax rate estimates, and the historical assessed value basis for such estimates. In the Westminster School District's case, a comprehensive summary and analyses, which included the relevant assessed value historical trends and future methodology, was prov...

F2

Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on the superintendent's level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Westminster School District, the Superintendent supports educating district and site leadership, teachers, and a cohort of teachers on understand AI in education 1. 2. practical appl...

Response: Agree Score: +1

We appreciate the Grand Jury's representatives touring Westminster's completed school facilities renovation projects and agree with this finding. September 9, 2014 Page 2 Finding 5: The 20 year average for growth in AVs for the Savanna, Cypress and Westminster Elementary School Districts are approximately 4% per year.

Westminster School District 6/22/11, 137K

September 12, 2011 • 4 pages • 4 responses • Score: +4 (+4, 0, 0) View Details ▾

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4 responses to findings and recommendations

F1

Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The district cannot comment on other districts' policies and guidelines around using AI platforms. As it pertains to Westminster School District, we have created a task force comprised of Westminster stakeholders to: educate stakeholders on...

Response: Agree Score: +1

With respect to reported constraints on emergency planning and preparation, over half of schools and almost three quarters of districts identified either limited time or funds. The Westminster School District agrees with this'finding. If school districts had more personnel and resources, districts would be able to move fonvard with emergency management planning. At present, limited state funds are available and a federal grant program to support emergency management planning will end.in Fiscal.Yem-20 l=2:-- -, Finding 2: Six (of 17) school districts have managed to apply for and receive rela...

R1

By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: The Westminster AI Task ...

Response: Will Implement

Score: +1

Those districts which have yet to identify disaster grant opportunities, especially from governmental agencies, investigate the availability of potential resources. Forming interdistrict collaboratives, learning from districts in the county that have been successful, pooling resources, and asking for consultation from the Orange County Superintendent of Schools/OCDE may help in these efforts. The Westminster School District has received grants for emergency preparedness. In the future, 0 ow district intends to implement Recommendation 1 by identifying disaster grant opportunities and investiga...

F2

Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on the superintendent's level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Westminster School District, the Superintendent supports educating district and site leadership, teachers, and a cohort of teachers on understand AI in education 1. 2. practical appl...

Response: Agree Score: +1

Six (of 17) school districts have managed to apply for and receive relatively large grants from governmental agencies to greatly enhance their emergency planning efforts, while others have not. - .. -.- The Westminster School District agrees that school districts should seek grant funding. The existing federal grant program will be phasing out in 2012 and other grant programs will need to be identified. Finding 3: Some schools anticipate responding to only a few emergency situations (e.g., earthquake and fire), while others have developed plans to respond to over a dozen different threatenin...

F3

There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources are highly variable across school districts. The District does not have firsthand information regarding the utilization and awa...

Response: Agree Score: +1

Some schools anticipate responding to only a few emergency situations (e.g., earthquake and fire), while others have developed plans to respond to over a dozen different threatening situations. The Westminster School District agrees with this finding. Our school district has developed information for the following potential emergency situations: 1. Plane crash on campus F? 2. Child Abuse and Neglect I 3. Bus Incident 4. Hostage Situation 5. Weapons at SchooVArmed StudentISchool Shooting 6. Bullying and Cyberbullying 7. Suicide 8. Intruder/Trespassing/Animal Disturbance 9. EarthquakeIDrop, Cov...

Westminster School District 8/23/16

August 23, 2016 • 11 pages • 8 responses • Score: -7 (+0, 1, -7) View Details ▾

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8 responses to findings and recommendations

F1

Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The district cannot comment on other districts' policies and guidelines around using AI platforms. As it pertains to Westminster School District, we have created a task force comprised of Westminster stakeholders to: educate stakeholders on...

Response: Disagree Score: -1

All but one of Orange County's twenty-eight school districts have (encapsulated) asbestos present at one or more its schools. The Westminster School District disagrees wholly with this finding. Each school district keeps records on its own facilities and whether its facilities have encapsulated asbestos. We have no knowledge of the status of facilities in other school districts and, therefore, cannot verify the accuracy of the Grand Jury's findings.

R1

By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: The Westminster AI Task ...

Response: Will Not Implement

Score: -1

. Each school district should request the Orange County Department of Education to 1 devote, in the year following publication of this Grand Jury report, one or more of 1 its monthly "all districts" meetings to discussion and advice on handling hazardous 4 materials. Representatives from each school district should participate in these meetings, and discussions should cover, AHERA compliance, resources available for in-depth AHERA training, and contract management. (F1, F2, F3, F4, F5, F6, F7, F8) Š, - This recommendation will not be implemented because it is not warranted, is not reasonable...

F2

Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on the superintendent's level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Westminster School District, the Superintendent supports educating district and site leadership, teachers, and a cohort of teachers on understand AI in education 1. 2. practical appl...

Response: Disagree Partially Score: 0

Although current EPA standards provide that encapsulated asbestos does not present an immediate hazard to people who come near it, any physical disturbance and/or weathering which damages that encapsulation and releases asbestos fibers into the air will present an immediate hazard to anyone exposed to those fibers. Hence, broad-based awareness of where encapsulated asbestos is located is essential to avoid disturbing it such that it does become a threat to students and staff. The Westminster School District disagrees partially with this finding. Broad-based awareness of where encapsulated asbe...

R2

Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: Scope of Work for...

Response: Will Not Implement

Score: -1

. report develop and document a communications plan for parents and other stakeholders and post the plan on its web site. The plan should identify what information will be provided and by what means this communication will be accomplished. The plan should address how issues relating to hazardous materials will be communicated, and in what languages, to ensure effective communication. (F10, F11, F12) . This recommendation will not be implemented because it is not warranted and is not reasonable. The current practice of making the AHERA report available to the public at the district office and ...

F3

There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources are highly variable across school districts. The District does not have firsthand information regarding the utilization and awa...

Response: Disagree Score: -1

Many school districts are not in full compliance with the AHERA regulatory requirement to have applicable AHERA reports available in the main offices of each school for public review. The Westminster School District disagrees wholly with this finding. Our school district is in compliance with AHERA regulations. Our AHERA report is available for public review at our district office and at each of our schools in compliance with AHERA regulations, 40 C.F.R. section 763.80 et seq.

R3

K-12 students should be trained on the appropriate use of AI. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: Key Focus Areas: 1. Student Engagement: Create opportunities for students to engage with AI concepts, starting with exposure to AI's role in everyday life and basic AI literacy. Action Plan Phase 3: Student Engagement and Curriculum Integration (Month 7-9) Action Outcome Timeline...

Response: Will Not Implement

Score: -1

. report create and have a process in place to use and keep up-to-date their web site communications with parents and stakeholders of that district. (F9, F10, F10) This recommendation will not be implemented because it is not warranted, is not reasonable and is very vague as to what type of communications are being referred to. The current practice of making the AHERA report available to the public at the district office and each school site is compliant and meets federal law. The Grand Jury's recommendation will raise security and safety concerns that could put school district facilities, em...

R4

K-12 teachers should be trained on the appropriate use of AI. Key Focus Areas: 1. Teacher Capacity Building: Train teachers on AI tools and strategies for improving instruction, time management, differentiation, and personalized learning. 2. Curriculum Integration: Develop AI-assisted lesson plans that align with district goals and learning standards. Action Plan Phase 2: Teacher Professional Development (Month 4-6) Action Outcome Timeline Status AI Literacy and Teachers equipped with AI tools a...

Response: Will Not Implement

Score: -1

. district buildings and structures and post that information in its web site. The database should contain the following for each building: date and types of construction, dates and costs of major repairs and modernization, numbers and sizes of classrooms, lists of other facilities including offices, lounges, gyms, cafeterias, laboratories, computers and other data processing equipment, and playground equipment. (F9, F10) This recommendation will not be implemented because it is not warranted and is not reasonable. The current practice of making the AHERA report available to the public at th...

R5

Schools and educators should be encouraged to collaborate with the various available AI consortiums and think tanks, such as OCDE and CLAOC, to effectively implement AI and establish basic tenets for its use. The District has implemented this recommendation as follows: The Westminster School District has been attending the Orange County Department of Education's AI forward monthly meetings since October 2023 to the present and will continue to attend. The district also participates in the Orange...

Response: Will Not Implement

Score: -1

. Each school district should within nine months of the publication of this Grand Jury report create a comprehensive baseline plan for school facilities construction including new construction, retirement of schools or buildings at schools, modernization, hazardous materials, abatement, and major repairs. Each effort should include estimated cost, planned funding source and status, and schedule for start and completion of work. This plan should be updated annually and posted on the district's web site. (F9, F10) This recommendation will not be implemented because it is not warranted and is no...

Westminster School District_ Follow-Up 11/13/18

July 30, 2018 • 4 pages • 8 responses • Score: +3 (+3, 4, 0) View Details ▾

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8 responses to findings and recommendations

F1

Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The district cannot comment on other districts' policies and guidelines around using AI platforms. As it pertains to Westminster School District, we have created a task force comprised of Westminster stakeholders to: educate stakeholders on...

Response: Agree Score: +1

: The Westminster School District agrees with this finding. School safety and security are a priority in Westminster School District. The implementation of security measures for schools, in many cases, is limited by funding. F.2.

R1

By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: The Westminster AI Task ...

Response: Unknown

Score: 0

: This recommendation is being implemented. The Westminster School District agrees that we should explore all possible funding resources that may be available in order to implement desired security measures. R.2.: School districts should re-evaluate the lack of secure fencing on all school campuses and present a report to their respective boards by December 31, 2018, outlining their plans to make campuses more secure. (F.2, F.3)

F2

Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on the superintendent's level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Westminster School District, the Superintendent supports educating district and site leadership, teachers, and a cohort of teachers on understand AI in education 1. 2. practical appl...

Response: Agree Score: +1

: The Westminster School District agrees with this finding. The extent to which our schools can implement the type and extent of security measures is often dependent on funding. Many Orange County school campuses were constructed to reflect an "open and inviting" F.3. atmosphere but are now faced with physical and philosophical security issues that challenge this thinking.

R2

Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: Scope of Work for...

Response: Implemented

Score: 0

: This recommendation has been implemented with each school utilizing a single point of entry after the beginning of the school day. The District is undergoing a facilities threat assessment review over the summer to determine any additional facility needs. R.3.: School districts should implement procedures to ensure that all campuses maintain a complete, daily log (electronic or manual) of every visitor and volunteer entering and exiting the campus, excluding program events such as awards ceremonies or stage or musical productions. (F.4.)

F3

There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources are highly variable across school districts. The District does not have firsthand information regarding the utilization and awa...

Response: Disagree Partially Score: 0

: The Westminster School District disagrees partially with this finding. The Westminster School District strives to make our schools welcoming to students, parents, and the community. However, in the interest of student and staff safety, all our schools have upgraded exterior fencing and a single point of visitor entry through the school office once school begins. While every Orange County school district reported the use of a campus visitor sign-in F.4. process, there is a lack of procedural consistency among school campuses.

R3

K-12 students should be trained on the appropriate use of AI. The District has not yet implemented this recommendation but will implement this recommendation by the June 30, 2025 deadline with the following action plan: Key Focus Areas: 1. Student Engagement: Create opportunities for students to engage with AI concepts, starting with exposure to AI's role in everyday life and basic AI literacy. Action Plan Phase 3: Student Engagement and Curriculum Integration (Month 7-9) Action Outcome Timeline...

Response: Implemented

Score: 0

: This recommendation has been implemented with each school requiring all visitors to sign in at the office prior to obtain a visitors badge. R.4.: School districts should implement procedures to ensure that photo identification is required of all campus visitors and volunteers before a visitor's badge is issued. (F.4, F.5.)

R4

K-12 teachers should be trained on the appropriate use of AI. Key Focus Areas: 1. Teacher Capacity Building: Train teachers on AI tools and strategies for improving instruction, time management, differentiation, and personalized learning. 2. Curriculum Integration: Develop AI-assisted lesson plans that align with district goals and learning standards. Action Plan Phase 2: Teacher Professional Development (Month 4-6) Action Outcome Timeline Status AI Literacy and Teachers equipped with AI tools a...

Response: Requires Analysis

Score: 0

: This recommendation requires further analysis to determine the benefits of requiring a photo ID for each known visitor on a daily basis versus the currently utilized process of single-point of entry and sign-in for all visitors. The District is investigating programs such as Raptor for this purpose but has not defined the priority level of this service versus other security needs until a full needs assessment is completed by the end of the 2018 calendar year. Added response November 13, 2018: The District conveyed a Safe Schools Committee that has met through the beginning of the school year...

R5

Schools and educators should be encouraged to collaborate with the various available AI consortiums and think tanks, such as OCDE and CLAOC, to effectively implement AI and establish basic tenets for its use. The District has implemented this recommendation as follows: The Westminster School District has been attending the Orange County Department of Education's AI forward monthly meetings since October 2023 to the present and will continue to attend. The district also participates in the Orange...

Response: Will Implement

Score: +1

: The district plans to implement this protocol for the 2018-2019 school year. R.6.: All school districts with middle or high school campuses should consider using student ID cards in a format to be worn as student ID badges while on campus. (F.6.)

Westminster School District students"

July 23, 2007 • 4 pages • 2 responses • Score: +2 (+2, 0, 0) View Details ▾

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2 responses to findings and recommendations

F1

Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The district cannot comment on other districts' policies and guidelines around using AI platforms. As it pertains to Westminster School District, we have created a task force comprised of Westminster stakeholders to: educate stakeholders on...

Response: Agree Score: +1

The Westminster School District Emergency and Disaster Committee met regularly during the 2005-06 school year to complete Sergio Contreras a comprehensive district needs assessment. This committee consisted of district administration, department heads, principals, Mary Mangold teachers, program coordinators, PTA, and community members. Andrew Nguyen Immediate actions were implemented to ensure that schools had the Jo-Ann Purcell equipment and resources needed to respond to emergencies. However, in response to the greater need to meet the state and federal requirement to be SEMS / NIMS / ICS co...

F2

Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on the superintendent's level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Westminster School District, the Superintendent supports educating district and site leadership, teachers, and a cohort of teachers on understand AI in education 1. 2. practical appl...

Response: Agree Score: +1

A District Office administrator is responsible for monitoring this requirement. All Comprehensive Safety Plans will be created in collaboration with district support, site staff, parents and community members and submitted to the district office by October 1st. Annual action plans will also be submitted to specifically define the focus for each school year. We are prepared to submit them to the necessary organization as is required by current legislation. Recommendations R-1 Individual schools submit a SEMS equivalent plan to Orange County Department of Education for review: The Orange Coun...

Westminster School District's Response to the 2023-24 Orange County Grand Jury*

Findings and Recommendations 3 findings

Agency Responses 7