Huntington Beach City School District*

Published: July 31, 2018 6 pages

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Findings and Recommendations 8 findings

The implementation of security measures for schools, in many cases, is limited by funding. Response to F.2.: The Huntington Beach City School District agrees with this finding. The extent to which our school can implement the type and extent of security measures is often dependent on funding.

Related Recommendations (1)

Rosemary Saylor School districts should re-evaluate the lack of secure fencing on all school campuses President and present a report to their respective boards by December 31, 2018, outlining their plans to make campuses more secure. (F.2, F.3) Shari Kowalke Vice President Response to R.2.: Ann Sullivan The recommendation has been implemented. At the May 15, 2018 regular Board Clerk meeting, the Board of Trustees approved an item amending the agreement with the Bridget Kaub Architectural firm, BCA Architects to reallocate funds in order to begin the process Member of fencing every school site which will provide a single point of entry. Paul Morrow, Ed.D. Member

Many Orange County school campuses were constructed to reflect an "open and inviting" atmosphere but are now faced with physical and philosophical security issues that challenge this thinking. "We Are An Equal Opportunity Employer" HUNTINGTON BEACH CITY SCHOOL DISTRICT 17011 Beach Blvd., Suite 560, Huntington Beach, CA 92647 (714) 964-8888 BOARD OF TRUSTEES Response to F.3.: The Huntington Beach City School District agrees with this finding. Of the schools Rosemary Saylor President within our district, all school sites are considered to have an open and inviting atmosphere. The implementation of fencing (single point of entry) may alter the Shari Kowalke public's perception initially, but we feel the increased campus security will outweigh Vice President any negative aspect that a fence may present. Ann Sullivan Clerk

Related Recommendations (1)

School districts should implement procedures to ensure that all campuses maintain a ADMINISTRATION complete, daily log (electronic or manual) of every visitor and volunteer entering and exiting the campus, excluding program events such as awards ceremonies or stage or Gregory Haulk musical productions. (F.4.) Superintendent Jennifer Shepard Response to R.3.: Assistant Superintendent The recommendation has been implemented. The district has implemented a web- Educational Services based visitor management system (Raptor Technologies) which is being installed Patricia Hager over the summer break. The system requires all visitors to present valid government Assistant Superintendent photo identification before a visitor's badge is issued. This system keeps a daily log Human Resources of all visitors who visit a campus. Jon M. Archibald Assistant Superintendent

Bridget Kaub While every Orange County school district reported the use of a campus visitor sign- Member in process, there is a lack of procedural consistency among school campuses. Paul Morrow, Ed.D. Member Response to F.4.: The Huntington Beach City School District disagrees with this finding as it pertains to the schools in our district. All of our schools have the same visitor sign-in process ADMINISTRATION and staff members are trained in the application of our process during each school Gregory Haulk year. Superintendent Jennifer Shepard

Related Recommendations (1)

Administrative Services School districts should implement procedures to ensure that photo identification is required of all campus visitors and volunteers before a visitor's badge is issued. (F.4,

Assistant Superintendent Many districts or school campuses do not require all teachers, staff, and volunteers to Educational Services wear ID badges while on campus, making identification of authorized personnel Patricia Hager difficult for substitute teachers, student teachers, visitors, volunteers, and first Assistant Superintendent responders. Human Resources Jon M. Archibald Response to F.5.: Assistant Superintendent The Huntington Beach City School District agrees with this finding. Although Administrative Services HBCSD employees have ID badges and all substitute teachers, student teachers and visitors are required to sign in and wear their identification, in the past this has not been enforced in a consistent manner.

Related Recommendations (1)

School districts should implement procedures to ensure that all faculty and staff are required to wear visible photo ID badges while on campus. (F.5.) "We Are An Equal Opportunity Employer" HUNTINGTON BEACH CITY SCHOOL DISTRICT 17011 Beach Blvd., Suite 560, Huntington Beach, CA 92647 (714) 964-8888 BOARD OF TRUSTEES Response to R.5.: Rosemary Saylor This recommendation has been implemented. All staff are required to have their President district issued identification worn at all times. Shari Kowalke Vice President

Currently, student ID badges, which could easily distinguish students from non- students of similar age, are not required to be worn by Orange County middle and high school students. Response to F.6.: The Huntington Beach City School District agrees with this finding.

Related Recommendations (1)

All school districts with middle or high school campuses should consider using Ann Sullivan student ID cards in a format to be worn as student ID badges while on campus. (F.6.) Clerk Bridget Kaub Response to R.6.: Member Although this has been considered at the two middle schools in the Huntington Paul Morrow, Ed.D. Beach City School District, without a monitor at every door who checks ID badges Member this would be a never ending task. This policy doesn't consider the difficulty of students forgetting their ID badges and/or losing their badge in addition to badge replacements constantly being needed. ADMINISTRATION Gregory Haulk

Campus personnel and volunteers, while on duty outside the classroom, have an inconsistent usage or availability of communication devices for emergency situations. "We Are An Equal Opportunity Employer" HUNTINGTON BEACH CITY SCHOOL DISTRICT 17011 Beach Blvd., Suite 560, Huntington Beach, CA 92647 (714) 964-8888 BOARD OF TRUSTEES Response to F.7.: The Huntington Beach City School District agrees with this finding. While many of Rosemary Saylor President the employees that are on duty outside of the classroom have communication devices for emergency situations not all employees on duty have a device. Shari Kowalke Vice President

Related Recommendations (1)

Superintendent School districts should evaluate available communication devices and ensure that Jennifer Shepard custodial and supervisory personnel, as well as safety resource officers, playground Assistant Superintendent supervisors and coaches, have two-way radios or equivalent communication devices Educational Services with them at all times, enabling instant two-way communication with the office. Patricia Hager (F.7.) Assistant Superintendent Human Resources Response to R.7.: Jon M. Archibald The recommendation has been implemented. In the Huntington Beach City School Assistant Superintendent District, two-way radio communication is provided to noon duty supervisors, Administrative Services custodial staff, and administrators.

Ann Sullivan There is no documentation or reporting protocol within the districts of individual Clerk security incidents, making it difficult to track, analyze, and summarize such Bridget Kaub incidents. Member Paul Morrow, Ed.D. Response to F.8.: Member The Huntington Beach City School District disagrees with this finding. In HBCSD our Director of Child Welfare and Attendance gathers all data for security incidents ADMINISTRATION and has that data available. Gregory Haulk

Related Recommendations (1)

School districts should consider requiring that all campus incidents of unauthorized access be recorded, tracked, and reported to the district office on a quarterly basis. All districts should share these reports with the Orange County Department of Education. (F.8.) Response to R.8.: The Huntington Beach City School District tracks and reports incidents of unauthorized access at our schools sites to the District Office. If asked by the Orange County Department of Education, these could be shared in a format that is consistent for all districts. "We Are An Equal Opportunity Employer" HUNTINGTON BEACH CITY SCHOOL DISTRICT 17011 Beach Blvd., Suite 560, Huntington Beach, CA 92647 (714) 964-8888 BOARD OF TRUSTEES

Superintendent While every Orange County school develops a school safety plan, few schools have Jennifer Shepard used an individual school security assessment to identify deficiencies or to develop Assistant Superintendent the required plan. Educational Services Patricia Hager Response to F.9.: Assistant Superintendent The Huntington Beach City School District disagrees wholly with this finding. In the Human Resources Huntington Beach City School District an internal School Safety Checklist is used by Jon M. Archibald individual schools to help them develop and maintain the School Site Safety Plan on Assistant Superintendent an annual basis. Administrative Services RECOMMENDATIONS

Related Recommendations (1)

School districts should evaluate requiring each school to perform a school security Rosemary Saylor President assessment to evaluate their current school safety plan. (F.9) Shari Kowalke Response to R.9.: Vice President The recommendation has been implemented. Schools currently use an internal Ann Sullivan security checklist to aid in the development of their safety plans. Based on the Clerk findings from this study; in addition to the findings by our District Safety Bridget Kaub Committee, the District replaced the internal checklist with the K-12 school security Member assessment tool provided by the U.S. Department of Homeland Security. Paul Morrow, Ed.D. Member Sincerely ADMINISTRATION Gregory Haulk Gregory Hauck, Superintendent Superintendent Huntington Beach City School District Jennifer Shepard Assistant Superintendent Educational Services

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