5 responses to findings and recommendations
R1
All efforts be made to move Staff continue to seek County will continue to advocate for the building of the new facility alternative solutions to legislation to use funds from other counties forward by October, 2024, move this forward. with active grants. County continues to work on updated needs assessment.
Response: Unknown
Score: 0
Recommendation 1 Position for Change –The County is poised for significant transformative changes Change management is crucial for an organization that could greatly enhance its operational efficiency and financial management. because it verifies that changes are implemented Several software packages have been acquired, including ADP Time and smoothly and effectively, minimizing disruptions and Attendance, ADP HRIS, and Euna Budget, but they have yet to be implemented. maximizing benefits. Consider engaging a consultant to Additionally, the Auditor’s office is considering integrating additiona...
R2
Installation of cameras that Proposal will be brough forward for funding Out for bid and cover all areas of the building and implementation seeking grant funding. be installed by January 2025.
Response: Unknown
Score: 0
Recommendation 2 Cash Deposits -Daily operations of the Treasury, include • Manual notification This process works well but consider eliminating the handling all County deposits and balancing accounts daily at 3 process is not ideal post deposit notification once Fiscal staff have access to pm. All deposits are verified and balanced between the bank the ERP. and paperwork, with checks deposited daily through remote deposit. Treasury staff notify departmental Fiscal staff that deposits have been completed either by sending a copy of the deposit permit back or via email. 3 Bank Reconciliation –M...
R3
Board of Supervisors Funds will be approved in 2024/25 budget Progress has been approve funding to maintain using resiliency funding and Criminal Justice made and facility and update the plumbing and Temporary Construction to complete compliant with current electrical of the current jail. improvements. BSCC review.
Response: Unknown
Score: 0
Recommendation 3 Timekeeping –Several forms are used to report hours, • Manual process for Consider forming a Fiscal Working Group to implement including employee timesheets, comp-time record, time-off tracking and submitting ADP Time and Attendance. The team should include tracker, monthly leave report, on-call record. Fiscal staff in time is inefficient and HR, payroll, and various departmental members and each department gather the appropriate forms for each frustrating for employees consider all the complications of the County’s payroll employees, enter all hours, time off, and splits onto...
R4
Programs be offered to the Sheriff’s Office will continue to recruit female Inroads are being community and the county to officers and take over the high school public made but challenge encourage females to become safety program as an opportunity to conduct remains. deputies by January 2025. recruiting at the high school level. Individuals with behavioral health issues are spending more time in county jails due to current laws, the current delay in the court
Response: Unknown
Score: 0
Recommendation 4 ADP HRIS –The County has purchased the HRIS module • Manual, The implementation of this ADP module will automate many that will manage all elements of employee records from inefficient manual steps in the employee record life cycle. It will allow for recruitment, to new hire, to benefits, to the evaluation processes more real time access to accurate data and employee changes process. Today a large portion of these steps are done • Risk of human will flow through all modules of ADP. Consider implementing this manually and tracked on paper. error module at the appropriate time d...
R5
A full-time mental health system to process inmates. County has MOU Ongoing issue, but staff person would better with, and State contracts with, Modoc County personnel are working service inmates with mental Health Dept to provide services in the jail. together. health needs. This is becoming the standard for jail facilities. Correctional staff work closely with Behavioral Health and receive four hours of behavioral health training annually.
Response: Unknown
Score: 0
Recommendation 5 Pay Periods –The County has 3 different pay cycles: • Delays in remitting pay for Consider working with the union to investigate worked hours and rate changing the pay period for regular employees and 1. Regular employees –pay period of the 1stthrough the changes to a future pay Roads Department employees to end before the pay end of the month; monthly pay on the last day of the period may bring added date. For example, regular employee pay period could month risk of non-compliance run from the 26thof one month through the 25thof the 2. Roads Department employees –semi-monthly...
