Internal Services Committee The Internal Services Committee’s areas of responsibility covered the following County

Recommendations 10

• R03-42
  TAKE IMMEDIATE CORRECTIVE ACTIONS ON ALL DISCREPANCIES NOTED BY THE AUGUST 6, 2002 SAFETY INSPECTION BY THE COUNTY FIRE DEPARTMENT'S HAZARDOUS MATERIALS DIVISION.
• R03-43
  ASSIGN ONE PERSON IN EACH AREA THE TASK OF "SAFETY MONITOR" TO PERFORM DOCUMENTED WEEKLY INSPECTIONS AND FOLLOW-UP TO CORRECT ANY DISCREPANCIES NOTED. ALLOCATE FUNDS NECESSARY TO MODIFY EXISTING WORK BAY WITH
• R03-44
  EQUIPMENT TO PERFORM ALL MAINTENANCE ON COMPRESSED NATURAL GAS (CNG) VEHICLES, IN LIEU OF BUILDING A NEW WORK BAY. 2002-2003 San Bernardino County Grand Jury Final Report
• R03-45
  ANALYZE FEEDBACK FROM USING CUSTOMERS TO DETERMINE A REAL NEED FOR THE USE OF THE ELECTRIC CARTS THAT ARE ON LOAN FOR A TEST.
• R03-46
  RECOMMEND PURCHASE OF ELECTRIC CARTS ONLY FOR COUNTY ORGANIZATIONS THAT HAVE THE MOST NEED AND ECONOMICAL USE, (E.G. REGIONAL PARKS, COUNTY AIRPORTS, AND THE SHERIFF'S AVIATION DIVISION). COMPLETE IMPLEMENTATION OF THE 2002 BLACK & VEATCH RATE STUDY IN
• R03-47
  THE MANNER RECOMMENDED TO THE BOARD OF SUPERVISORS BY THE FLEET MANAGEMENT DIRECTOR. 2002-2003 San Bernardino County Grand Jury Final Report PURCHASING DEPARTMENT BACKGROUND Purchasing, an Internal Services department, is responsible for four separate divisions within its organization in managing and operating Printing Services, Mail Services and Central Stores, to include the surplus warehouse. Purchasing has the responsibility of procurement policies for all of the County's agencies, and recently a new role in working with the Sheriff's Department in buying used cars for undercover officers. Printing Services has well-trained personnel and is capable of producing millions of impressions in documents, brochures and forms for the County. Central Mail Services is a centralized mailing service for all County departments and provides automated services such as folding, insertions, labeling and tabulating, and bulk mail processing of incoming and outgoing mail. FINDINGS Printing Services is crowded and congested with pallets of paper and supplies often blocking aisles. In the press area there is a distinct odor of the solvents used to wash the presses, chemicals that could affect breathing and cause nose burning. The Mail Services area is also overcrowded with printed matter ready for bulk mailing process. The mail courier pickup and distribution center is in much need of space and is overcrowded with clerks and couriers. In the Surplus warehouse the turnover of office equipment and furniture, including copiers and computer systems, is extremely slow and poorly documented. The committee observed useless items of furniture in need of repair, non-operative copiers, and incomplete computer systems also not in working order. 2002-2003 San Bernardino County Grand Jury Final Report RECOMMENDATIONS
• R03-48
  PROVIDE ADDITIONAL SPACE AT PRINTING SERVICES FOR ALL CARTS AND PALLETS OF PAPER READY FOR PRESS PRODUCTION. RISK MANAGEMENT CONDUCT AN ENVIRONMENTAL CHECK (CLEAN AIR
• R03-49
  SYSTEM) IN THE PRESS AREAS. ALLOT ADDITIONAL SPACE TO MAIL SERVICES FOR THE PROCESSING OF BULK
• R03-51
  RELOCATE MAIL SERVICES INTO THE REGISTRAR OF VOTERS AREA TO PROVIDE THE SPACE NEEDED BY PRINTING AND MAIL SERVICES AND TO PROVIDE EFFICIENCY.
• R03-52
  PREPARE A WRITTEN PROTOCOL TO DISPOSE OF ALL SURPLUS EQUIPMENT, SEPARATING USEABLE AND NON-USEABLE SURPLUS FURNITURE AND OFFICE EQUIPMENT.