Score: 0 (0/4/0)

Madera County Grand Jury • 2012-2013

2012-2013 Madera County Grand Jury Final Report - Madera County Administration Purchasing Function

Published: April 22, 2013 4 pages

View Original PDF

⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.

⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.

Findings and Recommendations 10 findings

F1

The Purchasing Policy and Procedures Manual has not been updated to reflect the requirements of the on-line purchasing system.

No recommendations for this finding

F2

Purchasing utilizes State Procurement Contracts, when available, to take maximum advantage of pricing.

No recommendations for this finding

F3

The Request for Proposal (RFP) is used for the purchase of services and goods for most departments.

No recommendations for this finding

F4

The electronic requisition system has streamlined a high volume paper system into an on-line process maintaining all approvals, checks and balances.

No recommendations for this finding

F5

Training on report writing to extract information from the system has been inadequate.

No recommendations for this finding

F6

There is no cost analysis to determine the cost of processing a purchase order.

No recommendations for this finding

F7

There is no system for reimbursement of small purchases made outside of blanket purchase orders.

No recommendations for this finding

F8

Non-management employees are putting in voluntary unpaid time in order to insure completion of the work requirements.

No recommendations for this finding

F9

Failure to include the Code of Ethics/Conflict of Interest Declaration form in the RFP package creates a potential conflict with the State Code preventing employees from contracting with the county.

No recommendations for this finding

F10

Transfer of employees from purchasing to other units negatively affected the ability to process the purchasing work-load.

No recommendations for this finding

Agency Responses 7

Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.

DEPARTMENT OF HUMAN RESOURCES

June 14, 2013 • 1 pages • 4 responses View Details ▾

PDF

4 responses to findings and recommendations

F1

The Purchasing Policy and Procedures Manual has not been updated to reflect the requirements of the on-line purchasing system.

Response: Unknown Score: 0

F7

There is no system for reimbursement of small purchases made outside of blanket purchase orders.

Response: Unknown Score: 0

F9

Failure to include the Code of Ethics/Conflict of Interest Declaration form in the RFP package creates a potential conflict with the State Code preventing employees from contracting with the county.

Response: Unknown Score: 0

F10

Transfer of employees from purchasing to other units negatively affected the ability to process the purchasing work-load.

Response: Unknown Score: 0

Response to 2012-13 Grand Jury Findings for Madera County Probation Department

May 21, 2013 • 3 pages • 4 responses View Details ▾

PDF

4 responses to findings and recommendations

F1

The Purchasing Policy and Procedures Manual has not been updated to reflect the requirements of the on-line purchasing system.

Response: Unknown Score: 0

F7

There is no system for reimbursement of small purchases made outside of blanket purchase orders.

Response: Unknown Score: 0

F9

Failure to include the Code of Ethics/Conflict of Interest Declaration form in the RFP package creates a potential conflict with the State Code preventing employees from contracting with the county.

Response: Unknown Score: 0

F10

Transfer of employees from purchasing to other units negatively affected the ability to process the purchasing work-load.

Response: Unknown Score: 0

Response to 2012-13 Madera County Grand Jury Final Report Complaint Regarding County Administration

July 12, 2013 • 2 pages • 4 responses View Details ▾

PDF

4 responses to findings and recommendations

F1

The Purchasing Policy and Procedures Manual has not been updated to reflect the requirements of the on-line purchasing system.

Response: Unknown Score: 0

F7

There is no system for reimbursement of small purchases made outside of blanket purchase orders.

Response: Unknown Score: 0

F9

Failure to include the Code of Ethics/Conflict of Interest Declaration form in the RFP package creates a potential conflict with the State Code preventing employees from contracting with the county.

Response: Unknown Score: 0

F10

Transfer of employees from purchasing to other units negatively affected the ability to process the purchasing work-load.

Response: Unknown Score: 0

Response to 2012-13 Madera County Grand Jury Report Final Report Environmental Health

May 03, 2013 • 7 pages • 4 responses View Details ▾

PDF

4 responses to findings and recommendations

F1

The Purchasing Policy and Procedures Manual has not been updated to reflect the requirements of the on-line purchasing system.

Response: Unknown Score: 0

F7

There is no system for reimbursement of small purchases made outside of blanket purchase orders.

Response: Unknown Score: 0

F9

Failure to include the Code of Ethics/Conflict of Interest Declaration form in the RFP package creates a potential conflict with the State Code preventing employees from contracting with the county.

Response: Unknown Score: 0

F10

Transfer of employees from purchasing to other units negatively affected the ability to process the purchasing work-load.

Response: Unknown Score: 0

Response to Grand Jury Report on Madera LAFCO

July 03, 2013 • 1 pages View Details ▾

PDF

Response to the 2012-13 Grand Jury Report entitled Madera County Department of Social Services Finai

June 14, 2013 • 21 pages • 3 responses • Score: 0 (+0, 2, 0) View Details ▾

PDF

3 responses to findings and recommendations

F1

The Purchasing Policy and Procedures Manual has not been updated to reflect the requirements of the on-line purchasing system.

Response: Disagree Partially Score: 0

"The Grand Jury found that the organization and staffing of the Eligibility Unit is inadequate, both in number of staff and organizational structure." a. The new "Round Robin" process was implemented in early October and will require additional time to determine its ultimate success. b. The intake process has been distributed to all EWs with the implementation of the "Round Robin", thus the specialized skills and knowledge including fact gathering and personal observations for determining eligibility, so crucial during intake, has been diminished. c. The intake process for Cal FRESH will be le...

F7

There is no system for reimbursement of small purchases made outside of blanket purchase orders.

Response: Unknown Score: 0

The response of the County Director of Social Services to the above Finding is considered appropriate and is submitted as the Board o.f Supervisors response. (See Attachment #2)

F10

Transfer of employees from purchasing to other units negatively affected the ability to process the purchasing work-load.

Response: Disagree Partially Score: 0

Partially Disagree with the Finding per California Penal Code§ 933.05(a) (2). In 2010, the State of California discontinued all payroll services for Paid-Call Firefighters and Paid-Call Driver Operators. As a result, Madera County assumed responsibility for the payroll services and was advised that doing so would help decrease administrative costs. In order to transition Paid-Call Firefighters and Paid-Call Driver Operators into the County's payroll system, job specifications and job code numbers were developed and the positions · pted into the County's Unclassified Service, which is an indica...

Response to the 2012-13 Grand Jury Report entitled Madera County Department of Social Services Final

June 14, 2013 • 21 pages • 3 responses • Score: 0 (+0, 2, 0) View Details ▾

PDF

3 responses to findings and recommendations

F1

The Purchasing Policy and Procedures Manual has not been updated to reflect the requirements of the on-line purchasing system.

Response: Disagree Partially Score: 0

"The Grand Jury found that the organization and staffing of the Eligibility Unit is inadequate, both in number of staff and organizational structure." a. The new "Round Robin" process was implemented in early October and will require additional time to determine its ultimate success. b. The intake process has been distributed to all EWs with the implementation of the "Round Robin", thus the specialized skills and knowledge including fact gathering and personal observations for determining eligibility, so crucial during intake, has been diminished. c. The intake process for Cal FRESH will be le...

F7

There is no system for reimbursement of small purchases made outside of blanket purchase orders.

Response: Unknown Score: 0

The response of the County Director of Social Services to the above Finding is considered appropriate and is submitted as the Board o.f Supervisors response. (See Attachment #2)

F10

Transfer of employees from purchasing to other units negatively affected the ability to process the purchasing work-load.

Response: Disagree Partially Score: 0

Partially Disagree with the Finding per California Penal Code§ 933.05(a) (2). In 2010, the State of California discontinued all payroll services for Paid-Call Firefighters and Paid-Call Driver Operators. As a result, Madera County assumed responsibility for the payroll services and was advised that doing so would help decrease administrative costs. In order to transition Paid-Call Firefighters and Paid-Call Driver Operators into the County's payroll system, job specifications and job code numbers were developed and the positions · pted into the County's Unclassified Service, which is an indica...

No Responses Found 2

Government entities assigned to respond to this report. No response documents have been linked in our database.

County of Madera Agency

Madera County Board of Supervisors Elected County Office