Response 03/19/03, 208k

Approve response to Findings 1 as well as Recommendations 1 through 3 as shown in Attachment 1.

Direct the Clerk of the Board to forward this AIT with Attachment to the Presiding Judge of the Superior Court and Foreman of the Grand Jury. CONCURRENCES (If Applicable) ATTACHMENTS 1. Orange County Response to FY 2002/2003 Grand Jury Report entitled, “Tracking the Implementation of Grand Jury Recommendations”.

FY 2002/2003 Grand Jury Report, “Tracking the Implementation of Grand Jury Recommendations”. ______________________________________ ________________ ________________________________________ Gary C. Burton Date William D. Mahoney Chief Financial Officer Acting County Executive Officer Grand Jury Report Tracking the Implementation of Grand Jury Recommendations 2002-2003 Orange County Grand Jury Report Tracking the Implementation of Grand Jury Recommendations Response to Findings 1. Currently, no procedure within the County Executive Office tracks, monitors or reports the implementation status of open Grand Jury report findings and recommendation responses. Response to Finding #1: Agrees with finding. Following up on the findings and the recommendations from prior year Grand Jury reports is an important function of the Grand Jury and the Board of Supervisors. On July 23, 1996, at the request of the Grand Jurors Association, the Board of Supervisors gave the Association a directive and the responsibility to form an Implementation and Tracking Committee for tracking and reporting of pending or open implementation items. The program was established but due to a number of reasons internal to the Association, the committee was not able to meet its tracking responsibilities. No formal procedure currently exists for tracking open findings and recommendations. Response to Recommendations 1. The County Executive Officer review directions given in the Board of Supervisors motion of March 29, 1994, for tracking and reporting of pending or open implementation actions. Response to Recommendation #1: The recommendation has been implemented. The motion carried by the Board on March 29, 1994 had the following four components: 1. Direct the County Administrative Officer to meet with the Grand Jury each year to discuss open items.