Score: +2
(12/4/10)
Orange County Grand Jury
• 2023-2024
• Agency Response
Huntington Beach Union Board of Trustees: Received Diana Carey High School District Bonnie Castrey Aug 3 0 2024 Duane*
Published: June 12, 2024
3 pages
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 3 findings
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The Huntington Beach Union High School District agrees with the finding.
Related Recommendations (1)
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The recommendation has been implemented.
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The Huntington Beach Union High School District agrees with the finding. We will educate, prepare, and inspire our students to change the world. .1 .
Related Recommendations (1)
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The recommendation has been implemented.
F3
There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The Huntington Beach Union High School District does not have firsthand information regarding the utilization and awareness of the availability of the AI resources across school districts in Orange County. The Huntington Beach Union High School District agrees with the finding.
Related Recommendations (1)
R3
K-12 students should be trained on the appropriate use of AI. Huntington Beach Union High School District is committed to responsibly integrating Artificial Intelligence (AI) tools into our learning environment. For the 2024/25 School year, the District is guiding staff, students, and parents in the use of generative AI tools. We recognize that this is a rapidly evolving field, and we will continue to gather input and make course corrections as the school year progresses.
Agency Responses 7
Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.
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HIGH SCHOOL DISTRICT
June 22, 2018
•
4 pages
• 8 responses
•
Score: +6
(+6, 1, 0)
View Details ▾
8 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The Huntington Beach Union High School District agrees with the finding.
Response: Agree
Score: +1
</b>: The Huntington Beach Union High School District agrees with this finding. School safety and security are a priority in the Huntington Beach Union High School District.
F.2.
The implementation of security measures for schools, in many cases, is limited by funding.
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The recommendation has been implemented.
Response: Will Implement
Score: +1
: The recommendation has not yet been implemented, but will be implemented in the future, after the sites conduct a safety assessment, before the end of the 18-19 school year. R.2.: School districts should re-evaluate the lack of secure fencing on all school campuses and present a report to their respective boards by December 31, 2018, outlining their plans to make campuses more secure. (F.2, F.3)
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The Huntington Beach Union High School District agrees with the finding. We will educate, prepare, and inspire our students to change the world. .1 .
Response: Agree
Score: +1
: The Huntington Beach Union High School District agrees with this finding. The extent to which our school can implement the type and extent of security measures is often dependent on funding.
F.3.
Many Orange County school campuses were constructed to reflect an "open and inviting" atmosphere but are now faced with physical and philosophical security issues that challenge this thinking.
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The recommendation has been implemented.
Response: Will Implement
Score: +1
: The recommendation has not yet been implemented, but will be implemented before 31 December, 2018. School districts should implement procedures to ensure that all campuses maintain a R.3.: complete, daily log (electronic or manual) of every visitor and volunteer entering and exiting the campus, excluding program events such as awards ceremonies or stage or musical productions. (F.4.)
F3
There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The Huntington Beach Union High School District does not have firsthand information...
Response: Agree
Score: +1
: The Huntington Beach Union High School District agrees with this finding. Of the schools within our district, all can be considered to reflect an "open and inviting" atmosphere. While every Orange County school district reported the use of a campus visitor sign-in
F.4.
process, there is a lack of procedural consistency among school campuses.
R3
K-12 students should be trained on the appropriate use of AI. Huntington Beach Union High School District is committed to responsibly integrating Artificial Intelligence (AI) tools into our learning environment. For the 2024/25 School year, the District is guiding staff, students, and parents in the use of generative AI tools. We recognize that this is a rapidly evolving field, and we will continue to gather input and make course corrections as the school year progresses.
Response: Unknown
Score: 0
: The current sign-in system is capable of creating badges, which every visitor must wear. The system is also capable of signing visitors out. R.4.: School districts should implement procedures to ensure that photo identification is required of all campus visitors and volunteers before a visitor's badge is issued. (F.4, F.5.)
R4
K-12 teachers should be trained on the appropriate use of AI. Huntington Beach Union High School District is committed to responsibly integrating Artificial Intelligence (AI) tools into our learning environment. For the 2024/25 School year, the District is guiding staff, students, and parents in the use of generative AI tools. We recognize that this is a rapidly evolving field, and we will continue to gather input and make course corrections as the school year progresses.
Response: Will Implement
Score: +1
: The recommendation has not yet been implemented, but will be implemented during the 18-19 school year. R.5.: School districts should implement procedures to ensure that all faculty and staff are required to wear visible photo ID badges while on campus. (F.5.)
R5
Schools and educators should be encouraged to collaborate with the various available AI consortiums and think tanks, such as OCDE and CLAOC, to effectively implement AI and establish basic tenets for its use. The recommendation has been implemented. Please accept the information provided herein as the District's responses to the Orange County Grand Jury's Factual Findings and Recommendation in the Report. Once again, we appreciate the time and attention that the Grand Jury devoted to this very i...
Response: Requires Analysis
Score: 0
: The recommendation requires further analysis as it pertains to fiscal feasibility and a factual increase in workplace and campus safety. The analysis will be completed by the end of the 18-19 school year. R.6.: All school districts with middle or high school campuses should consider using student ID cards in a format to be worn as student ID badges while on campus. (F.6.)
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HIGH SCHOOL DISTRICT
September 13, 2016
•
10 pages
• 8 responses
•
Score: -7
(+0, 1, -7)
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8 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The Huntington Beach Union High School District agrees with the finding.
Response: Disagree
Score: -1
All but one of Orange County's twenty-eight school districts have (encapsulated) asbestos present at one or more of its schools. The Huntington Beach Union High School District disagrees wholly with this finding. Each school district keeps records on its own facilities and whether its facilities have encapsulated asbestos. We have no knowledge of the status of facilities in other school districts and, therefore, cannot verify the accuracy of the Grand Jury's findings.
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The recommendation has been implemented.
Response: Will Not Implement
Score: -1
.
Each school district should request the Orange County Department of Education to devote, in the year following publication of this Grand Jury report, one or more of its monthly "all districts" meetings to discussion and advice on handling hazardous materials. Representatives from each school district should participate in these meetings, and discussions should cover, AHERA compliance, resources available for in-depth AHERA training, and contract management. (F1, F2, F3, F4, F5, F6, F7, F8) This recommendation will not be implemented because it is not warranted, is not reasonable, and is vag...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The Huntington Beach Union High School District agrees with the finding. We will educate, prepare, and inspire our students to change the world. .1 .
Response: Disagree Partially
Score: 0
Although current EPA standards provide that encapsulated asbestos does not present an immediate hazard to people who come near it, any physical disturbance and/or weathering which damages that encapsulation and releases asbestos fibers into the air will present an immediate hazard to anyone exposed to those fibers. Hence, broad-based awareness of where encapsulated asbestos is located is essential to avoid disturbing it such that it does become a threat to students and staff. The Huntington Beach Union High School District disagrees partially with this finding. Broad-based awareness of where e...
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The recommendation has been implemented.
Response: Will Not Implement
Score: -1
.
Each school district should within nine months of the publication of this Grand Jury report develop and document a communications plan for parents and other stakeholders and post the plan on its web site. The plan should identify what information will be provided and by what means this communication will be accomplished. The plan should address how issues relating to hazardous materials will be communicated, and in what languages, to ensure effective communication. (F10, F11, F12) This recommendation will not be implemented because it is not warranted and is not reasonable. The current prac...
F3
There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The Huntington Beach Union High School District does not have firsthand information...
Response: Disagree
Score: -1
Many school districts are not in full compliance with the AHERA regulatory requirement to have applicable AHERA reports available in the main offices of each school for public review. The Huntington Beach Union High School District disagrees wholly with this finding. Our school district is in compliance with AHERA regulations. Our AHERA report is available for public review at our district office and at each of our schools in compliance with AHERA regulations, 40 C.F.R. section 763.80 et seq.
R3
K-12 students should be trained on the appropriate use of AI. Huntington Beach Union High School District is committed to responsibly integrating Artificial Intelligence (AI) tools into our learning environment. For the 2024/25 School year, the District is guiding staff, students, and parents in the use of generative AI tools. We recognize that this is a rapidly evolving field, and we will continue to gather input and make course corrections as the school year progresses.
Response: Will Not Implement
Score: -1
.
Each school district should within nine months of the publication of this Grand Jury report create and have a process in place to use and keep up-to-date their web site communications with parents and stakeholders of that district. (F9, F10, F10) This recommendation will not be implemented because it is not warranted, is not reasonable and is very vague as to what type of communications are being referred to. The current practice of making the AHERA report available to the public at the district office and each school site is compliant and meets federal law. The Grand Jury's recommendation ...
R4
K-12 teachers should be trained on the appropriate use of AI. Huntington Beach Union High School District is committed to responsibly integrating Artificial Intelligence (AI) tools into our learning environment. For the 2024/25 School year, the District is guiding staff, students, and parents in the use of generative AI tools. We recognize that this is a rapidly evolving field, and we will continue to gather input and make course corrections as the school year progresses.
Response: Will Not Implement
Score: -1
.
Each school district should develop and maintain a computerized database listing all district buildings and structures and post that information in its web site. The database should contain the following for each building: date and types of
construction, dates and costs of major repairs and modernization, numbers and sizes of classrooms, lists of other facilities including offices, lounges, gyms, cafeterias, laboratories, computers and other data processing equipment, and playground equipment. (F9, F10) This recommendation will not be implemented because it is not warranted and is not reas...
R5
Schools and educators should be encouraged to collaborate with the various available AI consortiums and think tanks, such as OCDE and CLAOC, to effectively implement AI and establish basic tenets for its use. The recommendation has been implemented. Please accept the information provided herein as the District's responses to the Orange County Grand Jury's Factual Findings and Recommendation in the Report. Once again, we appreciate the time and attention that the Grand Jury devoted to this very i...
Response: Will Not Implement
Score: -1
.
Each school district should within nine months of the publication of this Grand Jury report create a comprehensive baseline plan for school facilities construction including new construction, retirement of schools or buildings at schools, modernization, hazardous materials, abatement, and major repairs. Each effort should include estimated cost, planned funding source and status, and schedule for start and completion of work. This plan should be updated annually and posted on the district's web site. (F9, F10) This recommendation will not be implemented because it is not warranted and is no...
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HIGH SCHOOL DISTRICT
September 20, 2012
•
12 pages
• 6 responses
•
Score: -2
(+1, 1, -3)
View Details ▾
6 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The Huntington Beach Union High School District agrees with the finding.
Response: Disagree Partially
Score: 0
</b> The District agrees partially with this finding. The District agrees that not all Orange County schools use the same technology and procedures to record bullying or harassment incidents. Different districts use different databases and internal procedures to track bullying complaints. With regard to the codes used to record bullying or harassment incidents, prior to July 1, 2012, Education Code section 48900(r) defined bullying by reference to sexual harassment (Education Code section 48900.2), hate violence (Education Code section 48900.3), and harassment, threats and intimidation (Educat...
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The recommendation has been implemented.
Response: Will Not Implement
Score: -1
This recommendation will not be implemented because it is not warranted and is not reasonable. The District tracks incidents of bullying as follows: Confirmed acts of discrimination, harassment, and bullying are <sup>1</sup> Educ. Code § 234.1(d).
The Honorable Thomas J. Borris September 20, 2012 Page 3 logged in the Huntington Beach Union High School District Student Information System. Different districts use different technology and procedures that reflect the unique needs of each district. While all districts will comply with State-mandated reporting, such as the California Longitudinal P...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The Huntington Beach Union High School District agrees with the finding. We will educate, prepare, and inspire our students to change the world. .1 .
Response: Agree
Score: +1
</b> The District agrees that AB 1156 provides a broader definition of "bullying" than was contained in prior law. Finding 3: Education Code section 234.1 requiring posting of anti-bullying/anti-harassment policies in prescribed areas was not evident in all schools visited.
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The recommendation has been implemented.
Response: Will Not Implement
Score: -1
</b> The District will not implement this policy because it is not warranted and is not reasonable. The District has no legal authority to obligate other school districts. However, it should be noted that the District is required by law to apply the definition of "bullying" contained in Education Code section 48900(r) in suspending and expelling students. The District also intends to use this definition of "bullying" in tracking complaints of bullying that are sustained. Recommendation 3: Each district review standardized procedures to protect a bully victim and bystanders' confidentiality as ...
F3
There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The Huntington Beach Union High School District does not have firsthand information...
Response: Disagree
Score: -1
The District cannot comment on what policies are posted in all schools throughout Orange County, but can respond only on behalf of the District itself. Finding 3 combines the requirement to post anti-discrimination/anti-harassment policies in prescribed areas with the requirement to post anti-bullying policies. The requirement for school districts to post their anti-bullying policy in all schools and offices, including staff lounges and pupil government meeting rooms, is new as of July 1, 2012. Thus, the District disagrees with Finding 3 to the extent it reflects on the District's practice in ...
R3
K-12 students should be trained on the appropriate use of AI. Huntington Beach Union High School District is committed to responsibly integrating Artificial Intelligence (AI) tools into our learning environment. For the 2024/25 School year, the District is guiding staff, students, and parents in the use of generative AI tools. We recognize that this is a rapidly evolving field, and we will continue to gather input and make course corrections as the school year progresses.
Response: Unknown
Score: 0
</b> The District has adopted policies in regard to retaliation and confidentiality. Those policies state (see attached Board Policy 5144.3): The identify of a complainant alleging discrimination, harassment, intimidation, or bullying shall remain confidential as appropriate within the dual contexts of the District's legal obligation to ensure a learning environment free from discrimination, harassment, intimidation and bullying, and the right of the accused to be informed of the allegations. Some level of disclosure may be necessary to ensure a complete and fair investigation, although the Di...
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HIGH SCHOOL DISTRICT
August 15, 2011
•
5 pages
• 4 responses
•
Score: +4
(+4, 0, 0)
View Details ▾
4 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The Huntington Beach Union High School District agrees with the finding.
Response: Agree
Score: +1
/ With respect to reported constraints on emergency planning and preparation, over half of schools and almost three quarters of districts identified either limited time or funds. The Huntington Beach Union High School District agrees with this finding. If school districts had hore personnel and resources, districts would be better able to move forward with emergency management planning. At present, limited state funds are available and a federal grant program to support emergency management planning will end in Fiscal Year 20 12.
Finding 2:
Six (of 17) school districts have managed to apply ...
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The recommendation has been implemented.
Response: Will Implement
Score: +1
Those districts which have yet to identify disaster grant opportunities, especially from governmental agencies, investigate the availability of potential resources. Forming interdistrict collaboratives, learning from districts in the county that have been successful,
pooling resources, and asking for consultation from the Orange County Superintendent of Schools/OCDE may help in these efforts. The Huntington Beach Union High School District has received grants in the past for emergency preparedness. In the future, our district intends to implement Recommendation 1 by identifying disaster grant...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The Huntington Beach Union High School District agrees with the finding. We will educate, prepare, and inspire our students to change the world. .1 .
Response: Agree
Score: +1
Six (of 17) school districts have managed to apply for and receive relatively large grants from governmental agencies to greatly enhance their emergency planning efforts, while others have not. The Huntington Beach Union High School District agrees that school districts should seek grant funding. The existing federal grant program will be phasing out in 2012 and other grant programs will need to be identified. I
Finding 3:
- - + .-,- Some schools anticipate responding to only a few emergency situations (e.g., earthquake and fire), while others have developed plans to respond to over a dozen ...
F3
There are many resources to guide educators in using AI. Several Are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The Huntington Beach Union High School District does not have firsthand information...
Response: Agree
Score: +1
- - + .-,- Some schools anticipate responding to only a few emergency situations (e.g., earthquake and fire), while others have developed plans to respond to over a dozen different threatening situations. The Huntington Beach Union High School District agrees with this finding. Our schools all have evacuation and disaster plans. Our school district has developed information for a prolonged loss of power, fires, earthquakes, severe storms, and gunfire.
Finding 4:
School districts develop plans with respect to a number of different but overlapping regulations and standards, including those req...
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HIGH SCHOOL DISTRICT
August 17, 2007
•
1 pages
• 2 responses
•
Score: +1
(+1, 1, 0)
View Details ▾
2 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The Huntington Beach Union High School District agrees with the finding.
Response: Disagree Partially
Score: 0
"Orange County School Disaster Plans: A Disaster Waiting to Happen" At the request of Grand Jury representatives Irene Kennedy and Bill Guidas, I respectfully submit this revised response: <b>Findings and Responses</b> Finding #1: The overall quality of the 28 Orange County School Districts and their individual school's emergency preparedness plans are in need of much improvement. Response: The Huntington Beach Union High School District disagrees partially with the finding based on the following: The District schools have personnel assigned to the various SEMS positions. The personnel assigne...
R1
By June 30, 2025 Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The recommendation has been implemented.
Response: Will Implement
Score: +1
R-1 has not been fully implemented but will be implemented in the future with a timeframe for implementation as follows: Each school site will update their SEMS Organizational Chart to show the current persons assigned to that position.
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HIGH SCHOOL DISTRICT
June 21, 2007
•
1 pages
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HIGH SCHOOL DISTRICT
October 20, 2006
•
3 pages
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* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.