Score: -7
(5/2/12)
Orange County Grand Jury
• 2023-2024
• Agency Response
Entia-yorb Placentia-yorba Linda Superintendent Unified School District Board of Education Marilyn Anderson*
Published: August 05, 2024
3 pages
⚠️ Aviso de traducción: Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 3 findings
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District cannot comment on other districts' policies and/or guidelines around the use of AI platforms. As it pertains to Placentia-Yorba Linda Unified District, we agree with the finding.
Related Recommendations (1)
R1
By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District's further analysis regarding this recommendation will be completed and reviewed by the District's superintendent, who will inform the governing board before December 13, 2024.
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on the superintendent's level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Placentia-Yorba Linda Unified School District, the Superintendent agrees with this finding. Preparing Every Student for Success Now and in the Future . . . . . . . . . . . . . . . . . . . .
Related Recommendations (1)
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The District's further analysis regarding this recommendation will be completed and reviewed by the District's superintendent, who will inform the governing board before December 13, 2024.
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District does not have firsthand information regarding the utilization and awareness of the availability of the AI resources across school districts. As it pertains to the Placentia-Yorba Linda Unified School District, we agree with this finding.
Related Recommendations (1)
R3
K-12 students should be trained on the appropriate use of AI. The District's further analysis regarding this recommendation will be completed and reviewed by the District's superintendent, who will inform the governing board before December 13, 2024.
Agency Responses 9
Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.
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Inified School District
July 10, 2008
•
2 pages
View Details ▾
No structured response data extracted yet.
View the PDF for full details.
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Placentia-Yorba Linda Unified School District 6/28/11, 155K
June 28, 2011
•
5 pages
• 3 responses
•
Score: +3
(+3, 0, 0)
View Details ▾
3 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District cannot comment on other districts' policies and/or guidelines around the use of AI platforms. As it pertains to Placentia-Yorba Linda Unified District, we agree with the finding.
Response: Agree
Score: +1
I With respect to reported constraints on emergency planning and preparation, over half of schools and almost three quarters of districts identified either limited time or funds. The Placentia-Yorba Linda Unified School District agrees with this finding. If school districts had more personnel and resources, districts would be able to move forward with emergency management planning. At present, limited state funds are available and a federal grant program to support emergency management planning will end in Fiscal Year 2012.
Finding 2:
Six (of 17) school districts have managed to apply for an...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on the superintendent's level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Placentia-Yorba Linda Unified School District, the Superintendent agrees with this finding. Preparing Every Student for Success Now and in the Future . . . . . . . . . . . . . . . . ...
Response: Agree
Score: +1
Six (of 17) school districts have managed to apply for and receive relatively large grants from governmental agencies to greatly enhance their emergency planning efforts, while others have not. The Placentia-Yorba Linda Unified School District agrees that school districts should seek grant funding. The existing federal grant program will be phasing out in 2012 and other grant programs will need to be identified.
Finding 3:
Some schools anticipate responding to only a few emergency situations (e.g., earthquake and fire), while others have developed plans to respond to over a dozen different t...
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District does not have firsthand information regarding the utilization and awar...
Response: Agree
Score: +1
Some schools anticipate responding to only a few emergency situations (e.g., earthquake and fire), while others have developed plans to respond to over a dozen different threatening situations. The Placentia-Yorba Linda Unified School District agrees with this finding. Our school district
has developed information for the following emergency situations: Accidents. Armed Student(s1. Bomb Threat, Earthauake, Fire andfor Explosion, Fire - Vehicle, Flood, Hazardous Material Spill, Homicide, Hostage. PoisonindBites, Rape. Shooting, Suicide, Suspicious Circumstances, Terrorist Attack. Terrorism, Or...
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Unified School District
September 22, 2015
•
2 pages
• 5 responses
•
Score: -5
(+0, 0, -5)
View Details ▾
5 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District cannot comment on other districts' policies and/or guidelines around the use of AI platforms. As it pertains to Placentia-Yorba Linda Unified District, we agree with the finding.
Response: Disagree
Score: -1
The District disagrees wholly with this finding. As a public entity, actions of the District occur at open, publicly noticed Board meetings, which all community members are welcome to attend. Specifically, the audit of CFD expenditures are included in the District's annual audit and reviewed at an open, publicly noticed Board meeting each year. The annual audit of the District is conducted by an independent public accounting firm. District records, unless non-disclosable, are available for public review. F.2. There does not seem to be appropriate oversight and auditing of CFDs and special tax ...
R1
By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District's further analysis regarding this recommendation will be completed and reviewed by the District's superintendent, who will inform the governing board before December 13,...
Response: Will Not Implement
Score: -1
The District disagrees wholly with this finding. As a public entity, actions of the District occur at open, publicly noticed Board meetings, which all community members are welcome to attend. Specifically, the audit of CFD expenditures are included in the District's annual audit and reviewed at an open, publicly noticed Board meeting each year. The annual audit of the District is conducted by an independent public accounting firm. District records, unless non-disclosable, are available for public review. F.2. There does not seem to be appropriate oversight and auditing of CFDs and special tax ...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on the superintendent's level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Placentia-Yorba Linda Unified School District, the Superintendent agrees with this finding. Preparing Every Student for Success Now and in the Future . . . . . . . . . . . . . . . . ...
Response: Disagree
Score: -1
The District disagrees wholly with this finding. As a public entity, actions of the District occur at open, publicly noticed Board meetings, which all community members are welcome to attend. Specifically, the audit of CFD expenditures are included in the District's annual audit and reviewed at an open, publicly noticed Board meeting each year. The annual audit of the District is conducted by an independent public accounting firm. District records, unless non-disclosable, are available for public review. F.2. There does not seem to be appropriate oversight and auditing of CFDs and special tax ...
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The District's further analysis regarding this recommendation will be completed and reviewed by the District's superintendent, who will inform the governing board before Decem...
Response: Will Not Implement
Score: -1
The District disagrees wholly with this finding. As a public entity, actions of the District occur at open, publicly noticed Board meetings, which all community members are welcome to attend. Specifically, the audit of CFD expenditures are included in the District's annual audit and reviewed at an open, publicly noticed Board meeting each year. The annual audit of the District is conducted by an independent public accounting firm. District records, unless non-disclosable, are available for public review. F.2. There does not seem to be appropriate oversight and auditing of CFDs and special tax ...
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District does not have firsthand information regarding the utilization and awar...
Response: Disagree
Score: -1
The District disagrees wholly with this finding. As a public entity, actions of the District occur at open, publicly noticed Board meetings, which all community members are welcome to attend. Specifically, the audit of CFD expenditures are included in the District's annual audit and reviewed at an open, publicly noticed Board meeting each year. The annual audit of the District is conducted by an independent public accounting firm. District records, unless non-disclosable, are available for public review. F.2. There does not seem to be appropriate oversight and auditing of CFDs and special tax ...
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Unified School District
September 04, 2014
•
1 pages
• 1 response
View Details ▾
1 response to findings and recommendations
R1
By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District's further analysis regarding this recommendation will be completed and reviewed by the District's superintendent, who will inform the governing board before December 13,...
Response: Unknown
Score: 0
The Placentia-Yorba Linda Unified School District partially agrees with this recommendation. The Placentia-Yorba Linda Unified School District agrees that a clear explanation of the historical and assumed changes in future assessed values be included in the bond election materials is a good recommendation for school districts. However, cautionary measures taken to offset actual assessed value changes compared to projected changes in assessed values may also be beneficial to include. The Placentia-Yorba Linda Unified School District also agrees that the explanation should reference relevant his...
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Unified School District
August 15, 2012
•
3 pages
• 6 responses
•
Score: -2
(+1, 1, -3)
View Details ▾
6 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District cannot comment on other districts' policies and/or guidelines around the use of AI platforms. As it pertains to Placentia-Yorba Linda Unified District, we agree with the finding.
Response: Disagree Partially
Score: 0
The District agrees partially with this finding. The District agrees that not all Orange County schools use the same technology and procedures to record bullying or harassment incidents. Different districts use different databases and internal procedures to track bullying complaints. With regard to the codes used to record bullying or harassment incidents, prior to July 1, 2012 Education Code section 48900(r) defined bullying by reference to sexual harassment (Education Code section 48900.2), hate violence (Education Code section 48900.3), and harassment, threats and intimidation (Education Co...
R1
By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District's further analysis regarding this recommendation will be completed and reviewed by the District's superintendent, who will inform the governing board before December 13,...
Response: Will Not Implement
Score: -1
This recommendation will not be implemented because it is not warranted and is not reasonable. The District tracks incidents of bullying as follows: the District currently uses a database system (AERIES) to track all student related discipline. With this system, the District has the ability to track and query all bullying related incidents. Different districts use different technology and procedures that reflect the unique needs of each district. While all districts will comply with State-mandated reporting, such as the California Longitudinal Pupil Achievement Data System (CALPADS), it is not...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on the superintendent's level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Placentia-Yorba Linda Unified School District, the Superintendent agrees with this finding. Preparing Every Student for Success Now and in the Future . . . . . . . . . . . . . . . . ...
Response: Agree
Score: +1
The District agrees that AB 1156 provides a broader definition of "bullying" than was contained in prior law. <sup>1</sup> The Orange County Superintendent of Schools has been directed to respond to Recommendations 4 and 5. Serving students in the communities of Placentia, Yorba Linda, Anaheim, Brea and Fullerton
Grand Jury Report, "Anti-Bullying Programs in Orange County Schools" Page 2 Finding 3: Education Code section 234.1 requiring posting of anti-bullying/antiharassment policies in prescribed areas was not evident in all schools visited.
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The District's further analysis regarding this recommendation will be completed and reviewed by the District's superintendent, who will inform the governing board before Decem...
Response: Will Not Implement
Score: -1
The District will not implement this policy because it is not warranted and is not reasonable. The District has no legal authority to obligate other school districts. However, it should be noted that the District is required by law to apply the definition of "bullying" contained in Education Code section 48900(r) in suspending and expelling students. The District also intends to use this definition of "bullying" in tracking complaints of bullying that are sustained. <sup>2</sup> Educ. Code § 234.1(d).
2 6 Grand Jury Report, "Anti-Bullying Programs in Orange County Schools" Page 3 Recommendati...
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District does not have firsthand information regarding the utilization and awar...
Response: Disagree
Score: -1
The District cannot comment on what policies are posted in all schools throughout Orange County, but can respond only on behalf of the District itself. Finding 3 combines the requirement to post anti-discrimination/anti-harassment policies in prescribed areas with the requirement to post anti-bullying policies. The requirement for school districts to post their anti-bullying policy in all schools and offices, including staff lounges and pupil government meeting rooms is new as of July 1, 2012.2 Thus, the District disagrees with Finding 3 to the extent it reflects on the District's practice in ...
R3
K-12 students should be trained on the appropriate use of AI. The District's further analysis regarding this recommendation will be completed and reviewed by the District's superintendent, who will inform the governing board before December 13, 2024.
Response: Unknown
Score: 0
"The District has adopted policies in regard to retaliation and confidentiality. Those policies state: The identity of a complainant alleging discrimination, harassment, intimidation, or bullying shall remain confidential as appropriate within the dual contexts of the District's legal obligation to ensure a learning environment free from discrimination, harassment, intimidation and bullying, and the right of the accused to be informed of the allegations. Some level of disclosure may be necessary to ensure a complete and fair investigation, although the District will comply with requests for co...
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Unified School District
August 01, 2007
•
2 pages
• 2 responses
•
Score: -1
(+0, 1, -1)
View Details ▾
2 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District cannot comment on other districts' policies and/or guidelines around the use of AI platforms. As it pertains to Placentia-Yorba Linda Unified District, we agree with the finding.
Response: Disagree
Score: -1
The Placentia-Yorba Linda Unified School Districts disagrees wholly or partially with the finding. Rationale for the
R1
By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District's further analysis regarding this recommendation will be completed and reviewed by the District's superintendent, who will inform the governing board before December 13,...
Response: Requires Analysis
Score: 0
The recommendation requires further analysis. Rationale for the
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Unified School District
October 19, 2006
•
3 pages
View Details ▾
No structured response data extracted yet.
View the PDF for full details.
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UNIFIED SCHOOL DISTRICT
November 14, 2018
•
1 pages
• 1 response
View Details ▾
1 response to findings and recommendations
R5
Schools and educators should be encouraged to collaborate with the various available AI consortiums and think tanks, such as OCDE and CLAOC, to effectively implement AI and establish basic tenets for its use. The District has implemented this recommendation as follows: participating in the OCDE AI Forward Collaborative and Ed Tech meetings as well as attendance at various AI trainings and webinars. Please accept the information provided herein as the District's responses to the Orange County Gra...
Response: Unknown
Score: 0
The recommendation has been partially implemented by the Placentia-Yorba Linda Unified School District. The District has purchased a new ID badge machine which will be ready for use by November 30, 2018. Badges will be made available to all District employees to use while on campus or during an emergency situation. Respectfully, Richard McAlindin Executive Director, Instructional Support cc: [email protected] Preparing Every Student For Success Now And In The Future
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UNIFIED SCHOOL DISTRICT
September 28, 2016
•
11 pages
• 4 responses
•
Score: -2
(+1, 0, -3)
View Details ▾
4 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District cannot comment on other districts' policies and/or guidelines around the use of AI platforms. As it pertains to Placentia-Yorba Linda Unified District, we agree with the finding.
Response: Agree
Score: +1
The District agrees with this finding only as it relates to the District. Over the years, the District has maintained AHERA reports relating to the condition and removal of asbestos at its Facilities, Maintenance & Operations office and at individual school sites. Each school district keeps records on its own facilities and whether its facilities have encapsulated asbestos. We have no knowledge of the status of facilities in other school districts. F2. Although current EPA standards provide that encapsulated asbestos does not present an immediate hazard to people who come near it, any physical...
R1
By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The District's further analysis regarding this recommendation will be completed and reviewed by the District's superintendent, who will inform the governing board before December 13,...
Response: Will Not Implement
Score: -1
The District agrees with this finding only as it relates to the District. Over the years, the District has maintained AHERA reports relating to the condition and removal of asbestos at its Facilities, Maintenance & Operations office and at individual school sites. Each school district keeps records on its own facilities and whether its facilities have encapsulated asbestos. We have no knowledge of the status of facilities in other school districts. F2. Although current EPA standards provide that encapsulated asbestos does not present an immediate hazard to people who come near it, any physical...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District partially disagrees in that it cannot comment on the superintendent's level of support in implementing AI policies and/or guidelines in other districts. As it pertains to Placentia-Yorba Linda Unified School District, the Superintendent agrees with this finding. Preparing Every Student for Success Now and in the Future . . . . . . . . . . . . . . . . ...
Response: Disagree
Score: -1
The District disagrees wholly with this finding. Pursuant to AHERA regulations, the District is required to maintain records of where encapsulated asbestos is located. As required by law, these records are available for public review at the District's Facilities, Maintenance & Operations office and at individual school sites. The District's Facilities, Maintenance and Construction personnel are familiar with the contents of the AHERA reports and the location of where encapsulated asbestos is located. Certainly, these employees need to be aware of where asbestos is located, but we disagree that...
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District does not have firsthand information regarding the utilization and awar...
Response: Disagree
Score: -1
The District disagrees wholly with this finding only as it relates to the District. The District is not in a position to comment on the availability of applicable AHERA reports at other school districts within Orange County. The District is in compliance with AHERA requirements and provides copies of AHERA reports for public review at its Facilities, Maintenance & Operations office and at individual school sites. F4. Many school districts are not in full compliance with the AHERA regulatory requirement to identify at each school in their district a "Designated Person" and to train each Designa...
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.