Score: +1
(1/1/0)
Riverside County Grand Jury
• 2022-2023
• Agency Response
Continuity Report*
Published: June 30, 2023
13 pages
⚠️ Aviso de traducción: Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and recommendations have not been extracted yet.
The full report content may still be accessible via the PDF link above.
Agency Responses 3
Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.
▶
Executive Office response to the 2022-2023 Grand Jury Report: County of Riverside Risk Associated wi
August 01, 2023
•
11 pages
• 6 responses
View Details ▾
6 responses to findings and recommendations
F1
The Grand Jury finds the County does not have documented Standard Operating Procedures (SOP) for vendor management, on post-award contracts. The Grand Jury was unable to find specific guidance for oversight of vendor management as it relates to post-award contracts for goods and/or services. There are no defined or documented responsibilities for purchasing authorities related to post-award vendor contracts. These SOP would apply uniformly to both centralized and decentralized (embedded) purchas...
Response: Unknown
Score: 0
Finding 1 Financial lmpact: Minimal lmplementation Date: June 30, 2024 : The recommendation has been implemented. A Standard Operating Procedure (SOP) for vendor management on post-award administration of contracts already exists, via the Purchasing Policy Manual, at Section 12. That said, and to strengthen the County's ability to mitigate risk related to contracts and vendor relations, Purchasing is cunently in the process of developing a more robust compliance program and formalizing the specific components, which will include additionaltools and training for departments to oversee contracts...
F2
The Grand Jury finds the County has no compliance administration oversight; periodic reviews of existing contracts to determine adherence to compliance mandates and protocols and to check for nonconformities. The recently added Procurement Compliance Officer has not established the administration of a County-wide Contract Compliance/Audit Program.
Response: Unknown
Score: 0
f 2 tD# 22677 RESPONSE TO 2022.2023 CIVIL GRAND JURY'S REPORT RE: County of Rivercide Risk Associated with the Lack ofVendor Management Following is the response of the Riverside County Board of Supervisors (BOS) and Executive ffice (EO) to the findings and recommendations included in the above referenced CivilGrand Jury Report pursuant to Califomia PenalCode SS 933 and 933.06. The Riverside County Purchasing & Fleet Services Department, amongst other objectives, establishes procurement policies and procedures to mmply with state regulations, provides procurement services, manages muntyrrvide ...
F3
The Grand Jury finds the County has multiple vendor risks such as compliance, financial, information security, operational and reputation associated to regulations and best business practices, without a formal risk assessment or performance based review (contractually agreed upon expectations) of vendors on a regular scheduled timeframe.
Response: Unknown
Score: 0
Finding 3 5 Response lo 2022-2023 Grand Jury Report Riverside County Board of Supervisors and Executive Office Financial lmpact Minimal lmplementation Date: June 30, 2024 Resoonse to Grand Jurv #1: The recommendation requires further analysis. Performing vendor assessments is a mechanism to mitigate risks in procurement and the Purchasing Division, along with other stakeholders that manage vendor relations, willwork to implement them. The scope and parameters of the recommendation that require further analysis are the tools, resources, and frequency by which the vendor risk assessments will oc...
R3
The Grand Jury recommends the Purchasing Division establish Standard Operating Procedures (SOP) responsibilities for post-award administration of contracts for goods and/or services. This would need to include the oversight of contract and vendor performance and ongoing monitoring of contract administration for compliance with contract requirements. Based on Finding 1 Financial Impact: Minimal Implementation Date: June 30, 2024
Response: Unknown
Score: 0
r 3.78 Page 1 ot 2 to# 22677 SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE, STATE OF CALIFORNIA FINANCIAL DATA Current Fiscal Year: Next Fiscal Year: Total Cosl: Ongoing Cosl COST N/A N/A N/A N/A NET COUNTY COST N/A N/A N/A N/A Adjustment: Budget No SOURCE OF FUNDS: run For Fisca! Year: 23t24 C.E.O. RECOMMENDA N BACKGROUND: Summalv Penal Code Section 933(c) requires Board of Supervisors comment on the Grand Jury's recommendations pertaining to matters under the Board's control. ln addition, responses must be provided to the Presiding Judge of the Superior Court within 90 days of re...
F6
The Grand Jury finds the County has no documented processes, either queries or standardized reports, to extract active contract data from PeopleSoft Financials 9.1 in order to 11 monitor contract’s pivotal milestones, such as expiration date, contract’s total expended dollars, specific contract type, specific vendors, etc.
Response: Unknown
Score: 0
Finding 6 Financial lmpact Minimal lmplementation Date: Decembe
F7
The Grand Jury finds in the review of Internal Audit reports issued from 2017 through 2023, it was determined Internal Audits performed only one audit (issued in 202311) which focused on Purchasing policies and procedures. The audit highlighted several significant findings relating to “Purchasing Processes,” “Purchase Orders” and “Contract Monitoring.”
Response: Unknown
Score: 0
Finding 7 Financial lmpact Minimal lmplementation Date: June 30, 2024 Resoonse to Grand Jurv Recommendation #7: The recommendation has been implemented. The six primary elements of vendor management from the lnstitute of lnternal Auditors represents best practices which the ACO currently follows and will continue to be used to assess if there is potential risk with each department at the beginning of their audit. lmplementation Date: ln effecl prior to the Grand Jury repor.t. I
▶
Executive Office response to the 2022-2023 Grand Jury Report: Suicide: A Tragedy Affecting All of Us
October 03, 2023
•
124 pages
• 1 response
View Details ▾
1 response to findings and recommendations
R7
The Grand Jury recommends Internal Audits adopt the Institute of Internal Auditors six primary elements of vendor management, and expand the annual audit plan to include these for all County departments. Based on Finding 7 Financial Impact: Minimal Implementation Date: June 30, 2024
Response: Unknown
Score: 0
#2: Continue to place mote mental health care services in school and community setlings. Response: lmplemented We agree with the Civil Grand Jury's recommendalion, "Continue to place more mental health care services in school and community settings." This recommendalion has been effectively implemented across various seclors within Riverside County. Our eflorts can be summarized by our extensive partnerships, programs, and initiatives thal enhance mental health care accessibility in our schools and communities. Background: Prevention and Early lntervention (PEl) services have been a cornerston...
▶
Executive Office response to the 2022-2023 Grand Jury Report: You Call 9-1-1: Then What? Riverside C
July 20, 2023
•
7 pages
• 4 responses
•
Score: +1
(+1, 1, 0)
View Details ▾
4 responses to findings and recommendations
F2
The Grand Jury finds the County has no compliance administration oversight; periodic reviews of existing contracts to determine adherence to compliance mandates and protocols and to check for nonconformities. The recently added Procurement Compliance Officer has not established the administration of a County-wide Contract Compliance/Audit Program.
Response: Disagree Partially
Score: 0
f 2 to# 225',t8 2022-2023 Grand Jury Report You Call 9-1-l : Then What? Riverside County hospital emergency department delays may impact your care April 19, 2023 GRAND JURY FINDINGS: Grand Jury Finding #l Patients remaining on ambulance gurneys experience extended delays prior to transfer of care. This is common at most hospital emergency departments in Riverside County. Response to Grand Jury Finding # I : The respondents disagree partially with the finding. The County of Riverside agrees wholly that many hospital Emergency Departments (ED) in Riverside County are requiring arriving EMS perso...
F3
The Grand Jury finds the County has multiple vendor risks such as compliance, financial, information security, operational and reputation associated to regulations and best business practices, without a formal risk assessment or performance based review (contractually agreed upon expectations) of vendors on a regular scheduled timeframe.
Response: Unknown
Score: 0
Finding 3 . Financial impact: minimalto moderate . Time frame: by June 30,2024 Response to Grand Jury Recommendation #2 The recommendation has been implemented. REMSA has led or participated in all local and State initiatives directed at reducing APOD. These include but are not limited to activities outlined on Pages 13 and 14 of the report. Additionall/, since the report was published the REMSA Administrator and Clinical Nurse Manager have conducted meetings with leadership at the hospitals struggling with APOD. Specifically, an individual review of the hospitals offload performance, data col...
F4
The Grand Jury finds the County has insufficiencies in the lack of required fields in the Purchasing module in PeopleSoft Financials 9.1; most prevalent being “Expire Date.”
Response: Unknown
Score: 0
Finding 4 o Financial impact: minimal to moderate, -$200,000 per "fully stocked" Safety Net Ambulance Program o Time frame: by June 30,2024 Response to Grand Jury #l The recommendation requires further analysis. This will be evaluated as REMSA works with system partners to update the EMS System Strategic Plan. Also, REMSA is currently working with all EMS system partners for implementation of the EMS Telemedicine Program. Agreements are being developed and REMSA expects the program will be submitted to the Board of Supervisors for approval within the recommended timeframe. 3 o
F5
The Grand Jury finds the County has no standard procedures for optional data entered into the Purchasing module in PeopleSoft Financials 9.1; this includes contract comments, forms/templates that are uploaded, document naming convections and linking Purchase Orders to existing established contracts. There is not any guidance or documentation to enforce consistency on vendor file structure.
Response: Agree
Score: +1
f5 2023 Grand Jury Report You Call 9-l-l: Then What? April 19,2023 department prior to transfer of care). These efforts, while commendable, have not resolved the delays at all Riverside County hospitals. Response to Crand Jury Finding #4: The respondents agree with the findings. The Riverside County EMS Agency (REMSA) has published weekly and monthly APOD reports that include the patient offload time performance for every hospital in the County. These reports are made public and are disseminated to all EMS stakeholders. The reports show the hospitals that have been unable to resolve ambulance ...
No Responses Found 1
Government entities assigned to respond to this report. No response documents have been linked in our database.
Riverside County
County
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.