[for Districts Operating K-12 or 7-12] School District December 13, 2018 The Honorable Charles Margines Presiding Judge*

R2

present a report to their respective boards by December 31, 2018, outlining their plans to make campuses more secure. (F.2, F.3) Response to R.2.: The recommendation requires further analysis including the cost of installing fencing at the eight schools in the District that are currently non-fenced. The Board initiated a School Facility Master Plan study in the spring of 2018 and fencing was a part of that study. Cost and further discussion will continue related to fencing when we get the Facility Master Plan completed, though no plans to move forward can occur until a funding source is identified to fund the project. The District is having a difficult time coming up with a specific date that fencing may be installed on all of our campuses throughout the District due to not having identified dollars to commit to the project. Our Facility Master Plan will be presented to the School Board and public at a Board Meeting in either February or March and the cost of a district-wide fencing project will be a part of that presentation, though funding to complete a fencing project has not been identified. 2017-2018 Orange County Grand Jury Report Safer Schools - What Can We Do? Response of Brea Olinda Unified School District December 13, 2018

R3

School districts should implement procedures to ensure that all campuses maintain a complete, daily log (electronic or manual) of every visitor and volunteer entering and exiting the campus, excluding program events such as awards ceremonies or stage or musical productions. (F.4.) Response to R.3.: The recommendation has been implemented. Our schools keep a sign-in log in the front office where all visitors are required to sign in and get a visitor sticker before entering campus. Visitors are also required to sign out as they are leaving the campus.

R4

School districts should implement procedures to ensure that photo identification is required of all campus visitors and volunteers before a visitor's badge is issued. (F.4, F.5.) Response to R.4.: The School Board voted to implement a visitor/volunteer screening software program at the December 10, 2018 School Board Meeting that will require all visitors and volunteers on campus to present a form of picture identification that will be screened against sex offender registries from all 50 states. This platform will be installed on our campuses in January 2019.

R5

School districts should implement procedures to ensure that all faculty and staff are required to wear visible photo ID badges while on campus. (F.5.) Response to R.5.: The Human Resources Department purchased a photo I.D. badge-maker during the 2018-19 school year and has produced an employee badge for all District employees that they are directed to wear while they are on campuses throughout the school district. This process includes all of our substitute employees who are less familiar when they are working on our many campuses.

R6

All school districts with middle or high school campuses should consider using student ID cards in a format to be worn as student ID badges while on campus. (F.6.) Response to R.6.: The recommendation has been discussed with District-level administration and secondary administration and it does not address a felt need on our secondary campuses. However, we will be mindful of this consideration as we continue to work on safety issues throughout the district. 2017-2018 Orange County Grand Jury Report Safer Schools - What Can We Do? Response of Brea Olinda Unified School District December 13, 2018

R7

School districts should evaluate available communication devices and ensure that custodial and supervisory personnel, as well as safety resource officers, playground supervisors and coaches, have two-way radios or equivalent communication devices with them at all times, enabling instant two-way communication with the office. (F.7.) Response to R.7.: The recommendation has been implemented with all identified supervisory personnel issued a communication device allowing them to communicate on a daily basis and during an emergency situation.

R8

School districts should consider requiring that all campus incidents of unauthorized access be recorded, tracked, and reported to the district office on a quarterly basis. All districts should share these reports with the Orange County Department of Education. (F.8.) Response to R.S.: The recommendation has been implemented at a District level. This information is not shared with the Orange County Department of Education (OCDE) because they do not collect this information. Many incidents are site/district specific and lack relevance at a county level. This information is available, if OCDE wanted to collect this information.

R9

School districts should evaluate requiring each school to perform a school security assessment to evaluate their current school safety plan. (F.9) Response to R.9.: School safety assessments are done on a yearly basis as site administrators update and refine their school safety plans required by the State of California. This process incorporates a collaboration between site administration, district staff, teachers, parents, classified staff and the local police department. Plans are updated yearly and submitted to the School Board for approval. Additionally, during the 2018-19 school year a Facility Master Plan was conducted by an outside agency which identified areas of needed facility improvements related to safety and security at each of our campuses. Sincerely, 11100 Brad Mason, Ed.D. Superintendent of Schools Brea Olinda Unified School District