Score: -6
(4/4/10)
Orange County Grand Jury
• 2023-2024
• Agency Response
Administration August 16, 2024 Frank Donavan, Ed.D. Superintendent The Honorable Maria D. Hernandez Bill Bailey*
Published: August 16, 2024
4 pages
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 3 findings
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District agrees with the finding.
Related Recommendations (1)
R1
By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The recommendation has been implemented. The District has implemented this recommendation by updating the following documents to address Artificial Intelligence for students, parents and staff: Board Policies and Administrative Regulations • • Employee Internet and Network Guidelines Employee Internet Acceptable Use Agreement Student/Parent Internet Acceptable Use Agreement.
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District agrees with this finding.
Related Recommendations (1)
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The Honorable Maria D. Hernandez Presiding Judge, Orange County Superior Court Date The recommendation has not yet been implemented, but will be implemented in the future. The District has not yet implemented this recommendation but will implement this recommendation by June 30, 2025, with the following action plan: Step 1: Gather and analyze appropriate materials and training programs for students and teachers. Step 2: Set dates for student and teacher training(s). Step 3: Review and update guidelines and policies as appropriate.
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District agrees with this finding.
Related Recommendations (1)
R3
K-12 students should be trained on the appropriate use of AI. The recommendation has not yet been implemented, but will be implemented in the future. The District has not yet implemented this recommendation but will implement this recommendation by June 30, 2025, with the following action plan: Step 1: Gather and analyze appropriate training programs for elementary aged students. Step 2: Set dates for student training. Step 3: Review the implementation of Artificial Intelligence guidelines as appropriate.
Agency Responses 5
Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.
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Magnolia School District
September 23, 2016
•
10 pages
• 8 responses
•
Score: -7
(+0, 1, -7)
View Details ▾
8 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District agrees with the finding.
Response: Disagree
Score: -1
All but one of Orange County's twenty-eight school districts have (encapsulated) asbestos present at one or more its schools. The Magnolia School District disagrees wholly with this finding. Each school district keeps records on its own facilities and whether its facilities have encapsulated asbestos. We have no knowledge of the status of facilities in other school districts and, therefore, cannot verify the accuracy of the Grand Jury's findings.
R1
By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The recommendation has been implemented. The District has implemented this recommendation by updating the following documents to address Artificial Intelligence for students, parents...
Response: Will Not Implement
Score: -1
.
Each school district should request the Orange County Department of Education to devote, in the year following publication of this Grand Jury report, one or more of its monthly "all districts" meetings to discussion and advice on handling hazardous materials. Representatives from each school district should participate in these meetings, and discussions should cover, AHERA compliance, resources available for in-depth AHERA training, and contract management. (F1, F2, F3, F4, F5, F6, F7, F8) This recommendation will not be implemented because it is not warranted, is not reasonable, and is vag...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District agrees with this finding.
Response: Disagree Partially
Score: 0
Although current EPA standards provide that encapsulated asbestos does not present an immediate hazard to people who come near it, any physical disturbance and/or weathering which damages that encapsulation and releases asbestos fibers into the air will present an immediate hazard to anyone exposed to those fibers. Hence, broad-based awareness of where encapsulated asbestos is located is essential to avoid disturbing it such that it does become a threat to students and staff. The Magnolia School District disagrees partially with this finding. Broad-based awareness of where encapsulated asbesto...
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The Honorable Maria D. Hernandez Presiding Judge, Orange County Superior Court Date The recommendation has not yet been implemented, but will be implemented in the future. The...
Response: Will Not Implement
Score: -1
.
Each school district should within nine months of the publication of this Grand Jury report develop and document a communications plan for parents and other stakeholders and post the plan on its web site. The plan should identify what information will be provided and by what means this communication will be accomplished. The plan should address how issues relating to hazardous materials will be communicated, and in what languages, to ensure effective communication. (F10, F11, F12) This recommendation will not be implemented because it is not warranted and is not reasonable. The current prac...
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District agrees with this finding.
Response: Disagree
Score: -1
Many school districts are not in full compliance with the AHERA regulatory requirement to have applicable AHERA reports available in the main offices of each school for public review. The Magnolia School District disagrees wholly with this finding. Our school district is in compliance with AHERA regulations. Our AHERA report is available for public review at our district office and at each of our schools in compliance with AHERA regulations, 40 C.F.R. section 763.80 et seq.
R3
K-12 students should be trained on the appropriate use of AI. The recommendation has not yet been implemented, but will be implemented in the future. The District has not yet implemented this recommendation but will implement this recommendation by June 30, 2025, with the following action plan: Step 1: Gather and analyze appropriate training programs for elementary aged students. Step 2: Set dates for student training. Step 3: Review the implementation of Artificial Intelligence guidelines as ap...
Response: Will Not Implement
Score: -1
.
Each school district should within nine months of the publication of this Grand Jury report create and have a process in place to use and keep up-to-date their web site communications with parents and stakeholders of that district. (F9, F10, F10) This recommendation will not be implemented because it is not warranted, is not reasonable and is very vague as to what type of communications are being referred to. The current practice of making the AHERA report available to the public at the district office and each school site is compliant and meets federal law. The Grand Jury's recommendation ...
R4
K-12 teachers should be trained on the appropriate use of AI. The recommendation has not yet been implemented, but will be implemented in the future. The District has not yet implemented this recommendation but will implement this recommendation by June 30, 2025, with the following action plan: Step 1: Gather and analyze appropriate training programs for teachers and staff in the elementary setting. Step 2: Set dates for staff training. Step 3: Review the implementation of Artificial Intelligenc...
Response: Will Not Implement
Score: -1
.
Each school district should develop and maintain a computerized database listing all district buildings and structures and post that information in its web site. The database should contain the following for each building: date and types of construction, dates and costs of major repairs and modernization, numbers and sizes of classrooms, lists of other facilities including offices, lounges, gyms, cafeterias, laboratories, computers and other data processing equipment, and playground equipment. (F9, F10)
This recommendation will not be implemented because it is not warranted and is not reas...
R5
Schools and educators should be encouraged to collaborate with the various available AI consortiums and think tanks, such as OCDE and CLAOC, to effectively implement AI and establish basic tenets for its use. The recommendation has not yet been implemented, but will be implemented in the future. The Honorable Maria D. Hernandez Presiding Judge, Orange County Superior Court Date The District has not yet implemented this recommendation but will implement this recommendation by June 30, 2025, with ...
Response: Will Not Implement
Score: -1
.
Each school district should within nine months of the publication of this Grand Jury report create a comprehensive baseline plan for school facilities construction including new construction, retirement of schools or buildings at schools, modernization, hazardous materials, abatement, and major repairs. Each effort should include estimated cost, planned funding source and status, and schedule for start and completion of work. This plan should be updated annually and posted on the district's web site. (F9, F10) This recommendation will not be implemented because it is not warranted and is no...
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Magnolia School District
September 18, 2012
•
3 pages
• 6 responses
•
Score: -1
(+2, 1, -3)
View Details ▾
6 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District agrees with the finding.
Response: Disagree Partially
Score: 0
The District agrees partially with this finding. The District agrees that not all Orange County schools use the same technology and procedures to record bullying or harassment incidents. Different districts use different databases and internal procedures to track bullying complaints. With regard to the codes used to record bullying or harassment incidents, prior to July 1, 2012, Education Code section 48900(r) defined bullying by reference to sexual harassment (Education Code section 48900.2), hate violence (Education Code section 48900.3), and harassment, threats and intimidation (Education C...
R1
By June 30, 2025, Orange County's K-12 schools should implement policies and guidelines regarding the appropriate use of AI. These may be provided at the district level or within individual schools through the adoption of an Acceptable Use Policy, Code of Ethics, or other written directives addressing the use of AI. The recommendation has been implemented. The District has implemented this recommendation by updating the following documents to address Artificial Intelligence for students, parents...
Response: Will Not Implement
Score: -1
This recommendation will not be implemented because it is not warranted and is not reasonable. The District tracks incidents of bullying as follows: Every bullying incident is entered in our district-wide AERIES system. School administrators and district level staff are trained to enter this information in AERIES. Schools also track student behavior and bullying incidents through a site-level software system in order to implement Positive Behavioral Intervention and Supports (PBIS). The district's superintendent designee reviews the records in AERIES and tracks complaints of discrimination. Di...
F2
Superintendents provide varying levels of support in implementing AI policies and/or guidelines in their respective school districts. The District agrees with this finding.
Response: Agree
Score: +1
The District agrees that AB 1156 provides a broader definition of "bullying" than was contained in prior law. Finding 3: Education Code section 234.1 requiring posting of anti-bullying/antiharassment policies in prescribed areas was not evident in all schools visited. <sup>1</sup> The Orange County Superintendent of Schools has been directed to respond to Recommendations 4 and 5.
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The Honorable Maria D. Hernandez Presiding Judge, Orange County Superior Court Date The recommendation has not yet been implemented, but will be implemented in the future. The...
Response: Will Not Implement
Score: -1
The District will not implement this policy because it is not warranted and is not reasonable. The District has no legal authority to obligate other school districts. However, it should be noted that the District is required by law to apply the definition of "bullying" contained in Education Code section 48900(r) in suspending and expelling students. The District also intends to use this definition of "bullying" in tracking complaints of bullying that are sustained. Recommendation 3: Each district review standardized procedures to protect a bully victim and bystanders' confidentiality as state...
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District agrees with this finding.
Response: Disagree
Score: -1
The District cannot comment on what policies are posted in all schools throughout Orange County, but can respond only on behalf of the District itself. Finding 3 combines the requirement to post anti-discrimination/anti-harassment policies in prescribed areas with the requirement to post anti-bullying policies. The requirement for school districts to post their antibullying policy in all schools and offices, including staff lounges and pupil government meeting rooms, is new as of July 1, 2012.2 Thus, the District disagrees with Finding 3 to the extent it reflects on the District's practice in ...
R3
K-12 students should be trained on the appropriate use of AI. The recommendation has not yet been implemented, but will be implemented in the future. The District has not yet implemented this recommendation but will implement this recommendation by June 30, 2025, with the following action plan: Step 1: Gather and analyze appropriate training programs for elementary aged students. Step 2: Set dates for student training. Step 3: Review the implementation of Artificial Intelligence guidelines as ap...
Response: Will Implement
Score: +1
The District will implement this recommendation by September 30, 2012. The District has adopted policies in regard to retaliation and confidentiality. Those policies state: "The Board acknowledges and respects individual's rights to privacy. Complaints shall be investigated in a manner that protects the confidentiality of the parties and the integrity of the process. This may include keeping the identity of the complainant confidential, as appropriate and except to the extent necessary to carry out the investigation or proceedings, as determined by the Superintendent or designee on a case-by-c...
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Magnolia School District
July 19, 2011
•
3 pages
• 4 responses
•
Score: +2
(+2, 2, 0)
View Details ▾
4 responses to findings and recommendations
F1
Orange County's K-12 public schools have implemented policies and/or guidelines around the use of different AI platforms in varying and inconsistent ways. Some prohibit AI's use; others allow it: and some don't have policies or guidelines governing AI at all. The District agrees with the finding.
Response: Agree
Score: +1
Executive Director Special Education & With respect to reported constraints on emergency planning and preparation, over half Student Senrices of schools and almost three quarters of districts identified either limited time or funds. The Magnolia School District agrees with this finding. If school 'districts had more personnel and resources, districts would be able to move forward with emergency management planning. BOARD OF TRUSTEES At present, limited state finds are available and a federal'g rant program to support emergency management planning will end in Fiscal Year 20 12. Clifford E. Bree...
R2
Superintendents should ensure that their schools have policies that cover, at a minimum: the scope, guiding principles, and training regarding the responsible use of AI tools by students and teachers; any prohibited uses of special considerations regarding AI tools; and related security, privacy, and safety considerations. The Honorable Maria D. Hernandez Presiding Judge, Orange County Superior Court Date The recommendation has not yet been implemented, but will be implemented in the future. The...
Response: Implemented
Score: 0
Districts review their plans, and the plans specific to each of their campuses, with respect to emergencies or possible disaster situations they have not anticipated. Each of our school sites has a written safe school plan drafted and submitted by March 1s t of each year. The plan is reviewed each year and updated annually.
Recommendation 3:
Districts review their level of compliance with various existing codes, regulations, and liability insurance issues that pertain to emergency preparedness in public schools. The Magnolia School District has implemented this recommendation by developing a...
F3
There are many resources to guide educators in using AI. Several are available at the local level through the Orange County Department of Education, Orange County Board of Education, CEO Leadership Alliance Orange County, and Orange Unified School District Technology Department, to name a few. However, utilization and even awareness of the availability of such resources is highly variable across school districts. The District agrees with this finding.
Response: Agree
Score: +1
Member Some schools anticipate responding to only a few emergency situations (e.g., earthquake and fire), while others have developed plans to respond to over a dozen different threatening situations. The Magnolia School District agrees with this finding. Our school district has developed infomation for the following emergency situations: Loss of Utilities, Bus Accident, Armed Student (possession of a firearm), Bomb Threat, Earthquake, Fire or Explosion, Flood or Heavy Rains, Gang FightIRiot or Neighborhood Incident, Hazardous Materials Spill, Major ' IncidentfAccident, Homicide or Attempted H...
R3
K-12 students should be trained on the appropriate use of AI. The recommendation has not yet been implemented, but will be implemented in the future. The District has not yet implemented this recommendation but will implement this recommendation by June 30, 2025, with the following action plan: Step 1: Gather and analyze appropriate training programs for elementary aged students. Step 2: Set dates for student training. Step 3: Review the implementation of Artificial Intelligence guidelines as ap...
Response: Implemented
Score: 0
Districts review their level of compliance with various existing codes, regulations, and liability insurance issues that pertain to emergency preparedness in public schools. The Magnolia School District has implemented this recommendation by developing a school safety plan for each of its schools and working with federal, state and local emergency management agencies. The school district has sufficient liability insurance with respect to emergency preparedness. ---- R - e - co mmendation 4: -- - - r ,-- Distric-ts6 rev-ie w their pla - n -- s , - and the planiipeCifi'c to each of their - - c -...
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Magnolia School District
November 23, 2007
•
1 pages
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Magnolia School District
October 20, 2006
•
1 pages
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* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.