El Dorado County*

Conclusions 3

• CL1
  The Wraparound program is not operating in full compliance with its key governance documents: State legislation; the County Wraparound program plan; and, a Memorandum of Understanding between the Departments of Mental Health and Human Services. The State requirement for parent and family involvement in planning and assessing the program and for evaluation of the program are two key areas with which El Dorado County is not in compliance. County compliance with the State's requirement for thorough strengths-based assessments of each participating child and family are not documented. The inter-departmental management structure called for in the program plan has not been implemented. This appears to be one of the key factors explaining under-expenditures of available program funding, lower service levels than anticipated, program budgets that have consistently been in excess of actual revenues and expenses and the absence of program evaluations. The Department of Mental Health has admitted 48 children, at an average of 9.1 per month, to the Wraparound program in addition to those assigned to the County's six authorized service allocation slots. There are no official procedures for how these children are admitted to the program, how resource allocation decisions are made for these children and there is no program documentation about how they were selected and who was considered but not selected for this type of program participation. The Wraparound program under-spent available funding by approximately $173,244 between its inception in August 2002 and June 2005. The Memorandum of Understanding between the Departments of Mental Health and Human Services calls for reinvesting program savings in children's services. These terms have not been defined and procedures have not been established for how funds such as these will be spent. If such procedures were in place, the $173,244 surplus could have been used for other services for the County's children over the last three fiscal years.
• CL2
  The County has not consistently filled all of its six authorized Wraparound program service allocation slots since the program was implemented in August 2002. Since State and local program funding is directly related to the number of slots filled, the County has not collected the maximum amount of funding that it could have had all slots been filled. Lost program funding between FYs 2002-03 and 2004-05 was approximately $182,484 that could have provided services to an estimated additional 18.7 children over the life of the program through June 2005. The County has significantly over-budgeted revenues and expenditures for the program, indicating that fiscal management oversight has not been adequate. Actual program funding and service levels have been substantially less than anticipated in the annual program budgets since FY 2002-03. Besides recovering less Wraparound program funding than anticipated, the County did not expend $173,244 over the life of the program in funding that was available for the program and could have been used to provide services. The funds are in reserve and can still be used for the program but it is not clear why the funding has not been used to provide services as it was received. Combined with the $182,484 in funds not recovered due to unfilled service allocation slots, the County forewent $355,728 worth of services that could have been provided to children at risk of group home placement during the three years reviewed.
• CL3
  The County obtains State funding for the Wraparound program as part of the Department of Human Services' monthly claims for foster care reimbursement submitted to the State. A review of a sample of claims and supporting documents conducted for this audit showed that the Department has sufficient documentation about the program participants to justify the amounts claimed. Department of Mental Health time sheet and cost records are not adequate to determine actual program costs and services provided prior to February 2005 when a new time and cost tracking system was implemented. While the new system is an improvement, other Wraparound program records are not being maintained to adequately document program costs, services and eligibility and admissions procedures. Records are not maintained of the number of children eligible for the program who were not admitted. No records are maintained regarding which children are admitted to the program but not assigned to service allocation slots or children considered but not admitted to the program. Program participant mental health treatment plans are not consistent with actual services delivered in many instances, possibly indicating a lower level of service than planned. Plans should be updated to reflect changes in prescribed services as conditions change and prepared in conjunction with an inventory of available service provider resources. Harvey M. Rose Accountancy Corporation Section 4: Wraparound Program Records

Commendations 10

• CM1
  Court Executive Officer
• CM2
  Court Operations Managers
• CM3
  · Letters between the Grand Jury and CAL OSHA regarding the condition of the District Attorney's Office Building
• CM4
  Board of Supervisor's Agendas, May 22 and June 12, 2001 regarding the District Attorney's Office Building
• CM5
  Welfare and Institutions (W & I) Code, Proposals to Redirect Community-Based Services dollars: Section 9535 With the exception of funding of HICAP, the Older Californians Act (OCA) establishes a process to redirect Community-Based Services Program dollars. This process, described below, must be followed prior to any attempt to redirect funds. c PM 98- 37(P) -2- Requirements for "redirection" of CBSP funds as defined in paragraphs (c), (d) and (e) of the Section 9535, include: (c) An Advisory Committee must be formed locally that includes:
• CM6
  Several Area Agencies have experienced some difficulty in making necessary local arrangements to establish new Foster Grandparent Programs (FGP) and/or Senior Companion Programs (SCP) for Fiscal Year (FY) 1998-99. New FGPs and SCPs are those established as new programs in the 1998-99 budget Act. Area Agencies have asked, "what are the local options for delivering this service if attempts to secure a local provider have failed?" BACKGROUND: Statutory Provisions and Other Policy Requirements
• CM7
  Summarize the comments received concerning proposed expenditures for PO and C, if applicable.
• CM8
  Were all interested parties in the PSA notified of the public hearing and provided the opportunity to testify regarding setting of minimum percentages of Title" I B program funds to meet the adequate proportion funding for Priority Services? (See Appendix V) [X]Yes [ ] No If No, Explain: Summarize the comments received concerning minimum percentages of Title III B funds to meet the adequate proportion funding for priority services. (See Appendix V) No comments Summarize other major issues discussed or raised at the public hearings. Translator is not required unless the AAA determines that a significant number of attendees require translation services. AAAs are encouraged to include individuals in LTC facilities in the planning process, but hearings are not required to be held in facilities In summary, the major issues raised included:
• CM9
  List major changes in the Area Plan resulting from input by attendees at the hearings. No changes are proposed to the Area Plan. However, the Commission on Aging, in adopting the Area Plan, voted to revisit the Brown Bag funding issue. Should any changes develop out of those discussions, they would be proposed in the form of a future plan amendment. Concern was expressed that senior services be countywide and not focused on or limited to one • location. Individual comments were received on Medicare drug benefits, public notice of the Area Plan and county employee salaries. Cal Wel & Inst Code § 9535 DEERING'S CAUFORNIA CODES ANNOTATED Copyright (c) 2006 by Matthew Bender & Company, Inc. a member of the LexisNexis Group. All rights reserved. *** THIS DOCUMENT REFLECTS ALL URGENCY LEGISLATION ENACTED *** THROUGH 2006 CH. 21, APPROVED 4/24/06 *** WELFARE AND INSTITUTIONS CODE DIVISION 8.5. Mello-Grandlund Older Californians Act CHAPTER 7. Community-Based Services Network GO TQ CALIFORNIA CODES ARCHIVE DIRECTORY Cal Wel & Inst Code § 9535 (2006) § 9535. Area agencies responsibility Area agencies on aging shall be responsible for, but not limited to, all of the following: (a) Contracting with the department to locally manage the community-based programs specified in and in accordance with the requirements of this chapter and Chapter 7.5 (commencing with Section 9540). (b) Integrating the community-based services programs contracted under this chapter into the local area plan development process. (c) Where the area agency on aging proposes to redirect funding under this chapter, the area agency shall ensure that it has submitted its recommendations to a locally formed advisory committee, that shall include consumers of long-term care services, representatives of local organizations of seniors, functionally impaired adults, representatives of employees who deliver direct long-term care services, and representatives of organizations that provide long-term care services. At least one-half of the members of the advisory committee shall be consumers of services provided under this chapter or their representatives. (d) In addition, where the area agency on aging proposes to redirect funding under this chapter, an administrative action plan shall be developed and shall receive the approval of the area agency's governing board, which shall consider the input received pursuant to subdivision (c). The administrative action plan shall receive the governing board's approval prior to submission to the department for final state approval. The administrative action plan shall be an update to the area plan. (e) Effective in the 1999-2000 fiscal year, and except for the health insurance counseling and advocacy program, determining which of the community-based services programs specified in Chapter 7.5 (commencing with Section 9540) and contracted under the authority in this chapter will continue to be funded and the amount of funding to be allocated for that purpose. (f) Subject to Section 9534, providing directly, through contracts with other local governmental entities, or through competitively procured contracts, the community- based services programs. (g) When required pursuant to Chapter 875 of the Statutes of 1995, and subject to the annual Budget Act, relinquishing funding originally contracted under this chapter and the associated local management of the community-based services programs, and except for the health insurance counseling and advocacy program, to the long-term care integration pilot program. (h) Monitoring direct services contract performance and ensuring compliance with the requirements of this chapter and any other relevant state or federal laws or regulations and the nondiscrimination requirements set forth under Article 9.5 (commencing with Section 4135) of Chapter 1 of Part 1 of Division 3 of Title 2 of the Government Code. (i) Appropriately expending and accounting for all funds associated with this chapter and providing access to all program books of account and other records to state auditors. j) Maintaining a systematic means of capturing and reporting to the department all required community-based services program data, specified in paragraph (5) of subdivision (a) of Section 9102. (k) The governing body of each participating area agency shall establish a process within its area plan for requesting and providing a hearing for the programs specified under this chapter and Chapter 7.5 (commencing with Section 9540). A hearing shall be provided upon the, request of either provider whose existing direct services contract is either terminated prior to its expiration date or reduced in scope outside of the state or federal budget process, or any applicant that is not selected in a direct service contract procurement process due to the alleged presence of a conflict of interest, procedural error or omission in solicitation request, or the lack of substantial evidence to support the award. NOTICE TO RESPONDENTS For the assistance of all Respondents, Penal Code Section 933.05 is summarized as follows: How to Respond to Findings The responding person or entity must respond in one of two ways:
• CM10
  The Grand Jury wishes to thank the Board of Supervisors and the CAO for their help in initiating this Reports & Response Review tracking system. Future Grand Juries will continue to track the necessary responses to insure the proper responses as per the penal code. EL DORADO COUNTY BOARD OF SUPERVISORS ٠. AGENDA ITEM TRANSMITTAL COPY Meeting of June 13, 2006 AGENDA TITLE: Status report on recommendations made by the Grand Jury in its 2003-04 Final, 2004-05 Final, and 2005-06 Mid-Session reports DEPARTMENT: Chief Administrative Office DEPT SIGNOFF: CAO USE ONLY: CONTACT: Laura S. Gill D-12 PHONE: 5592 DATE: 6/5/06 DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION: The Chief Administrative Officer recommending the Board of Supervisors receive and file the attached status report on recommendations made by the Grand Jury in its 2003-04 Final, 2004-05 Final, and 2005-06 Mid-Session reports CAO RECOMMENDATIONS: Recommend receive / file. Laure S. Hill 6/5706 Funding Source: ( ) Gen Fund ( ) Other Financial impact? ( ) Yes (x) No BUDGET SUMMARY: Other: Total Est. Cost CAO Office Use Only: Funding 4/5's Vote Required () Yes () No Change in Policy ( ) Yes ( ) No Budgeted New Funding New Personnel () Yes () No Savings CONCURRENCES: Other Risk Management _____ Total Funding County Counsel ______ Change in Net County Cost Other _____ *Explain BOARD ACTIONS: Vote: Unanimous _____ Or I hereby certify that this is a true and correct copy of an action taken and entered into the minutes of the Ayes: Board of Supervisors Noes: Date: _____ Abstentions: Attest: Cindy Keck, Board of Supervisors Clerk Absent: Rev. 6/04 ISKW001 Agenda By: _____ At the state of the state of the El Dorado County Chief Administrative Office Interoffice Memorandum DATE: June 5, 2006 TO: Board of Supervisors Laura S. Gill, Chief Administrative Officer Laura S. Gill, Chief Administrative Officer FROM: SUBJECT: Status report on recommendations made by the Grand Jury in its 2003-04 Final, 2004-05 Final, and 2005-06 Mid-Session reports Recommendation: I recommend that the Board of Supervisors receive and file the attached status report on recommendations made by the Grand Jury in its 2003-04 Final, 2004-05 Final, and 2005-06 Mid- Session reports. Reason for Recommendation: On December 13, 2006, I provided the Board of Supervisors with a report on the status of implementation of recommendations made by the Grand Jury in its 2004-05 final report. At that time I informed the Board that I would report quarterly on the status of any pending items relating to published Grand Jury reports, as required by Board of Supervisors Policy A-11- "Responding to Grand Jury Reports". The enclosed report addresses remaining items from the 2003-04 Final, 2004-05 Final, and 2005- 06 Mid-Session reports that were unresolved as of March 14, 2005. A copy of the report and this memorandum has been provided to the Grand Jury. Fiscal Impact: None. Action to be Taken Following Approval: The Board Clerk will file the report. ٠. 2003-2004 FINAL REPORT COUNTY PUBLIC BUILDINGS Animal Control, South Lake Tahoe Recommendation 1 Erect a retaining wall with a drainage system at the rear of the building to curtail the damage from snow and ice runoff. Original response to Recommendation 1: The recommendation requires further analysis. Staff within the Facilities Design section of General Services is in the process of preparing a design to significantly retrofit the existing facility to better meet the current needs of the facility. $800,000 has been committed to this process, which is scheduled to begin in the Spring of 2005, and be completed by the Fall. Construction of a new retaining wall will be considered in the design. Status as of June 1, 2006: The recommendation has not yet been implemented, but will be implemented in the future. The retaining wall with proper drainage has been incorporated as an element in the new building design. Staff anticipates completion of the wall and drainage improvements by Fall 2007. Recommendation 2 The parking lot and driveway directly in front of the Animal Control Building should be graded or modified to eliminate excess snow, ice and water accumulation. This would also provide additional parking and easier access. Original response to Recommendation 2: The recommendation requires further analysis. Please see the above response to Recommendation 1. This Recommendation will be considered in the retrofit design. Status as of June 1, 2006: The recommendation has not yet been implemented, but will be implemented in the future. Modifications to the driveway and parking have been incorporated as elements in the new design. Staff anticipates the driveway and parking lot improvements to be complete by Fall 2007. Recommendation 3 Access to and from the parking lot and the building should be handicap accessible. Original response to recommendation 3: The recommendation has not yet been implemented, but will be implemented in the future. The plans for the renovations scheduled for 2005 will incorporate handicap parking and access to and from the building. Status as of June 1, 2006: The recommendation has not yet been implemented, but will be implemented in the future. Elements of the new design include ADA (handicap) access and are incorporated in the current design. Staff anticipates completion of ADA improvements by Fall 2007. Recommendation 4 Access to the public restroom should be redirected from the main staff office. Original response to Recommendation 4: The recommendation has not yet been implemented, but will be implemented in the future. The plans for the renovations scheduled for 2005 will incorporate the relocation of the public restroom adjacent to the public area. Status as of June 1, 2006: The recommendation has not yet been implemented, but will be implemented in the future. The plans have incorporated the necessary changes to the restroom to accommodate the Public. Staff anticipates completion of this facility in the Fall of 2007. Recommendation 5 Provide additional space for animal exercise. Original response to Recommendation 5: The recommendation requires further analysis. The addition of a roof in the exercise area to enhance use of the area during the winter months will be considered in the plans for the 2005 renovations. However, the addition of a roof in this area will be subject to the amount of additional land coverage allowed under TRPA regulations. Status as of June 1, 2006: The recommendation has not yet been implemented, but will be implemented in the future. The plans have incorporated a covered roof exercise area. Staff anticipates completion of the facility in the Fall of 2007. Recommendation 6 Provide additional ventilation for the animal runs to dry more quickly. Original response to Recommendation 6: The recommendation requires further analysis. This Recommendation will be considered in the retrofit design. Increased ventilation is likely to be one of the improvements incorporated into the design plan for the 2005 renovations. Status as of June 1, 2006: The recommendation has not yet been implemented, but will be implemented in the future. The plans have incorporated additional ventilation within the new facility. Staff anticipates completion of the facility by the fall of 2007. Assessor's Office, South Lake Tahoe Recommendation 1 Double pane windows should replace the single pane windows. Original response to Recommendation 1: The recommendation requires further analysis. The building is old and constructed of materials that are currently not available. The costs associated with retrofitting and replacing the windows in this building are unreasonable. The County is currently looking into selling this structure and constructing a new building within the ٠. Basin to house this function of County Government. General Services will work with the Assessor's office to install a window barrier or other suitable measures to resolve the issue of excessive heat loss and ice formations on the inside of the windows by January 31, 2005. In addition, General Services will check the heating system to make sure it is functioning properly and make any necessary corrections by October 1, 2004. Status as of June 1, 2006: The recommendation has not yet been implemented, but will be implemented in the future. Upgrades to the windows will be provided to the Assessor's Office. This may or may not include total window replacement. There are several options available that could improve thermal efficiency of the existing windows. Staff has researched a variety of options and anticipates modifications to the windows by fall of 2006. Staff will continue to monitor the heating system to assure system is functioning properly. 2004-2005 FINAL REPORT PUBLIC BUILDINGS AND PROPERTY Mental Health Buildings-South Lake Tahoe Recommendation 1b Relocate this department to a facility adequate to serve the clientele, to create a safe work environment for the employees and to meet ADA requirements. Original response to Recommendation 1b.: The recommendation has not yet been implemented, but will be implemented in the future. Staff within General Services have met with representatives from Mental Health and both departments agree that the current space meets the needs of this program, but would be greatly enhanced with improvements to the floorplan. The findings do not identify specific safety issues and the Department of General Services is not aware of outstanding safety concerns. All floors of this facility do not require ADA access. The clientele that need ADA access are served on the main floor together with the basement that now has a wheel chair lift. Although clientele do occasionally meet on the third floor, all meeting functions can occur on the main floor. Access to the third floor is not required of the clientele. In an effort to better serve the clientele of this program, Mental Health wishes to combine the functions of this program with others under the same Department, currently located at the Silver Dollar Building. Under this plan both functions would move to another facility of proper configuration and size to better meet the program needs. General Services will begin a search with the goal of relocating this function within the next 24-36 months. Status as of June 1, 2006: The recommendation has not yet been implemented, but will be implemented in the future. The Department of General Services is currently reviewing multiple properties in the basin in anticipation of the pending relocation. Counsel has completed a review of the existing lease and have noted concerns relating to an early termination. General Services will continue negotiations with current owner in anticipation of vacating the facility. Nothing additional to report on this matter. Relocation of this function is anticipated within the next 12-24 months. 2005-2006 MID SESSION REPORT MENTAL HEALTH AUDIT REPORT Recommendation 2.2 Direct the multi-departmental Interagency Governing Council Wraparound management team to meet regularly such as quarterly for the purpose of overseeing the Wraparound program including setting annual program goals and objectives, determining funding and resource allocations at least once a year as part of the County budget process, establishing operational guidelines, receiving and reviewing regularly produced management reports on program outcomes and cost effectiveness, and making adjustments to program operations when needed. Original response to Recommendation 2.2: The recommendation has not yet been implemented, but will be implemented in the future. The interagency advisory council will meet quarterly to recommend goals and objectives for the program, funding priorities and operational guidelines, and to monitor budgetary and program performance reports. Quarterly meetings will be initiated in beginning in March, 2006. The minutes of the council's meetings will be submitted to the Chief Administrative Officer. Status as of June 1, 2006: The recommendation has been implemented. Minutes of the March and April 2006 Interagency Advisory Council meetings have been submitted to the Chief Administrative Officer. Recommendation 2.4 Direct the multi-departmental Interagency Governing Council Wraparound management team to prepare annual summary evaluations of program and cost effectiveness for their own review and transmission to the Board of Supervisors, to include documentation of: program compliance with State law; the team's meeting records; achievement of program goals; staff training records; accessibility of the program to the target population; and, program satisfaction by participating families. Original response to Recommendation 2.4: The recommendation has not yet been implemented, but will be implemented in the future. Annual summary evaluations will be prepared with the compilation of required data. Progress will be reported to the Interagency Advisory Council at quarterly meetings effective immediately. Since FY 2006-07 is the first fiscal year in which all of the required data will be compiled, the first full annual summary evaluation report will be submitted to the Interagency Advisory Council and the Board of Supervisors upon completion of FY 2006-07, during the first quarter of FY 2007-08. Status as of June 1, 2006: The recommendation has not yet been implemented, but will be The recommendation will be fully implemented within the implemented in the future. timeframe indicated in the original response. . . ., Recommendation 2.5 Direct the inter-departmental Wraparound management team to amend the County Wraparound Plan to include procedures and protocols for admitting and providing services to non-revenue generating children in the program who are not assigned to authorized service allocation slots. Original response to Recommendation2.5: The recommendation has not yet been implemented, but will be implemented in the future. The Wraparound Plan will be amended by no later than September, 2006 to address this and other needed changes. Status as of June 1, 2006: The recommendation has not yet been implemented, but will be implemented in the future. The recommendation will be fully implemented within the timeframe indicated in the original response. Recommendation 2.6 Direct the Wraparound inter-departmental management team to amend the program plan to include a definition of program "cost savings to be reinvested in children's services" and to establish procedures for how decisions will be made regarding expenditure of such funds. Original response to Recommendation 2.6: The recommendation has not yet been implemented, but will be implemented in the future. The Wraparound Plan will be amended by no later than September, 2006 to address this and other needed changes. Status as of June 1, 2006: The recommendation has not yet been implemented, but will be implemented in the future. The recommendation will be fully implemented within the timeframe indicated in the original response. Recommendation 3.1 Direct the inter-departmental Wraparound management team and Chief Administrative Officer to review the Wraparound program FY 2005-06 revenue and expenditure budget, its assumptions about the number of children to be served, slots to be filled, actual number of "slotted" and non- revenue generating children served and actual revenues and expenditures year-to-date and report back to the Board within six weeks on whether adjustments should be made to make the budget more realistic. Original response to Recommendation 3.1: The recommendation has not yet been implemented, but will be implemented in the future. This recommendation will be implemented within the indicated timeframe, within six weeks of the date of this response. Status as of June 1, 2006: The recommendation has been implemented. A budget revision based on actual costs and projections for the remainder of the fiscal year was approved by the Board of Supervisors on February 28, 2006. Wraparound revenues and expenditures are included in the FY 2006-07 budget. The CAO is receiving program information via Interagency Advisory Council meeting minutes. Recommendation 3.2 Direct the inter-departmental Wraparound management team and Chief Administrative Officer to prepare a budget plan each year based on the actual revenues and expenditures for the previous year and documented assumptions about the number of children to be served, both slotted and discretionary non revenue generating, and the nature of services to be provided in the budget year. Original response to Recommendation3.2: The recommendation has not yet been implemented, but will be implemented in the future. Implementation of this recommendation will be incorporated into the regular budget process, beginning with the FY 2006-07 budget process. Status as of June 1, 2006: The recommendation has been implemented. The Wraparound budget and program information are included in the County's FY 2006-07 proposed budget. Recommendation 3.3 Direct the inter-departmental Wraparound management team to at least quarterly monitor actual program revenues and expenditures and number of children served for comparison to the budget. Original response to Recommendation 3.3: The recommendation has not yet been implemented, but will be implemented in the future. The interagency advisory council will conduct this monitoring activity at its quarterly meetings. Status as of June 1, 2006: The recommendation has been implemented. This monitoring activity has begun. The regular meetings of the management team began in March, 2006. Recommendation 3.4 Direct the Chief Administrative Officer to separately present the Wraparound program budget each year in the proposed Department of Mental Health budget document presented to the Board of Supervisors and to include planned and previous year actual numbers of slotted and discretionary non-revenue generating children program participants, hours of staff service provided, contractor service hours and expenditures for unique external goods and services. Original response to Recommendation 3.4: The recommendation has not yet been implemented, but will be implemented in the future. Appropriate data will be provided to the Chief Administrative Officer as part of the regular budget process. Status as of June 1, 2006: The recommendation has been implemented. The Wraparound budget and program information are included in the County's FY 2006-07 proposed budget. However, the Human Services Department is the fiscal agent for the program, so the budget plan is presented as part of the Human Services Department's budget rather than Mental Health's. Recommendation 3.5 Direct the inter-departmental Wraparound management team and Chief Administrative Officer to develop an expenditure plan for the approximately $173,244 Wraparound program fund balance and transmit the plan to the Board of Supervisors for review. . . ٠, Original response to Recommendation 3.5: The recommendation has not yet been implemented, but will be implemented in the future. Proposed and planned activities will be brought forward both in the process described in Recommendation 3.1 and in the regular budget process. The recommendation has been implemented. Α Status as of June 1, 2006: review/expenditure plan has been developed as part of the FY 2006-07 budget process. Recommendation 4.1 Direct the inter-departmental Wraparound management team to include in its annual program evaluation provided to the Board of Supervisors: statistics on the number of children referred to and considered for the program; the number and backgrounds of those admitted to the program and assigned to service allocation slots; and, the number and backgrounds of those receiving services with Wraparound funding but not assigned to service allocation slots. Original response to Recommendation 4.1: The recommendation has not yet been implemented, but will be implemented in the future. This information will be provided during the process described in Recommendation 2.4. Status as of June 1, 2006: The recommendation has not yet been implemented, but will be implemented in the future. The recommendation will be implemented as indicated. Recommendation 4.2 Direct the inter-departmental Wraparound management team to prepare written procedures regarding eligibility and services offered to children receiving services with Wraparound funding but not assigned to service allocation slots. Original response to Recommendation 4.2: The recommendation has not yet been implemented, but will be implemented in the future. The Wraparound Plan will be amended by no later than September, 2006 to address this and other needed changes. Status as of June 1, 2006: The recommendation has not yet been implemented, but will be implemented in the future. The recommendation will be implemented as indicated. Recommendation 4.3 Direct the inter-departmental Wraparound management team to prepare annual estimates of staff and contractor availability for the program and to use this as a base line when service plans are prepared to ensure that there is greater consistency between service plans and service provider availability. Original response to Recommendation 4.3: The recommendation has not yet been implemented, but will be implemented in the future. More specific planning will occur during the regular County budget process to ensure consistency of services and appropriate use of resources. Status as of June 1, 2006: The recommendation has been implemented. The department has begun tracking service hours for the contracted service providers. FY 2006-07 will be the first year for which service hour details can be captured for reporting purposes. Progress has been reported to the Interagency Advisory Council and available information is being used in the budget process. ٠. ٠, Status of Pending Grand Jury Recommendations 2003-04 Final Report Subject Rec# Description Original Response Status at 6/1/06 Follow-Up County Public Buildings: YES - Not yet been Will be included in SLT Animal Control 1 Erect retaining wall completion implemented but new design will be in future of facility Not yet been same as number same as SLT Animal Control 2 Grade parking lot and driveway implemented but 1 number 1 will be in future Not yet been same as number same as SLT Animal Control 3 Provide handicap accessibility implemented but 1 number 1 will be in future Not yet been Redirect access to public same as number same as 4 SLT Animal Control implemented but restroom 1 number 1 will be in future Provide additional space for Requires further same as number same as SLT Animal Control 5 animal exercise analysis 1 number 1 Requires further same as number same as 6 SLT Animal Control Provide additional ventilation 1 analysis number 1 YES - Not yet been SLT Assessor's Replace single paned windows Requires further window 1 implemented but Office with double paned windows analysis upgrades by will be in future fall '06 2004-05 Final Report Subject Rec# Description Original Response Status at 6/1/06 Follow-Up County Public Buildings: YES- Not yet been Not yet been Relocate function to ADA relocation SLT Mental Health 1b implemented but implemented but compliant facility within 1-2 will be in future will be in future years 2005-06 Mid Session Report #1 Subject Rec# Description Original Response Status at 3/1/06 Follow-Up Mental Health Audit Report: Not yet been Has been Wraparound Program 2.2 Direct IGC to meet regularly implemented but None implemented will be in future YES-first Direct IGC to prepare annual Not yet been Not yet been report due in 2.4 Wraparound Program summary evaluations of program implemented but implemented but 1st quarter and cost effectiveness will be in future of FY 2007- will be in future 80 Direct Wraparound management YES-plan to Not yet been Not yet been team to amend Wraparound plan be amended 2.5 Wraparound Program implemented but implemented but to improve procedures and by Sep. will be in future will be in future protocois 2006 Direct Wraparound management YES-plan to Not yet been Not yet been team to amend Wraparound plan be amended Wraparound Program 2.6 implemented but implemented but to define "cost savings to be by Sep. will be in future will be in future reinvested in children's services" 2006 Direct Wraparound management Not yet been team and CAO to review FY Has been 3.1 Wraparound Program implemented but None 2005-06 budget and adjust as implemented will be in future necessary 2003-04 Final Report Subject Rec# Original Response Status at 6/1/06 Follow-Up Description Direct Wraparound management Not yet been Has been 3.2 team and CAO to prepare budget implemented but Wraparound Program None implemented plan each year will be in future Direct Wraparound management Not yet been team to monitor program Has been Wraparound Program 3.3 implemented but None revenues and expenditures implemented will be in future quarterly Direct CAO to present Not yet been Wraparound program budget Has been 3.4 Wraparound Program implemented but None separately in the proposed implemented will be in future budget document Direct CAO and Wraparound Not yet been Has been Wraparound Program 3.5 management team to develop implemented but None implemented plan for fund balance will be in future YES-first Direct Wraparound mangement Not yet been Not yet been report due in team to include specified Wraparound Program 4.1 implemented but implemented but 1st quarter information in annual report to will be in future of FY 2007- will be in future BOS 80 YES-plan to Direct Wraparound management Not yet been Not yet been be amended Wraparound Program 4.2 team to prepare written implemented but implemented but by Sep. will be in future will be in future procedures 2006 Direct Wraparound management Not yet been team to prepare annual Has been implemented but Wraparound Program 4.3 None estimates of staff and contractor implemented will be in future time to be used as baseline EL DORADO IRRIGATION DISTRICT HIRING PROCESS GJ 05-029 Reason for the Report The 2005/2006 Grand Jury received a complaint regarding the hiring, by the El Dorado Irrigation District (EID), of a high level employee with an alleged criminal background. This matter was reported locally in the newspaper.

Agency Responses 2

Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.