Contra Costa County Grand Jury
• 2008-2009
Harsh Economic Times Dictate City Travel Practices Be Fine Tuned. To: Contra Costa County City Councils
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 7 findings
F1
Cities in Contra Costa County range in population from less than 25,000 to more than 100,000.
Related Recommendations (1)
R1
That elected officials be included in travel and expense policies.
F2
Two cities responded that they did not have separate travel and expense policies for elected officials.
Related Recommendations (1)
R2
That attendees to city-paid conferences and seminars provide proof of attendance and deliver a report when appropriate.
F3
Twelve cities responded that they required proof of attendance at city-paid events such as conferences and seminars.
Related Recommendations (1)
R3
That all cities, at minimum, follow IRS documentation guidelines for any expenses as an audit control and for budget planning.
F4
Four cities did not require receipts for reimbursement of travel expenses.
Related Recommendations (1)
R4
That management review and communicate city travel procedures on an annual basis to update and eliminate contradictions.
F5
Some cities responded to the survey with answers that were not consistent with their written policies.
Related Recommendations (1)
R5
That city guidelines promote the use of web sites to obtain the lowest rates available and to leverage government and group rates. A partial list of the government websites includes: • State Association of Counties www.csac.counties.org • State of California website www.ofa.dgs.ca.gov • California Travel Smart www.catravelsmart.com • League of California Cities www.cacities.org/travel REQUIRED RESPONSES:
F6
Cities were budget conscious about arranging for transportation, hotel accommodations and other traveler needs, but guidelines varied significantly.
No recommendations for this finding
F7
All city managers possess and use city credit cards. The control policies for using the cards appear to be adequate.
No recommendations for this finding
No Responses Found 19
Government entities assigned to respond to this report. No response documents have been linked in our database.