⚠️ Translation Notice:
This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations
5 findings
Claim vouchers were returned from the Auditor-Controller's office to the Department during FY's 1999/2000 and 2000/2001 because of: Duplicate payments; Overpayments; Incorrect and/or missing documentation; and Invalid/Insufficient Authorization.
Related Recommendations (1)
Each claim voucher should be checked for accuracy and completeness before it is forwarded to the Auditor-Controller for payment.
Prior to January 31, 2001, claim vouchers processed through the Department's Accounting Unit were not adequately checked for errors or omissions. Only a spot check process was used.
Related Recommendations (1)
The original of all invoices, as required by the Auditor's Office, should be attached to all claim vouchers before payment is issued. The original documentation should remain in the Auditor's Office for fiscal control.
There has been significant improvement in the number of claim vouchers rejected by the Auditor's office since January 1, 2001. For February 2001, the number was approximately 11%.
Related Recommendations (1)
Department Program Managers and their staff should comply with existing procedures to eliminate claim voucher inaccuracies.
Claim vouchers signed or reviewed by Department Program Managers often contain errors and omissions.
Related Recommendations (1)
The 2000/2001 Grand Jury recommends that the Department be reviewed in 2001/2002 by the Grand Jury with a follow up of its fiscal performance. Responses Required for Findings
Guidelines for payment of invoices have been implemented, although they are not consistently followed by all Program Managers.
No recommendations for this finding
No Responses Found
1
Government entities assigned to respond to this report. No response documents have been linked in our database.
