Mariposa County Grand Jury
2016-2017
Findings & Recommendations
6 findings
F1:
Facility Inspection In addition to the number of beds mentioned above, inmates have a multipurpose room that serves as the library, non-denominational church, and as a place for inmates to communicate with the Courts via a closed-circuit television. Meals are prepared in a fully equipped kitchen on-site by the Trinity Services Group in accordance with State Title 24 and Title 15 provisions. Meals are estimated to cost the County $1.98 - $2.12 per meal, per inmate. Mariposa County 2016-2017 Grand Jury Report Fire codes are followed and are adhered to according to California ٠ Title 19 Fire Codes. As the Grand Jury was able to inspect all interior and exterior areas ٠ within the jail, it is noted that the facility appeared clean, sanitary, and without any unusual odors. The entire facility appears well-ventilated and with adequate area for the inmates to move around and have space to read, talk, and communicate with family. The correctional officers monitor the cell 'pods' by sight, closed circuit cameras, and an intercom system. The monitoring is facilitated within a 360 degree, elevated viewing site. Telephone communication to outside family, friends, and attorney is available to the inmate by self-paid video-telephone cameras, which the inmate is made aware of upon entering the facility. There is also a private, secured room for attorney/client communications. Approximately ten percent of the inmate population is gang affiliated, ٠ and many inmates lack a high school diploma or GED. Inmates are given the opportunity to earn their GED. The educational approach is one of pen and paper until progress has been demonstrated, which may lead to gaining access to computer based programs. For security reasons, routine maintenance of the facility is performed ٠ by a Sheriff's Department employee.
Related Recommendations (1)
R1:
Facility Inspection Overseers of the facility should reserve funds to replace antiquated ٠ generators and major machinery, as well as the need for facility expansion due to an increase in the inmate population.
F2:
Staffing · According to the on-duty Lieutenant, the facility is operating at adequate staffing levels for the current inmate/staff ratio.
Related Recommendations (1)
R2:
Staffing Overseers of staffing concerns should continue to monitor the staffing • level and need for additional funds in proportion to any increase in inmate population.
F3:
Medical ٠ A registered nurse is on-site on an average of eight hours per day. A medical doctor can be utilized for medical emergencies through the JC Fremont Hospital facility. The dispensing of prescribed and/or required medications is provided by the nurse on duty with medications reviews by a physician from JC Fremont Hospital. Recommendations . The Mariposa County Adult Detention Center budget be appropriately reviewed for an increase in funds within the following areas: Mariposa County 2016-2017 Grand Jury Report
Related Recommendations (1)
R3:
Medical Overseers of medical concerns should review the need to increase funds based upon an increase in medical and mental health diagnoses and longer sentencing stays for inmates. Required to Respond Board of Supervisors Mariposa County Sheriff / Interim Fire Chief Invited to Respond No one at this time. MARIPOSA JUVENILE DETENTION FACILITY Introduction The Mariposa County Juvenile facility is a two room/four bed facility with an adjoining group meeting room, kitchen area and storage area. The facility offers a fenced, recreational area for exercise. Juveniles eligible for the facility can be held for a maximum of ninety-six hours. When youths are held at the facility, the staff attempt to keep them out of their rooms as much as possible with interaction in the Group Room or outside in the Recreational Area. They are monitored on an inside camera or in person, continuously, while in custody. A minimum of two staff members are on duty at all times if a juvenile is in custody. Mariposa County Probation processes youth arrests in the 'best interest' of the child, and officials often handle children under thirteen years of age in a more informal manner. Currently, there are programs within the Mariposa schools and with probation officers to intervene with juveniles before more serious crimes are committed. Mariposa County 2016-2017 Grand Jury Report According to the officer conducting the tour, the Mariposa County Juvenile Detention Facility is not in continuous use; it is more difficult to staff the facility with qualified people on an 'on call' basis. Approach Two members of the Jury did a sight inspection of the Mariposa Juvenile Detention Facility on February 3, 2017. The "Detention Facility Inspection Form" was used as a guide to evaluate the facility and interview the Deputy Probation Officer III that was assigned to escort the Grand Jury throughout the facility. There were no juveniles in custody at the time of the inspection. Staff advised jury members that juvenile crime has declined significantly; therefore, fewer youth are being incarcerated. Findings
F4:
All polices in regards to orientation of juveniles are being adhered to, as demonstrated by the recordkeeping of the Deputy Probation Officer III. There has not been an incident of a disciplinary nature or a grievance within the last five years.
Related Recommendations (1)
R4:
The County Auditor and County Administrative Officer should implement a reporting mechanism to ensure that the public has sufficient information about the operation of the Bureau and Tourism Business Improvement District, most likely through the annual budget process. Required to Respond Mariposa County Board of Supervisors Mariposa County Auditor - Controller Invited to Respond Mariposa County Administrative Officer Yosemite Mariposa Tourism Bureau Mariposa County 2016-2017 Grand Jury Report GRAND JURY 2016-2017 CONTINUITY COMMITTEE Report The Grand Jury Continuity Committee reviewed the prior five Grand Jury Final Reports (2010- 2011 - 2015-2016) and the related responses to determine which issues, if any, indicated a priority for follow-up by the current Grand Jury. After review and approval, the entire Grand Jury selected four subjects for follow-up: The County Technical Services Department, Mariposa Public Utility District operations, the financing of the Yosemite West District, and the operation of the Mariposa County Solid Waste facility. MARIPOSA COUNTY TECHNICAL SERVICES DEPARTMENT Introduction The County of Mariposa has designated a technical services department with responsibility for the County's information systems including over four hundred devices: twenty-four servers, three hundred personal computers, and other electronic devices countywide. The department of Technical Services is the County's webmaster and maintains the County's website, administers the email and phone service, and maintains and supports the County's communications network. The Technical Services department is headed by an appointed director. Background The 2010-2011 Grand Jury provided an in-depth oversight report of the Technical Services department's scope of responsibilities, operations, and needs. Six recommendations were forwarded to the Board of Supervisors concerning the operation of the department. The department, and subsequently the Board of Supervisors, commented on two findings of the review and concurred with the recommendations. The Grand Jury's concerns included the preservation and storage of data and recovery from a catastrophic loss, the physical facilities housing the county's servers, the staffing level of the department and the training available to those staff, and the need for updated software to address the many essential county functions that are dependent on county computer systems. Further, during 2012-2013, the Grand Jury did an analysis of the staffing and support for technical services in the county. The Jury developed a series of recommendations, which again suggested the need for additional technical staff, to improve the physical facilities and update software for many of the County's functions. Again, the department and the Board of Supervisors concurred with the recommendations and noted that while improvements had been made over the several years in review, a major capital investment would be required to address many of the concerns that the Grand Jury had identified. Mariposa County 2016-2017 Grand Jury Report Approach Approach As all of the recommendations required subsequent organizational and financial support from the Board of Supervisors, the 2016-2017 Grand Jury thought it would be appropriate to follow-up and determine the status of some of the more significant recommendations. Jury members interviewed the Technical Services Director and looked at the physical facility occupied by the Technical Services staff and by the servers supporting County data processing needs. In addition, the Jury reviewed documents emanating from a Statewide survey of technical departments in counties conducted by the department. Findings
F5:
Meals for juveniles are facilitated via the Mariposa Adult Detention Facility-the onsite kitchen is not equipped to store or prepare hot meals.
F6:
The acting Truancy Officer is present daily at the Mariposa High School campus. Schoolwork can be requested and facilitated using the Truancy Officer. No other educational programs are offered to juveniles -typically, this is due to juveniles spending less than 24-hours at the current facility prior to being sent to Madera County if longer stays are warranted. Recommendations No recommendations based upon the findings of this inquiry. Mariposa County 2016-2017 Grand Jury Report Required to Respond No one at this time. Invited to Respond No one at this time. MOUNT BULLION CONSERVATION CAMP Introduction The Mt. Bullion Conservation Camp is a minimum-security facility operated by California Department of Corrections and Rehabilitation. The camp located in Mariposa County is one of forty conservation camps throughout the State. Approach ( Several members of the Grand Jury informally toured the facility. Cohesive notes were unavailable for review at the time this report was written. Findings All aspects of the facility were in good standing based upon the visual inspection of the visiting members of the Jury. Due to the unavailability of notes, it cannot be determined if there were deficits regarding any element of the Detention Facility Inspection Form. Recommendations No recommendations based upon the findings of this inquiry. Required to Respond No one at this time. Invited to Respond No one at this time. Mariposa County 2016-2017 Grand Jury Report MARIPOSA COUNTY BOARD OF SUPERVISORS AND GRAND JURY OUTSIDE AUDIT Report Introduction The County of Mariposa is required to do a single audit of its financial activities each year. In Mariposa County, the audit is a joint Grand Jury and Board of Supervisor audit engaging an outside auditor. The same firm has been doing that audit for fifteen years to date, and eighteen years by the end of their existing contract. Such a long-term engagement could result in the perception that there is "too cozy" a relationship between the outside auditor and the County. The Grand Jury addressed that concern. Background The federal Single Audit Act of 1984 requires that state and local public agencies, which receive federal funds from a variety of sources, perform a single, jurisdiction-wide specific audit. The objective is to save time and expense on the part of state and local entities, while giving the federal agencies involved a more consistent source of information. As with most entities spending in excess of $750,000 in federal funds, the County of Mariposa is required to comply with the federal requirements for the development of financial statements and audits, including preparation of the annual single audit. This requirement is codified in California in Government Code §25250. The Board of Supervisors can address this audit obligation in conjunction with the local Grand Jury and jointly hire the independent auditor to perform functions mandated in both Government Code §25250 for the Board and Penal Code §925 for the Grand Jury. Smith and Newell, Certified Public Accountants have prepared the financial statements of the county and perform independent audit services as required by the Grand Jury or the Board of Supervisors. Based on records the Grand Jury could locate, Smith and Newell have been providing these independent audit services and preparation of the annual financial statements since 2002 for both the Grand Jury and the Board. In May, 2016, the Mariposa County Board of Supervisors and the Mariposa Grand Jury renewed their joint agreement with Smith and Newell, CPAs to prepare the annual financial statements and perform various audits for four years, including fiscal years 2015-16 through 2018-19. The total cost over four years of the agreement is anticipated to be $234,100. In 2012, the state legislature passed and the governor signed AB 1345 which added §12410.6 (b) to the Government Code regarding auditor rotation requirements of public accounting firms providing audit services to local public agencies. During the legislative debate regarding this bill, the author indicated that the legislation was developed in response to issues identified in the City of Bell, Modoc County, and in other public entity Mariposa County 2016-2017 Grand Jury Report situations where the lead or coordinating audit partner had "too cozy" a relationship with the entity being audited, calling into question the independence of the audit. It is not the intention of the Grand Jury to call into question the independence of the outside auditor or to question any audit findings. However, repeated audits by the same auditor for such an extended period of time - eighteen years - can create the perception that the auditor is not independent, that any structural mistakes in the financial statements of the County won't be reviewed with a critical eye, and that only a limited number of the same people will review the documents and schedules that are derived in the audit process. The auditor rotation requirements adopted by the state require that no local agency will "employ a public accounting firm...if the lead audit partner or coordinating partner...has performed audit services for that local agency for six consecutive fiscal years." The legislation goes on to provide that the six years will begin in the 2013-14 fiscal year. The County is still in compliance with that law, There are a number of ways in which a firm can address these auditor rotation requirements, including reassigning lead, coordinating or review roles, or obtaining a waiver from the State Controller. The concern that an auditor rotation requirement is designed to address can also be resolved by hiring a different firm with different audit partners. The downside of hiring a different independent auditor may include: required reporting changes based on the best professional judgement of the retained auditor; perhaps some additional expense in order for the newly hired outside auditor to review the existing structure of accounts and accountability standards; additional staff training and staff time to orient a new firm; and other possible implications. Approach 4 6 1 Members of the Jury obtained copies of contracts and board reports from the County Auditor and the Clerk of the Board for review. These reports covered the initial retention of the existing outside auditor and the number of times the outside auditor's contract has been renewed. In addition, the members reviewed Government Codes §25250 and §12410.6(b), Findings
Findings & Recommendations
6 findings
F1:
Facility Inspection In addition to the number of beds mentioned above, inmates have a multipurpose room that serves as the library, non-denominational church, and as a place for inmates to communicate with the Courts via a closed-circuit television. Meals are prepared in a fully equipped kitchen on-site by the Trinity Services Group in accordance with State Title 24 and Title 15 provisions. Meals are estimated to cost the County $1.98 - $2.12 per meal, per inmate. Mariposa County 2016-2017 Grand Jury Report Fire codes are followed and are adhered to according to California ٠ Title 19 Fire Codes. As the Grand Jury was able to inspect all interior and exterior areas ٠ within the jail, it is noted that the facility appeared clean, sanitary, and without any unusual odors. The entire facility appears well-ventilated and with adequate area for the inmates to move around and have space to read, talk, and communicate with family. The correctional officers monitor the cell 'pods' by sight, closed circuit cameras, and an intercom system. The monitoring is facilitated within a 360 degree, elevated viewing site. Telephone communication to outside family, friends, and attorney is available to the inmate by self-paid video-telephone cameras, which the inmate is made aware of upon entering the facility. There is also a private, secured room for attorney/client communications. Approximately ten percent of the inmate population is gang affiliated, ٠ and many inmates lack a high school diploma or GED. Inmates are given the opportunity to earn their GED. The educational approach is one of pen and paper until progress has been demonstrated, which may lead to gaining access to computer based programs. For security reasons, routine maintenance of the facility is performed ٠ by a Sheriff's Department employee.
Related Recommendations (1)
R1:
Facility Inspection Overseers of the facility should reserve funds to replace antiquated ٠ generators and major machinery, as well as the need for facility expansion due to an increase in the inmate population.
F2:
Staffing · According to the on-duty Lieutenant, the facility is operating at adequate staffing levels for the current inmate/staff ratio.
Related Recommendations (1)
R2:
Staffing Overseers of staffing concerns should continue to monitor the staffing • level and need for additional funds in proportion to any increase in inmate population.
F3:
Medical ٠ A registered nurse is on-site on an average of eight hours per day. A medical doctor can be utilized for medical emergencies through the JC Fremont Hospital facility. The dispensing of prescribed and/or required medications is provided by the nurse on duty with medications reviews by a physician from JC Fremont Hospital. Recommendations . The Mariposa County Adult Detention Center budget be appropriately reviewed for an increase in funds within the following areas: Mariposa County 2016-2017 Grand Jury Report
Related Recommendations (1)
R3:
Medical Overseers of medical concerns should review the need to increase funds based upon an increase in medical and mental health diagnoses and longer sentencing stays for inmates. Required to Respond Board of Supervisors Mariposa County Sheriff / Interim Fire Chief Invited to Respond No one at this time. MARIPOSA JUVENILE DETENTION FACILITY Introduction The Mariposa County Juvenile facility is a two room/four bed facility with an adjoining group meeting room, kitchen area and storage area. The facility offers a fenced, recreational area for exercise. Juveniles eligible for the facility can be held for a maximum of ninety-six hours. When youths are held at the facility, the staff attempt to keep them out of their rooms as much as possible with interaction in the Group Room or outside in the Recreational Area. They are monitored on an inside camera or in person, continuously, while in custody. A minimum of two staff members are on duty at all times if a juvenile is in custody. Mariposa County Probation processes youth arrests in the 'best interest' of the child, and officials often handle children under thirteen years of age in a more informal manner. Currently, there are programs within the Mariposa schools and with probation officers to intervene with juveniles before more serious crimes are committed. Mariposa County 2016-2017 Grand Jury Report According to the officer conducting the tour, the Mariposa County Juvenile Detention Facility is not in continuous use; it is more difficult to staff the facility with qualified people on an 'on call' basis. Approach Two members of the Jury did a sight inspection of the Mariposa Juvenile Detention Facility on February 3, 2017. The "Detention Facility Inspection Form" was used as a guide to evaluate the facility and interview the Deputy Probation Officer III that was assigned to escort the Grand Jury throughout the facility. There were no juveniles in custody at the time of the inspection. Staff advised jury members that juvenile crime has declined significantly; therefore, fewer youth are being incarcerated. Findings
F4:
All polices in regards to orientation of juveniles are being adhered to, as demonstrated by the recordkeeping of the Deputy Probation Officer III. There has not been an incident of a disciplinary nature or a grievance within the last five years.
Related Recommendations (1)
R4:
The County Auditor and County Administrative Officer should implement a reporting mechanism to ensure that the public has sufficient information about the operation of the Bureau and Tourism Business Improvement District, most likely through the annual budget process. Required to Respond Mariposa County Board of Supervisors Mariposa County Auditor - Controller Invited to Respond Mariposa County Administrative Officer Yosemite Mariposa Tourism Bureau Mariposa County 2016-2017 Grand Jury Report GRAND JURY 2016-2017 CONTINUITY COMMITTEE Report The Grand Jury Continuity Committee reviewed the prior five Grand Jury Final Reports (2010- 2011 - 2015-2016) and the related responses to determine which issues, if any, indicated a priority for follow-up by the current Grand Jury. After review and approval, the entire Grand Jury selected four subjects for follow-up: The County Technical Services Department, Mariposa Public Utility District operations, the financing of the Yosemite West District, and the operation of the Mariposa County Solid Waste facility. MARIPOSA COUNTY TECHNICAL SERVICES DEPARTMENT Introduction The County of Mariposa has designated a technical services department with responsibility for the County's information systems including over four hundred devices: twenty-four servers, three hundred personal computers, and other electronic devices countywide. The department of Technical Services is the County's webmaster and maintains the County's website, administers the email and phone service, and maintains and supports the County's communications network. The Technical Services department is headed by an appointed director. Background The 2010-2011 Grand Jury provided an in-depth oversight report of the Technical Services department's scope of responsibilities, operations, and needs. Six recommendations were forwarded to the Board of Supervisors concerning the operation of the department. The department, and subsequently the Board of Supervisors, commented on two findings of the review and concurred with the recommendations. The Grand Jury's concerns included the preservation and storage of data and recovery from a catastrophic loss, the physical facilities housing the county's servers, the staffing level of the department and the training available to those staff, and the need for updated software to address the many essential county functions that are dependent on county computer systems. Further, during 2012-2013, the Grand Jury did an analysis of the staffing and support for technical services in the county. The Jury developed a series of recommendations, which again suggested the need for additional technical staff, to improve the physical facilities and update software for many of the County's functions. Again, the department and the Board of Supervisors concurred with the recommendations and noted that while improvements had been made over the several years in review, a major capital investment would be required to address many of the concerns that the Grand Jury had identified. Mariposa County 2016-2017 Grand Jury Report Approach Approach As all of the recommendations required subsequent organizational and financial support from the Board of Supervisors, the 2016-2017 Grand Jury thought it would be appropriate to follow-up and determine the status of some of the more significant recommendations. Jury members interviewed the Technical Services Director and looked at the physical facility occupied by the Technical Services staff and by the servers supporting County data processing needs. In addition, the Jury reviewed documents emanating from a Statewide survey of technical departments in counties conducted by the department. Findings
F5:
Meals for juveniles are facilitated via the Mariposa Adult Detention Facility-the onsite kitchen is not equipped to store or prepare hot meals.
F6:
The acting Truancy Officer is present daily at the Mariposa High School campus. Schoolwork can be requested and facilitated using the Truancy Officer. No other educational programs are offered to juveniles -typically, this is due to juveniles spending less than 24-hours at the current facility prior to being sent to Madera County if longer stays are warranted. Recommendations No recommendations based upon the findings of this inquiry. Mariposa County 2016-2017 Grand Jury Report Required to Respond No one at this time. Invited to Respond No one at this time. MOUNT BULLION CONSERVATION CAMP Introduction The Mt. Bullion Conservation Camp is a minimum-security facility operated by California Department of Corrections and Rehabilitation. The camp located in Mariposa County is one of forty conservation camps throughout the State. Approach ( Several members of the Grand Jury informally toured the facility. Cohesive notes were unavailable for review at the time this report was written. Findings All aspects of the facility were in good standing based upon the visual inspection of the visiting members of the Jury. Due to the unavailability of notes, it cannot be determined if there were deficits regarding any element of the Detention Facility Inspection Form. Recommendations No recommendations based upon the findings of this inquiry. Required to Respond No one at this time. Invited to Respond No one at this time. Mariposa County 2016-2017 Grand Jury Report MARIPOSA COUNTY BOARD OF SUPERVISORS AND GRAND JURY OUTSIDE AUDIT Report Introduction The County of Mariposa is required to do a single audit of its financial activities each year. In Mariposa County, the audit is a joint Grand Jury and Board of Supervisor audit engaging an outside auditor. The same firm has been doing that audit for fifteen years to date, and eighteen years by the end of their existing contract. Such a long-term engagement could result in the perception that there is "too cozy" a relationship between the outside auditor and the County. The Grand Jury addressed that concern. Background The federal Single Audit Act of 1984 requires that state and local public agencies, which receive federal funds from a variety of sources, perform a single, jurisdiction-wide specific audit. The objective is to save time and expense on the part of state and local entities, while giving the federal agencies involved a more consistent source of information. As with most entities spending in excess of $750,000 in federal funds, the County of Mariposa is required to comply with the federal requirements for the development of financial statements and audits, including preparation of the annual single audit. This requirement is codified in California in Government Code §25250. The Board of Supervisors can address this audit obligation in conjunction with the local Grand Jury and jointly hire the independent auditor to perform functions mandated in both Government Code §25250 for the Board and Penal Code §925 for the Grand Jury. Smith and Newell, Certified Public Accountants have prepared the financial statements of the county and perform independent audit services as required by the Grand Jury or the Board of Supervisors. Based on records the Grand Jury could locate, Smith and Newell have been providing these independent audit services and preparation of the annual financial statements since 2002 for both the Grand Jury and the Board. In May, 2016, the Mariposa County Board of Supervisors and the Mariposa Grand Jury renewed their joint agreement with Smith and Newell, CPAs to prepare the annual financial statements and perform various audits for four years, including fiscal years 2015-16 through 2018-19. The total cost over four years of the agreement is anticipated to be $234,100. In 2012, the state legislature passed and the governor signed AB 1345 which added §12410.6 (b) to the Government Code regarding auditor rotation requirements of public accounting firms providing audit services to local public agencies. During the legislative debate regarding this bill, the author indicated that the legislation was developed in response to issues identified in the City of Bell, Modoc County, and in other public entity Mariposa County 2016-2017 Grand Jury Report situations where the lead or coordinating audit partner had "too cozy" a relationship with the entity being audited, calling into question the independence of the audit. It is not the intention of the Grand Jury to call into question the independence of the outside auditor or to question any audit findings. However, repeated audits by the same auditor for such an extended period of time - eighteen years - can create the perception that the auditor is not independent, that any structural mistakes in the financial statements of the County won't be reviewed with a critical eye, and that only a limited number of the same people will review the documents and schedules that are derived in the audit process. The auditor rotation requirements adopted by the state require that no local agency will "employ a public accounting firm...if the lead audit partner or coordinating partner...has performed audit services for that local agency for six consecutive fiscal years." The legislation goes on to provide that the six years will begin in the 2013-14 fiscal year. The County is still in compliance with that law, There are a number of ways in which a firm can address these auditor rotation requirements, including reassigning lead, coordinating or review roles, or obtaining a waiver from the State Controller. The concern that an auditor rotation requirement is designed to address can also be resolved by hiring a different firm with different audit partners. The downside of hiring a different independent auditor may include: required reporting changes based on the best professional judgement of the retained auditor; perhaps some additional expense in order for the newly hired outside auditor to review the existing structure of accounts and accountability standards; additional staff training and staff time to orient a new firm; and other possible implications. Approach 4 6 1 Members of the Jury obtained copies of contracts and board reports from the County Auditor and the Clerk of the Board for review. These reports covered the initial retention of the existing outside auditor and the number of times the outside auditor's contract has been renewed. In addition, the members reviewed Government Codes §25250 and §12410.6(b), Findings
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Findings & Recommendations
3 findings
F1:
Clerk of the Board of Supervisors 2016-ORD-1118 Waive the Second Reading and Adopt an Ordinance Amending Mariposa County Code Chapter 2.40.050 to Increase Compensation for Assessment Appeals Board Members René LaRoche/Clerk of the Board gave the staff report. No public input. RESULT: ADOPTED [UNANIMOUS] MOVER: Rosemarie Smallcombe, District I Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier I. Items removed from Consent Agenda None. J. Closed Session 1. County Counsel (ID # 6000) CLOSED SESSION: Conference with Legal Counsel; Existing Litigation: Merced Irrigation District V. County of Mariposa, Et Al.; Tulare County Superior Court Case No. 13-252209 No public input. RESULT: CLOSED SESSION HELD 2. County Counsel (ID # 6023) CLOSED SESSION: Anticipated Litigation; Significant Exposure to Litigation Pursuant to Subdivision (B) of Government Code Section 54956.9; Number of Cases to be Discussed: 1 No public input. RESULT: CLOSED SESSION HELD 3. Board of Supervisors (ID # 5999) CLOSED SESSION: Public Employee Performance Evaluation; Position of Employee Under Review: Human Resources Director/Risk Manager No public input. RESULT: CLOSED SESSION HELD Recess 10:30 AM Chair Carrier recessed the Board into Closed Session. Board of Supervisors July 12, 2016 Reconvene and Report Out 5:10 PM Chair Carrier reconvened the meeting and reported that Information was Received and Direction was Given in all three closed sessions. K. Adjournment 5:11 PM Chair Carrier adjourned the meeting in memory of Dillon Harsh. Respectfully submitted, RENÉ LaROCHE Clerk of the Board JOHN CARRIER Chair, Board of Supervisors M C ARIPOSA OUNTY P.O. Box 784 Mariposa, CA 95338 (209) 966-3222 5100 Bullion Street http://www.mariposacounty.org/ JOHN CARRIER, CHAIR DISTRICT V MARSHALL LONG, VICE-CHAIR DISTRICT III ROSEMARIE SMALLCOMBE DISTRICT I MERLIN JONES DISTRICT II KEVIN CANN DISTRICT IV ACTION SUMMARY MINUTES July 19, 2016 A. 9:00 AM Called to Order and Roll Call Attendee Name Title Status Arrived Rosemarie Smallcombe District I Supervisor Present 9:00 AM Merlin Jones District II Supervisor Present 9:00 AM Marshall Long District III Supervisor Present 9:00 AM Kevin Cann District IV Supervisor Present 9:00 AM John Carrier District V Supervisor Present 9:00 AM B. Pledge of Allegiance Supervisor Jones led the Pledge. C. Introductions None. D. Approval of Consent Agenda (Items designated by "CA") No public input. RESULT: ADOPTED [UNANIMOUS] MOVER: Rosemarie Smallcombe, District I Supervisor SECONDER: Marshall Long, District III Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier CA1. Administration RES-2016-379 Resolution Continuing the Local Drought Emergency CA2. Administration RES-2016-380 Resolution Continuing the Local Emergency Due to Landslides on Highway 140 En Route to Yosemite National Park Full audio recordings of the meetings may be found at: www.mariposacounty.org/bosagendas Board of Supervisors July 19, 2016 CA3. Administration RES-2016-381 Resolution Continuing the Local Emergency Due to Extremely High Levels of Tree Mortality in Mariposa County CA4. Administration RES-2016-382 Authorize the County Administrative Officer (CAO) or Designee to Enter into an Agreement with Public Surplus to Become a Seller on Their Website; and Authorize the CAO to Auction Office Furniture from the County's Self-Storage Unit, Seven Couches from Human Services, and 800 Bronze and Silver Medallions on the Public Surplus Website as Surplus Property CA5. Board of Supervisors Approve the Minutes of Tuesday, July 12, 2016 CA6. Human Services RES-2016-383 Approve an Agreement with Davis Guest Home to Provide Community Residential Treatment Services for Mariposa County Behavioral Health in an Amount Not to Exceed $35,770; and Authorize the Board of Supervisors Chair to Sign the Agreement CA7. Human Services RES-2016-384 Approve an Agreement with Alliance for Community Transformations to Provide Housing Navigation Assistance for Homeless Individuals in Mariposa in an Amount Not to Exceed $75,000; and Authorize the Board of Supervisors Chair to Sign the Agreement CA8. Human Services RES-2016-385 Approve an Agreement with C & D’s Residential Guest Home, LLC, to Provide Residential Inpatient Services for Mariposa County Behavioral Health in an Amount Not to Exceed $28,000; and Authorize the Board of Supervisors Chair to Sign the Agreement CA9. Human Services RES-2016-386 Approve an Agreement with C & D’s Residential Guest Home, Inc. to Provide Residential Inpatient Services for Mariposa County Behavioral Health in an Amount Not to Exceed $15,000; and Authorize the Board of Supervisors Chair to Sign the Agreement CA10. Human Services/Behavioral Health & Recovery Services RES- 2016-387 Approve an Agreement with Quest Community Counseling Services in an Amount Not to Exceed $80,000 to Provide Counseling Services for Mental Health Clients; and Authorize the Board of Supervisors Chair to Sign the Agreement CA11. Human Services/Behavioral Health & Recovery Services RES- 2016-388 Board of Supervisors July 19, 2016 Approve a 13 Month Agreement with Kazlin Infinite Care, LLC to Provide Residential Care Facility Services for Mariposa County Behavioral Health in an Amount Not to Exceed $64,000; and Authorize the Board of Supervisors Chair to Sign the Agreement CA12. Planning RES-2016-389 Approve a Four-Year Agreement with ARC Document Solutions to Provide Large Format Print Services for the Planning Department; and Authorize the Board of Supervisors Chair to Sign the Agreement CA13. Sheriff's Office RES-2016-390 Approve an Agreement with 35-A District Agricultural Association for Security at the 2016 County Fair; and Authorize the Board of Supervisors Chair to Sign the Agreement CA14. Victim Witness RES-2016-391 Approve a One-Year Operational Agreement with Mountain Crisis Services, a Program of Alliance for Community Transformations, Inc., to Provide Assistance to Mariposa County Residents who Are Victims of Domestic Violence, Sexual Assault, Dating Violence, and Stalking; and Authorize the District Attorney and County Administrative Officer to Sign the Agreement CA15. Victim Witness RES-2016-392 Approve a One-Year Scope of Services Agreement with Mountain Crisis Services, a Program of Alliance for Community Transformations, Inc., to Provide Assistance to Mariposa County Residents who Are Victims of Domestic Violence, Sexual Assault, Dating Violence, and Stalking; and Authorize the District Attorney and County Administrative Officer to Sign the Scope of Services Agreement E. Board Recognitions 1. Probation 2016-94 Proclaim July 17 - 23, 2016, as "Pretrial, Probation and Parole Supervision Week" Ryan Oliphant/Assistant Chief Probation Officer gave the staff report. During public comment, Doug Binnewies/Sheriff - Coroner - Public Administrator - Interim Fire Chief and Marvin Wells urged the item. Chair Carrier presented the Proclamation to Assistant Chief Oliphant and other Probation Department staff. RESULT: ADOPTED [UNANIMOUS] MOVER: Rosemarie Smallcombe, District I Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier 2. Agricultural Commissioner 2016-95 Board of Supervisors July 19, 2016 Proclaim the Week of July 18 - 24, 2016, as "California Invasive Weed Awareness Week"; and Receive a PowerPoint Presentation from Cathi Boze, Agricultural Commissioner Cathi Boze/Agricultural Commissioner gave a PowerPoint presentation. No public input. Chair Carrier presented the Proclamation to Ms. Boze. RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier F. Departmental Presentation Tony Stobbe/Public Works Director advised of progress on the West Whitlock and Triangle Road projects; noted that the Courthouse project is in process and that they are hoping to have some contracts awarded by the end of August with some construction, hopefully, beginning in September or October; and reported that sludge is being pumped out of the upper lagoon at the Yosemite West wastewater plant and discussed some repairs that need to be done. Doug Binnewies reported on the eradication of 12,198 marijuana plants from the Indian Gulch area; discussed the trend of cartel grows across the State of California; extended thanks for the Board's support as well as to the community; and discussed partner agencies. G. Public Comment on Non-Agenda Items Dane Carlson/Chamber of Commerce provided an update regarding the number of visitors to the Mariposa Visitor Center. H. Board Information Information received. Recess Board of Supervisors 10:24 AM Chair Carrier recessed the Board of Supervisors meeting; the gavel was passed to Marshall Long; and the Deputy Clerk of the Board read the Government Code announcement. I. LOCAL TRANSPORTATION COMMISSION 10:24 AM Chair Long called the Local Transportation Commission (LTC) meeting to order. Public Comment Period Ron Iudice suggested that a future consideration might be to connect Mariposa with Oakhurst so that YARTS could be utilized for transportation from Mariposa to the Fresno airport. Board of Supervisors July 19, 2016 Noting that she had a ride waiting, Lorraine Freeman provided input for the regular agenda item, noting that she lives in Greeley Hill where they have one bus that goes to Sonora for three hours, and suggested that some kind of dial-a-ride would be welcome. LTC Regular Agenda 1. Public Works LTC-2016-7 PUBLIC HEARING to Take Testimony Regarding Possible Unmet Transportation Needs Within Mariposa County for FY 2016-2017 and Adopt a Resolution Finding One of the Following: A) There Are No New Unmet Needs; B) There Are No New Unmet Transit Needs that Are Reasonable to Meet; C) There Are Unmet Transit Needs, Including Needs that Are Reasonable to Meet; or D) Grant a Continuance of the Public Hearing Until a Later Date Tony Stobbe/LTC Executive Director gave the staff report, and addressed Ms. Freeman's comments by noting that her issue was discussed by the Social Services Transportation Advisory Council (SSTAC) that met on April 21, 2016, which determined that such a service was financially unreasonable to meet. No public comment at this time. Terri Peresan/Mariposa County Transit clarified the SSTAC process. ACTION: Adopt a Resolution finding that there are no new unmet needs in Mariposa County. RESULT: ADOPTED [UNANIMOUS] MOVER: Rosemarie Smallcombe, District I Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier Adjourn LTC 10:45 AM Chair Long adjourned the LTC meeting and passed the gavel to John Carrier. Reconvene as Board of Supervisors 10:45 AM Chair Carrier reconvened the Board of Supervisors meeting. Recess 10:45 AM Chair Carrier recessed the meeting and reconvened at 10:58 AM. J. Regular Agenda Items 1. Board of Supervisors (ID # 5649) Receive a Presentation from Dr. Kevin Mackey of Mountain-Valley Emergency Medical Services Regarding Cardiac Arrest Survival Initiatives that Have Been Implemented in Mariposa County Board of Supervisors July 19, 2016 Dr. Kevin Mackey/Mountain Valley EMS gave a PowerPoint presentation. No public input. RESULT: INFORMATION RECEIVED 2. Administration (ID # 6029) Direct Staff to Prepare a Request for Proposal/Request for Qualifications (RFP/RFQ) for a Tree Mortality Operations Manager Pursuant to California Disaster Assistance Funds (CDAA) Reimbursement Guidelines Dallin Kimble/Deputy County Administrative Officer (DCAO) gave the staff report. Doug Binnewies and Kevin Smith extended thanks to the DCAO and discussed their perceptions of the functions for this position. Tony Stobbe also thanked the DCAO, and noted that many of the items listed will fall to the Public Works Department. No public input. DIRECTION: Draft an RFP or RFQ for a Tree Mortality Operations Manager to bring back to the Board. RESULT: DIRECTION GIVEN K. Items removed from Consent Agenda None. Lunch 11:54 AM Chair Carrier recessed the meeting for lunch. L. 2:00 PM Reconvened 1. Administration (ID # 6045) Presentation by the Yosemite Mariposa Tourism Bureau Regarding a Possible Change to County Funding for the Bureau Terry Selk/Yosemite - Mariposa County Tourism Bureau Executive Director gave a PowerPoint presentation. Public comment opened. Joy Schultz inquired about the proposal for the Visitor Center. Terry Selk responded. Jim Evans urged caution given the recent draft Housing Element and economic development issues. Support for a funding proposal was expressed by Kevin Shelton/Vice President of Operations and Marketing for Yosemite Management Group, Ron Iudice, Kenneth Boche'/Yosemite Close Up Tours, Marilyn Saunders, Debbie Pierce, Kim Costa/Costa Livos Olive Oil, and Mary Ann Huff/North County Tourism. Laurie Nelson discussed the lack of a town square, and suggested using the Fairgrounds to promote festivals. Public comment closed. Board discussion ensued. DIRECTION: Staff to work with the Tourism Bureau to determine a performance based formula based on a three year average; review contract language between the Visitors Center, Chamber of Commerce, and the Tourism Bureau to make sure that the contract spells out all of the necessary agreements that need to be in place; and investigate the possibility of raising either the TBID or Board of Supervisors July 19, 2016 TOT in the future. RESULT: INFORMATION RECEIVED 2. Board of Supervisors (ID # 5821) Discussion and Possible Direction to Staff to Initiate a Process to Enable the Board to Sell the 7.6 Acres Recently Added to the Solid Waste Facility (SWF) Parcel for Possible Construction of a Small Forest Biomass Facility and Receive Responses to Board Questions Identified During the Discussion Following Cortus Energy’s Presentation on April 5, 2016 Rosemarie Smallcombe gave the staff report. Public comment opened. Ruth Sellers, Kenneth Boche', Marian Folker, and Wendy Brown expressed concern regarding the location. Joy Schultz inquired as to the reason for purchasing the land. Tiffany Newberry, Suzette Prue, George Catlin, and Angela Heiss spoke in favor of the item. Paula Wild inquired as to what would be necessary to research other locations. David Mecchi/Resource Conservation District President read a letter from the U.S. Forest Service. Miles Menetrey requested clarification of several points. Public comment closed. Jay Johnson/Mariposa Biomass Project Chief Executive Officer responded to the questions that were expressed during public comment. Board discussion ensued. Direction: Supervisor Long is to contact the former property owners and engage in conversation regarding their preferences relative to uses of the land to determine if they are amendable with the County entering into an investigative phase of what it will take to look at a lease with Mariposa Biomass Project, or whether they might be amenable to creating and selling a parcel. Supervisor Long is to report back to the Board on August 2, 2016. RESULT: INFORMATION RECEIVED M. Adjournment 5:51 PM Chair Carrier adjourned the meeting in memory of Ralph Wass, Jeannette Eagles, Dr. Duncan Laing, Ronald Menzies and Donna Fogh. Respectfully submitted, TRACY GAUTHIER Deputy Clerk of the Board JOHN CARRIER Chair, Board of Supervisors M C ARIPOSA OUNTY P.O. Box 784 Mariposa, CA 95338 (209) 966-3222 5100 Bullion Street http://www.mariposacounty.org/ JOHN CARRIER, CHAIR DISTRICT V MARSHALL LONG, VICE-CHAIR DISTRICT III ROSEMARIE SMALLCOMBE DISTRICT I MERLIN JONES DISTRICT II KEVIN CANN DISTRICT IV ACTION SUMMARY MINUTES July 26, 2016 A. 9:00 am Called to Order and Roll Call Attendee Name Title Status Arrived Rosemarie Smallcombe District I Supervisor Present 8:55 AM Merlin Jones District II Supervisor Excused Marshall Long District III Supervisor Present 8:55 AM Kevin Cann District IV Supervisor Present 8:55 AM John Carrier District V Supervisor Present 8:55 AM B. Pledge of Allegiance Supervisor Smallcombe led the Pledge. 9:02 AM Chair Carrier read the County Service Policy. C. Introductions None. D. Approval of Consent Agenda (Items designated by "CA") No public input. RESULT: ADOPTED [4-0] MOVER: Marshall Long, District III Supervisor SECONDER: Kevin Cann, District IV Supervisor AYES: Rosemarie Smallcombe, Marshall Long, Kevin Cann, John Carrier EXCUSED: Merlin Jones CA1. Administration RES-2016-393 Resolution Continuing the Local Drought Emergency Full audio recordings of the meetings may be found at: www.mariposacounty.org/bosagendas Board of Supervisors July 26, 2016 CA2. Administration RES-2016-394 Resolution Continuing the Local Emergency Due to Landslides on Highway 140 En Route to Yosemite National Park CA3. Administration RES-2016-395 Resolution Continuing the Local Emergency Due to Extremely High Levels of Tree Mortality in Mariposa County CA4. Human Services/Behavioral Health & Recovery Services RES- 2016-396 Approve a Memorandum of Understanding (MOU) with California Health and Wellness Plan (CHWP) to Coordinate Patient Physical and Behavioral Health Care Services; and Authorize the Board of Supervisors Chair to Sign the MOU CA5. Public Works RES-2016-397 Rescind the Designation of Surplus to be Sold at Auction from Sheriff's Department Vehicle SO-411, Approve the Sale of the Vehicle from the Sheriff's Department to the Public Works Department (Utilities Operations Division); and Approve the Addition of This Vehicle to the Overall County Fleet CA6. Public Works RES-2016-398 Approve Budget Action for Fiscal Year 2015-16 Transferring Funds Within the Public Works Administration and the Engineering/Surveyor Budgets to Offset Category Shortfalls ($12,464) CA7. Public Works RES-2016-399 Authorize the Public Works Department to Perform Capital Projects at County Fire Stations Using County Service Area #3 Funds CA8. Public Works RES-2016-400 Approve a Lease Agreement with Spriggs, Inc. to Provide Copy/Scan Equipment for the Solid Waste Division of Public Works; and Authorize the Board Chair to Sign the Agreement E. Departmental Presentation Doug Binnewies/County Sheriff reported: that they have increased patrols in the Merced River canyon area due to increased activity; on the recent eradication of approximately 40,000 marijuana plants from the county, and discussed the increase in cartel operators on public lands; and on the Sheriff's Day Camp Takeover on last Thursday at the Mariposa County Park which was coordinated by Sheriff's Department staff. Pete Judy/Chief Probation Officer extended thanks to the Board for proclaiming Pretrial, Probation and Parole Supervision Week on July 19, 2016, and discussed the work of the Probation Department and its staff. He also discussed the importance of community programs to the formation of the youth of Mariposa County, noting that he is proud to say that they currently have no juveniles in custody. F. Public Comment on Non-Agenda Items Board of Supervisors July 26, 2016 Dane Carlson/Chamber of Commerce discussed the increased visitation at the Mariposa Visitor Center this week, and advised that they have been seeing more locals and tourists playing Pokemon Go because there are a number of places in Mariposa with Pokemon characters. He also advised: of an upcoming ABC 30 story; that the next Network at Night will be on Thursday at Sierra Cider beginning at 5:00 PM; and of the upcoming launch of the public unveiling of the Made in Mariposa program on August 11th from 5:00 PM to 7:00 PM in the Chambers. G. Board Information Information received. H. Items removed from Consent Agenda None. I. Regular Agenda Items None. J. Adjournment 9:54 AM Chair Carrier adjourned the meeting in memory of Gaylord Johnson and Dorothy Lamb. Respectfully submitted, RENÉ LaROCHE Clerk of the Board JOHN CARRIER Chair, Board of Supervisors M C ARIPOSA OUNTY P.O. Box 784 Mariposa, CA 95338 (209) 966-3222 5100 Bullion Street http://www.mariposacounty.org/ JOHN CARRIER, CHAIR DISTRICT V MARSHALL LONG, VICE-CHAIR DISTRICT III ROSEMARIE SMALLCOMBE DISTRICT I MERLIN JONES DISTRICT II KEVIN CANN DISTRICT IV ACTION SUMMARY MINUTES August 2, 2016 A. 9:00 AM Called to Order and Roll Call Attendee Name Title Status Arrived Rosemarie Smallcombe District I Supervisor Present 9:00 AM Merlin Jones District II Supervisor Present 9:00 AM Marshall Long District III Supervisor Present 9:00 AM Kevin Cann District IV Supervisor Present 9:00 AM John Carrier District V Supervisor Present 9:00 AM B. Pledge of Allegiance Supervisor Cann led the Pledge. 9:06 AM Chair Carrier read the County Service Policy. C. Introductions None. D. Approval of Consent Agenda (Items designated by "CA") CORRECTION: CA5, The percentage stated on the third bullet point of the resolution being adopted should indicated 10% rather than 5%. WITHDRAWN: CA6 and CA19. No public input. RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier Full audio recordings of the meetings may be found at: www.mariposacounty.org/bosagendas Board of Supervisors August 2, 2016 CA1. Administration RES-2016-401 Resolution Continuing the Local Drought Emergency CA2. Administration RES-2016-402 Resolution Continuing the Local Emergency Due to Landslides on Highway 140 En Route to Yosemite National Park CA3. Administration RES-2016-403 Resolution Continuing the Local Emergency Due to Extremely High Levels of Tree Mortality in Mariposa County CA4. Administration RES-2016-404 Approve Budget Action for Fiscal Year 2015-2016 Reducing General Fund Contingency and Increasing the Indigent Defense Budget to Account for Greater Than Anticipated Expenses for Conflict Counsel ($10,000) 4/5ths Vote Required CA5. Auditor RES-2016-405 Rescind Resolution No. 15-584 and Adopt a New Resolution Exempting Acting Assignment Pay from Drawing Retirement in Accordance with California Code of Regulations Section 571 CA6. Item Withdrawn CA7. Considered Separately from the Consent Agenda CA8. Health 2016-96 Approve a Certificate of Appreciation to Dr. Robert Rose for His Services as Interim County Medical Officer CA9. Health RES-2016-406 Approve a Memorandum of Understanding (MOU) with California Health and Wellness to Continue a Relationship for Future Billing of Medi-Cal Managed Care Services; and Authorize the CAO/Interim Public Health Director to Sign the MOU CA10. Human Services RES-2016-407 Approve an Agreement with Lawson Studios to Provide Outreach and Engagement Services for Mariposa County Human Services in an Amount Not to Exceed $20,000; and Authorize the Board of Supervisors Chair to Sign the Agreement CA11. Human Services 2016-97 Appoint Ellie McQuarrie and Sunday Moore-Robesky to the Mental Health Board for Terms Expiring August 2, 2019 CA12. Human Services/Behavioral Health & Recovery Services RES- 2016-408 Approve the First Amendment to the Behavioral Health Care Sierra Vista Hospital, Inc. Agreement to Provide Psychiatric Inpatient Services for Mariposa County, Increasing the Not-To-Exceed Amount to by $6,000; and Authorize the Board of Supervisors Chair to Sign the Amendment Board of Supervisors August 2, 2016 CA13. Human Services/Behavioral Health & Recovery Services RES- 2016-409 Approve an Agreement with Whitefawn Wellness, Inc. to Provide Mental Health Triage Services in an Amount Not to Exceed $70,000; and Authorize the Board of Supervisors Chair to Sign the Agreement CA14. Human Services/Behavioral Health & Recovery Services RES- 2016-410 Approve Budget Action for Fiscal Year 2015-16 Increasing the Behavioral Health Training and Private Vehicle Use Lines and Decreasing Miscellaneous Expense Line to Cover Training and Private Vehicle Use Expenses Incurred in the Human Services Behavioral Health Budget ($3,200) CA15. Human Services/Employment and Community Services RES-2016- 411 Approve Budget Action for Fiscal Year 2015-16 Increasing the Revenue and Appropriations in the In-Home Supportive Services Budget to Provide Sufficient Funding for the Regular Transfer Out to the Social Services Operating Budget ($15,000) 4/5ths Vote Required CA16. Planning RES-2016-412 Approve Fiscal Year 2015-2016 Budget Action Transferring Funding in the Tenaya Cabins Budget to Allow for the Reimbursement of Planning Staff Time Spent on the Project ($1,898) CA17. Public Works RES-2016-413 Approve a First Amendment to Task Order 16-05 Under the On-Call Engineering Services Agreement with Willdan Engineering Revising the Scope of Work to Include Labor Compliance Management Services for the West Whitlock Reconstruction Project and Increasing the Compensation Amount by $17,685, Bringing the Total Compensation Under This Task Order to a Not to Exceed Amount of $107,813; and Authorize the Board of Supervisors Chair to Sign the First Amendment CA18. Public Works RES-2016-414 Approve First Amendment to Task Order 16-04 Under the On-Call Engineering Services Agreement with Willdan for Labor Compliance Management Services for the Triangle Road Construction Project in the Not-To-Exceed Amount of $13,755, Bringing the Total Task Order for Construction Services to $91,589; and Authorize the Board of Supervisors Chair to Sign the Amendment CA19. Item Withdrawn CA20. Public Works RES-2016-415 Approve Budget Action for Fiscal Year 2015-16 Transferring Funds from the Don Pedro Utility Capital Fund to the Don Pedro Sewer Fund Due to Expenditure Amounts Exceeding Budgeted Amounts in Services and Supplies ($51,000) 4/5ths Vote Required Board of Supervisors August 2, 2016 CA21. Public Works RES-2016-416 Approve a Third Amendment to the Professional Services Agreement with Architectural Resources Group (ARG) by Amending the Scope of Services to Include Providing a Segmentation by Construction Discipline Specialty of the Courthouse Plans and Specifications and Increasing the Compensation by $10,240 for Total Not-To-Exceed Amount of $148,270; and Authorize the Board of Supervisors Chair to Sign the Amendment CA22. Public Works RES-2016-417 Approve First Amendment to the Yosemite West Sludge Removal Project Agreement with Rain for Rent Increasing the Compensation Amount by $43,387.04, Bringing the Total Not-To-Exceed Amount to $104,841.14; and Authorize the Board of Supervisors Chair to Sign the Amendment CA23. Treasurer-Tax Collector-County Clerk RES-2016-418 Approve Budget Action for Fiscal Year 2015-16 Increasing Revenue and Transferring Funding in the Elections Budget and Reducing General Fund Contingency to Account for Unanticipated Elections Expense ($12,138) 4/5ths Vote Required CA24. Victim Witness RES-2016-419 Approve the 2016 -2017 District Attorney’s Office Violence Against Women Vertical Prosecution (VV) Grant Award Agreement; and Authorize the Board of Supervisors Chair and District Attorney to Sign the Grant Award Agreement Items Considered Separately CA7. Board of Supervisors Approve the Minutes of Tuesday, July 26, 2016 RESULT: ADOPTED [4-0] MOVER: Marshall Long, District III Supervisor SECONDER: Kevin Cann, District IV Supervisor AYES: Smallcombe, Long, Cann, Carrier ABSTAIN: Jones E. Departmental Presentation Tara Schiff/Community Development - Grant Administrator advised of the upcoming Made in Mariposa unveiling for participants and merchants to be held in the Chambers on August 11th, from 5:00 PM - 7:00 PM. Dana Tafoya/Public Health Emergency Preparednesss Coordinator, Ginnie Nash/Public Health Educator, and Marty Fazio/Public Health Nurse announced that the Health Department now has a Facebook page; and took a "selfie" with the Board Board of Supervisors August 2, 2016 for that page. Chevon Kothari/Human Services Director extended thanks to the two new individuals jointing the Mental Health Board; and discussed an upcoming workshop for the Mental Health Board on August 17 from 10:00 - 2:00 PM, and noted that anyone interested in joining that board should contact her. Tony Stobbe/Public Works Director noted that the Darrah School and Park were closed yesterday due to dead trees and that they are contacting contractors; reported that the West Whitlock Road project is finishing off the excavation, after which they will be placing aggregate base; noted that the Triangle Road project is in a strategic pause to allow them to do some tests on the pavement, and advised that some of the results may potentially drive change orders. Discussion ensued between Supervisors Jones and Cann and Mr. Stobbe regarding a storage space for the downed trees. Doug Binnewies/Sheriff - Coroner - Public Administrator reported on: a weekend call that Station 37 responded to where a fire was heading towards a sleeping resident; and the receipt of four new credible fire fighter applications for the Greeley Hill area. He also discussed the creation of a new Career Tech Education (CTE) class at the High School similar to the Grizzly Fire class that will be offering a Criminal Justice Program taught by Deputy Chris Bain, and which will consist of two CTE courses on campus that will provide adult credentialing. Sheriff Binnewies also extended thanks on behalf of the Sheriff's Office for the outpouring of support received from the community noting that it helped the health of his personnel knowing that their service is appreciated. Discussion ensued with Board members regarding the new CTE program and the community support. F. Public Comment on Non-Agenda Items Dane Carlson/Chamber of Commerce gave the statistics for the Mariposa Visitor Center last week noting that they are statistically within range of last year. He also discussed how the Chamber is addressing the issue of visitors who arrive with no lodging reservation. G. Board Information Information received. Recess Board of Supervisors 10:09 AM Chair Carrier recessed the Board of Supervisors meeting; the gavel was passed to Marshall Long; and the Clerk of the Board read the Government Code announcement. H. LOCAL TRANSPORTATION COMMISSION 10:09 AM Chair Long convened the Local Transportation Commission (LTC) meeting noting that all commissioners were present. Public Comment Period None. LTC Regular Agenda Board of Supervisors August 2, 2016 1. Public Works LTC-2016-8 Adopt a Resolution Allocating the State Transit Assistance (STA) Funds for Fiscal Year 2015-2016 Tony Stobbe/LTC Executive Director gave the staff report. No public input. RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier Adjourn LTC 10:12 AM Chair Long adjourned the LTC meeting and passed the gavel to John Carrier. Reconvene as Board of Supervisors 10:13 AM Chair Carrier reconvened the Board of Supervisors meeting. I. Regular Agenda Items Recess 10:13 AM Chair Carrier recessed the meeting and reconvened at 10:19 AM.
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Planning RES-2016-448 Adopt a Resolution Approving a Short Term Log Storage and Sorting Operation (Also Referred to as a “Temporary Debris Sorting and Reduction Operation” or “TDSR”) on APN 015-030-011, 3269 East Westfall Road Supervisor Carrier gave an overview of the process to be followed for this item. Sarah Williams/Planning Director gave the staff report accompanied by a PowerPoint presentation. Supervisors Long, Jones, and Smallcombe required clarification about the report. Ms. Williams responded. Public comment opened. Speakers in support of the proposal: Corey Peters/Pacific Gas & Electric (PG&E) Project Manager spoke in support of the item and discussed PG&E's tree monitoring and abatement programs, as well as the extensiveness of the process undertaken over the last few months to identify solutions. In response to an inquiry from Supervisor Jones, Erik Hedrick/Phillips and Jordan noted that they would not be opposed to a reclamation bond as they do them regularly. Board clarification was required regarding differences between a Bear Valley site and the proposed site on East Westfall Road, the number of trucks hauling debris, truck routes, and the effects of rain on the sorting site and planned mitigation measures. Mr. Peterson and Mr. Hedrick responded. Doug Binnewies noted that he was in support of an appropriate response to this disaster, but expressed concern that the community perceives a rush on this item, and urged putting off a decision on the issue until a public meeting could be held to allow outreach between the residents and contractor. Russ Bockhop/Tree Mortality Disaster Mitigation Committee, Michael Beaudoin/Mariposa County Fire Safe Council Director, Gary Francisco/Tree Mortality Disaster Mitigation Committee, Len Nielsen/CAL FIRE Unit Forester, Rich Drozen/CAL FIRE Mariposa Division Chief-Mt. Bullion Camp, John Schroeder/Midpines resident, Maureen Kathleen Boomer/Yosemite Oaks Road resident, Kevin Barry/East Westfall resident, Beth Savage/Triangle Road resident, Ron Sederberg/Mariposa Pines resident, Paula Henry/resident, and John Wenzle/Gunther Road resident spoke in support of the proposal. Speakers opposed to the proposal: Jacque Meriam/Triangle Park Road resident, Maureen Comstock/East Westfall Road resident, Bob Collins/East Westfall Road resident, Roger Lane, Chris Lovelace, Eldon Bartholomew/East Westfall Road resident, Lesley Lovelace, Emily Meriam speaking on behalf of herself and her husband, Gary Rickards/Triangle Road resident, Board of Supervisors August 16, 2016 and Autumn Hutchings/East Westfall Road resident urged against the item. Mr. Collins, Ms. Comstock, Mr. Rickards, and Ms. Hutchings also requested additional time before a decision is made. Cathi Boze/Agricultural Commissioner noted that she was not contacted about this project and expressed her concerns about invasive weed species on East Westfall and urged that a decision be put off until next month. General Comments: Miles Menetrey noted that the property at the end of Triangle Road was suggested twice during public comment as potentially being a better site, and noted that the people who own it live in Santa Cruz. Rebuttal: Corey Peters responded to issues raised by previous speakers, and discussed ways that the proposed operation could be modified to address some of the voiced concerns. Public comment closed. Board discussion ensued. Chair Carrier requested clarification as to whether CEQA was required. Ms. Williams noted that CEQA is not required for today's action. Len Nielson agreed that CEQA is not needed for today's action but that it will be required later in the process. Board deliberation ensued. In response to questions regarding the location, Don Florence/Emergency Planner noted that he has been working on this for 14 months and that every APN within the county was considered; that he looked at categorical exemptions, federal land, and BLM land, with this being the only site; and he advised that similar work proposed to the Federal Emergency Management Agency (FEMA) came up with a cost of 9.6 million dollars. ACTION: Adopt the resolution as presented. DIRECTION: CAO, Planning, and County Counsel to coordinate and schedule regular Town Hall meetings in order to allow community input and communication on the matter; and staff to schedule a formal Board review to revisit the issue again in 4-6 months. RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Cann, District IV Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier Recess 2:07 PM Chair Carrier recessed the Board for a brief break and reconvened at 2:20 AM.
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Public Works RES-2016-449 PUBLIC HEARING to Adopt the Current Fee Structure for County Service Area No. 1. (Road Maintenance for Zones of Benefit); and Authorize the Board of Supervisors August 16, 2016 Fees to be Placed on the Property Tax Roll for Fiscal Year 2016-17 Tony Stobbe/Public Works Director gave the staff report, noting that there are no fee changes in this or the two items following. No public input. RESULT: ADOPTED [UNANIMOUS] MOVER: Marshall Long, District III Supervisor SECONDER: Rosemarie Smallcombe, District I Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier 4. Public Works RES-2016-450 PUBLIC HEARING to Adopt the Current Fee Structure of County Service Area No. 3; and Authorize the Fees to be Placed on the Property Tax Roll for Fiscal Year 2016-17 Tony Stobbe gave the staff report. Public comment opened. David Norman urged against the item; presented the Clerk with a complaint noting that the complaints are the same as those made in past years; and discussed mutual aid agreements with other counties. Emory Scriven urged against the item; provided a copy of a letter from 2014 noting that there was no direct response from anyone to the last 9 items; discussed conflicts that he perceives with the original engineering report from Harris and Associates; and discussed provisions of the California Constitution. Public comment closed. RESULT: ADOPTED [UNANIMOUS] MOVER: Marshall Long, District III Supervisor SECONDER: Rosemarie Smallcombe, District I Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier 5. Public Works RES-2016-451 PUBLIC HEARING to Adopt the Current Fee Structure for County Service Area 1-M (Lake Don Pedro Fire Protection); and Authorize the Fees to be Placed on the Property Tax Roll for Fiscal Year 2016-17 Tony Stobbe gave the staff report. No public input. RESULT: ADOPTED [UNANIMOUS] MOVER: Rosemarie Smallcombe, District I Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier 6. Public Works RES-2016-452 Board of Supervisors August 16, 2016 PUBLIC HEARING to Consider the Report of Delinquent Water, Sewer, Garbage, Road, and Standby Fees in the County's Service Districts for FY15-16; and Authorize the Fees to be Placed on the Property Tax Roll for Fiscal Year 2016-17 Tony Stobbe gave the staff report. No public input. RESULT: ADOPTED [UNANIMOUS] MOVER: Marshall Long, District III Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier I. Items removed from Consent Agenda None. Lunch 2:38 PM Chair Carrier recessed for lunch and reconvened at 3:30 PM for the Closed Session. J. Closed Session 1. Human Resources/Risk Management (ID # 6114) Closed Session: Public Employee Employment Title or Position to be Filled: County Administrative Officer No public input. RESULT: CLOSED SESSION HELD Report Out 4:13 PM Chair Carrier reported out that Information was Received and Direction was Given during the Closed Session. K. Adjournment 4:13 PM Chair Carrier adjourned the meeting. Respectfully submitted, RENÉ LaROCHE Clerk of the Board JOHN CARRIER Chair, Board of Supervisors M C ARIPOSA OUNTY P.O. Box 784 Mariposa, CA 95338 (209) 966-3222 5100 Bullion Street http://www.mariposacounty.org/ JOHN CARRIER, CHAIR DISTRICT V MARSHALL LONG, VICE-CHAIR DISTRICT III ROSEMARIE SMALLCOMBE DISTRICT I MERLIN JONES DISTRICT II KEVIN CANN DISTRICT IV ACTION SUMMARY MINUTES August 22, 2016 SPECIAL MEETING A. 6:00 PM Called to Order and Roll Call Attendee Name Title Status Arrived Rosemarie Smallcombe District I Supervisor Present 6:00 PM Merlin Jones District II Supervisor Present 6:00 PM Marshall Long District III Supervisor Present 6:00 PM Kevin Cann District IV Supervisor Present 6:00 PM John Carrier District V Supervisor Present 6:00 PM B. Pledge of Allegiance Supervisor Smallcombe led the Pledge. C. Regular Agenda 1. Board of Supervisors (ID # 6144) Receive Public Input Regarding the Fiscal Year 2016-2017 Final Budget NOTE: This Evening Session is Scheduled to Allow Members of the Public who Are Not Able to Attend Daytime Portions of the Budget Hearing an Additional Opportunity to Comment on the Final Budget No public input. RESULT: INFORMATION RECEIVED Full audio recordings of the meetings may be found at: www.mariposacounty.org/bosagendas Board of Supervisors August 22, 2016 D. Adjournment 6:02 PM Chair Carrier adjourned the meeting. Respectfully submitted, RENÉ LaROCHE Clerk of the Board JOHN CARRIER Chair, Board of Supervisors M C ARIPOSA OUNTY P.O. Box 784 Mariposa, CA 95338 (209) 966-3222 5100 Bullion Street http://www.mariposacounty.org/ JOHN CARRIER, CHAIR DISTRICT V MARSHALL LONG, VICE-CHAIR DISTRICT III ROSEMARIE SMALLCOMBE DISTRICT I MERLIN JONES DISTRICT II KEVIN CANN DISTRICT IV ACTION SUMMARY MINUTES August 23, 2016 A. 9:00 AM Called to Order and Roll Call Attendee Name Title Status Arrived Rosemarie Smallcombe District I Supervisor Present 8:59 AM Merlin Jones District II Supervisor Present 8:59 AM Marshall Long District III Supervisor Present 8:59 AM Kevin Cann District IV Supervisor Present 8:59 AM John Carrier District V Supervisor Present 8:59 AM B. Pledge of Allegiance Supervisor Cann led the Pledge. C. Introductions Sarah Williams/Planning Director introduced Harley DeLeon the new Code Compliance Technician. D. Approval of Consent Agenda (Items designated by "CA") No public input. RESULT: ADOPTED [UNANIMOUS] MOVER: Rosemarie Smallcombe, District I Supervisor SECONDER: Marshall Long, District III Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier CA1. Administration RES-2016-453 Resolution Continuing the Local Emergency Due to Landslides on Highway 140 En Route to Yosemite National Park Full audio recordings of the meetings may be found at: www.mariposacounty.org/bosagendas Board of Supervisors August 23, 2016 CA2. Administration RES-2016-454 Resolution Continuing the Local Emergency Due to Extremely High Levels of Tree Mortality in Mariposa County CA3. Administration RES-2016-455 Resolution Continuing the Local Drought Emergency CA4. Clerk of the Board of Supervisors RES-2016-456 Appoint Vince Kehoe and Reappoint Mike McCreary to the Assessment Appeals Board (AAB) for a Three Year Term Beginning on September 5, 2016, and Expiring on September 1, 2019; Appoint David Atkins and Reappoint George Heiss to the AAB for a Two Year Term Beginning on September 5, 2016, and Expiring on September 2, 2018; and Appoint Douglas Mueller to the AAB for a One Year Term Beginning on September 5, 2016, and Expiring on September 3, 2017 E. Board Recognitions 1. Board of Supervisors 2016-99 Proclaim September 11, 2016, as "Patriot Day" (Judith Huffman, Merced River Chapter, National Society of the Daughters of the American Revolution) Judith Huffman discussed the number of people who were lost on September 11, 2001, and noted that everyone should take a moment every day to thank our military and first responders for protecting us and our freedoms. The Board extended thanks for the Proclamation. No public input. The Proclamation was presented to Judith Huffman. RESULT: ADOPTED [UNANIMOUS] MOVER: Rosemarie Smallcombe, District I Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier F. Departmental Presentation Doug Binnewies/Sheriff - Coroner - Public Administrator advised that a new Deputy, Michael Canter, is on patrol today; and discussed the Deputy’s graduation from the police academy last Wednesday and his family. Sheriff Binnewies also extended thanks to Judy Huffman for her presentation and her comments; noted that 9/11 occurs on a Sunday this year; and advised that there will be two official 9/11 ceremonies in Mariposa County and that he will supply details as they become available. Keith Williams/County Clerk - Treasurer - Tax Collector reported that the Senate is voting on SB-450 today; and that the topic of the bill is to expand voting to all mail in ballot. G. Public Comment on Non-Agenda Items Board of Supervisors August 23, 2016 Maureen Comstock expressed her displeasure with the August 16, 2016, decision to allow a short-term Temporary Debris Sorting and Reduction (TDSR) Operation on 3269 East Westfall Road; and discussed the effects that she expects to experience because of the operation. Dane Carlson/Chamber of Commerce gave the visitor statistics for last week and advised that: Music on the Green continues for a few more weeks; CoyoteFest and the Mariposa Farm and Ranch Tour will be held on September 24th; and the Car Show and Rotary Scholarship Golf Tournament will be held on the weekend of October 14th- 16th. Cara Goger/Arts Council Executive Director clarified from the audience that Music on the Green closes the weekend before Labor Day. H. Board Information Information received. I. Regular Agenda Items 1. Administration 2016-100 PUBLIC HEARING to Consider the Final Budget for Fiscal Year 2016-2017 9:55 AM Chair Carrier opened the Public Hearing to consider the Fiscal Year 2016- 2017 budget. Mary Hodson/County Administrative Officer (CAO) discussed the budgeting process; introduced Debbie Isaacs/Auditor, Luis Mercado/Assistant Auditor, and Dallin Kimble/Deputy County Administrative Officer (DCAO) who gave a PowerPoint presentation which provided an overview of the budget. Board discussion ensued. No public comment. Chair Carrier provided an overview of the hearing process. Mary Hodson noted that any recommendations proposed by the Board will be placed on the whiteboard but advised that the final budget will need to be balanced just as the recommendation is balanced; and suggested that the Board consider increasing the Contingency Fund if the fund balances come in larger than expected. Ms. Hodson also extended thanks to the Auditor and her staff, the Clerk of the Board, and to the DCAO. The Board considered the budgets as scheduled, with the exception of the Human Resources-Risk Manager and Building budgets which have been moved to August 23, 2016, due to scheduling conflicts. Departmental input was received from Keith Williams/Treasurer - Tax Collector- County Clerk, Debbie Isaacs/Auditor, René LaRoche/Clerk of the Board, Brent Joseph/Assistant Assessor - Recorder, Steven W. Dahlem/County Counsel, Rod Norman/Technical Services Information System Specialist, Sharon Wardale- Trejo/Child Support Services Director, Cathi Boze/Agricultural Commissioner, Fadzayi Mashiri/Farm Advisor, Janet Chase-Williams/Librarian, and Terri Peresan/Community Services Director. During public comment, Pete Judy/Chief Probation Officer discussed the importance of the services provided by the Library; and Cara Goger/Mariposa County Arts Council discussed the importance of the services provided by the Library and the Community Services Department. Board of Supervisors August 23, 2016 The Board requested the following items be placed on the whiteboard for later consideration: $2,000 for extra help for the Treasurer - Tax Collector - County Clerk’s Office to cover maternity leave; $100,000 in contingency for replacement of financial system; an additional .5 accountant position in the Auditor’s Office; reduction of salary savings in the Agricultural Commissioner’s budget from 6 months to 3 months; and increase the Master Gardener Coordinator position to .7 for Cooperative Extension. 11:43 AM Chair Carrier recessed the meeting for lunch noting that the meeting will reconvene at 1:30 PM. 1:30 PM Chair Carrier reconvened the meeting. Departmental input was received from Dr. Eric Sergienko/Health Officer, Chevon Kothari/Human Services Director with the assistance of Joe Lynch/Deputy Director of Administrative Services for Human Services, and Sarah Williams/Planning Director. No public input was received on any of these budgets. RESULT: HEARING CONTINUED TO AUGUST 24, 2016, AT 9:00 AM J. Items removed from Consent Agenda None. K. Meeting Continued 2:21 PM Chair Carrier continued the public hearing and the meeting to Wednesday, August 24, 2016, at 9:00 AM in memory of David Allen Whitten, Elizabeth McDaniel, Dennis Koester, Claire Goldman, and David Miller. Respectfully submitted, RENÉ LaROCHE Clerk of the Board JOHN CARRIER Chair, Board of Supervisors M C ARIPOSA OUNTY P.O. Box 784 Mariposa, CA 95338 (209) 966-3222 5100 Bullion Street http://www.mariposacounty.org/ JOHN CARRIER, CHAIR DISTRICT V MARSHALL LONG, VICE-CHAIR DISTRICT III ROSEMARIE SMALLCOMBE DISTRICT I MERLIN JONES DISTRICT II KEVIN CANN DISTRICT IV ACTION SUMMARY MINUTES August 24, 2016 (Continued from August 23, 2016) A. 9:01 AM Called to Order and Roll Call Attendee Name Title Status Arrived Rosemarie Smallcombe District I Supervisor Present 9:01 AM Merlin Jones District II Supervisor Present 9:01 AM Marshall Long District III Supervisor Present 9:01 AM Kevin Cann District IV Supervisor Present 9:01 AM John Carrier District V Supervisor Present 9:01 AM B. Pledge of Allegiance Supervisor Long led the Pledge. C. Regular Agenda Items 1. Administration (ID # 6146) CONTINUED PUBLIC HEARING to Consider the Final Budget for Fiscal Year 2016-2017 (Continued from August 23, 2016) (Budget Hearing Schedule is Available at the County Administration Office and at WWW.MARIPOSACOUNTY.ORG and is Subject to Change.) 9:02 AM Chair Carrier reconvened the budget hearing that was continued on August 23, 2016. Mary Hodson/County Administrative Officer provided overviews for the scheduled budgets with Dallin Kimble/Deputy County Administrative Officer, Debbie Isaacs/Auditor, and Luis Mercado/Assistant Auditor in attendance to provide assistance. Departmental input was received from Mike Kinslow/Building Department Director, Steve Johnson/Human Resources - Risk Manager, Doug Binnewies/Sheriff - Coroner - Public Administrator - Interim Fire Chief. No public input on any of the budgets reviewed. Full audio recordings of the meetings may be found at: www.mariposacounty.org/bosagendas Board of Supervisors August 24, 2016 10:40 AM Chair Carrier recessed the Board for a break and reconvened at 10:56 AM. After the recess, the Board reviewed the Probation Chief’s budget. Departmental input was received from Pete Judy/Chief Probation Officer. No public input. 11:33 AM Chair Carrier recessed the Board for lunch and reconvened at 1:31 PM to consider the budgets administered by the Public Works Director. Departmental input was received from Tony Stobbe/Public Works Director. During public comment, Pete Judy extended thanks to Mr. Stobbe and the employees from Public Works and discussed the proactive maintenance on his building. The Board requested the following items be added to the whiteboard for later consideration: $20,000 for Cal Recycle compliance by the Building Department; $10,000 to change the Senior Office Assistant in Human Resources from 60% to 80%; $25,000 for a 3% salary differential for the confidential employees; $40,000 for painting of the Government Center; $21,217 as a correction to the County Surveyor position; $30,000 for tennis court rehabilitation at the Mariposa County Park; $40,000 to continue the weed spraying program; and $200,000 set aside for Courthouse repairs. DIRECTION: The $65,000 transfer-in from the General Fund to the Yosemite West Maintenance budget is to be considered a contribution to correct a finding from the Yosemite West audit that was completed last fiscal year. The $61,214 transfer-in to the Coulterville Service Area, and the $51,149 transfer-in to Fleet Maintenance are non-interest bearing loans which need to be revisited every year with either the mid-year adjustments or during the final budget hearings, with the Auditor providing a list of the outstanding General Fund loans so that the Board can continue to see if there is sufficient funding in those budgets to start repaying those loans. RESULT: HEARING CONTINUED D. MEETING CONTINUED 3:29 PM Chair Carrier continued the Public Hearing and meeting to August 25, 2016, at 9:00 AM. Respectfully submitted, RENÉ LaROCHE Clerk of the Board JOHN CARRIER Chair, Board of Supervisors M C ARIPOSA OUNTY P.O. Box 784 Mariposa, CA 95338 (209) 966-3222 5100 Bullion Street http://www.mariposacounty.org/ JOHN CARRIER, CHAIR DISTRICT V MARSHALL LONG, VICE-CHAIR DISTRICT III ROSEMARIE SMALLCOMBE DISTRICT I MERLIN JONES DISTRICT II KEVIN CANN DISTRICT IV ACTION SUMMARY MINUTES August 25, 2016 (Continued from August 24, 2016) A. 9:01 AM Called to Order and Roll Call Attendee Name Title Status Arrived Rosemarie Smallcombe District I Supervisor Present 9:01 AM Merlin Jones District II Supervisor Present 9:01 AM Marshall Long District III Supervisor Present 9:01 AM Kevin Cann District IV Supervisor Present 9:01 AM John Carrier District V Supervisor Present 9:01 AM B. Pledge of Allegiance Supervisor Jones led the Pledge. 9:02 AM Administration staff presented Mary Hodson/County Administrative Officer with some flowers on the occasion of her last budget hearing. C. Regular Agenda Items 1. Administration (ID # 6147) CONTINUED PUBLIC HEARING to Consider the Final Budget for Fiscal Year 2016-2017 (If Necessary - Continued from August 24, 2016) (Budget Hearing Schedule is Available at the County Administration Office and at WWW.MARIPOSACOUNTY.ORG and is Subject to Change.) 9:03 AM Chair Carrier reconvened the budget hearing that was continued on August 24, 2016. Mary Hodson/County Administrative Officer provided overviews for the scheduled budgets with Dallin Kimble/Deputy County Administrative Officer, Debbie Isaacs/Auditor, and Luis Mercado/Assistant Auditor in attendance to provide assistance. Ms. Hodson also noted a new request for $24,000 to fund half of a position Full audio recordings of the meetings may be found at: www.mariposacounty.org/bosagendas Board of Supervisors August 25, 2016 with Mariposa County Resource Conservation District (MCRCD.) During public comment, Pat Garcia/Associate Director for the MCRCD noted their appreciation for the partial funding already budgeted for that position. In response to Board questions regarding the Fair request, Brian Bullis/Fair Manager was invited to the podium and discussed the history of declining Fair funding, noted that funding the full $150,000 request would allow them to hire a maintenance person. During public comment, funding of the full $150,000 request was urged by Carol Johnson/35-A District Agricultural Association (Fairgrounds) Director, Karen Verdugo/Friends of the Fairgrounds Treasurer, Tom Williams/Fairgrounds Board Chair, Pelk Richards/Fairgrounds Vice-Chair, Lynda Appling/Fairgrounds Director, Grace Clubb/Future Farmers of America (FFA) Historian, Chad Broussard/FFA Vice President, and Buzz Arnold/FFA Advisor and Friends of the Fairgrounds President. The Board requested that the $27,597 inadvertently included in the budget for the History Center, and an additional contribution of $50,000 to the Fairgrounds be added to the whiteboard. Debbie Isaacs advised that the actual number for the Human Resources Senior Office Assistant is $6,445. The whiteboard was edited to reflect this number. 9:59 AM Chair Carrier recessed the meeting to allow printing and distribution of the whiteboard before deliberations. 10:12 AM Chair Carrier reconvened the meeting and Board deliberations ensued. 11:14 AM Chair Carrier recessed the hearing and meeting to allow printing of the whiteboard adjustments. 11:21 AM Dallin Kimble provided the Clerk of the Board with a printout of the proposed budget changes. 11:22 AM Chair Carrier reconvened the hearing and meeting. The Board concurred with the changes as presented. 11:32 AM Chair Carrier closed the public hearing. DIRECTION: The Human Resources Senior Office Assistant to be changed from 60% to 80% effective October 1st, 2016. Funding for a 3% salary differential for confidential employees is to be placed into the Contingency Fund, with the Human Resources Director instructed to work with the Auditor and CAO to bring an item back for the September 13, 2016, Board meeting to implement the change. The $40,000 in funding for a Tree Mortality Manager position to be placed in a separate fund to prevent commingling. The CAO is to bring a formal action back to the Board to approve the budget with the inclusion of the approved changes. RESULT: HEARING CONCLUDED Board of Supervisors August 25, 2016 D. Meeting Adjourned 11:32 AM Chair Carrier adjourned the meeting. Respectfully submitted, RENÉ LaROCHE Clerk of the Board JOHN CARRIER Chair, Board of Supervisors M C ARIPOSA OUNTY P.O. Box 784 Mariposa, CA 95338 (209) 966-3222 5100 Bullion Street http://www.mariposacounty.org/ JOHN CARRIER, CHAIR DISTRICT V MARSHALL LONG, VICE-CHAIR DISTRICT III ROSEMARIE SMALLCOMBE DISTRICT I MERLIN JONES DISTRICT II KEVIN CANN DISTRICT IV ACTION SUMMARY MINUTES September 13, 2016 A. 9:01 AM Called to Order and Roll Call Attendee Name Title Status Arrived Rosemarie Smallcombe District I Supervisor Present 8:49 AM Merlin Jones District II Supervisor Present 8:49 AM Marshall Long District III Supervisor Present 8:49 AM Kevin Cann District IV Supervisor Present 8:49 AM John Carrier District V Supervisor Present 8:49 AM B. Pledge of Allegiance Supervisor Smallcombe led the Pledge. 9:02 AM Chair Carrier read the County Service Policy. C. Introductions None. D. Approval of Consent Agenda (Items designated by "CA") No public input. RESULT: ADOPTED [UNANIMOUS] MOVER: Rosemarie Smallcombe, District I Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier CA1. Administration RES-2016-457 Resolution Continuing the Local Drought Emergency Full audio recordings of the meetings may be found at: www.mariposacounty.org/bosagendas Board of Supervisors September 13, 2016 CA2. Administration RES-2016-458 Resolution Continuing the Local Emergency Due to Extremely High Levels of Tree Mortality in Mariposa County CA3. Administration RES-2016-459 Resolution Continuing the Local Emergency Due to Landslides on Highway 140 En Route to Yosemite National Park CA4. Administration 2016-101 Receive the List of Contracts Entered into by the County Administrative Officer (CAO) Pursuant to Ordinance 3.08 with Terms Commencing in August of 2014 and May, June, July and September of 2016 CA5. Administration RES-2016-460 Approve the Juvenile Defense Attorney Services Agreement with the Mariposa County Superior Court; and Authorize the Board of Supervisors Chair to Sign the Agreement CA6. Administration RES-2016-461 Approve a Resolution Adopting the 2016-2017 Fiscal Year Budget and Authorizing Certain Actions in Order to Implement the Fiscal Year 2016-2017 Budget CA7. Administration/Community Development RES-2016-462 Approve First Amendment to the Contract for Services with Angela Carlson to Perform Marketing Coordinator Duties for the Made in Mariposa Initiative, by Extending the Term and Increasing the Compensation Amount by $4,000; and Authorize the Board of Supervisors to Sign the Amendment CA8. Administration/Community Development RES-2016-463 Approve the First Amendment to the Contract for Services with Craft Consulting Group to Update the 2007 Economic Vitality Strategy by Changing Compensation to Incremental Payments on a Monthly Basis; and Authorize the Board of Supervisors Chair to Sign the Amendment CA9. Board of Supervisors Approve the Minutes of Tuesday, August 16, 2016 CA10. Board of Supervisors Approve the Minutes of Monday, August 22, 2016 CA11. Board of Supervisors Approve the Minutes of Tuesday, August 23, 2016 CA12. Board of Supervisors Approve the Minutes of Wednesday, August 24, 2016 CA13. Board of Supervisors Approve the Minutes of Thursday, August 25, 2016 Board of Supervisors September 13, 2016 CA14. Board of Supervisors 2016-102 Proclaim the Month of September 2016, as Childhood Cancer Awareness Month CA15. Board of Supervisors RES-2016-464 Declare Mariposa Go West Festival as a County Sponsored Event to be Held at the Mariposa Museum and History Center, the Arts Park, and the Parking Lot of Stroming Road on October 1, 2016, from 10:00AM to 6:00PM; and Waive the Encroachment Permit Fees CA16. Board of Supervisors RES-2016-465 Approve a Letter of Support for Renewal of the Sierra Foothill Charter School; and Authorize the Board of Supervisors Chair to Sign the Letter (Supervisor Long) CA17. County Counsel RES-2016-466 Approve a Facilities Use Agreement Between the County of Mariposa and Mariposa County Unified School District for Use of Real Property Commonly Known as the Greeley Hill Community Hall and Senior Annex for a Term of Ten (10) Years; and Authorize the Board of Supervisors Chair to Sign the Agreement CA18. Health RES-2016-467 Approve the Use of Tobacco Settlement Money to Offset the Cost of Printing a Supply of Mariposa Walking Routes Maps CA19. Human Services 2016-103 Accept the Resignation of Jared Pierce from First 5 of Mariposa; Appoint Robin Hopper, Superintendent of the Mariposa County Unified School District to First 5 of Mariposa with a Term Expiring September 13, 2019 CA20. Human Services/Behavioral Health & Recovery Services RES- 2016-468 Approve an Agreement with Aurora Behavioral Health Care to Provide Inpatient Psychiatric Services for Mariposa County Behavioral Health in an Amount Not to Exceed $40,000; and Authorize the Board of Supervisors Chair to Sign the Agreement CA21. Human Services/Behavioral Health & Recovery Services RES- 2016-469 Approve an Agreement with Crestwood Behavioral Health, Inc. to Provide Psychiatric Inpatient Services for Mariposa County Behavioral Health in an Amount Not to Exceed $50,000; and Authorize the Board of Supervisors Chair to Sign the Agreement CA22. Human Services/Behavioral Health & Recovery Services RES- 2016-470 Approve an Agreement with Crisis Support Services of Alameda County for After Hours Telephone Crisis Intervention and Counseling in an Amount Not to Board of Supervisors September 13, 2016 Exceed $20,880; and Authorize the Board of Supervisors Chair and the Human Services Director to Sign the Agreement CA23. Human Services/Behavioral Health & Recovery Services RES- 2016-471 Approve a Third Addendum to the Lease Agreement with Harold Chivers for the Property Located at 5125 Jones Street, Mariposa, California, Extending the Term for One Month; and Authorize the Board of Supervisors Chair to Sign the Addendum CA24. Public Works RES-2016-472 Approve Budget Action for Fiscal Year 2015-16 Transferring Funds Within the Plant Operations Division to Offset a Shortfall in the Services and Supplies Category ($5,000) CA25. Public Works RES-2016-473 Approve Revisions to the Policy and Procedures for Work Schedules for the Public Works Department CA26. Sheriff's Office RES-2016-474 Adopt a Resolution Accepting the 2016 Office of Homeland Security Grant Program (OHSGP) through the California Office of Emergency Services (Cal OES) CA27. Sheriff's Office RES-2016-475 Approve a Five Year Inmate Telephone Service Agreement with Legacy Inmate Communications to Install and Maintain an Inmate Communication Operating System; and Authorize the Board of Supervisors Chair to Sign the Agreement E. Board Recognitions 1. Board of Supervisors 2016-104 Proclaim September 17 - 23, 2016, as "Constitution Week" (Judith Huffman, Merced River Chapter, National Society of the Daughters of the American Revolution) Judith Huffman, Merced River Chapter, National Society of the Daughters of the American Revolution (DAR) introduced the item by discussing her ancestors and the role of the DAR in the national implementation of Constitution Week. The Board members expressed thanks and appreciation for this item. No public input. Chair Carrier presented the Proclamation to Ms. Huffman. RESULT: ADOPTED [UNANIMOUS] MOVER: Marshall Long, District III Supervisor SECONDER: Merlin Jones, District II Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier Board of Supervisors September 13, 2016 2. Administration/Community Development 2016-105 Proclaim September 17, 2016, as the "Great Sierra River Cleanup" Day (Autumn Hutchings, Sierra Nevada Conservancy, and Tara Schiff) Tara Schiff/Community Development and Grant Coordinator, Michael Pickard/Sierra Nevada Conservancy, and Ginnie Nash/Health Department presented the item. Board members expressed their appreciation for this endeavor. No public input. Chair Carrier presented the Proclamation to Ms. Schiff, Ms. Nash, and Mr. Pickard. RESULT: ADOPTED [UNANIMOUS] MOVER: Rosemarie Smallcombe, District I Supervisor SECONDER: Kevin Cann, District IV Supervisor AYES: Smallcombe, Jones, Long, Cann, Carrier F. Departmental Presentation Doug Binnewies/County Sheriff reported on the annual Labor Day Parade and Fair, noting that there were only sixteen arrests countywide over the long, holiday weekend. Sheriff Binnewies also extended thanks to Ms. Huffman for keeping a focus on the U.S. Constitution. Supervisor Cann and Sheriff Binnewies discussed some of the attitudes and pressures that law enforcement has been experiencing nationwide. Supervisor Carrier discussed challenges that may occur if Proposition 57 passes in November; noted the great support from our community towards our local law enforcement; and expressed thanks to the officers and their families. Tony Stobbe/Public Works Director reported on the West Whitlock Road project; discussed the Triangle Road project noting that they are currently in discussions with the contractor regarding quality issues; and reported that one bid has been received for the Courthouse roof project, and that it appears to be a reasonable bidder and amount. G. Public Comment on Non-Agenda Items Jill Harry noted that she was the lead petitioner for the Sierra Charter School and extended thanks for the letter of support. She also introduced Mindy Bolar, the new school principal/superintendent. Ms. Bolar discussed her background and excitement for the position. Maureen Comstock presented the Board with a petition to relocate the recently approved 2-year TDSR project on East Westfall Road. Marilyn Saunders/Mariposa Community Foundation provided the Board with a flyer about their grant funding cycle which has a deadline of October 14th; discussed the types of grants available; and noted that applications are now available online at: www.mariposacounty.foundation. Dane Carlson/Chamber of Commerce gave the visitor statistics for the month of August; discussed the number of visitors placed in lodging; announced that the next Network at Night will be held on Thursday at J.C. Fremont Hospital; and discussed the Car Show and Cruise Night which will occur on the weekend of October 15th.
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.