Madera County Grand Jury
2018-2019
From the annual report
The consolidated year-end volume. The individual investigations it contains are listed separately below.
📑 Year-End Report
The full consolidated volume; individual reports are listed below.
Individual reports (11)
Findings & Recommendations
4 findings
F1:
Both MUSD and GVUSD are in compliance with Education Code 39831.5 (a) (A,B,C,D, and E) (2), the "Annual Student Bus Safety Document" requirements.
Related Recommendations (1)
R1:
The MCGJ recommends that MUSD and GVUSD must continue staying in compliance with Education Code 39831.5 (a) (A,B,C,D, and E) (2), the "Annual Student Bus Safety Document" requirements each year to ensure that the most complete and accurate information is provided to drivers. . Response: Ed Code 39831.5 (a) (1) (A,B,C,D, and E) states: (a) All pupils in prekindergarten, kindergarten, and grades 1 to 12, inclusive, in public or private school who are transported in a school bus or school pupil activity bus shall receive instruction in school bus emergency procedures and passenger safety. The county superintendent of schools, superintendent of the school district, or owner operator of a private school, as applicable, shall ensure that the instruction is provided as follows: (1) Upon registration, the parents or guardians of all pupils not previously transported in a school bus or school pupil activity bus and who are in prekindergarten, kindergarten, and grades 1 to 6, inclusive, shall be provided with written information on school bus safety. The information shall include, but not be limited to, all of the following: MADERA UNIFIED SCHOOL DISTRICT Board of Trustees: 1902 Howard Road, Madera, California 93637 MADER Ray G. Seibert, President (559) 675-4500 Ruben Mendoza, Clerk FAX: (559) 675-1186 Trustees: www.madera.k12.ca.us Brent Fernandes, Joetta Fleak Ed McIntyre, Lucy Salazar Superintendent: Todd Lile (A) A list of school bus stops near each pupil's home. (B) General rules of conduct at school bus loading zones. (C) Red light crossing instructions. (D) School bus danger zone. (E) Walking to and from school bus stops. (2) At least once in each school year, all pupils in prekindergarten, kindergarten, and grades 1 to 8, inclusive, who receive home-to-school transportation shall receive safety instruction that includes, but is not limited to, proper loading and unloading procedures, including escorting by the driver, how to safely cross the street, highway, or private road, instruction on the use of passenger restraint systems, as described in paragraph (3), proper passenger conduct, bus evacuation, and location of emergency equipment. Instruction also may include responsibilities of passengers seated next to an emergency exit. As part of the instruction, pupils shall evacuate the school bus through emergency exit doors. The district will continue to provide this information to parents through several avenues and to the families of all students enrolled in our district. School bus stops are posted on the district website and a flier is provided to each school site listing the bus stops for each of our bus routes organized by school of attendance. These routes are developed annually based on student enrollment and the location of student residences. Written information on general rules of conduct, red light crossing instructions, and school bus danger zones are included in the district handbook that is provided to all students at the beginning of every school year. Students will continue to participate in annual bus safety drills conducted by district drivers as required by Ed Code.
F5:
The MCGJ finds that the traffic conditions are dangerous at Alpha Elementary School and John Adams Elementary.
Related Recommendations (1)
R5:
The MCGJ recommends MUSD senior District leaders immediately meet with senior City of Madera Law Enforcement and the City of Madera Traffic Engineer in order to mitigate all traffic congestion at Alpha School and John Adams School. Response: On July 16, 2019, MUSD leaders, City of Madera Police Chief, City of Madera Police Commander, and City of Madera Traffic Engineer met to discuss the MCGJ findings regarding traffic around district schools. Alpha Elementary and John Adams Elementary were discussed in great detail. MADERA UNIFIED SCHOOL DISTRICT Board of Trustees: 1902 Howard Road, Madera, California 93637 Ray G. Seibert, President (559) 675-4500 Ruben Mendoza, Clerk FAX: (559) 675-1186 Trustees: www.madera.k12.ca.us Brent Fernandes, Joetta Fleak Ed McIntyre, Lucy Salazar Superintendent: Todd Lile It was determined that the City of Madera would install traffic delineators in areas on Stadium Road that would prohibit left turns out of the parent pick up/drop off driveway at Alpha Elementary as well as the exit out of Madera South High School. MUSD was also informed that Stadium Road would be included in a traffic study the City will conduct as part of an analysis of extending Almond Ave. from Pine St. to Stadium Road. MUSD was also informed that a future "HAWK signal light" would be installed on the corner of Stadium Road and Gary Lane. It was recommended that MUSD ask parents traveling east towards John Adams to drop off/pick up students on National Ave, and parents traveling west towards John Adams to drop off/pick up students on Third Street. The intent is to eliminate students crossing those roadways in front of vehicular traffic.
F6:
Many drivers are either uninformed or disregard traffic safety procedures at Alpha Elementary School and John Adams Elementary School causing additional traffic congestion and unsafe conditions for students.
Related Recommendations (1)
R6:
The MCGJ recommends, by the beginning of the 2019-2020 school year, MUSD must begin using social media platforms, such as Aeries, Facebook, Twitter, and the school website, to publicize existing traffic hazards and expose problems in order to improve the behavior of drivers. Response: Madera Unified has established a standard procedure for all school sites to follow in order to better communicate traffic patterns at school sites. This procedure is currently in implementation stages and is expected to be followed at all school sites. School maps with clearly identified student drop off/pick up areas are in development. These maps will be posted on school websites and distributed to parents through emails and social media platforms. School sites have already sent messages via robo-phone calls to parents at the beginning of the school year. Madera Police Department has also provided communication through social media and coordinated their messages with the district. MUSD and Madera PD are continuing to visit and monitor all district school sites to review traffic patterns and make recommendations for improvement.
F7:
Senior staff at both MUSD and Madera City Police Department are not collaborating to solve traffic safety issues throughout the district.
Related Recommendations (1)
R7:
The MCGJ recommends MUSD senior leadership immediately begin to collaborate with senior managers of the City of Madera Police Department and the City of Madera Traffic Engineer to review the traffic flow plan on each school in Madera Unified. MADERA UNIFIED SCHOOL DISTRICT Board of Trustees: 1902 Howard Road, Madera, California 93637 Ray G. Seibert, President (559) 675-4500 Ruben Mendoza, Clerk FAX: (559) 675-1186 Trustees: www.madera.k12.ca.us Brent Fernandes, Joetta Fleak Ed McIntyre, Lucy Salazar Superintendent: Todd Lile Response: On July 16, 2019 the following District and City staff met to discuss the MCGJ findings (MUSD Superintendent, MUSD Deputy Superintendent, MUSD Area Assistant Superintendents, City of Madera Chief of Police, City of Madera Police Commander, and City of Madera Traffic Engineer. A second meeting was held on August 1, 2019. Meetings between the District, Madera Police Department, and City of Madera Traffic Engineer will be held every other month for the purpose of addressing traffic safety issues around school sites. Madera Police Department has provided additional resources to our school sites during morning drop off and afternoon pick up times and have provided "media blasts" to parents regarding enforcement of traffic laws around school sites. MUSD and Madera PD have also established satellite offices on the campuses of both Madera High School and Madera South High School for traffic patrol officers. This will provide increased traffic enforcement around the high schools as well as Stadium Road. Madera Unified would like to thank the Madera County Grand Jury for their diligence and thoughtful recommendations in making our community and specifically our schools safer. Respectfully, Todd Lile Ray Siebert Superintendent President Madera Unified School District Madera Unified Board of Trustees . į. . Add to Grand Jury Website 9-5-19 Responses to Final Report 1819-03 Community Action Partnership of Madera County Inc. 1819-05 Student Safety: Why Are They Turning the Wrong Way? .
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Findings & Recommendations
12 findings
F1:
The MCGJ finds there are no established and consistent testing, security, or maintenance procedures in place. Response: The City and Director disagree, in part, with Finding 1. While it is true that there was no established and consistent procedures in place prior to 2017, procedures were fully established by April 2017 and are referenced in the MCGJ Report on line 126, line 191, and line 217 (Recommendation 9, which includes the date of the Policies and Procedures Manual).
F2:
The MCGJ reports the chlorine residual tests results filed with the state of California Water Resource Board were at a level of 0.3 ppm every day, for four years. Response: The City and Director agree with the finding that the chlorine test results were at a level of 0.3 ppm every day, for four years between 2013 and 2017. This was due to staff using a chlorine residual kit that used a reagent that changed the color of the water sample, which then required visual interpretation to the number that correlated closely with the color identified. Since 2017, the Director has instituted new policies, procedures and equipment to rectify this issue. Since 2017 the chlorine levels are checked with an electronic chlorine colorimeter that provides more detailed and accurate residual numbers.
F3:
The MCGJ observed chlorine residual testing kits are not readily available in each vehicle for daily testing. Response: The City and Director agree with the finding. City has taken steps to ensure the testing kit availability to the individual employee responsible for testing and has met regulatory requirements.
F4:
The MCGJ found the chlorine residual testing sample site #14 was leaking, dirty, and not secured. Response: The City and Director disagree, in part, with Finding 4. The sample site was not leaking and dirty. City is satisfied that the site location does not necessitate additional security.
F5:
The MCGJ observed during the chlorine testing procedure, the outcome was forced to produce the consistent 0.3 ppm test result. Response: The City and Director disagree with the finding. The MCGJ did not understand the testing procedure and requested that another staff member perform the procedure. Staff obliged the MCGJ and the test was conducted consistent with city policies and produced an accurate result.
F6:
The MCGJ observed the equipment door was open, not locked or secured at well site #14. Response: The City and Director disagree with the finding as the door is normally closed and locked but was opened for the MCGJ requested tour of the well site.
F7:
The MCGJ observed sample test site #14 was not secured despite a designated mesh ring feature to accommodate a lock. Response: The City and Director agree with the finding, however, there is no state or federal requirement that the sample test site is to be locked. The regulations specify minimum sampling frequencies, sampling locations, testing procedures, methods of keeping records, and frequency of reporting to the state. City secures locations based on need.
F8:
The MCGJ found from 2013-2017, the valve exercise program was not completed on a regular basis. Response: The City and Director agree with the finding. Between 2013 and 2017, the valve exercise program was not completed on a regular basis. Once staffing levels increased after 2017, the valve exercising program has been completed on a regular basis.
F9:
The MCGJ found the supporting documentation used to populate the state of California Water Resource Board report was incomplete and inaccurate including omissions of the year, number of valve rotations, and the operator's identification. Response: The City and Director disagree with the finding. The report met the regulator requirements. Years were not omitted and valve rotations and operator identification are not a component of the annual report, only the amount of valves exercised.
F10:
The MCGJ found the flush line bracket leading to the catch basin at Well Site #14 was damaged, thus eliminating the existence of an air gap deemed necessary to prevent water supply system contamination. Response: The City and Director disagree with the finding. The flush line bracket leading to the catch basin at Well Site No. 14 was not damaged. The MCGJ noticed a drain line bracket to the well's water lube line was broken, which does not require an air gap.
F11:
The MCGJ found no labeling of water supply or drain lines to equipment at Well Site #14. Response: The City and Director agree with the finding. However, it is not a State mandated requirement.
F12:
The City of Chowchilla's Personnel Rules and Regulations as well as the Public Works Policy and Procedure Manual do not provide direction for employees dealing with water related complaints and entering private dwellings. Response: The City and Director disagree, in part, with the finding. The Public Works Policy and Procedure Manual does provide direction for employees dealing with water related complaints. There is currently no policy for entering private dwellings. The City and Director's Response to the Recommendations:
Additional Recommendations
12
Not linked to specific findings.
R1:
The MCGJ recommends that, by September 1, 2019, the Public Works Director implement testing, security, and maintenance procedures and training be established, practiced, and documented consistent with regulatory standards. Response: As reported to the MCGJ in October 2018, this recommendation has already been completed and implemented as of April 2017.
R2:
The MCGJ recommends that, by September 1, 2019, the Public Works Director implement a procedure, which accurately tests and records the daily outcome of chlorine residual tests at each sample site. Response: This recommendation has already been completed and implemented as of December 2018. For accuracy, the City now uses electronic chlorine residual testers.
R3:
The MCGJ recommends that, by September 1, 2019, the Public Works Director be responsible for providing each vehicle and well site with a chlorine residual testing kit. Response: The City and Director does not feel that this recommendation is necessary. Chlorine residual sampling is a task performed by one staff member as part of a daily routine. That staff member is always equipped with necessary test kits.
R4:
The MCGJ recommends that, by September 1, 2019, the Public Works Director will assure all well and sample sites are clean, repaired and secure. Response: The City routinely inspects well sample sites and addresses potential issues as needed.
R5:
The MCGJ recommends that, by September 1, 2019, the Public Works Director immediately adopt and implement a Standard Operating Procedure for chlorine residual testing. Response: This recommendation has already been completed and implemented as of the April 31, 2017 Public Works Policy and Procedures Manual referenced by the MCGJ within the report, Finding 12 and Recommendation 9 and reported to the MCGJ in October 2018.
R6:
The MCGJ recommends the Public Works Director immediately secure all equipment room doors at all well sites where applicable. Response: All well sites have always had perimeter fencing and locked gates. Additionally, all wells have had video cameras installed for additional security.
R7:
The MCGJ recommends the Public Works Director immediately secure all sample sites to eliminate any opportunities for tampering or intrusion of the water system throughout the City. Response: This recommendation is unnecessary moot. All sample site faucets are tamper resistant, with rounded openings that do not allow connection to hoses.
R8:
The MCGJ recommends that, by September 1, 2019, the Public Works Director implement and supervise monthly goals for operators who are actually performing the exercise program including logs with complete and accurate records. Response: This recommendation has already been completed and implemented, as noted to the MCGJ in October 2018.
R9:
The MCGJ recommends that, by September 1, 2019, the Public Works Director implement and provide all employees with training and orientation for the adopted valve exercise form from 1999 and contained in the April 31, 2017 Public Works Policy and Procedures Manual. Response: This recommendation has already been completed and implemented, as noted to the MCGJ in October 2018.
R10:
The MCGJ recommends the Public Works Director immediately direct staff to address the flush line support brackets at Well #14 to be repaired and secured, and inspect all other well sites with flush lines. Response: This recommendation has already been completed and implemented with respect to the drain release line for the well's water lube system, not a flush line as inaccurately identified by the MCGJ.
R11:
The MCGJ recommends that, by September 1, 2019, the Public Works Director implement a standard color code line identification system, including labels, on all appropriate equipment and lines at all well sites. Response: The City and Director follow state requirements. Operators are trained on the purpose of the lines. The State inspects all well sites annually and does not require labeling of the lines. Additionally, there is a valid security concern in labeling the system in this way as it could potentially provide a roadmap for those (not familiar with the system) that wish to cause harm to the system.
R12:
The MCGJ recommends that, by September 1, 2019, the Public Works Director develop, adopt, and implement a policy dealing with water related complaints and entering private dwellings. Response: The Public Works Department already has a written policy for dealing with water related complaints. The Public Works Policy and Procedures Manual will be amended to include entry into private dwellings. The City strives to provide quality services to the residents of Chowchilla and will continue to do so in a professional and legal manner. Sincerely, Rod Pruett, Interim City Administrator On Behalf of City Council For the City of Chowchilla Enclosures: MCGJ Information Request Log Tracker, City letter related to document requests, emails from Madera County Grand Jurors 87 8 m 51 m 임 日모집 ∞ m 291 5 4 9 1 m 0 0 0 Pages 0 27 Requested on 1/8/19 and 1/18/19 in email to Joe Roman. Joe sent to me on 1/22/19. Joe asked for darification Requested on 1/8/19 and 1/18/19 in email to Joe Roman. Joe sent to me on 1/72/19. Joe asked for darification 1/24/2019 Requested at interview on 12/18/18? Requested in email to Joe Roman on 1/7/19 and 1/18/19. Joe sent to me on 1/22/19. Provided again on 1/24/19 via dropoff at City Hall front desk. Requested again by Nina on 2/3/19.Ask for elaboration on 2/04/19 as this is a Finance question. No response from Grand Jury. Sent explanation of Provided Chapter 1 of ERP to Grand Jury at interview on 10/05/18 as requested by Nina. Requested again on 10/5/2018 11/7/19 and 1/18/19. Joe sent to me on 1/22/19. Provided again on 1/24/19 via email by Joe. Requested again on what was being requested. No response. Request sent to me by Nina on 2/3/19. I asked for clarification of 10/5/2018 | 1/7/19 and 1/18/19. Joe sent to me on 1/72/19. Provided again on 1/24/19 via email by Joe. Requested again 2/4/2019 how customer rates are determined based on City rate study on 2/4/19. Asked if this was the information she (LHMP) on 2/4/19. No response. Requested again on 3/5/19, requested darification on 3/6/19, no response PDF maps sent to Grand Jury on. Nina requested we print out large ones on 10/18/18 because they were too on what was being requested. No response. Request sent to me by Nina on 2/3/19. I asked for clarification of Provided to Grand Jury at interview on 10/05/18 as requested by Nina. Nina requested cleanup procedures 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. Provided to Grand Jury at interview on 10/05/18 as requested b Provided to Grand Jury at interview on 10/05/18 as requested by Nina. Nina requested cleanup procedures Provided to Grand Jury at interview on 10/05/18 as requested by Nina. Requested in email to Joe Roman on Nina called on 11/26/18 to request a tour of the new storage tank on 11/27/18 at 8:00 am. After tour, they 2/3/19. Asked for clarification, no response. Provided 2017 Madera County Local Hazard Mitgation Plan and maintenance procedures. I asked for clarification on 9/12/18. No response received, Water Ops SOP 10/5/2018| and maintenance procedures. I asked for clarification on 9/12/18. No response received, Water Ops SOP asked for a tour of Well 14 and a demonstration of chlorine residual sampling method. Staff obliged Provided to Grand Jury at interview on 10/05/18 as requested by Nina. Requested again on 3/5/19 9/12/2018 Front desk pick up. Nina asked for darification on 9/27/18. Provided on 10/05/18 at interview what was needed and if this was similar to the Post 9/11 Handbook. No response 10/23/2018 City phone numbers and city emails only. No personal information per Joann. 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. Provided to Grand Jury at interview on 10/05/18 as requested by Nina. 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina.10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. included to comply. 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. 10/5/2018 Provided to Grand Jury at interview on 10/05/18 as requested by Nina. 10/5/2018 Provided to Grand Jury at int received. Received response on 3/22/19. Provided ERP on 3/27/19. by Nina in separate emails to me and Mike Breashears on 2/3/19 Comments by Nina on 2/3/19. Requested again on 3/5/19 what type of handbook. No response. was requesting. No response. hard to see on a monitor. included to comply. 10/5/2018 10/5/2018 10/5/2018 10/5/2018 Date Provided 10/23/2018 11/27/2018 Date Requested 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 9/12/2018 10/18/2018 10/18/2018 11/26/2018 1/8/2019 1/8/2019 1/8/2019 2/3/2019 adnests ocess sites Grand Jury Document Re Procedure involved in the maintenance pro Large Maps of water system and sampling 5 Years of Consumer Confidence Reports Production/Inspection Logs - 2014-2018 Department Security Procedures Contact information of PW staff State Annual Reports - 5 years Well 14, 5A, and 11 Timeline Customer Complaints 2017-18 Water Line Repair Procedure Emergency Notification Plan Emergency Response Plan Drought Contingency Plan Urban Water Master Plan Valve Exercising Program Well Maintenance Logs Meter pay off plan policy BacT Sampling Site Plan Chlorination Ops Plan Tour of PW Corp yard Cleanup Procedures Post 9/11 Handbook Well Info Sheet Org Chart m 4 임 s 9 14 13 19 2 77 18 σ 11 0 0 ч 57 0 4 4 # 8 Z 136 5 8 19 ч 2003 Responded by email that this is not available. The State sends an electronic request to us in March/April to fill report by June and provide a new Consumer Confidence Report for the previous year by July 1. As a result, we Requested on 1/8/19 and 1/18/19 in email to Joe Roman. Joe sent to me on 1/22/19. Joe responded back that Total year informing customers about the quality of their drinking water. The State requires that we complete this This is not a quarterly report. It is an annual report. The U.S. Environmental Protection Agency (EPA) and the California Division of Drinking Water require all water agencies to produce an annual report on the previous requested darification on 3/6/19. No response received. Submitted chlorine residuals on 3/14/19. Received out the Annual Report electronically by June. As a result, we are unable to comply with this request at this the City has no active storage tanks and therefore, no storage tank records. Request sent to me by Nina on There is no Department specific handbook. There is a citywide employee personnel rules and regulations 5/14/2019 | Email request from Nina. Provided link to CA Title 22 requirements. Requested further clarification.5/13/2019 | Email request from Steve Kohout. Provided Revised Water Supply Permit 2014. requested clarification on 3/6/19. No response received. Provided city-owned locations. 3/14/2019 darification on 3/22/19 requesting logs from 2013-2017 requested darification on 3/6/19. No response received 3/27/2019 No logs from 2013. Provided remaining logs on 3/27/19. are unable to comply with this request at this time. 2/3/19. I provided the same response. handbook that was provided by email. 3/6/2019 emailed on 3/6/19 3/6/2019 emailed on 3/6/19 3/6/2019 emailed on 3/6/19 2/4/2019 Provided by email time. 2/4/2019 3/14/2019 3/14/2019 3/14/2019 3/14/2019 3/14/2019 3/14/2019 3/27/2019 1/8/2019 N/A 2/3/2019 2/3/2019 2/3/2019 2/3/2019 3/5/2019 3/5/2019 2/3/2019 3/5/2019 3/5/2019 3/5/2019 3/5/2019 3/5/2019 3/22/2019 5/13/2019 3/5/2019 3/5/2019 5/14/2019 3/22/2019 Specific State Requirements regarding the limits of the water syste Records of safety tallgates and training conducted within the last water storage tank at to the Drinking Water Most recent SDS sheets for all chemicals used by the division ith identification Auxiliary power supplies and plan for implementation - 2018 2018 book 2017 Consumer Confidence Quarterly Reports for Public Works Department's Employee Hand Customer complaint records from 2016 and Program for the year ending December 31, Public Work Department's employee list wi Large Water System's 2018 Annual Report Update on the status of the 750,000 gallon Dead end flushing locations and results Cross-connection control locations Storage tank recordsValve Exercise Records 2013-2018 Water Testing ProceduresResidual logs 2013-2017 Water Supply Permit Last Emergency Drill Title 22 Test Results Residual logs numbers 56 ജ 8 22 28 원용路 32 33 33 27 37 8 8 CITY OF CHOWCHILI CALIFORNI February 25, 2019 By U.S. Mail Madera County Grand Jury PO Box 534 Madera, CA 93639 Re: 2018-2019 Madera County Grand Jury – City of Chowchilla Dear Madera County Grand Jury: The purpose of this letter is to request that all future document requests related to the City of Chowchilla be directed to me. The City is committed to cooperate with the Grand Jury to the fullest and in the most efficient manner possible. As such, I have been designated as the point person for all future requests in an effort to streamline the process. To date, I am aware of thirty separate items that have been requested of the City. These requests have been difficult to track as they have been directed to various employees of the City. Nevertheless, we have produced responsive documents for twenty-four of the requests totaling over 1,500 pages. We are waiting for clarification from the Grand Jury on the remaining six items. Once such clarification is received, we will produce the remaining documents. However, the process for receiving clarification has also been somewhat time-consuming as they require communication with various Jurors. In furtherance of our efforts to streamline the process, we request that the Grand Jury also select one person to act as the facilitator for Grand Jury requests. This would allow me to have a single point person to timely respond to questions in the event clarification is needed. In selecting a potential Juror for this role, we note that Ms. Nina Zarucchi is currently a City Planning Commissioner. In certain circumstances she may have access to information as Planning Commissioner that may limit her participation in the Grand Jury inquiry. One situation is where Ms. Zarucchi is required to participate in closed session discussions related to the Planning Commission and its legal advisor. Any information obtained during closed session discussions are confidential and could impact Ms. Zarucchi's role as a Grand Juror as to any 130 S Second Street, Chowchilla, CA 93610 Telephone: (559) 665-8615 www.CityOfChowchilla.org matters discussed (see Gov. Code § 54963). As such, we suggest that an independent Juror be selected to avoid potential conflicts. Thank you for your attention to this matter and we appreciate your service to Madera County. $incerely, Jason Rogers Director of Public Works City of Chowchilla 130 S. Second St., Chowchilla, CA 93610 irogers@cityofchowchilla.org ($59) 665-8615, ext. Jason Rogers From: Jason Rogers Sent: Wednesday, May 15, 2019 10:00 AM To: Steve Kohout Cc: Nina Zarucchi; Herzog, Tracy; Deb & Steve Miller; Ray Haney Subject: RE: Limits of the Water System Attachments: Revised Water Supply Permit 2014.pdf Thank you for your comment about my knowledge of our permit. However, as there was no mention or request for our permit in the initial request for information dated May 13, 2019, I attempted to answer to the best of my knowledge. Due to the vagueness of the initial request though, I requested further clarification. In an attempt to provide pertinent information in a timely manner, as requested, I provided a link to the Title 22 requirements, which list the MCLs that we are subject too, as that seemed like the information you were looking for. As stated in my previous email, and on shown on our Water Supply Permit (attached), we are "subject to the requirements of Title 22, California Code of Regulations, and to the conditions provided in the water supply permit." If you have any further questions regarding our permit, please feel free to contact me or the State Water Resources Control Board, Division of Drinking Water, Merced District Office. Please confirm receipt of this email. Jason Rogers Director of Public Works From: Steve Kohout [mailto:bigbear1554@gmail.com] Sent: Tuesday, May 14, 2019 2:27 PM To: Jason Rogers < jrogers@CityOfChowchilla.org> Cc: Nina Zarucchi ; Herzog, Tracy ; Deb & Steve Miller ; Ray Haney Subject: Re: Limits of the Water System This response makes me wonder if you are aware of what your limits are, your should have the knowledge or your permit, can you send us a copy of that. Thank you Steve. On Tue, May 14, 2019, 12:27 Jason Rogers < irogers@cityofchowchilla.org > wrote: Good Afternoon Nina, This is to confirm receipt of your request. I am not exactly sure what is being requested though. However, the City is required to comply with the Title 22 requirements established by the State. Attached below is the link to these requirements. https://gdvt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=IE6E81020D4 B911DE$879F88E8B0DAAAE&originationContext=documenttoc&transitionType=Default&contextData=(sc .Default) Please provide confirmation that you have received this email. Additionally, if this is not the information that you were requesting, please provide further clarification on your request. Cordially, Jason Rogers Director of Public Works 559-665-8615 x300 Sent from my iPhone On May 13, 2019, at 9:34 PM, Nina Zarucchi < valu50@yahoo.com > wrote: Mr. Jason Rogers Director of Public Works City of Chowchilla Mr. Rogers, The Madera County Grand Jury is in need of the specific state requirements regarding the limits of the water system operated by the City of Chowchilla, including the chlorine limits. Your prompt attention to this matter is greatly appreciated. Your assistance is important as together we work to improve the quality of life for the residents of Madera County. Thank you. Nina Zarucchi-Mize Jason Rogers Mike Breashears From: Sent: Monday, February 04, 2019 11:24 AM To: Jason Rogers Fwd: Rescheduled Meeting for January 17,2019 Subject: Sent from my iPhone Begin forwarded message: From: tracy herzog Date: February 4, 2019 at 8:55:43 AM PST To: Mike Breashears < mbreashears@cityofchowchilla.org > Subject: Re: Rescheduled Meeting for January 17,2019 Wow this dude is an idiot! Let's talk about a supeona on Wednesday! They don't get it! Tracy Sent from Yahoo Mail for iPhone On Monday, February 4, 2019, 8:40 AM, Mike Breashears < mbreashears@cityofchowchilla.org > wrote: Good morning Nina, Please contact the City's H.R, Joann McClendon to have any documents sent. Have a great day. Respectfully, Mike Breashears Water Department City of Chowchilla Public Services Cell #(559) 647-6597 Jason Rogers From: Mike Eggert Sent: Wednesday, January 23, 2019 8:03 AM To: Jason Rogers Subject: Fwd: Grand Jury Interview Appointment Get Outlook for Android From: Nina Zarucchi Sent: Friday, January 18, 2019 4:58:52 PM To: Mike Eggert; Tracy Herzog; Deb & Steve Miller; Ray Haney; Steve Kohout; Nina Zarucchi Subject: Grand Jury Interview Appointment Mr. Eggert, Although knee surgery, either replacement or orthoscopic, may be trying, the recovery is reported to yield a decreased amount of pain and increased mobility compared to the pre-surgery condition. I assure you things will improve. Now to the concern of the 2018-2019 Madera County Grand Jury. The Grand Jury operates for a fiscal year completing tasks that includes topic research, document review, securing experience-driven input, investigation with interviews, and writing a final report. The final report cites findings resulting from the investigation. Recommendations are made in order to improve the quality of life for the residents of the county. This work must be completed by the conclusion of the fiscal year. In order to meet those deadlines, including completing the research/ investigative element, time is critical With that said, the Grand Jury is prepared to meet with you at a secure convenient location on Wednesday, Thursday or Friday afternoon of this coming week, January 23-25, 2019. The suggested dates will work best for Grand Jury as members have other Jury-related obligations as well. Thank you for your prompt attention to this matter. Nina Zarucchi-Mize Grand Juror
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Findings and recommendations not yet extracted.
Findings & Recommendations
5 findings
F1:
The MCGJ finds that the property within CSA-21, that contains the Cascadel Clubhouse, on four lots within three parcels of land, is owned by the County of Madera.
Related Recommendations (1)
R1:
It is recommended that, within the next year, the property owners within Cascadel Woods (CSA 21), begin to form a legal association, to start the process of returning all properties to their ownership, control, and responsibility, as well as the use of the property at the owners own expense.
F2:
The MCGJ finds that the County of Madera is currently responsible for upkeep, maintenance, insurance (both property and liability), for those properties noted in
Related Recommendations (1)
R2:
It is recommended that the County continue to maintain and insure the subject properties until the transfer of ownership is complete.
F4:
The MCGJ finds that currently there is not a multi-year contract in effect between the County and a contractor for mowing and maintenance of the properties.
Related Recommendations (1)
R4:
It is recommended that, when all CSA 21 properties are relinquished from the County of Madera, it would be the responsibility of the new legal association contract, as they find necessary, for all upkeep, mowing, maintenance, and insurance.
F5:
The MCGJ finds that the area around and adjacent to the Clubhouse, including the land parcels, are a designated “Shelter in Place” zone for the residents in the event of fire blocking egress from Cascadel Woods.
Related Recommendations (1)
R5:
It is recommended that the area around and adjacent to the Cascadel Clubhouse, must remain accessible and maintained as a “Shelter in Place” zone.
F6:
The MCGJ finds that the amount collected from property owners is insufficient to cover the cost of maintenance and expenses currently paid by the County.
Related Recommendations (1)
R6:
It is recommended that Madera County find a solution to fund the financial shortage within the next fiscal year.
Additional Recommendations
1
Not linked to specific findings.
R3:
It is recommended that Cascadel Woods continue to maintain control of road maintenance.
Findings & Recommendations
7 findings
F1:
The MCGJ finds that community knowledge of CAPMC services is severely limited to primarily word of mouth.
Related Recommendations (1)
R1:
By January 1, 2020, the MCGJ recommends that CAPMC promote services through various forms of social media and other community venues throughout the County.
F2:
The MCGJ finds that the Resource Guide is outdated in style, information, and format for the entire County of Madera.
Related Recommendations (1)
R2:
The MCGJ recommends, by January 1, 2020, CAPMC update their Resource Guide to reflect style, social media outlets, and include all areas of the county.
F3:
The MCGJ finds that elimination of the Gang Task Force resulted in increased violent gang activity.
Related Recommendations (1)
R3:
The MCGJ recommends, by January 1, 2020, that CAPMC reestablish the Gang Task Force in conjunction with other community agencies.
F4:
The MCGJ finds staff members and witnesses experience intimidation during court appearances.
Related Recommendations (1)
R4:
The MCGJ recommends, by January 1, 2020, CAPMC coordinate a plan to work with law enforcement and the Courts for training staff on how to recognize and defuse gang intimidation.
F5:
The MCGJ finds that the number of victims of sexual assault have increased dramatically.
Related Recommendations (1)
R5:
The MCGJ recommends, by January 1, 2020, CAPMC increase efforts to address the community issues for the needs of victims of sexual assault and human trafficking by reviewing and creating new strategies for victim prevention and assistance.
F6:
The MCGJ finds that CAPMC does not have dedicated funding specifically related to CFIT activity.
Related Recommendations (1)
R6:
The MCGJ recommends, by July 1, 2020-2021 budget, CAPMC secure funds and include a line item for expenses attributed specifically related to CFIT activity.
F7:
The MCGJ finds that DSS and CAPMC work well together.
Related Recommendations (1)
R7:
The MCGJ recommends that CAPMC and DSS continue to have a positive relationship.
Findings & Recommendations
10 findings
F1:
The City of Madera does not have a written code of ethics for senior officials or elected members.
Related Recommendations (1)
R1:
By September 30, 2019, the MCGJ recommends that the City of Madera create and follow a code of ethics for all senior officials and elected members, and display the code of ethics in a public place.
F2:
The senior officials and elected members do not have adequate follow-up training on ethics.
Related Recommendations (1)
R2:
By September 30, 2019, the MCGJ recommends that the City of Madera create and contract for follow-up ethical training for senior officials and elected members to attend annually.
F3:
The general public does not know how to access the City Council meeting agenda and comment on agenda items including the consent calendar.
Related Recommendations (1)
R3:
By September 30, 2019, the MCGJ recommends that City Council make clarifications regarding the access to Agenda and Consent Calendar for the public.
F4:
Speakers during Public Comment at City Council meetings are intimidated by the requirement to provide their personal address.
Related Recommendations (1)
R4:
By September 30, 2019, the MCGJ recommends that those addressing the City Council during Public Comment not be required to provide their street address.
F5:
The Agendas for the City Council Meetings are difficult for the general public to understand.
Related Recommendations (1)
R5:
By September 30, 2019, the MCGJ recommends that City Council make clarifications which enable the public’s understanding of all Agenda items.
F6:
The City Council of Madera did not provide the MCGJ with requested documentation in a timely and orderly manner.
Related Recommendations (1)
R6:
By September 30, 2019, the MCGJ recommends the City of Madera officials implement training for their department heads and employees on how to respond in a timely and orderly manner, within ten days, to inquiries made by the MCGJ.
F7:
City administration violated the MCGJ’s admonition of secrecy.
Related Recommendations (1)
R7:
The MCGJ recommends the City of Madera officials immediately take steps to understand the importance and necessity of the MCGJ’s admonition of secrecy.
F8:
The City of Madera does not follow its Purchasing-Central Supply Mission Statement regarding conflicts of interest.
Related Recommendations (1)
R8:
The MCGJ recommends the Madera City Council and the Madera City officials immediately review and follow its Purchasing-Central Supply Mission Statement regarding Conflicts of Interest.
F9:
City administrators and elected officials are doing personal business with the City as private individuals.
Related Recommendations (1)
R9:
The MCGJ recommends that City administrators and elected officials immediately cease doing personal business with the City of Madera.
F10:
The City of Madera shows a lack of transparency towards residents of the City of Madera and the Madera County Grand Jury.
Related Recommendations (1)
R10:
The MCGJ recommends that the City of Madera immediately take steps to restore the trust of the citizens by being more forthcoming and transparent in their cooperation and communication with residents of Madera.
Findings & Recommendations
8 findings
F1:
Because senior management of MUSD and GVUSD was unaware of the requirement to provide written bus safety information for drivers, there is a potential violation of Education Code §39831.S (a) (A, B, C, D, and E) (2).
Related Recommendations (1)
R1:
The MCGJ recommends that MUSD and GVUSD must continue staying in compliance with Education Code §39831.S (a) (A, B, C, D, and E) (2), the Annual Student Bus Safety Document requirements each year to ensure that the most complete and accurate information is provided to drivers. RECOMMENDATIONS: GVUSD
F2:
Because the findings of the study done in 2014 and 2015 regarding Webster Elementary School have not been implemented, congestion problems continue and unsafe conditions persist.
Related Recommendations (1)
R2:
The MCGJ recommends that by September 2020, GVUSD must secure funding for implementing the Webster Elementary School Master Plan for redirecting the entrance to Webster Elementary School in order to reduce vehicle congestion and improve student safety.
F3:
There is a need for a crossing guard on Ruth Avenue at Webster Elementary School to enhance student safety.
Related Recommendations (1)
R3:
The MCGJ recommends, by the beginning of the 2019-2020 school year, GVUSD must begin using social media platforms, such as Aeries, Facebook, Twitter, and school website to post existing traffic hazards to illustrate problems and improve the education of drivers.
F4:
GVUSD presented a job announcement searching for a volunteer crossing guard for Webster Elementary School, but this position remains unfilled as of the writing of this report. (see Exhibit C) FINDINGS FOR MADERA UNIFIED SCHOOL DISTRICT:
Related Recommendations (1)
R4:
The MCGJ recommends, by the start of the 2019-2020, Webster Elementary School must complete the implementation of a paid Crossing Guard Service to ensure, enhances, and maximize student and driver safety. RECOMMENDATIONS: MADERA UNIFIED SCHOOL DISTRICT
F5:
The MCGJ finds that the traffic conditions are dangerous at Alpha Elementary School and John Adams Elementary.
Related Recommendations (1)
R5:
The MCGJ recommends MUSD senior District leaders immediately meet with senior City of Madera Law Enforcement and the City of Madera Traffic Engineer in order to mitigate all traffic congestion at Alpha School and John Adams School.
F6:
Many drivers are either uninformed or disregard traffic safety procedures at Alpha Elementary School and John Adams Elementary School causing additional traffic congestion and unsafe conditions for students.
Related Recommendations (1)
R6:
The MCGJ recommends, by the beginning of the 2019-2020 school year, MUSD must begin using social media platforms, such as Aeries, Facebook, Twitter, and the school website, to publicize existing traffic hazards and expose problems in order to improve the behavior of drivers.
F7:
Drivers turning left out of Alpha Elementary School onto Stadium Road create congestion problems and dangerous conditions for pedestrians.
Related Recommendations (1)
R7:
The MCGJ recommends MUSD senior leadership immediately begin to collaborate with senior managers of the City of Madera Police Department and the City of Madera Traffic Engineer to review the traffic flow plan of each school in Madera Unified.
F8:
Drivers turning left into Alpha Elementary School from Stadium Road create congestion problems and dangerous conditions for pedestrians. METHODOLOGY: For the purposes of continuity, the 2018-2019 MCGJ reviewed the Madera County Grand Jury Final Report 1718-06 School Transportation Safety and all of the responses received from the school districts and the Motor Carrier Specialist I of the California Highway Patrol. After reviewing the responses, the current MCGJ investigated the following:
• MCGJ members visited both John Adams Elementary School and Alpha Elementary School in the MUSD and Webster Elementary School in GVUSD multiple times to witness traffic congestion during student arrival and dismissal times.
• At the request of the MCGJ, the superintendents of MUSD and GVUSD observed student arrival and dismissal times at their respective schools.
• Subsequent to the superintendents’ observations at their respective schools, the superintendents were interviewed by the MCGJ.
• The MCGJ requested the City of Madera Chief of Police personally observe the traffic congestion during the arrival and dismissal times for the students at both Alpha and John Adams Elementary Schools.
• Subsequent to his observation, the MCGJ interviewed the City of Madera Chief of Police.
• MCGJ interviewed senior school administrators, senior school transportation personnel, senior City of Madera administration, and senior City of Madera law enforcement personnel.
• MCGJ reviewed the Webster Elementary School Master Plan.
• MCGJ reviewed the newly revised MUSD transportation manual and other internal documents related to school transportation. DISCUSSION Madera Unified School District and GVUSD provided MCGJ the revised transportation documents. These documents included school bus emergency procedures, passenger safety, and walking routes. The same documentation should be provided annually to both students and those who transport students. In response to the 2017-2018 Report Finding 1 (F1), the MCGJ obtained a revised policy and procedures manual. Distribution of this document to impacted individuals cures the potential violation of Education Code §39831.S (a) (A, B, C, D, and E) (2). Many students are transported by private vehicles. The drivers of these private vehicles create unsafe traffic conditions. In some instances, drivers were observed following a consistent and organized process, while other drivers were making erratic and unsafe driving choices. The traffic congestion and unsafe drop-off and pick-up conditions may not improve at Webster Elementary School until the GVUSD is successful in finding funds to implement the Master Plan. This plan, once implemented, will improve traffic flow on Ruth Avenue. In addition, there is a need for a crossing guard on Ruth Avenue. On the Webster Elementary School website, there is a “Student Pick Up & Drop Off.pdf” with a description of how drivers need to drop-off and pick-up students to lessen the traffic congestion and increase safety of both students and drivers (Exhibit B). Until adequate funds are obtained, the GVUSD must try to reduce the traffic congestion and the unsafe conditions by continuing to educate drivers. Webster Elementary School provides printed handouts to students for the drivers to read, and has information available on their website. However, given the ease and wide use of social media, it is surprising that schools have not been taking advantage of platforms such as Aeries, Facebook, Twitter, or even their own website to inform drivers of the proper drop-off and pick-up procedures. The use of social media platforms informs the public through a contemporary method familiar, accessible, and acceptable to most drivers. If schools are to keep pace with the changing nature of methods of communication in today’s world, they should be open to exploring new ideas. Stadium Road in Madera not only connects a football stadium but two high schools, and two elementary schools. Traffic is extremely congested during school start and end times for nine months each year. Traffic is exacerbated when drivers disregard the faded, unofficial "No Left Turn" sign exiting the Alpha Elementary School parking lot. Drivers traveling north on Stadium Road and turning left, across traffic, into Alpha Elementary School parking lot adds danger to the congestion. The congestion on Stadium Road is well known to both the City of Madera and the MUSD. Permanent electronic traffic controls have been considered; however, the controls are quite expensive for the length of time they would be used. These types of electronic traffic controls would be needed only during the school year, twice a day, during arrival and dismissal times, or approximately 30 minutes twice a day. John Adams Elementary School has designed and implemented a designated safe area on the north side of the school, on National Avenue, for buses, drivers, and students walking to school. However, drivers were witnessed double parking and blocking traffic while dropping off or waiting for students at the intersection of National Avenue and Accornero Street. Moreover, drivers were witnessed letting students out of vehicles in the middle of the street, allowing students to weave through cars causing increased danger. Third Street, on the South side of John Adams Elementary School, is quite narrow and becomes extremely congested and dangerous during drop-off and pick-up times. John Adams Elementary School currently has almost three times the number of students, teachers, staff, and employee cars as the school was originally designed to accommodate. Many employees and residents compete for parking on the street. Parked cars, double parked cars, and the large number of drivers dropping off and picking up students, limits the traffic flow to one direction and creates an extremely dangerous situation. Recently, the City of Madera has taken steps to increase safety for students walking to John Adams Elementary School. At the time of this writing, sidewalks, on the south, east, and north side of the school, are being constructed. The intent of this plan includes requesting drivers to drop students off on Williams Avenue instead of Third Street, and placing a staff person in the area to monitor drivers and students. Madera Unified School District staff met with local police officers assigned to Madera High School Campus to try to design a safe and appropriate traffic flow of drivers dropping off and picking up students at each schools in MUSD. That effort was notable, but student safety issues could be vastly improved with complete coordination between the senior staff of MUSD and the senior staff of the City of Madera Police Department. FINDINGS: Finding for both Madera Unified School District and Golden Valley Unified School District:
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Findings & Recommendations
12 findings
F1:
The MCGJ finds there are no established and consistent testing, security, or maintenance
Related Recommendations (1)
R1:
The MCGJ recommends that, by September 1, 2019, the Public Works Director implement
F2:
The MCGJ reports the chlorine residual tests results filed with the state of California Water
Related Recommendations (1)
R2:
The MCGJ recommends that, by September 1, 2019, the Public Works Director implement a
F3:
The MCGJ observed chlorine residual testing kits are not readily available in each vehicle for
Related Recommendations (1)
R3:
The MCGJ recommends that, by September 1, 2019, the Public Works Director be
F4:
The MCGJ found the chlorine residual testing at sample site #14 was leaking, dirty, and not
Related Recommendations (1)
R4:
The MCGJ recommends that, by September1, 2019, the Public Works Director will assure
F5:
The MCGJ observed during the chlorine testing procedure, the outcome was forced to
Related Recommendations (1)
R5:
The MCGJ recommends the Public Works Director immediately adopt and implement a
F6:
The MCGJ observed the equipment door was open, not locked or secured at well site #14.
Related Recommendations (1)
R6:
The MCGJ recommends the Public Works Director immediately secure all equipment room
F7:
The MCGJ observed sample test site #14 was not secured despite a designated mesh ring
Related Recommendations (1)
R7:
The MCGJ recommends the Public Works Director immediately secure all sample sites to
F8:
The MCGJ found from 2013-2017, the valve exercise program was not completed on a
Related Recommendations (1)
R8:
The MCGJ recommends, by September 1, 2019, the Public Works Director implement and
F9:
The MCGJ found the supporting documentation used to populate the state of California
Related Recommendations (1)
R9:
The MCGJ recommends, by September 1, 2019, the Public Works Director implement and
F10:
The MCGJ found the flush line bracket leading to the catch basin at well site #14 was
Related Recommendations (1)
R10:
The MCGJ recommends the Public Works Director immediately direct staff to address the
F11:
The MCGJ found no labeling of water supply or drain lines to equipment at well site #14.
Related Recommendations (1)
R11:
The MCGJ recommends, by September 1, 2019, the Public Works Director implement a
F12:
The City of Chowchilla’s Personnel Rules and Regulations as well as the Public Works
Related Recommendations (1)
R12:
The MCGJ recommends, by September 1, 2019, the Public Works Director develop, adopt,
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Findings & Recommendations
2 findings
F1:
The MCGJ’s examination of the County accounts and reports failed to disclose any malfeasance or negligence by the County of Madera.
Related Recommendations (1)
R1:
The MCGJ recommends that the County of Madera continue to use appropriate accounting practices and policies consistent with national accounting standards for all County Service Areas managed by the County.
F2:
The MCGJ found a lack of good communication between County of Madera and the residents of Rolling Hills, which resulted in misunderstanding and frustration on both sides.
Related Recommendations (1)
R2:
The MCGJ recommends the County of Madera communicate in writing or meeting in person with County Service Areas and Special Districts to provide the financial health of those entities to them on an annual basis. REQUIRED RESPONSES Pursuant to Penal Code sections 933 and 933.05, the grand jury requests responses as follows: From the following elected and appointed county officials within 60 days: Supervisor District 1 County of Madera 200 W. 4th St., Madera, CA 93637 Chief Administrative Officer, County of Madera 200 W. 4th St., Madera, CA93637 Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury.
Findings & Recommendations
12 findings
F1:
The MCGJ finds that the property within CSA-21, that contains the Cascadel Clubhouse, on four lots within three parcels of land, is owned by the County of Madera.
F2:
The MCGJ finds that the County of Madera is currently responsible for upkeep, maintenance, insurance (both property and liability), for those properties noted in F1.
F3:
The MCGJ finds the County of Madera does not have an agreement with CSA 21 for road maintenance nor improvement.
F4:
The MCGJ finds that currently there is not a multi-year contract in effect between the County and a contractor for mowing and maintenance of the properties.
F5:
The MCGJ finds that the area around and adjacent to the Clubhouse, including the land parcels, are a designated “Shelter in Place” zone for the residents in the event of fire blocking egress from Cascadel Woods.
F6:
The MCGJ finds that the amount collected from property owners is insufficient to cover the cost of maintenance and expenses currently paid by the County. 7
F7:
The MCGJ finds that DSS and CAPMC work well together.
F8:
The City of Madera does not follow its Purchasing-Central Supply Mission Statement regarding conflicts of interest.
F9:
City administrators and elected officials are doing personal business with the City as private individuals.
F10:
The City of Madera shows a lack of transparency towards residents of the City of Madera and the Madera County Grand Jury.
F11:
The MCGJ found no labeling of water supply or drain lines to equipment at well site #14.
F12:
The City of Chowchilla’s Personnel Rules and Regulations as well as the Public Works Policy and Procedure Manual do not provide direction for employees dealing with water related complaints and entering private dwellings.
Additional Recommendations
12
Not linked to specific findings.
R1:
It is recommended that, within the next year, the property owners within Cascadel Woods (CSA 21), begin to form a legal association, to start the process of returning all properties to their ownership, control, and responsibility, as well as the use of the property at the owners own expense.
R2:
It is recommended that the County continue to maintain and insure the subject properties until the transfer of ownership is complete.
R3:
It is recommended that Cascadel Woods continue to maintain control of road maintenance.
R4:
It is recommended that, when all CSA 21 properties are relinquished from the County of Madera, it would be the responsibility of the new legal association contract, as they find necessary, for all upkeep, mowing, maintenance, and insurance.
R5:
It is recommended that the area around and adjacent to the Cascadel Clubhouse, must remain accessible and maintained as a “Shelter in Place” zone.
R6:
It is recommended that Madera County find a solution to fund the financial shortage within the next fiscal year.
R7:
The MCGJ recommends that CAPMC and DSS continue to have a positive relationship.
R8:
The MCGJ recommends the Madera City Council and the Madera City officials immediately review and follow its Purchasing-Central Supply Mission Statement regarding Conflicts of Interest.
R9:
The MCGJ recommends that City administrators and elected officials immediately cease doing personal business with the City of Madera. 26
R10:
The MCGJ recommends that the City of Madera immediately take steps to restore the trust of the citizens by being more forthcoming and transparent in their cooperation and communication with residents of Madera.
R11:
The MCGJ recommends, by September 1, 2019, the Public Works Director implement a standard color code line identification system, including labels, on all appropriate equipment and lines at all well sites.
R12:
The MCGJ recommends, by September 1, 2019, the Public Works Director develop, adopt, and implement a policy dealing with water related complaints and entering private dwellings.
Findings & Recommendations
14 findings
F1:
The MCGJ finds that the property within CSA-21, that contains the Cascadel Clubhouse, on four lots within three parcels of land, is owned by the County of Madera.
F2:
The MCGJ finds that the County of Madera is currently responsible for upkeep, maintenance, insurance (both property and liability), for those properties noted in F1.
F3:
The MCGJ finds the County of Madera does not have an agreement with CSA 21 for road maintenance nor improvement.
F4:
The MCGJ finds that currently there is not a multi-year contract in effect between the County and a contractor for mowing and maintenance of the properties.
F5:
The MCGJ finds that the area around and adjacent to the Clubhouse, including the land parcels, are a designated “Shelter in Place” zone for the residents in the event of fire blocking egress from Cascadel Woods.
F6:
The MCGJ finds that the amount collected from property owners is insufficient to cover the cost of maintenance and expenses currently paid by the County. 7
F7:
The MCGJ finds that DSS and CAPMC work well together.
F8:
The City of Madera does not follow its Purchasing-Central Supply Mission Statement regarding conflicts of interest.
F9:
City administrators and elected officials are doing personal business with the City as private individuals.
F10:
The City of Madera shows a lack of transparency towards residents of the City of Madera and the Madera County Grand Jury.
F11:
The MCGJ found no labeling of water supply or drain lines to equipment at well site #14.
F12:
The City of Chowchilla’s Personnel Rules and Regulations as well as the Public Works Policy and Procedure Manual do not provide direction for employees dealing with water related complaints and entering private dwellings.
F13:
Monthly meetings between the Deputy Director and road maintenance supervisors are ineffective. Respondent disagrees with this finding. Respondent is not aware of, nor does the Response: Grand Jury offer any facts in support of this. Monthly meetings were non-existent under previous administration. These meetings began 3 months ago with the intent to increase communication, eliminate equipment scheduling conflicts between crews and operate more efficiently. Since implementing these meetings; PWD Response to GI Findings & Recommendations - 5/25/2018 75 communication on all levels has increased, and there have been less equipment scheduling conflicts between crews. RESPONSES TO RECOMMENDATIONS IN REPORT:
F15:
No objects will be thrown in or out of the bus. You may not refuse to share a seat with another student. Remain in your seat and be quiet at railroad grade crossings. All Kindergarten students who ride the bus are seated at the front of the bus. Red Light Crossing Instruction (For children who must cross the street at the bus stop.) In the morning, students are to gather at their assigned bus stop and wait for the bus to arrive.
Additional Recommendations
16
Not linked to specific findings.
R1:
It is recommended that, within the next year, the property owners within Cascadel Woods (CSA 21), begin to form a legal association, to start the process of returning all properties to their ownership, control, and responsibility, as well as the use of the property at the owners own expense.
R2:
It is recommended that the County continue to maintain and insure the subject properties until the transfer of ownership is complete.
R3:
It is recommended that Cascadel Woods continue to maintain control of road maintenance.
R4:
It is recommended that, when all CSA 21 properties are relinquished from the County of Madera, it would be the responsibility of the new legal association contract, as they find necessary, for all upkeep, mowing, maintenance, and insurance.
R5:
It is recommended that the area around and adjacent to the Cascadel Clubhouse, must remain accessible and maintained as a “Shelter in Place” zone.
R6:
It is recommended that Madera County find a solution to fund the financial shortage within the next fiscal year.
R7:
The MCGJ recommends that CAPMC and DSS continue to have a positive relationship.
R8:
The MCGJ recommends the Madera City Council and the Madera City officials immediately review and follow its Purchasing-Central Supply Mission Statement regarding Conflicts of Interest.
R9:
The MCGJ recommends that City administrators and elected officials immediately cease doing personal business with the City of Madera. 26
R10:
The MCGJ recommends that the City of Madera immediately take steps to restore the trust of the citizens by being more forthcoming and transparent in their cooperation and communication with residents of Madera.
R11:
The MCGJ recommends, by September 1, 2019, the Public Works Director implement a standard color code line identification system, including labels, on all appropriate equipment and lines at all well sites.
R12:
The MCGJ recommends, by September 1, 2019, the Public Works Director develop, adopt, and implement a policy dealing with water related complaints and entering private dwellings.
R13:
PWD review the services needed throughout the County and assign road crew personnel as required, on an ongoing basis. This recommendation has been implemented. While it makes most sense to assign Response: crews to specific geographic areas to minimize travel time and be readily available for response, there are certain occasions where crews are assigned to work together to complete a specific job or task. This can include operation of equipment, flaggers, trucks, laborers, etc.
R14:
PWD promote better employee morale within road crews. This recommendation requires further analysis. Administration has recently Response: started monthly meetings to enhance communication at all levels. The Department is looking into updating equipment and enhanced training. The Department has also put together a voluntary bowling league outside of work hours to invite employees and their families to interact outside of the job. It's the PWD objective to have good communication throughout the Department and promote a healthy, safe and collaborative work force. PWD and road maintenance supervisors continue monthly meetings with clearly stated
R15:
objectives. Department agrees and will continue implementation of this Response: The recommendation. PWD increase and update the safety lights and beacons on road repair vehicles, effective
R16:
immediately. PWD Response to GJ Findings & Re
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.