Lake County Grand Jury
2007-2008
Findings & Recommendations
8 findings
F1:
The paying of ‘invoices due’ are done at the monthly board meetings.
F2:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
F3:
When approved, the checks are forwarded to the County Controller’s office for review.
F4:
Currently, all billing is done manually.
F5:
Major purchases, anything over $300, require the board’s approval.
F6:
The General Manager is authorized to make emergency purchases to keep the water system operating.
F7:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
F8:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
Additional Recommendations
2382
Not linked to specific findings.
R1:
None 4 2007-2008 Civil Grand Jury Budget & Finance Committee County Administrative Office Oversight
R2:
The mid-year budget review is showing positive signs.
R3:
The department currently has approval for 6.9 employees.
R4:
Unfilled positions enable some departments to show savings.
R5:
The revenues in the county are down 18% (approximately $400,000).
R6:
Revenues are down in almost all departments.
R7:
The Department of Mental Health was loaned $1,000,000 from general fund monies in 2006-2007, to be repaid this 2007-2008 Civil Grand Jury 5 Budget & Finance Committee
R8:
The county is projecting lower revenues in the coming fiscal year.
R9:
Employee salaries and benefits cost make up the largest part of the department’s budget.
R10:
Because of the state’s financial problems, it is delaying collected road tax payments to all counties for five months.
R11:
The county is still financially able to maintain services to the residents of the county despite the current economy.
R12:
If current economic trends continue, next year’s budget will bring unique financial challenges.
R13:
None 6 2007-2008 Civil Grand Jury Budget & Finance Committee County of Lake Auditor-Controller Oversight
R14:
The Auditor-Controller’s Office works closely with both the Assessor-Recorder’s Office and Treasurer-Tax Collector’s Office in the property tax collection process. Monthly 2007-2008 Civil Grand Jury 7 Budget & Finance Committee
R15:
The department is budgeted for 12 fulltime and 2 part-time positions, and currently has two positions vacant.
R16:
Recent employee turnover has been low.
R17:
Employee wages and benefits account for eighty percent of the department’s total budget.
R18:
The employee payroll/timekeeping system is under revision. The updated system will better capture and track hours worked by employees resulting in cost savings seen through fewer errors in payroll.
R19:
Currently, all three departments (Assessor, Auditor- Controller and Tax Collector) are using a computer programming system for assessment and collection of property taxes called Megabyte. The Megabyte program is costly and no affordable programs are available at this time.
R20:
The Auditors Office reviews semi-annual audits by outside independent auditors of local boards (water, cemetery, fire, and reclamation).
R21:
Currently, thirty entities within the county require audits done semi-annually. Of the thirty, one auditor performs half of the audits. There is no requirement that these audits go out to bid or that a change of auditor be required periodically.
R22:
Implement an auditor bid and/or rotation policy for all county entities similar to the county audits.
R23:
Auditor/Controller (60 days) 8 2007-2008 Civil Grand Jury Budget & Finance Committee Treasurer-Tax Collector Oversight
R24:
The Tax Collector’s Office works closely with both Assessor’s Office and Auditor’s Office in the property tax collection process.
R25:
Monthly meetings are held between the three departments to evaluate problems or issues that arise.
R26:
Property tax rolls account for revenues of approximately $80,000,000 annually.
R27:
An estimated 40% of the department’s time is spent explaining tax supplemental notices to property owners, even though explanation notices are mailed with supplemental 2007-2008 Civil Grand Jury 9 Budget & Finance Committee
R28:
Due to the recent housing market, reassessments of homes have increased by approximately 10%.
R29:
The department is working on an electronic billing and payment process to keep costs down.
R30:
Currently, the county is using an expensive computer program for assessment and collection of property taxes called Megabyte.
R31:
The four-year contract for Megabyte is $56,000 with an additional cost of $22,000 annually for software maintenance.
R32:
Twenty of fifty-eight counties within California use this expensive system.
R33:
Currently, there are no alternate programs available. To create a replacement computer program would be very costly to the County.
R34:
Pursue a joint venture with other counties to create a program to replace Megabyte.
R35:
Treasurer-Tax Collector (60 days)
R36:
Board of Supervisors (90 days) 10 2007-2008 Civil Grand Jury Budget & Finance Committee City of Clearlake Oversight
R37:
The city contracts with the County of Lake for animal control services. These services cost the city $160,300 this fiscal year.
R38:
The city borrowed funds to build a new Community Center, and rents it out to help repay the loan.
R39:
It cost approximately $76,000 annually to operate the center, which includes the loan repayment. 2007-2008 Civil Grand Jury 11 Budget & Finance Committee
R40:
Currently, the center generates an annual income of approximately $25,000 to $30,000.
R41:
The city is looking for ways to increase revenue and make the center more self- supporting.
R42:
Non-profit groups can rent the center for half of the scheduled rental fee.
R43:
The city has one hundred and fourteen miles roadways, of which sixty-five miles are paved.
R44:
Clearlake obtained a three million-dollar grant to improve and repave Lakeshore Drive, Olympic Drive, and some major arteries that feed these locations.
R45:
Over forty-six percent of the roads within the city limits are in poor condition.
R46:
Annual gas tax revenue is approximately $230,000 and is not enough to keep up with the repairs of current roadways.
R47:
Clearlake is looking into forming “assessment districts” for the improvement of current roads.
R48:
If “assessment districts” are established for roadway improvements, then maintaining these improvements become a liability for the city.
R49:
The City Administrator stated that the city faces significant budget challenges regarding the general fund this year.
R50:
Any assessment district that is created must include a maintenance attachment for future repairs and up-keep.
R51:
City of Clearlake (60 days) 12 2007-2008 Civil Grand Jury Budget & Finance Committee City of Lakeport Oversight
R52:
The current city manager was hired just prior to this fiscal year and discovered there was no system of checks and balances in place.
R53:
Two new employees were appointed to head the city’s finance department.
R54:
The new city manager discovered improper accounting practices.
R55:
Recently, an outside audit indicated a surplus of $719,000; however, in reviewing the city’s finances, there was an indication that a deficit of $1.5 million could exist.
R56:
Overspending up to $400,000 started in the 2002-2003 budget year.
R57:
The city manager believes the budget will be balanced within eighteen months with the aid of a one million-dollar loan. This would include help from sales and property taxes, and fees for services and licensing.
R58:
The city manager has drawn up a business plan for the city to operate efficiently.
R59:
All departments will be asked for help in controlling costs and sharing the burden of any possible staff reductions, if necessary. 14 2007-2008 Civil Grand Jury Budget & Finance Committee Recommendations
R60:
Reconcile all the city accounts and balance the budget.
R61:
Develop an action plan for emergency spending reductions.
R62:
City of Lakeport (60 days) 2007-2008 Civil Grand Jury 15 Budget & Finance Committee 16 2007-2008 Civil Grand Jury Budget & Finance Committee Clearlake Police Department Oversight
R63:
Due to a request by citizens for a stronger police presence on city streets and in the neighborhoods, sales tax measure Prop-P was passed. Without Prop-P funding police services would be greatly reduced.
R64:
The new chief, of five months, is still evaluating the department, including future financial needs. 2007-2008 Civil Grand Jury 17 Budget & Finance Committee
R65:
It is unknown if there is any Homeland Security funding still available.
R66:
All but four of the officers live inside the city limits.
R67:
Only officers living within the city limits are authorized to take assigned patrol vehicles home.
R68:
The department budgeted $30,000 for Peace Officers Standard Training (POST) this year.
R69:
The Chief would like to see a K-9 program in place in the near future. It costs approximately $20,000 to start a K-9 program.
R70:
The Chief would like to see the cities and the county work together to obtain grant programs.
R71:
Approximately eighty-four percent of the department’s budget is personnel cost.
R72:
The police department is funded through the city’s general fund, and accounts for sixty-two percent of the city’s budget.
R73:
The department has formed a new volunteer program this year that will aid in policing services and help cut costs.
R74:
Volunteers in Policing (VIP) are helping to enhance police services by freeing up officers time in the handling of non- hazardous police-related duties.
R75:
Create a unified effort, if feasible, between the County of Lake and the City of Clearlake to more actively pursue grant funding for all police departments.
R76:
The department has eleven marked patrol units, two four- wheel drive units, and one unmarked unit. 2007-2008 Civil Grand Jury 19 Budget & Finance Committee
R77:
Many vehicles in the department’s fleet are reaching seven years of service. Most law enforcement agencies replace fleet vehicles every four to five years.
R78:
The department is looking at “green” vehicles for future purchases.
R79:
All sworn officers are assigned personal vehicles and are authorized to drive the vehicles home.
R80:
The Chief believes that officers take better care of personally assigned vehicles, have less wear and tear on the vehicles, and have a quicker response back to the city if recalled while off duty.
R81:
Officers are not required to live within the city limits in order to drive assigned vehicles home.
R82:
Only three or four officers live within or near the city limits, with one commuting from Hidden Valley Lake. With a four day work week and two weeks off, commuting to Hidden Valley Lake adds approximately 12,000 miles annually to a vehicle.
R83:
The Department has a Reserve Police Officer Program, but at the time of this interview, there are no participants.
R84:
The Chief would like to assume animal control responsibilities for the city. Currently the city contracts with the County of Lake for service.
R85:
The Chief is researching an ordinance to recover costs of special events that require extra staffing.
R86:
Because of many unanswered questions regarding the city’s budget, future funding of police services maybe effected.
R87:
Limit the use of police vehicles to officers living within or very near the city limits.
R88:
Lakeport City Council 90 days 20 2007-2008 Civil Grand Jury Budget & Finance Committee Sheriff-Coroner Oversight
R89:
The Sheriff said the department has never been over budget since taking office.
R90:
There is some latitude in transferring funds between budget units.
R91:
A new Civilian Coroner position was recently filled.
R92:
Lake County has no County Mortuary; consequently, local private mortuaries provide this service at a sizable cost savings to the county. 2007-2008 Civil Grand Jury 21 Budget & Finance Committee
R93:
The Sheriff’s Department is researching a possible ordinance to help recover costs of special events that require extra staffing because of public safety.
R94:
A patrol vehicle costs approximately $23,000, additional $7,000 to equip. A local dealer provides a cost savings on the purchase of vehicles.
R95:
Most vehicle equipment such; two-way radios, cages, push bumpers, and light bars are recycled for further cost savings.
R96:
An independent external audit submitted June 30, 2006 indicated a $5,729.94 deficit between money held for jailed inmates, and the actual balance held in the bank account. Previous audits have indicated the same issue.
R97:
A department Policy & Procedure, NO 3-14 titled “Inmate Funds Taken at Booking”, was implemented September 11, 2005.
R98:
An independent external audit in 2007 indicated the issue as “In Progress” and partially implemented.
R99:
The Board of Supervisors approved a Discharge of Accountability and wrote off the entire amount.
R100:
The Sheriff indicated a new computer program will resolve this issue.
R101:
The 2008-2009 Grand Jury review the County’s 2008 Independent Auditor’s Report of the Sheriff’s Department ensuring correction of the jail’s Inmate Trust Account.
R102:
Propose an ordinance to the Board of Supervisors for recovery of costs associated with special events.
R103:
Sheriff/Coroner 60 Days 22 2007-2008 Civil Grand Jury Budget & Finance Committee Area Agency on Aging Oversight
R104:
The agency annually distributes $132,000 in Federal and State funds to contracted senior centers.
R105:
Operating costs for the agency are approximately $300,000 annually.
R106:
The County of Lake contributed $23,857 to the agency in 2007.
R107:
Mendocino County contributed approximately $170,000 to the agency in 2007.
R108:
The agency has a program for training senior center directors, however attendance is sporadic.
R109:
AAA allocates eight hours per week for accounting assistance, 20 hours per week for administrative assistance, and 40 hours per week outreach assistance.
R110:
An agency goal for 2007-2008 is to provide better financial responsibility training to the Board’s of Directors.
R111:
The agency’s three year plan includes 25 programs.
R112:
The agency visits the contracted senior center’s Outreach Program quarterly.
R113:
In the 2000 census Lake County’s senior population was 14,526 or 25% of the population. The national average is 12.4%.
R114:
A representative of Lake County holds a position on the agency’s advisory board.
R115:
None 24 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center Oversight
R116:
The center provides an average of 26,000 Meals on Wheels for the local senior population annually.
R117:
The center serves an average of 16,000 congregate (in-house) meals annually.
R118:
Meals on Wheels drivers receive a reimbursement rate of 92 cents per-mile. This is the highest reimbursement rate in the county and is needed to attract volunteers who use personal vehicles to deliver meals.
R119:
Mileage sheets submitted by the volunteers are audited.
R120:
The County of Lake’s contribution for the operation of the center was $9,002 for this fiscal year.
R121:
The center has a Senior Outreach Programs.
R122:
The center has different fundraising activities throughout the year that are used to offset the cost of senior programs.
R123:
A review of employees’ timesheets indicated none properly documented hours worked.
R124:
Written documentation was found to be in place, but many are outdated.
R125:
The center has eight full-time employees.
R126:
Redbud Health Care District contributed $85,000 in grant funding this fiscal year to help cover the cost of health care related programs made available to the seniors within this area.
R127:
The current year’s paid invoices were in order
R128:
The center uses two checking accounts; one for daily expenses, and one for monthly invoices.
R129:
Most of the board members were trained by in-house staff. At the time of this oversight the board was comprised six members.
R130:
The center’s staff believes the Area Agency on Aging needs to take a lead role in training.
R131:
The Executive Director felt that training and organizational skills amongst Lake County Senior Centers were not equal. 1
R132:
None 26 2007-2008 Civil Grand Jury Budget & Finance Committee Kelseyville Senior Center Oversight
R133:
The center has a new kitchen, but it serves no congregate (in-house) meals, and Meals on Wheels programs for this area are provided by the Lakeport Senior Center.
R134:
The County of Lake contributed $2,000 this current fiscal year for the operation of the center. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 27 Budget & Finance Committee
R135:
The center’s annual budget is approximately $10,000.
R136:
There are six board members.
R137:
The center has a limited number of fundraising activities conducted throughout the year.
R138:
The center has no paid employees.
R139:
There are no formal written policies or procedures.
R140:
All checks currently require only one signature.
R141:
No paid invoices were on-site to review.
R142:
No formal storage system was in place on-site, or otherwise, for filing the center’s business records.
R143:
The center has no petty cash fund, nor change fund.
R144:
The center has no written job description for the treasurer’s position.
R145:
The center had no evidence of a current Federal 990 filing or State filings.
R146:
On this year’s State incorporation filing payment check, which was returned, a note was attached stating, “Unable to locate said Entity”.
R147:
The center’s operations are more similar to a social club rather than a full-service senior center.
R148:
None 28 2007-2008 Civil Grand Jury Budget & Finance Committee Lakeport Senior Center Oversight
R149:
The senior center provides an average of 22,000 Meals on Wheels for seniors in the Lakeport and Kelseyville area annually.
R150:
The center’s Meals on Wheels current vehicle was donated by Kraft Foods.
R151:
Meals on Wheels’ drivers that use personal vehicles receive $20 per diem.
R152:
The center serves an average of 9,000 congregate (in-house) meals annually. The meal fee requested is $3.50.
R153:
The County of Lake’s contribution for the operation of the center this fiscal year was $7,387.
R154:
The center shows free movies for seniors once a week
R155:
The former director was released for cause in November 2007.
R156:
The bookkeeper position was vacant as of November 2007.
R157:
The cook and maintenance positions are being performed by one person as of August 2007.
R158:
The Bingo games are managed in-house by a senior volunteer coordinator.
R159:
Employees do not follow proper time card procedures or use the time clocks consistently.
R160:
The accounting practices used by the former director were suspect and incomplete.
R161:
The former director’s leadership and management of the center were questionable.
R162:
The senior center does not have any formal written policies.
R163:
None 30 2007-2008 Civil Grand Jury Budget & Finance Committee Live Oak Senior Center Oversight
R164:
The center provides an average of 9600 Meals on Wheels for the local senior population annually.
R165:
The center serves an average of 13,800 congregate (in-house) meals annually.
R166:
Meals on Wheels drivers receive a mileage reimbursement.
R167:
The County of Lake’s contribution for the operation of the center was $4,993 this fiscal year.
R168:
The center has a Senior Outreach Program.
R169:
The center has various fundraising activities throughout the year.
R170:
A review of employees’ timesheets indicated proper documentation of hours worked.
R171:
The center has six full-time employees.
R172:
The center uses a credit card for purchases. The monthly statement is used for accounting.
R173:
The center has not had a comprehensive financial audit during the current director’s tenure. The audit costs approximately $2,000.
R174:
Board members are trained by in-house staff.
R175:
The center’s board believes the Area Agency on Aging needs to take a lead role in training.
R176:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R177:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R178:
The center serves an average of 10,400 congregate (in-house) meals annually.
R179:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R180:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R181:
The center has a Senior Outreach Program.
R182:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R183:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R184:
The center has a bingo program.
R185:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R186:
A review of employees’ timesheets indicated none properly documented hours worked.
R187:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R188:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R189:
A professional comprehensive financial audit has not conducted since 2004.
R190:
Board members receive very little training.
R191:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R192:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R193:
Meals on Wheels drivers receive a per-mile reimbursement
R194:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R195:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R196:
The center’s annual budget is approximately $140,000
R197:
Most of the training of the board members is done in-house by staff.
R198:
At the time of this oversight, the board has four members.
R199:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R200:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R201:
The center has Senior Outreach Programs.
R202:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R203:
The center has five full-time paid employees.
R204:
A review of employees’ timesheets indicated none properly documented hours worked.
R205:
Most written documentation was found to be in place.
R206:
The current year’s paid invoices and bank statements were in order.
R207:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R208:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R209:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R210:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R211:
Triple S has no Meals on Wheels program.
R212:
Triple S serves no congregate (in-house) meals.
R213:
Last year’s utility bills totaled $2,416.
R214:
The County of Lake contributed $1,000 this fiscal year.
R215:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R216:
Redbud Health Care District contributed $20,000 this fiscal year.
R217:
AAA and Redbud funds can only be used for Day Care Senior programs.
R218:
In 2006 Triple S had an operating loss of $15,345.
R219:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R220:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R221:
The treasurer issues and signs self-paying checks from a Triple S account.
R222:
There are no formal written policies or procedures.
R223:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R224:
Triple S had a 2005 Federal 990 filing available for review.
R225:
There are no written job descriptions for employees.
R226:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R227:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R228:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R229:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R230:
Fixed assets are listed at $69,986.
R231:
$40,000 was set aside in a contingency fund for this budget year.
R232:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R233:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R234:
The paying of ‘invoices due’ are done at the monthly board meetings.
R235:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R236:
When approved, the checks are forwarded to the County Controller’s office for review.
R237:
Currently, all billing is done manually.
R238:
Major purchases, anything over $300, require the board’s approval.
R239:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R240:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R241:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R242:
Upgrade to an electronic meter reporting system.
R243:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R244:
Computerize the billing system.
R245:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R246:
None 6 2007-2008 Civil Grand Jury Budget & Finance Committee County of Lake Auditor-Controller Oversight
R247:
The Auditor-Controller’s Office works closely with both the Assessor-Recorder’s Office and Treasurer-Tax Collector’s Office in the property tax collection process. Monthly 2007-2008 Civil Grand Jury 7 Budget & Finance Committee
R248:
The department is budgeted for 12 fulltime and 2 part-time positions, and currently has two positions vacant.
R249:
Recent employee turnover has been low.
R250:
Employee wages and benefits account for eighty percent of the department’s total budget.
R251:
The employee payroll/timekeeping system is under revision. The updated system will better capture and track hours worked by employees resulting in cost savings seen through fewer errors in payroll.
R252:
Currently, all three departments (Assessor, Auditor- Controller and Tax Collector) are using a computer programming system for assessment and collection of property taxes called Megabyte. The Megabyte program is costly and no affordable programs are available at this time.
R253:
The Auditors Office reviews semi-annual audits by outside independent auditors of local boards (water, cemetery, fire, and reclamation).
R254:
Currently, thirty entities within the county require audits done semi-annually. Of the thirty, one auditor performs half of the audits. There is no requirement that these audits go out to bid or that a change of auditor be required periodically.
R255:
Implement an auditor bid and/or rotation policy for all county entities similar to the county audits.
R256:
Auditor/Controller (60 days) 8 2007-2008 Civil Grand Jury Budget & Finance Committee Treasurer-Tax Collector Oversight
R257:
The Tax Collector’s Office works closely with both Assessor’s Office and Auditor’s Office in the property tax collection process.
R258:
Monthly meetings are held between the three departments to evaluate problems or issues that arise.
R259:
Property tax rolls account for revenues of approximately $80,000,000 annually.
R260:
An estimated 40% of the department’s time is spent explaining tax supplemental notices to property owners, even though explanation notices are mailed with supplemental 2007-2008 Civil Grand Jury 9 Budget & Finance Committee
R261:
Due to the recent housing market, reassessments of homes have increased by approximately 10%.
R262:
The department is working on an electronic billing and payment process to keep costs down.
R263:
Currently, the county is using an expensive computer program for assessment and collection of property taxes called Megabyte.
R264:
The four-year contract for Megabyte is $56,000 with an additional cost of $22,000 annually for software maintenance.
R265:
Twenty of fifty-eight counties within California use this expensive system.
R266:
Currently, there are no alternate programs available. To create a replacement computer program would be very costly to the County.
R267:
Pursue a joint venture with other counties to create a program to replace Megabyte.
R268:
Treasurer-Tax Collector (60 days)
R269:
Board of Supervisors (90 days) 10 2007-2008 Civil Grand Jury Budget & Finance Committee City of Clearlake Oversight
R270:
The city contracts with the County of Lake for animal control services. These services cost the city $160,300 this fiscal year.
R271:
The city borrowed funds to build a new Community Center, and rents it out to help repay the loan.
R272:
It cost approximately $76,000 annually to operate the center, which includes the loan repayment. 2007-2008 Civil Grand Jury 11 Budget & Finance Committee
R273:
Currently, the center generates an annual income of approximately $25,000 to $30,000.
R274:
The city is looking for ways to increase revenue and make the center more self- supporting.
R275:
Non-profit groups can rent the center for half of the scheduled rental fee.
R276:
The city has one hundred and fourteen miles roadways, of which sixty-five miles are paved.
R277:
Clearlake obtained a three million-dollar grant to improve and repave Lakeshore Drive, Olympic Drive, and some major arteries that feed these locations.
R278:
Over forty-six percent of the roads within the city limits are in poor condition.
R279:
Annual gas tax revenue is approximately $230,000 and is not enough to keep up with the repairs of current roadways.
R280:
Clearlake is looking into forming “assessment districts” for the improvement of current roads.
R281:
If “assessment districts” are established for roadway improvements, then maintaining these improvements become a liability for the city.
R282:
The City Administrator stated that the city faces significant budget challenges regarding the general fund this year.
R283:
Any assessment district that is created must include a maintenance attachment for future repairs and up-keep.
R284:
City of Clearlake (60 days) 12 2007-2008 Civil Grand Jury Budget & Finance Committee City of Lakeport Oversight
R285:
The current city manager was hired just prior to this fiscal year and discovered there was no system of checks and balances in place.
R286:
Two new employees were appointed to head the city’s finance department.
R287:
The new city manager discovered improper accounting practices.
R288:
Recently, an outside audit indicated a surplus of $719,000; however, in reviewing the city’s finances, there was an indication that a deficit of $1.5 million could exist.
R289:
Overspending up to $400,000 started in the 2002-2003 budget year.
R290:
The city manager believes the budget will be balanced within eighteen months with the aid of a one million-dollar loan. This would include help from sales and property taxes, and fees for services and licensing.
R291:
The city manager has drawn up a business plan for the city to operate efficiently.
R292:
All departments will be asked for help in controlling costs and sharing the burden of any possible staff reductions, if necessary. 14 2007-2008 Civil Grand Jury Budget & Finance Committee Recommendations
R293:
Reconcile all the city accounts and balance the budget.
R294:
Develop an action plan for emergency spending reductions.
R295:
City of Lakeport (60 days) 2007-2008 Civil Grand Jury 15 Budget & Finance Committee 16 2007-2008 Civil Grand Jury Budget & Finance Committee Clearlake Police Department Oversight
R296:
Due to a request by citizens for a stronger police presence on city streets and in the neighborhoods, sales tax measure Prop-P was passed. Without Prop-P funding police services would be greatly reduced.
R297:
The new chief, of five months, is still evaluating the department, including future financial needs. 2007-2008 Civil Grand Jury 17 Budget & Finance Committee
R298:
It is unknown if there is any Homeland Security funding still available.
R299:
All but four of the officers live inside the city limits.
R300:
Only officers living within the city limits are authorized to take assigned patrol vehicles home.
R301:
The department budgeted $30,000 for Peace Officers Standard Training (POST) this year.
R302:
The Chief would like to see a K-9 program in place in the near future. It costs approximately $20,000 to start a K-9 program.
R303:
The Chief would like to see the cities and the county work together to obtain grant programs.
R304:
Approximately eighty-four percent of the department’s budget is personnel cost.
R305:
The police department is funded through the city’s general fund, and accounts for sixty-two percent of the city’s budget.
R306:
The department has formed a new volunteer program this year that will aid in policing services and help cut costs.
R307:
Volunteers in Policing (VIP) are helping to enhance police services by freeing up officers time in the handling of non- hazardous police-related duties.
R308:
Create a unified effort, if feasible, between the County of Lake and the City of Clearlake to more actively pursue grant funding for all police departments.
R309:
The department has eleven marked patrol units, two four- wheel drive units, and one unmarked unit. 2007-2008 Civil Grand Jury 19 Budget & Finance Committee
R310:
Many vehicles in the department’s fleet are reaching seven years of service. Most law enforcement agencies replace fleet vehicles every four to five years.
R311:
The department is looking at “green” vehicles for future purchases.
R312:
All sworn officers are assigned personal vehicles and are authorized to drive the vehicles home.
R313:
The Chief believes that officers take better care of personally assigned vehicles, have less wear and tear on the vehicles, and have a quicker response back to the city if recalled while off duty.
R314:
Officers are not required to live within the city limits in order to drive assigned vehicles home.
R315:
Only three or four officers live within or near the city limits, with one commuting from Hidden Valley Lake. With a four day work week and two weeks off, commuting to Hidden Valley Lake adds approximately 12,000 miles annually to a vehicle.
R316:
The Department has a Reserve Police Officer Program, but at the time of this interview, there are no participants.
R317:
The Chief would like to assume animal control responsibilities for the city. Currently the city contracts with the County of Lake for service.
R318:
The Chief is researching an ordinance to recover costs of special events that require extra staffing.
R319:
Because of many unanswered questions regarding the city’s budget, future funding of police services maybe effected.
R320:
Limit the use of police vehicles to officers living within or very near the city limits.
R321:
Lakeport City Council 90 days 20 2007-2008 Civil Grand Jury Budget & Finance Committee Sheriff-Coroner Oversight
R322:
The Sheriff said the department has never been over budget since taking office.
R323:
There is some latitude in transferring funds between budget units.
R324:
A new Civilian Coroner position was recently filled.
R325:
Lake County has no County Mortuary; consequently, local private mortuaries provide this service at a sizable cost savings to the county. 2007-2008 Civil Grand Jury 21 Budget & Finance Committee
R326:
The Sheriff’s Department is researching a possible ordinance to help recover costs of special events that require extra staffing because of public safety.
R327:
A patrol vehicle costs approximately $23,000, additional $7,000 to equip. A local dealer provides a cost savings on the purchase of vehicles.
R328:
Most vehicle equipment such; two-way radios, cages, push bumpers, and light bars are recycled for further cost savings.
R329:
An independent external audit submitted June 30, 2006 indicated a $5,729.94 deficit between money held for jailed inmates, and the actual balance held in the bank account. Previous audits have indicated the same issue.
R330:
A department Policy & Procedure, NO 3-14 titled “Inmate Funds Taken at Booking”, was implemented September 11, 2005.
R331:
An independent external audit in 2007 indicated the issue as “In Progress” and partially implemented.
R332:
The Board of Supervisors approved a Discharge of Accountability and wrote off the entire amount.
R333:
The Sheriff indicated a new computer program will resolve this issue.
R334:
The 2008-2009 Grand Jury review the County’s 2008 Independent Auditor’s Report of the Sheriff’s Department ensuring correction of the jail’s Inmate Trust Account.
R335:
Propose an ordinance to the Board of Supervisors for recovery of costs associated with special events.
R336:
Sheriff/Coroner 60 Days 22 2007-2008 Civil Grand Jury Budget & Finance Committee Area Agency on Aging Oversight
R337:
The agency annually distributes $132,000 in Federal and State funds to contracted senior centers.
R338:
Operating costs for the agency are approximately $300,000 annually.
R339:
The County of Lake contributed $23,857 to the agency in 2007.
R340:
Mendocino County contributed approximately $170,000 to the agency in 2007.
R341:
The agency has a program for training senior center directors, however attendance is sporadic.
R342:
AAA allocates eight hours per week for accounting assistance, 20 hours per week for administrative assistance, and 40 hours per week outreach assistance.
R343:
An agency goal for 2007-2008 is to provide better financial responsibility training to the Board’s of Directors.
R344:
The agency’s three year plan includes 25 programs.
R345:
The agency visits the contracted senior center’s Outreach Program quarterly.
R346:
In the 2000 census Lake County’s senior population was 14,526 or 25% of the population. The national average is 12.4%.
R347:
A representative of Lake County holds a position on the agency’s advisory board.
R348:
None 24 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center Oversight
R349:
The center provides an average of 26,000 Meals on Wheels for the local senior population annually.
R350:
The center serves an average of 16,000 congregate (in-house) meals annually.
R351:
Meals on Wheels drivers receive a reimbursement rate of 92 cents per-mile. This is the highest reimbursement rate in the county and is needed to attract volunteers who use personal vehicles to deliver meals.
R352:
Mileage sheets submitted by the volunteers are audited.
R353:
The County of Lake’s contribution for the operation of the center was $9,002 for this fiscal year.
R354:
The center has a Senior Outreach Programs.
R355:
The center has different fundraising activities throughout the year that are used to offset the cost of senior programs.
R356:
A review of employees’ timesheets indicated none properly documented hours worked.
R357:
Written documentation was found to be in place, but many are outdated.
R358:
The center has eight full-time employees.
R359:
Redbud Health Care District contributed $85,000 in grant funding this fiscal year to help cover the cost of health care related programs made available to the seniors within this area.
R360:
The current year’s paid invoices were in order
R361:
The center uses two checking accounts; one for daily expenses, and one for monthly invoices.
R362:
Most of the board members were trained by in-house staff. At the time of this oversight the board was comprised six members.
R363:
The center’s staff believes the Area Agency on Aging needs to take a lead role in training.
R364:
The Executive Director felt that training and organizational skills amongst Lake County Senior Centers were not equal. 1
R365:
None 26 2007-2008 Civil Grand Jury Budget & Finance Committee Kelseyville Senior Center Oversight
R366:
The center has a new kitchen, but it serves no congregate (in-house) meals, and Meals on Wheels programs for this area are provided by the Lakeport Senior Center.
R367:
The County of Lake contributed $2,000 this current fiscal year for the operation of the center. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 27 Budget & Finance Committee
R368:
The center’s annual budget is approximately $10,000.
R369:
There are six board members.
R370:
The center has a limited number of fundraising activities conducted throughout the year.
R371:
The center has no paid employees.
R372:
There are no formal written policies or procedures.
R373:
All checks currently require only one signature.
R374:
No paid invoices were on-site to review.
R375:
No formal storage system was in place on-site, or otherwise, for filing the center’s business records.
R376:
The center has no petty cash fund, nor change fund.
R377:
The center has no written job description for the treasurer’s position.
R378:
The center had no evidence of a current Federal 990 filing or State filings.
R379:
On this year’s State incorporation filing payment check, which was returned, a note was attached stating, “Unable to locate said Entity”.
R380:
The center’s operations are more similar to a social club rather than a full-service senior center.
R381:
None 28 2007-2008 Civil Grand Jury Budget & Finance Committee Lakeport Senior Center Oversight
R382:
The senior center provides an average of 22,000 Meals on Wheels for seniors in the Lakeport and Kelseyville area annually.
R383:
The center’s Meals on Wheels current vehicle was donated by Kraft Foods.
R384:
Meals on Wheels’ drivers that use personal vehicles receive $20 per diem.
R385:
The center serves an average of 9,000 congregate (in-house) meals annually. The meal fee requested is $3.50.
R386:
The County of Lake’s contribution for the operation of the center this fiscal year was $7,387.
R387:
The center shows free movies for seniors once a week
R388:
The former director was released for cause in November 2007.
R389:
The bookkeeper position was vacant as of November 2007.
R390:
The cook and maintenance positions are being performed by one person as of August 2007.
R391:
The Bingo games are managed in-house by a senior volunteer coordinator.
R392:
Employees do not follow proper time card procedures or use the time clocks consistently.
R393:
The accounting practices used by the former director were suspect and incomplete.
R394:
The former director’s leadership and management of the center were questionable.
R395:
The senior center does not have any formal written policies.
R396:
None 30 2007-2008 Civil Grand Jury Budget & Finance Committee Live Oak Senior Center Oversight
R397:
The center provides an average of 9600 Meals on Wheels for the local senior population annually.
R398:
The center serves an average of 13,800 congregate (in-house) meals annually.
R399:
Meals on Wheels drivers receive a mileage reimbursement.
R400:
The County of Lake’s contribution for the operation of the center was $4,993 this fiscal year.
R401:
The center has a Senior Outreach Program.
R402:
The center has various fundraising activities throughout the year.
R403:
A review of employees’ timesheets indicated proper documentation of hours worked.
R404:
The center has six full-time employees.
R405:
The center uses a credit card for purchases. The monthly statement is used for accounting.
R406:
The center has not had a comprehensive financial audit during the current director’s tenure. The audit costs approximately $2,000.
R407:
Board members are trained by in-house staff.
R408:
The center’s board believes the Area Agency on Aging needs to take a lead role in training.
R409:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R410:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R411:
The center serves an average of 10,400 congregate (in-house) meals annually.
R412:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R413:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R414:
The center has a Senior Outreach Program.
R415:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R416:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R417:
The center has a bingo program.
R418:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R419:
A review of employees’ timesheets indicated none properly documented hours worked.
R420:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R421:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R422:
A professional comprehensive financial audit has not conducted since 2004.
R423:
Board members receive very little training.
R424:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R425:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R426:
Meals on Wheels drivers receive a per-mile reimbursement
R427:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R428:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R429:
The center’s annual budget is approximately $140,000
R430:
Most of the training of the board members is done in-house by staff.
R431:
At the time of this oversight, the board has four members.
R432:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R433:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R434:
The center has Senior Outreach Programs.
R435:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R436:
The center has five full-time paid employees.
R437:
A review of employees’ timesheets indicated none properly documented hours worked.
R438:
Most written documentation was found to be in place.
R439:
The current year’s paid invoices and bank statements were in order.
R440:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R441:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R442:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R443:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R444:
Triple S has no Meals on Wheels program.
R445:
Triple S serves no congregate (in-house) meals.
R446:
Last year’s utility bills totaled $2,416.
R447:
The County of Lake contributed $1,000 this fiscal year.
R448:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R449:
Redbud Health Care District contributed $20,000 this fiscal year.
R450:
AAA and Redbud funds can only be used for Day Care Senior programs.
R451:
In 2006 Triple S had an operating loss of $15,345.
R452:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R453:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R454:
The treasurer issues and signs self-paying checks from a Triple S account.
R455:
There are no formal written policies or procedures.
R456:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R457:
Triple S had a 2005 Federal 990 filing available for review.
R458:
There are no written job descriptions for employees.
R459:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R460:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R461:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R462:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R463:
Fixed assets are listed at $69,986.
R464:
$40,000 was set aside in a contingency fund for this budget year.
R465:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R466:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R467:
The paying of ‘invoices due’ are done at the monthly board meetings.
R468:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R469:
When approved, the checks are forwarded to the County Controller’s office for review.
R470:
Currently, all billing is done manually.
R471:
Major purchases, anything over $300, require the board’s approval.
R472:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R473:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R474:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R475:
Upgrade to an electronic meter reporting system.
R476:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R477:
Computerize the billing system.
R478:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R479:
Implement an auditor bid and/or rotation policy for all county entities similar to the county audits.
R480:
Auditor/Controller (60 days) 8 2007-2008 Civil Grand Jury Budget & Finance Committee Treasurer-Tax Collector Oversight
R481:
The Tax Collector’s Office works closely with both Assessor’s Office and Auditor’s Office in the property tax collection process.
R482:
Monthly meetings are held between the three departments to evaluate problems or issues that arise.
R483:
Property tax rolls account for revenues of approximately $80,000,000 annually.
R484:
An estimated 40% of the department’s time is spent explaining tax supplemental notices to property owners, even though explanation notices are mailed with supplemental 2007-2008 Civil Grand Jury 9 Budget & Finance Committee
R485:
Due to the recent housing market, reassessments of homes have increased by approximately 10%.
R486:
The department is working on an electronic billing and payment process to keep costs down.
R487:
Currently, the county is using an expensive computer program for assessment and collection of property taxes called Megabyte.
R488:
The four-year contract for Megabyte is $56,000 with an additional cost of $22,000 annually for software maintenance.
R489:
Twenty of fifty-eight counties within California use this expensive system.
R490:
Currently, there are no alternate programs available. To create a replacement computer program would be very costly to the County.
R491:
Pursue a joint venture with other counties to create a program to replace Megabyte.
R492:
Treasurer-Tax Collector (60 days)
R493:
Board of Supervisors (90 days) 10 2007-2008 Civil Grand Jury Budget & Finance Committee City of Clearlake Oversight
R494:
The city contracts with the County of Lake for animal control services. These services cost the city $160,300 this fiscal year.
R495:
The city borrowed funds to build a new Community Center, and rents it out to help repay the loan.
R496:
It cost approximately $76,000 annually to operate the center, which includes the loan repayment. 2007-2008 Civil Grand Jury 11 Budget & Finance Committee
R497:
Currently, the center generates an annual income of approximately $25,000 to $30,000.
R498:
The city is looking for ways to increase revenue and make the center more self- supporting.
R499:
Non-profit groups can rent the center for half of the scheduled rental fee.
R500:
The city has one hundred and fourteen miles roadways, of which sixty-five miles are paved.
R501:
Clearlake obtained a three million-dollar grant to improve and repave Lakeshore Drive, Olympic Drive, and some major arteries that feed these locations.
R502:
Over forty-six percent of the roads within the city limits are in poor condition.
R503:
Annual gas tax revenue is approximately $230,000 and is not enough to keep up with the repairs of current roadways.
R504:
Clearlake is looking into forming “assessment districts” for the improvement of current roads.
R505:
If “assessment districts” are established for roadway improvements, then maintaining these improvements become a liability for the city.
R506:
The City Administrator stated that the city faces significant budget challenges regarding the general fund this year.
R507:
Any assessment district that is created must include a maintenance attachment for future repairs and up-keep.
R508:
City of Clearlake (60 days) 12 2007-2008 Civil Grand Jury Budget & Finance Committee City of Lakeport Oversight
R509:
The current city manager was hired just prior to this fiscal year and discovered there was no system of checks and balances in place.
R510:
Two new employees were appointed to head the city’s finance department.
R511:
The new city manager discovered improper accounting practices.
R512:
Recently, an outside audit indicated a surplus of $719,000; however, in reviewing the city’s finances, there was an indication that a deficit of $1.5 million could exist.
R513:
Overspending up to $400,000 started in the 2002-2003 budget year.
R514:
The city manager believes the budget will be balanced within eighteen months with the aid of a one million-dollar loan. This would include help from sales and property taxes, and fees for services and licensing.
R515:
The city manager has drawn up a business plan for the city to operate efficiently.
R516:
All departments will be asked for help in controlling costs and sharing the burden of any possible staff reductions, if necessary. 14 2007-2008 Civil Grand Jury Budget & Finance Committee Recommendations
R517:
Reconcile all the city accounts and balance the budget.
R518:
Develop an action plan for emergency spending reductions.
R519:
City of Lakeport (60 days) 2007-2008 Civil Grand Jury 15 Budget & Finance Committee 16 2007-2008 Civil Grand Jury Budget & Finance Committee Clearlake Police Department Oversight
R520:
Due to a request by citizens for a stronger police presence on city streets and in the neighborhoods, sales tax measure Prop-P was passed. Without Prop-P funding police services would be greatly reduced.
R521:
The new chief, of five months, is still evaluating the department, including future financial needs. 2007-2008 Civil Grand Jury 17 Budget & Finance Committee
R522:
It is unknown if there is any Homeland Security funding still available.
R523:
All but four of the officers live inside the city limits.
R524:
Only officers living within the city limits are authorized to take assigned patrol vehicles home.
R525:
The department budgeted $30,000 for Peace Officers Standard Training (POST) this year.
R526:
The Chief would like to see a K-9 program in place in the near future. It costs approximately $20,000 to start a K-9 program.
R527:
The Chief would like to see the cities and the county work together to obtain grant programs.
R528:
Approximately eighty-four percent of the department’s budget is personnel cost.
R529:
The police department is funded through the city’s general fund, and accounts for sixty-two percent of the city’s budget.
R530:
The department has formed a new volunteer program this year that will aid in policing services and help cut costs.
R531:
Volunteers in Policing (VIP) are helping to enhance police services by freeing up officers time in the handling of non- hazardous police-related duties.
R532:
Create a unified effort, if feasible, between the County of Lake and the City of Clearlake to more actively pursue grant funding for all police departments.
R533:
The department has eleven marked patrol units, two four- wheel drive units, and one unmarked unit. 2007-2008 Civil Grand Jury 19 Budget & Finance Committee
R534:
Many vehicles in the department’s fleet are reaching seven years of service. Most law enforcement agencies replace fleet vehicles every four to five years.
R535:
The department is looking at “green” vehicles for future purchases.
R536:
All sworn officers are assigned personal vehicles and are authorized to drive the vehicles home.
R537:
The Chief believes that officers take better care of personally assigned vehicles, have less wear and tear on the vehicles, and have a quicker response back to the city if recalled while off duty.
R538:
Officers are not required to live within the city limits in order to drive assigned vehicles home.
R539:
Only three or four officers live within or near the city limits, with one commuting from Hidden Valley Lake. With a four day work week and two weeks off, commuting to Hidden Valley Lake adds approximately 12,000 miles annually to a vehicle.
R540:
The Department has a Reserve Police Officer Program, but at the time of this interview, there are no participants.
R541:
The Chief would like to assume animal control responsibilities for the city. Currently the city contracts with the County of Lake for service.
R542:
The Chief is researching an ordinance to recover costs of special events that require extra staffing.
R543:
Because of many unanswered questions regarding the city’s budget, future funding of police services maybe effected.
R544:
Limit the use of police vehicles to officers living within or very near the city limits.
R545:
Lakeport City Council 90 days 20 2007-2008 Civil Grand Jury Budget & Finance Committee Sheriff-Coroner Oversight
R546:
The Sheriff said the department has never been over budget since taking office.
R547:
There is some latitude in transferring funds between budget units.
R548:
A new Civilian Coroner position was recently filled.
R549:
Lake County has no County Mortuary; consequently, local private mortuaries provide this service at a sizable cost savings to the county. 2007-2008 Civil Grand Jury 21 Budget & Finance Committee
R550:
The Sheriff’s Department is researching a possible ordinance to help recover costs of special events that require extra staffing because of public safety.
R551:
A patrol vehicle costs approximately $23,000, additional $7,000 to equip. A local dealer provides a cost savings on the purchase of vehicles.
R552:
Most vehicle equipment such; two-way radios, cages, push bumpers, and light bars are recycled for further cost savings.
R553:
An independent external audit submitted June 30, 2006 indicated a $5,729.94 deficit between money held for jailed inmates, and the actual balance held in the bank account. Previous audits have indicated the same issue.
R554:
A department Policy & Procedure, NO 3-14 titled “Inmate Funds Taken at Booking”, was implemented September 11, 2005.
R555:
An independent external audit in 2007 indicated the issue as “In Progress” and partially implemented.
R556:
The Board of Supervisors approved a Discharge of Accountability and wrote off the entire amount.
R557:
The Sheriff indicated a new computer program will resolve this issue.
R558:
The 2008-2009 Grand Jury review the County’s 2008 Independent Auditor’s Report of the Sheriff’s Department ensuring correction of the jail’s Inmate Trust Account.
R559:
Propose an ordinance to the Board of Supervisors for recovery of costs associated with special events.
R560:
Sheriff/Coroner 60 Days 22 2007-2008 Civil Grand Jury Budget & Finance Committee Area Agency on Aging Oversight
R561:
The agency annually distributes $132,000 in Federal and State funds to contracted senior centers.
R562:
Operating costs for the agency are approximately $300,000 annually.
R563:
The County of Lake contributed $23,857 to the agency in 2007.
R564:
Mendocino County contributed approximately $170,000 to the agency in 2007.
R565:
The agency has a program for training senior center directors, however attendance is sporadic.
R566:
AAA allocates eight hours per week for accounting assistance, 20 hours per week for administrative assistance, and 40 hours per week outreach assistance.
R567:
An agency goal for 2007-2008 is to provide better financial responsibility training to the Board’s of Directors.
R568:
The agency’s three year plan includes 25 programs.
R569:
The agency visits the contracted senior center’s Outreach Program quarterly.
R570:
In the 2000 census Lake County’s senior population was 14,526 or 25% of the population. The national average is 12.4%.
R571:
A representative of Lake County holds a position on the agency’s advisory board.
R572:
None 24 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center Oversight
R573:
The center provides an average of 26,000 Meals on Wheels for the local senior population annually.
R574:
The center serves an average of 16,000 congregate (in-house) meals annually.
R575:
Meals on Wheels drivers receive a reimbursement rate of 92 cents per-mile. This is the highest reimbursement rate in the county and is needed to attract volunteers who use personal vehicles to deliver meals.
R576:
Mileage sheets submitted by the volunteers are audited.
R577:
The County of Lake’s contribution for the operation of the center was $9,002 for this fiscal year.
R578:
The center has a Senior Outreach Programs.
R579:
The center has different fundraising activities throughout the year that are used to offset the cost of senior programs.
R580:
A review of employees’ timesheets indicated none properly documented hours worked.
R581:
Written documentation was found to be in place, but many are outdated.
R582:
The center has eight full-time employees.
R583:
Redbud Health Care District contributed $85,000 in grant funding this fiscal year to help cover the cost of health care related programs made available to the seniors within this area.
R584:
The current year’s paid invoices were in order
R585:
The center uses two checking accounts; one for daily expenses, and one for monthly invoices.
R586:
Most of the board members were trained by in-house staff. At the time of this oversight the board was comprised six members.
R587:
The center’s staff believes the Area Agency on Aging needs to take a lead role in training.
R588:
The Executive Director felt that training and organizational skills amongst Lake County Senior Centers were not equal. 1
R589:
None 26 2007-2008 Civil Grand Jury Budget & Finance Committee Kelseyville Senior Center Oversight
R590:
The center has a new kitchen, but it serves no congregate (in-house) meals, and Meals on Wheels programs for this area are provided by the Lakeport Senior Center.
R591:
The County of Lake contributed $2,000 this current fiscal year for the operation of the center. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 27 Budget & Finance Committee
R592:
The center’s annual budget is approximately $10,000.
R593:
There are six board members.
R594:
The center has a limited number of fundraising activities conducted throughout the year.
R595:
The center has no paid employees.
R596:
There are no formal written policies or procedures.
R597:
All checks currently require only one signature.
R598:
No paid invoices were on-site to review.
R599:
No formal storage system was in place on-site, or otherwise, for filing the center’s business records.
R600:
The center has no petty cash fund, nor change fund.
R601:
The center has no written job description for the treasurer’s position.
R602:
The center had no evidence of a current Federal 990 filing or State filings.
R603:
On this year’s State incorporation filing payment check, which was returned, a note was attached stating, “Unable to locate said Entity”.
R604:
The center’s operations are more similar to a social club rather than a full-service senior center.
R605:
None 28 2007-2008 Civil Grand Jury Budget & Finance Committee Lakeport Senior Center Oversight
R606:
The senior center provides an average of 22,000 Meals on Wheels for seniors in the Lakeport and Kelseyville area annually.
R607:
The center’s Meals on Wheels current vehicle was donated by Kraft Foods.
R608:
Meals on Wheels’ drivers that use personal vehicles receive $20 per diem.
R609:
The center serves an average of 9,000 congregate (in-house) meals annually. The meal fee requested is $3.50.
R610:
The County of Lake’s contribution for the operation of the center this fiscal year was $7,387.
R611:
The center shows free movies for seniors once a week
R612:
The former director was released for cause in November 2007.
R613:
The bookkeeper position was vacant as of November 2007.
R614:
The cook and maintenance positions are being performed by one person as of August 2007.
R615:
The Bingo games are managed in-house by a senior volunteer coordinator.
R616:
Employees do not follow proper time card procedures or use the time clocks consistently.
R617:
The accounting practices used by the former director were suspect and incomplete.
R618:
The former director’s leadership and management of the center were questionable.
R619:
The senior center does not have any formal written policies.
R620:
None 30 2007-2008 Civil Grand Jury Budget & Finance Committee Live Oak Senior Center Oversight
R621:
The center provides an average of 9600 Meals on Wheels for the local senior population annually.
R622:
The center serves an average of 13,800 congregate (in-house) meals annually.
R623:
Meals on Wheels drivers receive a mileage reimbursement.
R624:
The County of Lake’s contribution for the operation of the center was $4,993 this fiscal year.
R625:
The center has a Senior Outreach Program.
R626:
The center has various fundraising activities throughout the year.
R627:
A review of employees’ timesheets indicated proper documentation of hours worked.
R628:
The center has six full-time employees.
R629:
The center uses a credit card for purchases. The monthly statement is used for accounting.
R630:
The center has not had a comprehensive financial audit during the current director’s tenure. The audit costs approximately $2,000.
R631:
Board members are trained by in-house staff.
R632:
The center’s board believes the Area Agency on Aging needs to take a lead role in training.
R633:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R634:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R635:
The center serves an average of 10,400 congregate (in-house) meals annually.
R636:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R637:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R638:
The center has a Senior Outreach Program.
R639:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R640:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R641:
The center has a bingo program.
R642:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R643:
A review of employees’ timesheets indicated none properly documented hours worked.
R644:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R645:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R646:
A professional comprehensive financial audit has not conducted since 2004.
R647:
Board members receive very little training.
R648:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R649:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R650:
Meals on Wheels drivers receive a per-mile reimbursement
R651:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R652:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R653:
The center’s annual budget is approximately $140,000
R654:
Most of the training of the board members is done in-house by staff.
R655:
At the time of this oversight, the board has four members.
R656:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R657:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R658:
The center has Senior Outreach Programs.
R659:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R660:
The center has five full-time paid employees.
R661:
A review of employees’ timesheets indicated none properly documented hours worked.
R662:
Most written documentation was found to be in place.
R663:
The current year’s paid invoices and bank statements were in order.
R664:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R665:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R666:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R667:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R668:
Triple S has no Meals on Wheels program.
R669:
Triple S serves no congregate (in-house) meals.
R670:
Last year’s utility bills totaled $2,416.
R671:
The County of Lake contributed $1,000 this fiscal year.
R672:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R673:
Redbud Health Care District contributed $20,000 this fiscal year.
R674:
AAA and Redbud funds can only be used for Day Care Senior programs.
R675:
In 2006 Triple S had an operating loss of $15,345.
R676:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R677:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R678:
The treasurer issues and signs self-paying checks from a Triple S account.
R679:
There are no formal written policies or procedures.
R680:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R681:
Triple S had a 2005 Federal 990 filing available for review.
R682:
There are no written job descriptions for employees.
R683:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R684:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R685:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R686:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R687:
Fixed assets are listed at $69,986.
R688:
$40,000 was set aside in a contingency fund for this budget year.
R689:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R690:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R691:
The paying of ‘invoices due’ are done at the monthly board meetings.
R692:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R693:
When approved, the checks are forwarded to the County Controller’s office for review.
R694:
Currently, all billing is done manually.
R695:
Major purchases, anything over $300, require the board’s approval.
R696:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R697:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R698:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R699:
Upgrade to an electronic meter reporting system.
R700:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R701:
Computerize the billing system.
R702:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R703:
Pursue a joint venture with other counties to create a program to replace Megabyte.
R704:
Treasurer-Tax Collector (60 days)
R705:
Board of Supervisors (90 days) 10 2007-2008 Civil Grand Jury Budget & Finance Committee City of Clearlake Oversight
R706:
The city contracts with the County of Lake for animal control services. These services cost the city $160,300 this fiscal year.
R707:
The city borrowed funds to build a new Community Center, and rents it out to help repay the loan.
R708:
It cost approximately $76,000 annually to operate the center, which includes the loan repayment. 2007-2008 Civil Grand Jury 11 Budget & Finance Committee
R709:
Currently, the center generates an annual income of approximately $25,000 to $30,000.
R710:
The city is looking for ways to increase revenue and make the center more self- supporting.
R711:
Non-profit groups can rent the center for half of the scheduled rental fee.
R712:
The city has one hundred and fourteen miles roadways, of which sixty-five miles are paved.
R713:
Clearlake obtained a three million-dollar grant to improve and repave Lakeshore Drive, Olympic Drive, and some major arteries that feed these locations.
R714:
Over forty-six percent of the roads within the city limits are in poor condition.
R715:
Annual gas tax revenue is approximately $230,000 and is not enough to keep up with the repairs of current roadways.
R716:
Clearlake is looking into forming “assessment districts” for the improvement of current roads.
R717:
If “assessment districts” are established for roadway improvements, then maintaining these improvements become a liability for the city.
R718:
The City Administrator stated that the city faces significant budget challenges regarding the general fund this year.
R719:
Any assessment district that is created must include a maintenance attachment for future repairs and up-keep.
R720:
City of Clearlake (60 days) 12 2007-2008 Civil Grand Jury Budget & Finance Committee City of Lakeport Oversight
R721:
The current city manager was hired just prior to this fiscal year and discovered there was no system of checks and balances in place.
R722:
Two new employees were appointed to head the city’s finance department.
R723:
The new city manager discovered improper accounting practices.
R724:
Recently, an outside audit indicated a surplus of $719,000; however, in reviewing the city’s finances, there was an indication that a deficit of $1.5 million could exist.
R725:
Overspending up to $400,000 started in the 2002-2003 budget year.
R726:
The city manager believes the budget will be balanced within eighteen months with the aid of a one million-dollar loan. This would include help from sales and property taxes, and fees for services and licensing.
R727:
The city manager has drawn up a business plan for the city to operate efficiently.
R728:
All departments will be asked for help in controlling costs and sharing the burden of any possible staff reductions, if necessary. 14 2007-2008 Civil Grand Jury Budget & Finance Committee Recommendations
R729:
Reconcile all the city accounts and balance the budget.
R730:
Develop an action plan for emergency spending reductions.
R731:
City of Lakeport (60 days) 2007-2008 Civil Grand Jury 15 Budget & Finance Committee 16 2007-2008 Civil Grand Jury Budget & Finance Committee Clearlake Police Department Oversight
R732:
Due to a request by citizens for a stronger police presence on city streets and in the neighborhoods, sales tax measure Prop-P was passed. Without Prop-P funding police services would be greatly reduced.
R733:
The new chief, of five months, is still evaluating the department, including future financial needs. 2007-2008 Civil Grand Jury 17 Budget & Finance Committee
R734:
It is unknown if there is any Homeland Security funding still available.
R735:
All but four of the officers live inside the city limits.
R736:
Only officers living within the city limits are authorized to take assigned patrol vehicles home.
R737:
The department budgeted $30,000 for Peace Officers Standard Training (POST) this year.
R738:
The Chief would like to see a K-9 program in place in the near future. It costs approximately $20,000 to start a K-9 program.
R739:
The Chief would like to see the cities and the county work together to obtain grant programs.
R740:
Approximately eighty-four percent of the department’s budget is personnel cost.
R741:
The police department is funded through the city’s general fund, and accounts for sixty-two percent of the city’s budget.
R742:
The department has formed a new volunteer program this year that will aid in policing services and help cut costs.
R743:
Volunteers in Policing (VIP) are helping to enhance police services by freeing up officers time in the handling of non- hazardous police-related duties.
R744:
Create a unified effort, if feasible, between the County of Lake and the City of Clearlake to more actively pursue grant funding for all police departments.
R745:
The department has eleven marked patrol units, two four- wheel drive units, and one unmarked unit. 2007-2008 Civil Grand Jury 19 Budget & Finance Committee
R746:
Many vehicles in the department’s fleet are reaching seven years of service. Most law enforcement agencies replace fleet vehicles every four to five years.
R747:
The department is looking at “green” vehicles for future purchases.
R748:
All sworn officers are assigned personal vehicles and are authorized to drive the vehicles home.
R749:
The Chief believes that officers take better care of personally assigned vehicles, have less wear and tear on the vehicles, and have a quicker response back to the city if recalled while off duty.
R750:
Officers are not required to live within the city limits in order to drive assigned vehicles home.
R751:
Only three or four officers live within or near the city limits, with one commuting from Hidden Valley Lake. With a four day work week and two weeks off, commuting to Hidden Valley Lake adds approximately 12,000 miles annually to a vehicle.
R752:
The Department has a Reserve Police Officer Program, but at the time of this interview, there are no participants.
R753:
The Chief would like to assume animal control responsibilities for the city. Currently the city contracts with the County of Lake for service.
R754:
The Chief is researching an ordinance to recover costs of special events that require extra staffing.
R755:
Because of many unanswered questions regarding the city’s budget, future funding of police services maybe effected.
R756:
Limit the use of police vehicles to officers living within or very near the city limits.
R757:
Lakeport City Council 90 days 20 2007-2008 Civil Grand Jury Budget & Finance Committee Sheriff-Coroner Oversight
R758:
The Sheriff said the department has never been over budget since taking office.
R759:
There is some latitude in transferring funds between budget units.
R760:
A new Civilian Coroner position was recently filled.
R761:
Lake County has no County Mortuary; consequently, local private mortuaries provide this service at a sizable cost savings to the county. 2007-2008 Civil Grand Jury 21 Budget & Finance Committee
R762:
The Sheriff’s Department is researching a possible ordinance to help recover costs of special events that require extra staffing because of public safety.
R763:
A patrol vehicle costs approximately $23,000, additional $7,000 to equip. A local dealer provides a cost savings on the purchase of vehicles.
R764:
Most vehicle equipment such; two-way radios, cages, push bumpers, and light bars are recycled for further cost savings.
R765:
An independent external audit submitted June 30, 2006 indicated a $5,729.94 deficit between money held for jailed inmates, and the actual balance held in the bank account. Previous audits have indicated the same issue.
R766:
A department Policy & Procedure, NO 3-14 titled “Inmate Funds Taken at Booking”, was implemented September 11, 2005.
R767:
An independent external audit in 2007 indicated the issue as “In Progress” and partially implemented.
R768:
The Board of Supervisors approved a Discharge of Accountability and wrote off the entire amount.
R769:
The Sheriff indicated a new computer program will resolve this issue.
R770:
The 2008-2009 Grand Jury review the County’s 2008 Independent Auditor’s Report of the Sheriff’s Department ensuring correction of the jail’s Inmate Trust Account.
R771:
Propose an ordinance to the Board of Supervisors for recovery of costs associated with special events.
R772:
Sheriff/Coroner 60 Days 22 2007-2008 Civil Grand Jury Budget & Finance Committee Area Agency on Aging Oversight
R773:
The agency annually distributes $132,000 in Federal and State funds to contracted senior centers.
R774:
Operating costs for the agency are approximately $300,000 annually.
R775:
The County of Lake contributed $23,857 to the agency in 2007.
R776:
Mendocino County contributed approximately $170,000 to the agency in 2007.
R777:
The agency has a program for training senior center directors, however attendance is sporadic.
R778:
AAA allocates eight hours per week for accounting assistance, 20 hours per week for administrative assistance, and 40 hours per week outreach assistance.
R779:
An agency goal for 2007-2008 is to provide better financial responsibility training to the Board’s of Directors.
R780:
The agency’s three year plan includes 25 programs.
R781:
The agency visits the contracted senior center’s Outreach Program quarterly.
R782:
In the 2000 census Lake County’s senior population was 14,526 or 25% of the population. The national average is 12.4%.
R783:
A representative of Lake County holds a position on the agency’s advisory board.
R784:
None 24 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center Oversight
R785:
The center provides an average of 26,000 Meals on Wheels for the local senior population annually.
R786:
The center serves an average of 16,000 congregate (in-house) meals annually.
R787:
Meals on Wheels drivers receive a reimbursement rate of 92 cents per-mile. This is the highest reimbursement rate in the county and is needed to attract volunteers who use personal vehicles to deliver meals.
R788:
Mileage sheets submitted by the volunteers are audited.
R789:
The County of Lake’s contribution for the operation of the center was $9,002 for this fiscal year.
R790:
The center has a Senior Outreach Programs.
R791:
The center has different fundraising activities throughout the year that are used to offset the cost of senior programs.
R792:
A review of employees’ timesheets indicated none properly documented hours worked.
R793:
Written documentation was found to be in place, but many are outdated.
R794:
The center has eight full-time employees.
R795:
Redbud Health Care District contributed $85,000 in grant funding this fiscal year to help cover the cost of health care related programs made available to the seniors within this area.
R796:
The current year’s paid invoices were in order
R797:
The center uses two checking accounts; one for daily expenses, and one for monthly invoices.
R798:
Most of the board members were trained by in-house staff. At the time of this oversight the board was comprised six members.
R799:
The center’s staff believes the Area Agency on Aging needs to take a lead role in training.
R800:
The Executive Director felt that training and organizational skills amongst Lake County Senior Centers were not equal. 1
R801:
None 26 2007-2008 Civil Grand Jury Budget & Finance Committee Kelseyville Senior Center Oversight
R802:
The center has a new kitchen, but it serves no congregate (in-house) meals, and Meals on Wheels programs for this area are provided by the Lakeport Senior Center.
R803:
The County of Lake contributed $2,000 this current fiscal year for the operation of the center. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 27 Budget & Finance Committee
R804:
The center’s annual budget is approximately $10,000.
R805:
There are six board members.
R806:
The center has a limited number of fundraising activities conducted throughout the year.
R807:
The center has no paid employees.
R808:
There are no formal written policies or procedures.
R809:
All checks currently require only one signature.
R810:
No paid invoices were on-site to review.
R811:
No formal storage system was in place on-site, or otherwise, for filing the center’s business records.
R812:
The center has no petty cash fund, nor change fund.
R813:
The center has no written job description for the treasurer’s position.
R814:
The center had no evidence of a current Federal 990 filing or State filings.
R815:
On this year’s State incorporation filing payment check, which was returned, a note was attached stating, “Unable to locate said Entity”.
R816:
The center’s operations are more similar to a social club rather than a full-service senior center.
R817:
None 28 2007-2008 Civil Grand Jury Budget & Finance Committee Lakeport Senior Center Oversight
R818:
The senior center provides an average of 22,000 Meals on Wheels for seniors in the Lakeport and Kelseyville area annually.
R819:
The center’s Meals on Wheels current vehicle was donated by Kraft Foods.
R820:
Meals on Wheels’ drivers that use personal vehicles receive $20 per diem.
R821:
The center serves an average of 9,000 congregate (in-house) meals annually. The meal fee requested is $3.50.
R822:
The County of Lake’s contribution for the operation of the center this fiscal year was $7,387.
R823:
The center shows free movies for seniors once a week
R824:
The former director was released for cause in November 2007.
R825:
The bookkeeper position was vacant as of November 2007.
R826:
The cook and maintenance positions are being performed by one person as of August 2007.
R827:
The Bingo games are managed in-house by a senior volunteer coordinator.
R828:
Employees do not follow proper time card procedures or use the time clocks consistently.
R829:
The accounting practices used by the former director were suspect and incomplete.
R830:
The former director’s leadership and management of the center were questionable.
R831:
The senior center does not have any formal written policies.
R832:
None 30 2007-2008 Civil Grand Jury Budget & Finance Committee Live Oak Senior Center Oversight
R833:
The center provides an average of 9600 Meals on Wheels for the local senior population annually.
R834:
The center serves an average of 13,800 congregate (in-house) meals annually.
R835:
Meals on Wheels drivers receive a mileage reimbursement.
R836:
The County of Lake’s contribution for the operation of the center was $4,993 this fiscal year.
R837:
The center has a Senior Outreach Program.
R838:
The center has various fundraising activities throughout the year.
R839:
A review of employees’ timesheets indicated proper documentation of hours worked.
R840:
The center has six full-time employees.
R841:
The center uses a credit card for purchases. The monthly statement is used for accounting.
R842:
The center has not had a comprehensive financial audit during the current director’s tenure. The audit costs approximately $2,000.
R843:
Board members are trained by in-house staff.
R844:
The center’s board believes the Area Agency on Aging needs to take a lead role in training.
R845:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R846:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R847:
The center serves an average of 10,400 congregate (in-house) meals annually.
R848:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R849:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R850:
The center has a Senior Outreach Program.
R851:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R852:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R853:
The center has a bingo program.
R854:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R855:
A review of employees’ timesheets indicated none properly documented hours worked.
R856:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R857:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R858:
A professional comprehensive financial audit has not conducted since 2004.
R859:
Board members receive very little training.
R860:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R861:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R862:
Meals on Wheels drivers receive a per-mile reimbursement
R863:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R864:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R865:
The center’s annual budget is approximately $140,000
R866:
Most of the training of the board members is done in-house by staff.
R867:
At the time of this oversight, the board has four members.
R868:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R869:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R870:
The center has Senior Outreach Programs.
R871:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R872:
The center has five full-time paid employees.
R873:
A review of employees’ timesheets indicated none properly documented hours worked.
R874:
Most written documentation was found to be in place.
R875:
The current year’s paid invoices and bank statements were in order.
R876:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R877:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R878:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R879:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R880:
Triple S has no Meals on Wheels program.
R881:
Triple S serves no congregate (in-house) meals.
R882:
Last year’s utility bills totaled $2,416.
R883:
The County of Lake contributed $1,000 this fiscal year.
R884:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R885:
Redbud Health Care District contributed $20,000 this fiscal year.
R886:
AAA and Redbud funds can only be used for Day Care Senior programs.
R887:
In 2006 Triple S had an operating loss of $15,345.
R888:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R889:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R890:
The treasurer issues and signs self-paying checks from a Triple S account.
R891:
There are no formal written policies or procedures.
R892:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R893:
Triple S had a 2005 Federal 990 filing available for review.
R894:
There are no written job descriptions for employees.
R895:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R896:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R897:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R898:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R899:
Fixed assets are listed at $69,986.
R900:
$40,000 was set aside in a contingency fund for this budget year.
R901:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R902:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R903:
The paying of ‘invoices due’ are done at the monthly board meetings.
R904:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R905:
When approved, the checks are forwarded to the County Controller’s office for review.
R906:
Currently, all billing is done manually.
R907:
Major purchases, anything over $300, require the board’s approval.
R908:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R909:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R910:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R911:
Upgrade to an electronic meter reporting system.
R912:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R913:
Computerize the billing system.
R914:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R915:
Any assessment district that is created must include a maintenance attachment for future repairs and up-keep.
R916:
City of Clearlake (60 days) 12 2007-2008 Civil Grand Jury Budget & Finance Committee City of Lakeport Oversight
R917:
The current city manager was hired just prior to this fiscal year and discovered there was no system of checks and balances in place.
R918:
Two new employees were appointed to head the city’s finance department.
R919:
The new city manager discovered improper accounting practices.
R920:
Recently, an outside audit indicated a surplus of $719,000; however, in reviewing the city’s finances, there was an indication that a deficit of $1.5 million could exist.
R921:
Overspending up to $400,000 started in the 2002-2003 budget year.
R922:
The city manager believes the budget will be balanced within eighteen months with the aid of a one million-dollar loan. This would include help from sales and property taxes, and fees for services and licensing.
R923:
The city manager has drawn up a business plan for the city to operate efficiently.
R924:
All departments will be asked for help in controlling costs and sharing the burden of any possible staff reductions, if necessary. 14 2007-2008 Civil Grand Jury Budget & Finance Committee Recommendations
R925:
Reconcile all the city accounts and balance the budget.
R926:
Develop an action plan for emergency spending reductions.
R927:
City of Lakeport (60 days) 2007-2008 Civil Grand Jury 15 Budget & Finance Committee 16 2007-2008 Civil Grand Jury Budget & Finance Committee Clearlake Police Department Oversight
R928:
Due to a request by citizens for a stronger police presence on city streets and in the neighborhoods, sales tax measure Prop-P was passed. Without Prop-P funding police services would be greatly reduced.
R929:
The new chief, of five months, is still evaluating the department, including future financial needs. 2007-2008 Civil Grand Jury 17 Budget & Finance Committee
R930:
It is unknown if there is any Homeland Security funding still available.
R931:
All but four of the officers live inside the city limits.
R932:
Only officers living within the city limits are authorized to take assigned patrol vehicles home.
R933:
The department budgeted $30,000 for Peace Officers Standard Training (POST) this year.
R934:
The Chief would like to see a K-9 program in place in the near future. It costs approximately $20,000 to start a K-9 program.
R935:
The Chief would like to see the cities and the county work together to obtain grant programs.
R936:
Approximately eighty-four percent of the department’s budget is personnel cost.
R937:
The police department is funded through the city’s general fund, and accounts for sixty-two percent of the city’s budget.
R938:
The department has formed a new volunteer program this year that will aid in policing services and help cut costs.
R939:
Volunteers in Policing (VIP) are helping to enhance police services by freeing up officers time in the handling of non- hazardous police-related duties.
R940:
Create a unified effort, if feasible, between the County of Lake and the City of Clearlake to more actively pursue grant funding for all police departments.
R941:
The department has eleven marked patrol units, two four- wheel drive units, and one unmarked unit. 2007-2008 Civil Grand Jury 19 Budget & Finance Committee
R942:
Many vehicles in the department’s fleet are reaching seven years of service. Most law enforcement agencies replace fleet vehicles every four to five years.
R943:
The department is looking at “green” vehicles for future purchases.
R944:
All sworn officers are assigned personal vehicles and are authorized to drive the vehicles home.
R945:
The Chief believes that officers take better care of personally assigned vehicles, have less wear and tear on the vehicles, and have a quicker response back to the city if recalled while off duty.
R946:
Officers are not required to live within the city limits in order to drive assigned vehicles home.
R947:
Only three or four officers live within or near the city limits, with one commuting from Hidden Valley Lake. With a four day work week and two weeks off, commuting to Hidden Valley Lake adds approximately 12,000 miles annually to a vehicle.
R948:
The Department has a Reserve Police Officer Program, but at the time of this interview, there are no participants.
R949:
The Chief would like to assume animal control responsibilities for the city. Currently the city contracts with the County of Lake for service.
R950:
The Chief is researching an ordinance to recover costs of special events that require extra staffing.
R951:
Because of many unanswered questions regarding the city’s budget, future funding of police services maybe effected.
R952:
Limit the use of police vehicles to officers living within or very near the city limits.
R953:
Lakeport City Council 90 days 20 2007-2008 Civil Grand Jury Budget & Finance Committee Sheriff-Coroner Oversight
R954:
The Sheriff said the department has never been over budget since taking office.
R955:
There is some latitude in transferring funds between budget units.
R956:
A new Civilian Coroner position was recently filled.
R957:
Lake County has no County Mortuary; consequently, local private mortuaries provide this service at a sizable cost savings to the county. 2007-2008 Civil Grand Jury 21 Budget & Finance Committee
R958:
The Sheriff’s Department is researching a possible ordinance to help recover costs of special events that require extra staffing because of public safety.
R959:
A patrol vehicle costs approximately $23,000, additional $7,000 to equip. A local dealer provides a cost savings on the purchase of vehicles.
R960:
Most vehicle equipment such; two-way radios, cages, push bumpers, and light bars are recycled for further cost savings.
R961:
An independent external audit submitted June 30, 2006 indicated a $5,729.94 deficit between money held for jailed inmates, and the actual balance held in the bank account. Previous audits have indicated the same issue.
R962:
A department Policy & Procedure, NO 3-14 titled “Inmate Funds Taken at Booking”, was implemented September 11, 2005.
R963:
An independent external audit in 2007 indicated the issue as “In Progress” and partially implemented.
R964:
The Board of Supervisors approved a Discharge of Accountability and wrote off the entire amount.
R965:
The Sheriff indicated a new computer program will resolve this issue.
R966:
The 2008-2009 Grand Jury review the County’s 2008 Independent Auditor’s Report of the Sheriff’s Department ensuring correction of the jail’s Inmate Trust Account.
R967:
Propose an ordinance to the Board of Supervisors for recovery of costs associated with special events.
R968:
Sheriff/Coroner 60 Days 22 2007-2008 Civil Grand Jury Budget & Finance Committee Area Agency on Aging Oversight
R969:
The agency annually distributes $132,000 in Federal and State funds to contracted senior centers.
R970:
Operating costs for the agency are approximately $300,000 annually.
R971:
The County of Lake contributed $23,857 to the agency in 2007.
R972:
Mendocino County contributed approximately $170,000 to the agency in 2007.
R973:
The agency has a program for training senior center directors, however attendance is sporadic.
R974:
AAA allocates eight hours per week for accounting assistance, 20 hours per week for administrative assistance, and 40 hours per week outreach assistance.
R975:
An agency goal for 2007-2008 is to provide better financial responsibility training to the Board’s of Directors.
R976:
The agency’s three year plan includes 25 programs.
R977:
The agency visits the contracted senior center’s Outreach Program quarterly.
R978:
In the 2000 census Lake County’s senior population was 14,526 or 25% of the population. The national average is 12.4%.
R979:
A representative of Lake County holds a position on the agency’s advisory board.
R980:
None 24 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center Oversight
R981:
The center provides an average of 26,000 Meals on Wheels for the local senior population annually.
R982:
The center serves an average of 16,000 congregate (in-house) meals annually.
R983:
Meals on Wheels drivers receive a reimbursement rate of 92 cents per-mile. This is the highest reimbursement rate in the county and is needed to attract volunteers who use personal vehicles to deliver meals.
R984:
Mileage sheets submitted by the volunteers are audited.
R985:
The County of Lake’s contribution for the operation of the center was $9,002 for this fiscal year.
R986:
The center has a Senior Outreach Programs.
R987:
The center has different fundraising activities throughout the year that are used to offset the cost of senior programs.
R988:
A review of employees’ timesheets indicated none properly documented hours worked.
R989:
Written documentation was found to be in place, but many are outdated.
R990:
The center has eight full-time employees.
R991:
Redbud Health Care District contributed $85,000 in grant funding this fiscal year to help cover the cost of health care related programs made available to the seniors within this area.
R992:
The current year’s paid invoices were in order
R993:
The center uses two checking accounts; one for daily expenses, and one for monthly invoices.
R994:
Most of the board members were trained by in-house staff. At the time of this oversight the board was comprised six members.
R995:
The center’s staff believes the Area Agency on Aging needs to take a lead role in training.
R996:
The Executive Director felt that training and organizational skills amongst Lake County Senior Centers were not equal. 1
R997:
None 26 2007-2008 Civil Grand Jury Budget & Finance Committee Kelseyville Senior Center Oversight
R998:
The center has a new kitchen, but it serves no congregate (in-house) meals, and Meals on Wheels programs for this area are provided by the Lakeport Senior Center.
R999:
The County of Lake contributed $2,000 this current fiscal year for the operation of the center. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 27 Budget & Finance Committee
R1000:
The center’s annual budget is approximately $10,000.
R1001:
There are six board members.
R1002:
The center has a limited number of fundraising activities conducted throughout the year.
R1003:
The center has no paid employees.
R1004:
There are no formal written policies or procedures.
R1005:
All checks currently require only one signature.
R1006:
No paid invoices were on-site to review.
R1007:
No formal storage system was in place on-site, or otherwise, for filing the center’s business records.
R1008:
The center has no petty cash fund, nor change fund.
R1009:
The center has no written job description for the treasurer’s position.
R1010:
The center had no evidence of a current Federal 990 filing or State filings.
R1011:
On this year’s State incorporation filing payment check, which was returned, a note was attached stating, “Unable to locate said Entity”.
R1012:
The center’s operations are more similar to a social club rather than a full-service senior center.
R1013:
None 28 2007-2008 Civil Grand Jury Budget & Finance Committee Lakeport Senior Center Oversight
R1014:
The senior center provides an average of 22,000 Meals on Wheels for seniors in the Lakeport and Kelseyville area annually.
R1015:
The center’s Meals on Wheels current vehicle was donated by Kraft Foods.
R1016:
Meals on Wheels’ drivers that use personal vehicles receive $20 per diem.
R1017:
The center serves an average of 9,000 congregate (in-house) meals annually. The meal fee requested is $3.50.
R1018:
The County of Lake’s contribution for the operation of the center this fiscal year was $7,387.
R1019:
The center shows free movies for seniors once a week
R1020:
The former director was released for cause in November 2007.
R1021:
The bookkeeper position was vacant as of November 2007.
R1022:
The cook and maintenance positions are being performed by one person as of August 2007.
R1023:
The Bingo games are managed in-house by a senior volunteer coordinator.
R1024:
Employees do not follow proper time card procedures or use the time clocks consistently.
R1025:
The accounting practices used by the former director were suspect and incomplete.
R1026:
The former director’s leadership and management of the center were questionable.
R1027:
The senior center does not have any formal written policies.
R1028:
None 30 2007-2008 Civil Grand Jury Budget & Finance Committee Live Oak Senior Center Oversight
R1029:
The center provides an average of 9600 Meals on Wheels for the local senior population annually.
R1030:
The center serves an average of 13,800 congregate (in-house) meals annually.
R1031:
Meals on Wheels drivers receive a mileage reimbursement.
R1032:
The County of Lake’s contribution for the operation of the center was $4,993 this fiscal year.
R1033:
The center has a Senior Outreach Program.
R1034:
The center has various fundraising activities throughout the year.
R1035:
A review of employees’ timesheets indicated proper documentation of hours worked.
R1036:
The center has six full-time employees.
R1037:
The center uses a credit card for purchases. The monthly statement is used for accounting.
R1038:
The center has not had a comprehensive financial audit during the current director’s tenure. The audit costs approximately $2,000.
R1039:
Board members are trained by in-house staff.
R1040:
The center’s board believes the Area Agency on Aging needs to take a lead role in training.
R1041:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R1042:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R1043:
The center serves an average of 10,400 congregate (in-house) meals annually.
R1044:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R1045:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R1046:
The center has a Senior Outreach Program.
R1047:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R1048:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R1049:
The center has a bingo program.
R1050:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R1051:
A review of employees’ timesheets indicated none properly documented hours worked.
R1052:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R1053:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R1054:
A professional comprehensive financial audit has not conducted since 2004.
R1055:
Board members receive very little training.
R1056:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R1057:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R1058:
Meals on Wheels drivers receive a per-mile reimbursement
R1059:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R1060:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R1061:
The center’s annual budget is approximately $140,000
R1062:
Most of the training of the board members is done in-house by staff.
R1063:
At the time of this oversight, the board has four members.
R1064:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R1065:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R1066:
The center has Senior Outreach Programs.
R1067:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R1068:
The center has five full-time paid employees.
R1069:
A review of employees’ timesheets indicated none properly documented hours worked.
R1070:
Most written documentation was found to be in place.
R1071:
The current year’s paid invoices and bank statements were in order.
R1072:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R1073:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R1074:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R1075:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R1076:
Triple S has no Meals on Wheels program.
R1077:
Triple S serves no congregate (in-house) meals.
R1078:
Last year’s utility bills totaled $2,416.
R1079:
The County of Lake contributed $1,000 this fiscal year.
R1080:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R1081:
Redbud Health Care District contributed $20,000 this fiscal year.
R1082:
AAA and Redbud funds can only be used for Day Care Senior programs.
R1083:
In 2006 Triple S had an operating loss of $15,345.
R1084:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R1085:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R1086:
The treasurer issues and signs self-paying checks from a Triple S account.
R1087:
There are no formal written policies or procedures.
R1088:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R1089:
Triple S had a 2005 Federal 990 filing available for review.
R1090:
There are no written job descriptions for employees.
R1091:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R1092:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R1093:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R1094:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R1095:
Fixed assets are listed at $69,986.
R1096:
$40,000 was set aside in a contingency fund for this budget year.
R1097:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R1098:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R1099:
The paying of ‘invoices due’ are done at the monthly board meetings.
R1100:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R1101:
When approved, the checks are forwarded to the County Controller’s office for review.
R1102:
Currently, all billing is done manually.
R1103:
Major purchases, anything over $300, require the board’s approval.
R1104:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R1105:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R1106:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R1107:
Upgrade to an electronic meter reporting system.
R1108:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R1109:
Computerize the billing system.
R1110:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R1111:
Reconcile all the city accounts and balance the budget.
R1112:
Develop an action plan for emergency spending reductions.
R1113:
City of Lakeport (60 days) 2007-2008 Civil Grand Jury 15 Budget & Finance Committee 16 2007-2008 Civil Grand Jury Budget & Finance Committee Clearlake Police Department Oversight
R1114:
Due to a request by citizens for a stronger police presence on city streets and in the neighborhoods, sales tax measure Prop-P was passed. Without Prop-P funding police services would be greatly reduced.
R1115:
The new chief, of five months, is still evaluating the department, including future financial needs. 2007-2008 Civil Grand Jury 17 Budget & Finance Committee
R1116:
It is unknown if there is any Homeland Security funding still available.
R1117:
All but four of the officers live inside the city limits.
R1118:
Only officers living within the city limits are authorized to take assigned patrol vehicles home.
R1119:
The department budgeted $30,000 for Peace Officers Standard Training (POST) this year.
R1120:
The Chief would like to see a K-9 program in place in the near future. It costs approximately $20,000 to start a K-9 program.
R1121:
The Chief would like to see the cities and the county work together to obtain grant programs.
R1122:
Approximately eighty-four percent of the department’s budget is personnel cost.
R1123:
The police department is funded through the city’s general fund, and accounts for sixty-two percent of the city’s budget.
R1124:
The department has formed a new volunteer program this year that will aid in policing services and help cut costs.
R1125:
Volunteers in Policing (VIP) are helping to enhance police services by freeing up officers time in the handling of non- hazardous police-related duties.
R1126:
Create a unified effort, if feasible, between the County of Lake and the City of Clearlake to more actively pursue grant funding for all police departments.
R1127:
The department has eleven marked patrol units, two four- wheel drive units, and one unmarked unit. 2007-2008 Civil Grand Jury 19 Budget & Finance Committee
R1128:
Many vehicles in the department’s fleet are reaching seven years of service. Most law enforcement agencies replace fleet vehicles every four to five years.
R1129:
The department is looking at “green” vehicles for future purchases.
R1130:
All sworn officers are assigned personal vehicles and are authorized to drive the vehicles home.
R1131:
The Chief believes that officers take better care of personally assigned vehicles, have less wear and tear on the vehicles, and have a quicker response back to the city if recalled while off duty.
R1132:
Officers are not required to live within the city limits in order to drive assigned vehicles home.
R1133:
Only three or four officers live within or near the city limits, with one commuting from Hidden Valley Lake. With a four day work week and two weeks off, commuting to Hidden Valley Lake adds approximately 12,000 miles annually to a vehicle.
R1134:
The Department has a Reserve Police Officer Program, but at the time of this interview, there are no participants.
R1135:
The Chief would like to assume animal control responsibilities for the city. Currently the city contracts with the County of Lake for service.
R1136:
The Chief is researching an ordinance to recover costs of special events that require extra staffing.
R1137:
Because of many unanswered questions regarding the city’s budget, future funding of police services maybe effected.
R1138:
Limit the use of police vehicles to officers living within or very near the city limits.
R1139:
Lakeport City Council 90 days 20 2007-2008 Civil Grand Jury Budget & Finance Committee Sheriff-Coroner Oversight
R1140:
The Sheriff said the department has never been over budget since taking office.
R1141:
There is some latitude in transferring funds between budget units.
R1142:
A new Civilian Coroner position was recently filled.
R1143:
Lake County has no County Mortuary; consequently, local private mortuaries provide this service at a sizable cost savings to the county. 2007-2008 Civil Grand Jury 21 Budget & Finance Committee
R1144:
The Sheriff’s Department is researching a possible ordinance to help recover costs of special events that require extra staffing because of public safety.
R1145:
A patrol vehicle costs approximately $23,000, additional $7,000 to equip. A local dealer provides a cost savings on the purchase of vehicles.
R1146:
Most vehicle equipment such; two-way radios, cages, push bumpers, and light bars are recycled for further cost savings.
R1147:
An independent external audit submitted June 30, 2006 indicated a $5,729.94 deficit between money held for jailed inmates, and the actual balance held in the bank account. Previous audits have indicated the same issue.
R1148:
A department Policy & Procedure, NO 3-14 titled “Inmate Funds Taken at Booking”, was implemented September 11, 2005.
R1149:
An independent external audit in 2007 indicated the issue as “In Progress” and partially implemented.
R1150:
The Board of Supervisors approved a Discharge of Accountability and wrote off the entire amount.
R1151:
The Sheriff indicated a new computer program will resolve this issue.
R1152:
The 2008-2009 Grand Jury review the County’s 2008 Independent Auditor’s Report of the Sheriff’s Department ensuring correction of the jail’s Inmate Trust Account.
R1153:
Propose an ordinance to the Board of Supervisors for recovery of costs associated with special events.
R1154:
Sheriff/Coroner 60 Days 22 2007-2008 Civil Grand Jury Budget & Finance Committee Area Agency on Aging Oversight
R1155:
The agency annually distributes $132,000 in Federal and State funds to contracted senior centers.
R1156:
Operating costs for the agency are approximately $300,000 annually.
R1157:
The County of Lake contributed $23,857 to the agency in 2007.
R1158:
Mendocino County contributed approximately $170,000 to the agency in 2007.
R1159:
The agency has a program for training senior center directors, however attendance is sporadic.
R1160:
AAA allocates eight hours per week for accounting assistance, 20 hours per week for administrative assistance, and 40 hours per week outreach assistance.
R1161:
An agency goal for 2007-2008 is to provide better financial responsibility training to the Board’s of Directors.
R1162:
The agency’s three year plan includes 25 programs.
R1163:
The agency visits the contracted senior center’s Outreach Program quarterly.
R1164:
In the 2000 census Lake County’s senior population was 14,526 or 25% of the population. The national average is 12.4%.
R1165:
A representative of Lake County holds a position on the agency’s advisory board.
R1166:
None 24 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center Oversight
R1167:
The center provides an average of 26,000 Meals on Wheels for the local senior population annually.
R1168:
The center serves an average of 16,000 congregate (in-house) meals annually.
R1169:
Meals on Wheels drivers receive a reimbursement rate of 92 cents per-mile. This is the highest reimbursement rate in the county and is needed to attract volunteers who use personal vehicles to deliver meals.
R1170:
Mileage sheets submitted by the volunteers are audited.
R1171:
The County of Lake’s contribution for the operation of the center was $9,002 for this fiscal year.
R1172:
The center has a Senior Outreach Programs.
R1173:
The center has different fundraising activities throughout the year that are used to offset the cost of senior programs.
R1174:
A review of employees’ timesheets indicated none properly documented hours worked.
R1175:
Written documentation was found to be in place, but many are outdated.
R1176:
The center has eight full-time employees.
R1177:
Redbud Health Care District contributed $85,000 in grant funding this fiscal year to help cover the cost of health care related programs made available to the seniors within this area.
R1178:
The current year’s paid invoices were in order
R1179:
The center uses two checking accounts; one for daily expenses, and one for monthly invoices.
R1180:
Most of the board members were trained by in-house staff. At the time of this oversight the board was comprised six members.
R1181:
The center’s staff believes the Area Agency on Aging needs to take a lead role in training.
R1182:
The Executive Director felt that training and organizational skills amongst Lake County Senior Centers were not equal. 1
R1183:
None 26 2007-2008 Civil Grand Jury Budget & Finance Committee Kelseyville Senior Center Oversight
R1184:
The center has a new kitchen, but it serves no congregate (in-house) meals, and Meals on Wheels programs for this area are provided by the Lakeport Senior Center.
R1185:
The County of Lake contributed $2,000 this current fiscal year for the operation of the center. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 27 Budget & Finance Committee
R1186:
The center’s annual budget is approximately $10,000.
R1187:
There are six board members.
R1188:
The center has a limited number of fundraising activities conducted throughout the year.
R1189:
The center has no paid employees.
R1190:
There are no formal written policies or procedures.
R1191:
All checks currently require only one signature.
R1192:
No paid invoices were on-site to review.
R1193:
No formal storage system was in place on-site, or otherwise, for filing the center’s business records.
R1194:
The center has no petty cash fund, nor change fund.
R1195:
The center has no written job description for the treasurer’s position.
R1196:
The center had no evidence of a current Federal 990 filing or State filings.
R1197:
On this year’s State incorporation filing payment check, which was returned, a note was attached stating, “Unable to locate said Entity”.
R1198:
The center’s operations are more similar to a social club rather than a full-service senior center.
R1199:
None 28 2007-2008 Civil Grand Jury Budget & Finance Committee Lakeport Senior Center Oversight
R1200:
The senior center provides an average of 22,000 Meals on Wheels for seniors in the Lakeport and Kelseyville area annually.
R1201:
The center’s Meals on Wheels current vehicle was donated by Kraft Foods.
R1202:
Meals on Wheels’ drivers that use personal vehicles receive $20 per diem.
R1203:
The center serves an average of 9,000 congregate (in-house) meals annually. The meal fee requested is $3.50.
R1204:
The County of Lake’s contribution for the operation of the center this fiscal year was $7,387.
R1205:
The center shows free movies for seniors once a week
R1206:
The former director was released for cause in November 2007.
R1207:
The bookkeeper position was vacant as of November 2007.
R1208:
The cook and maintenance positions are being performed by one person as of August 2007.
R1209:
The Bingo games are managed in-house by a senior volunteer coordinator.
R1210:
Employees do not follow proper time card procedures or use the time clocks consistently.
R1211:
The accounting practices used by the former director were suspect and incomplete.
R1212:
The former director’s leadership and management of the center were questionable.
R1213:
The senior center does not have any formal written policies.
R1214:
None 30 2007-2008 Civil Grand Jury Budget & Finance Committee Live Oak Senior Center Oversight
R1215:
The center provides an average of 9600 Meals on Wheels for the local senior population annually.
R1216:
The center serves an average of 13,800 congregate (in-house) meals annually.
R1217:
Meals on Wheels drivers receive a mileage reimbursement.
R1218:
The County of Lake’s contribution for the operation of the center was $4,993 this fiscal year.
R1219:
The center has a Senior Outreach Program.
R1220:
The center has various fundraising activities throughout the year.
R1221:
A review of employees’ timesheets indicated proper documentation of hours worked.
R1222:
The center has six full-time employees.
R1223:
The center uses a credit card for purchases. The monthly statement is used for accounting.
R1224:
The center has not had a comprehensive financial audit during the current director’s tenure. The audit costs approximately $2,000.
R1225:
Board members are trained by in-house staff.
R1226:
The center’s board believes the Area Agency on Aging needs to take a lead role in training.
R1227:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R1228:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R1229:
The center serves an average of 10,400 congregate (in-house) meals annually.
R1230:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R1231:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R1232:
The center has a Senior Outreach Program.
R1233:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R1234:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R1235:
The center has a bingo program.
R1236:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R1237:
A review of employees’ timesheets indicated none properly documented hours worked.
R1238:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R1239:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R1240:
A professional comprehensive financial audit has not conducted since 2004.
R1241:
Board members receive very little training.
R1242:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R1243:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R1244:
Meals on Wheels drivers receive a per-mile reimbursement
R1245:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R1246:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R1247:
The center’s annual budget is approximately $140,000
R1248:
Most of the training of the board members is done in-house by staff.
R1249:
At the time of this oversight, the board has four members.
R1250:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R1251:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R1252:
The center has Senior Outreach Programs.
R1253:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R1254:
The center has five full-time paid employees.
R1255:
A review of employees’ timesheets indicated none properly documented hours worked.
R1256:
Most written documentation was found to be in place.
R1257:
The current year’s paid invoices and bank statements were in order.
R1258:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R1259:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R1260:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R1261:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R1262:
Triple S has no Meals on Wheels program.
R1263:
Triple S serves no congregate (in-house) meals.
R1264:
Last year’s utility bills totaled $2,416.
R1265:
The County of Lake contributed $1,000 this fiscal year.
R1266:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R1267:
Redbud Health Care District contributed $20,000 this fiscal year.
R1268:
AAA and Redbud funds can only be used for Day Care Senior programs.
R1269:
In 2006 Triple S had an operating loss of $15,345.
R1270:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R1271:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R1272:
The treasurer issues and signs self-paying checks from a Triple S account.
R1273:
There are no formal written policies or procedures.
R1274:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R1275:
Triple S had a 2005 Federal 990 filing available for review.
R1276:
There are no written job descriptions for employees.
R1277:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R1278:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R1279:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R1280:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R1281:
Fixed assets are listed at $69,986.
R1282:
$40,000 was set aside in a contingency fund for this budget year.
R1283:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R1284:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R1285:
The paying of ‘invoices due’ are done at the monthly board meetings.
R1286:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R1287:
When approved, the checks are forwarded to the County Controller’s office for review.
R1288:
Currently, all billing is done manually.
R1289:
Major purchases, anything over $300, require the board’s approval.
R1290:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R1291:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R1292:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R1293:
Upgrade to an electronic meter reporting system.
R1294:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R1295:
Computerize the billing system.
R1296:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R1297:
Create a unified effort, if feasible, between the County of Lake and the City of Clearlake to more actively pursue grant funding for all police departments.
R1298:
The department has eleven marked patrol units, two four- wheel drive units, and one unmarked unit. 2007-2008 Civil Grand Jury 19 Budget & Finance Committee
R1299:
Many vehicles in the department’s fleet are reaching seven years of service. Most law enforcement agencies replace fleet vehicles every four to five years.
R1300:
The department is looking at “green” vehicles for future purchases.
R1301:
All sworn officers are assigned personal vehicles and are authorized to drive the vehicles home.
R1302:
The Chief believes that officers take better care of personally assigned vehicles, have less wear and tear on the vehicles, and have a quicker response back to the city if recalled while off duty.
R1303:
Officers are not required to live within the city limits in order to drive assigned vehicles home.
R1304:
Only three or four officers live within or near the city limits, with one commuting from Hidden Valley Lake. With a four day work week and two weeks off, commuting to Hidden Valley Lake adds approximately 12,000 miles annually to a vehicle.
R1305:
The Department has a Reserve Police Officer Program, but at the time of this interview, there are no participants.
R1306:
The Chief would like to assume animal control responsibilities for the city. Currently the city contracts with the County of Lake for service.
R1307:
The Chief is researching an ordinance to recover costs of special events that require extra staffing.
R1308:
Because of many unanswered questions regarding the city’s budget, future funding of police services maybe effected.
R1309:
Limit the use of police vehicles to officers living within or very near the city limits.
R1310:
Lakeport City Council 90 days 20 2007-2008 Civil Grand Jury Budget & Finance Committee Sheriff-Coroner Oversight
R1311:
The Sheriff said the department has never been over budget since taking office.
R1312:
There is some latitude in transferring funds between budget units.
R1313:
A new Civilian Coroner position was recently filled.
R1314:
Lake County has no County Mortuary; consequently, local private mortuaries provide this service at a sizable cost savings to the county. 2007-2008 Civil Grand Jury 21 Budget & Finance Committee
R1315:
The Sheriff’s Department is researching a possible ordinance to help recover costs of special events that require extra staffing because of public safety.
R1316:
A patrol vehicle costs approximately $23,000, additional $7,000 to equip. A local dealer provides a cost savings on the purchase of vehicles.
R1317:
Most vehicle equipment such; two-way radios, cages, push bumpers, and light bars are recycled for further cost savings.
R1318:
An independent external audit submitted June 30, 2006 indicated a $5,729.94 deficit between money held for jailed inmates, and the actual balance held in the bank account. Previous audits have indicated the same issue.
R1319:
A department Policy & Procedure, NO 3-14 titled “Inmate Funds Taken at Booking”, was implemented September 11, 2005.
R1320:
An independent external audit in 2007 indicated the issue as “In Progress” and partially implemented.
R1321:
The Board of Supervisors approved a Discharge of Accountability and wrote off the entire amount.
R1322:
The Sheriff indicated a new computer program will resolve this issue.
R1323:
The 2008-2009 Grand Jury review the County’s 2008 Independent Auditor’s Report of the Sheriff’s Department ensuring correction of the jail’s Inmate Trust Account.
R1324:
Propose an ordinance to the Board of Supervisors for recovery of costs associated with special events.
R1325:
Sheriff/Coroner 60 Days 22 2007-2008 Civil Grand Jury Budget & Finance Committee Area Agency on Aging Oversight
R1326:
The agency annually distributes $132,000 in Federal and State funds to contracted senior centers.
R1327:
Operating costs for the agency are approximately $300,000 annually.
R1328:
The County of Lake contributed $23,857 to the agency in 2007.
R1329:
Mendocino County contributed approximately $170,000 to the agency in 2007.
R1330:
The agency has a program for training senior center directors, however attendance is sporadic.
R1331:
AAA allocates eight hours per week for accounting assistance, 20 hours per week for administrative assistance, and 40 hours per week outreach assistance.
R1332:
An agency goal for 2007-2008 is to provide better financial responsibility training to the Board’s of Directors.
R1333:
The agency’s three year plan includes 25 programs.
R1334:
The agency visits the contracted senior center’s Outreach Program quarterly.
R1335:
In the 2000 census Lake County’s senior population was 14,526 or 25% of the population. The national average is 12.4%.
R1336:
A representative of Lake County holds a position on the agency’s advisory board.
R1337:
None 24 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center Oversight
R1338:
The center provides an average of 26,000 Meals on Wheels for the local senior population annually.
R1339:
The center serves an average of 16,000 congregate (in-house) meals annually.
R1340:
Meals on Wheels drivers receive a reimbursement rate of 92 cents per-mile. This is the highest reimbursement rate in the county and is needed to attract volunteers who use personal vehicles to deliver meals.
R1341:
Mileage sheets submitted by the volunteers are audited.
R1342:
The County of Lake’s contribution for the operation of the center was $9,002 for this fiscal year.
R1343:
The center has a Senior Outreach Programs.
R1344:
The center has different fundraising activities throughout the year that are used to offset the cost of senior programs.
R1345:
A review of employees’ timesheets indicated none properly documented hours worked.
R1346:
Written documentation was found to be in place, but many are outdated.
R1347:
The center has eight full-time employees.
R1348:
Redbud Health Care District contributed $85,000 in grant funding this fiscal year to help cover the cost of health care related programs made available to the seniors within this area.
R1349:
The current year’s paid invoices were in order
R1350:
The center uses two checking accounts; one for daily expenses, and one for monthly invoices.
R1351:
Most of the board members were trained by in-house staff. At the time of this oversight the board was comprised six members.
R1352:
The center’s staff believes the Area Agency on Aging needs to take a lead role in training.
R1353:
The Executive Director felt that training and organizational skills amongst Lake County Senior Centers were not equal. 1
R1354:
None 26 2007-2008 Civil Grand Jury Budget & Finance Committee Kelseyville Senior Center Oversight
R1355:
The center has a new kitchen, but it serves no congregate (in-house) meals, and Meals on Wheels programs for this area are provided by the Lakeport Senior Center.
R1356:
The County of Lake contributed $2,000 this current fiscal year for the operation of the center. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 27 Budget & Finance Committee
R1357:
The center’s annual budget is approximately $10,000.
R1358:
There are six board members.
R1359:
The center has a limited number of fundraising activities conducted throughout the year.
R1360:
The center has no paid employees.
R1361:
There are no formal written policies or procedures.
R1362:
All checks currently require only one signature.
R1363:
No paid invoices were on-site to review.
R1364:
No formal storage system was in place on-site, or otherwise, for filing the center’s business records.
R1365:
The center has no petty cash fund, nor change fund.
R1366:
The center has no written job description for the treasurer’s position.
R1367:
The center had no evidence of a current Federal 990 filing or State filings.
R1368:
On this year’s State incorporation filing payment check, which was returned, a note was attached stating, “Unable to locate said Entity”.
R1369:
The center’s operations are more similar to a social club rather than a full-service senior center.
R1370:
None 28 2007-2008 Civil Grand Jury Budget & Finance Committee Lakeport Senior Center Oversight
R1371:
The senior center provides an average of 22,000 Meals on Wheels for seniors in the Lakeport and Kelseyville area annually.
R1372:
The center’s Meals on Wheels current vehicle was donated by Kraft Foods.
R1373:
Meals on Wheels’ drivers that use personal vehicles receive $20 per diem.
R1374:
The center serves an average of 9,000 congregate (in-house) meals annually. The meal fee requested is $3.50.
R1375:
The County of Lake’s contribution for the operation of the center this fiscal year was $7,387.
R1376:
The center shows free movies for seniors once a week
R1377:
The former director was released for cause in November 2007.
R1378:
The bookkeeper position was vacant as of November 2007.
R1379:
The cook and maintenance positions are being performed by one person as of August 2007.
R1380:
The Bingo games are managed in-house by a senior volunteer coordinator.
R1381:
Employees do not follow proper time card procedures or use the time clocks consistently.
R1382:
The accounting practices used by the former director were suspect and incomplete.
R1383:
The former director’s leadership and management of the center were questionable.
R1384:
The senior center does not have any formal written policies.
R1385:
None 30 2007-2008 Civil Grand Jury Budget & Finance Committee Live Oak Senior Center Oversight
R1386:
The center provides an average of 9600 Meals on Wheels for the local senior population annually.
R1387:
The center serves an average of 13,800 congregate (in-house) meals annually.
R1388:
Meals on Wheels drivers receive a mileage reimbursement.
R1389:
The County of Lake’s contribution for the operation of the center was $4,993 this fiscal year.
R1390:
The center has a Senior Outreach Program.
R1391:
The center has various fundraising activities throughout the year.
R1392:
A review of employees’ timesheets indicated proper documentation of hours worked.
R1393:
The center has six full-time employees.
R1394:
The center uses a credit card for purchases. The monthly statement is used for accounting.
R1395:
The center has not had a comprehensive financial audit during the current director’s tenure. The audit costs approximately $2,000.
R1396:
Board members are trained by in-house staff.
R1397:
The center’s board believes the Area Agency on Aging needs to take a lead role in training.
R1398:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R1399:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R1400:
The center serves an average of 10,400 congregate (in-house) meals annually.
R1401:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R1402:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R1403:
The center has a Senior Outreach Program.
R1404:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R1405:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R1406:
The center has a bingo program.
R1407:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R1408:
A review of employees’ timesheets indicated none properly documented hours worked.
R1409:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R1410:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R1411:
A professional comprehensive financial audit has not conducted since 2004.
R1412:
Board members receive very little training.
R1413:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R1414:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R1415:
Meals on Wheels drivers receive a per-mile reimbursement
R1416:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R1417:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R1418:
The center’s annual budget is approximately $140,000
R1419:
Most of the training of the board members is done in-house by staff.
R1420:
At the time of this oversight, the board has four members.
R1421:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R1422:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R1423:
The center has Senior Outreach Programs.
R1424:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R1425:
The center has five full-time paid employees.
R1426:
A review of employees’ timesheets indicated none properly documented hours worked.
R1427:
Most written documentation was found to be in place.
R1428:
The current year’s paid invoices and bank statements were in order.
R1429:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R1430:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R1431:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R1432:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R1433:
Triple S has no Meals on Wheels program.
R1434:
Triple S serves no congregate (in-house) meals.
R1435:
Last year’s utility bills totaled $2,416.
R1436:
The County of Lake contributed $1,000 this fiscal year.
R1437:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R1438:
Redbud Health Care District contributed $20,000 this fiscal year.
R1439:
AAA and Redbud funds can only be used for Day Care Senior programs.
R1440:
In 2006 Triple S had an operating loss of $15,345.
R1441:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R1442:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R1443:
The treasurer issues and signs self-paying checks from a Triple S account.
R1444:
There are no formal written policies or procedures.
R1445:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R1446:
Triple S had a 2005 Federal 990 filing available for review.
R1447:
There are no written job descriptions for employees.
R1448:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R1449:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R1450:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R1451:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R1452:
Fixed assets are listed at $69,986.
R1453:
$40,000 was set aside in a contingency fund for this budget year.
R1454:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R1455:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R1456:
The paying of ‘invoices due’ are done at the monthly board meetings.
R1457:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R1458:
When approved, the checks are forwarded to the County Controller’s office for review.
R1459:
Currently, all billing is done manually.
R1460:
Major purchases, anything over $300, require the board’s approval.
R1461:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R1462:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R1463:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R1464:
Upgrade to an electronic meter reporting system.
R1465:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R1466:
Computerize the billing system.
R1467:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R1468:
Limit the use of police vehicles to officers living within or very near the city limits.
R1469:
Lakeport City Council 90 days 20 2007-2008 Civil Grand Jury Budget & Finance Committee Sheriff-Coroner Oversight
R1470:
The Sheriff said the department has never been over budget since taking office.
R1471:
There is some latitude in transferring funds between budget units.
R1472:
A new Civilian Coroner position was recently filled.
R1473:
Lake County has no County Mortuary; consequently, local private mortuaries provide this service at a sizable cost savings to the county. 2007-2008 Civil Grand Jury 21 Budget & Finance Committee
R1474:
The Sheriff’s Department is researching a possible ordinance to help recover costs of special events that require extra staffing because of public safety.
R1475:
A patrol vehicle costs approximately $23,000, additional $7,000 to equip. A local dealer provides a cost savings on the purchase of vehicles.
R1476:
Most vehicle equipment such; two-way radios, cages, push bumpers, and light bars are recycled for further cost savings.
R1477:
An independent external audit submitted June 30, 2006 indicated a $5,729.94 deficit between money held for jailed inmates, and the actual balance held in the bank account. Previous audits have indicated the same issue.
R1478:
A department Policy & Procedure, NO 3-14 titled “Inmate Funds Taken at Booking”, was implemented September 11, 2005.
R1479:
An independent external audit in 2007 indicated the issue as “In Progress” and partially implemented.
R1480:
The Board of Supervisors approved a Discharge of Accountability and wrote off the entire amount.
R1481:
The Sheriff indicated a new computer program will resolve this issue.
R1482:
The 2008-2009 Grand Jury review the County’s 2008 Independent Auditor’s Report of the Sheriff’s Department ensuring correction of the jail’s Inmate Trust Account.
R1483:
Propose an ordinance to the Board of Supervisors for recovery of costs associated with special events.
R1484:
Sheriff/Coroner 60 Days 22 2007-2008 Civil Grand Jury Budget & Finance Committee Area Agency on Aging Oversight
R1485:
The agency annually distributes $132,000 in Federal and State funds to contracted senior centers.
R1486:
Operating costs for the agency are approximately $300,000 annually.
R1487:
The County of Lake contributed $23,857 to the agency in 2007.
R1488:
Mendocino County contributed approximately $170,000 to the agency in 2007.
R1489:
The agency has a program for training senior center directors, however attendance is sporadic.
R1490:
AAA allocates eight hours per week for accounting assistance, 20 hours per week for administrative assistance, and 40 hours per week outreach assistance.
R1491:
An agency goal for 2007-2008 is to provide better financial responsibility training to the Board’s of Directors.
R1492:
The agency’s three year plan includes 25 programs.
R1493:
The agency visits the contracted senior center’s Outreach Program quarterly.
R1494:
In the 2000 census Lake County’s senior population was 14,526 or 25% of the population. The national average is 12.4%.
R1495:
A representative of Lake County holds a position on the agency’s advisory board.
R1496:
None 24 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center Oversight
R1497:
The center provides an average of 26,000 Meals on Wheels for the local senior population annually.
R1498:
The center serves an average of 16,000 congregate (in-house) meals annually.
R1499:
Meals on Wheels drivers receive a reimbursement rate of 92 cents per-mile. This is the highest reimbursement rate in the county and is needed to attract volunteers who use personal vehicles to deliver meals.
R1500:
Mileage sheets submitted by the volunteers are audited.
R1501:
The County of Lake’s contribution for the operation of the center was $9,002 for this fiscal year.
R1502:
The center has a Senior Outreach Programs.
R1503:
The center has different fundraising activities throughout the year that are used to offset the cost of senior programs.
R1504:
A review of employees’ timesheets indicated none properly documented hours worked.
R1505:
Written documentation was found to be in place, but many are outdated.
R1506:
The center has eight full-time employees.
R1507:
Redbud Health Care District contributed $85,000 in grant funding this fiscal year to help cover the cost of health care related programs made available to the seniors within this area.
R1508:
The current year’s paid invoices were in order
R1509:
The center uses two checking accounts; one for daily expenses, and one for monthly invoices.
R1510:
Most of the board members were trained by in-house staff. At the time of this oversight the board was comprised six members.
R1511:
The center’s staff believes the Area Agency on Aging needs to take a lead role in training.
R1512:
The Executive Director felt that training and organizational skills amongst Lake County Senior Centers were not equal. 1
R1513:
None 26 2007-2008 Civil Grand Jury Budget & Finance Committee Kelseyville Senior Center Oversight
R1514:
The center has a new kitchen, but it serves no congregate (in-house) meals, and Meals on Wheels programs for this area are provided by the Lakeport Senior Center.
R1515:
The County of Lake contributed $2,000 this current fiscal year for the operation of the center. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 27 Budget & Finance Committee
R1516:
The center’s annual budget is approximately $10,000.
R1517:
There are six board members.
R1518:
The center has a limited number of fundraising activities conducted throughout the year.
R1519:
The center has no paid employees.
R1520:
There are no formal written policies or procedures.
R1521:
All checks currently require only one signature.
R1522:
No paid invoices were on-site to review.
R1523:
No formal storage system was in place on-site, or otherwise, for filing the center’s business records.
R1524:
The center has no petty cash fund, nor change fund.
R1525:
The center has no written job description for the treasurer’s position.
R1526:
The center had no evidence of a current Federal 990 filing or State filings.
R1527:
On this year’s State incorporation filing payment check, which was returned, a note was attached stating, “Unable to locate said Entity”.
R1528:
The center’s operations are more similar to a social club rather than a full-service senior center.
R1529:
None 28 2007-2008 Civil Grand Jury Budget & Finance Committee Lakeport Senior Center Oversight
R1530:
The senior center provides an average of 22,000 Meals on Wheels for seniors in the Lakeport and Kelseyville area annually.
R1531:
The center’s Meals on Wheels current vehicle was donated by Kraft Foods.
R1532:
Meals on Wheels’ drivers that use personal vehicles receive $20 per diem.
R1533:
The center serves an average of 9,000 congregate (in-house) meals annually. The meal fee requested is $3.50.
R1534:
The County of Lake’s contribution for the operation of the center this fiscal year was $7,387.
R1535:
The center shows free movies for seniors once a week
R1536:
The former director was released for cause in November 2007.
R1537:
The bookkeeper position was vacant as of November 2007.
R1538:
The cook and maintenance positions are being performed by one person as of August 2007.
R1539:
The Bingo games are managed in-house by a senior volunteer coordinator.
R1540:
Employees do not follow proper time card procedures or use the time clocks consistently.
R1541:
The accounting practices used by the former director were suspect and incomplete.
R1542:
The former director’s leadership and management of the center were questionable.
R1543:
The senior center does not have any formal written policies.
R1544:
None 30 2007-2008 Civil Grand Jury Budget & Finance Committee Live Oak Senior Center Oversight
R1545:
The center provides an average of 9600 Meals on Wheels for the local senior population annually.
R1546:
The center serves an average of 13,800 congregate (in-house) meals annually.
R1547:
Meals on Wheels drivers receive a mileage reimbursement.
R1548:
The County of Lake’s contribution for the operation of the center was $4,993 this fiscal year.
R1549:
The center has a Senior Outreach Program.
R1550:
The center has various fundraising activities throughout the year.
R1551:
A review of employees’ timesheets indicated proper documentation of hours worked.
R1552:
The center has six full-time employees.
R1553:
The center uses a credit card for purchases. The monthly statement is used for accounting.
R1554:
The center has not had a comprehensive financial audit during the current director’s tenure. The audit costs approximately $2,000.
R1555:
Board members are trained by in-house staff.
R1556:
The center’s board believes the Area Agency on Aging needs to take a lead role in training.
R1557:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R1558:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R1559:
The center serves an average of 10,400 congregate (in-house) meals annually.
R1560:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R1561:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R1562:
The center has a Senior Outreach Program.
R1563:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R1564:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R1565:
The center has a bingo program.
R1566:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R1567:
A review of employees’ timesheets indicated none properly documented hours worked.
R1568:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R1569:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R1570:
A professional comprehensive financial audit has not conducted since 2004.
R1571:
Board members receive very little training.
R1572:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R1573:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R1574:
Meals on Wheels drivers receive a per-mile reimbursement
R1575:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R1576:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R1577:
The center’s annual budget is approximately $140,000
R1578:
Most of the training of the board members is done in-house by staff.
R1579:
At the time of this oversight, the board has four members.
R1580:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R1581:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R1582:
The center has Senior Outreach Programs.
R1583:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R1584:
The center has five full-time paid employees.
R1585:
A review of employees’ timesheets indicated none properly documented hours worked.
R1586:
Most written documentation was found to be in place.
R1587:
The current year’s paid invoices and bank statements were in order.
R1588:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R1589:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R1590:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R1591:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R1592:
Triple S has no Meals on Wheels program.
R1593:
Triple S serves no congregate (in-house) meals.
R1594:
Last year’s utility bills totaled $2,416.
R1595:
The County of Lake contributed $1,000 this fiscal year.
R1596:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R1597:
Redbud Health Care District contributed $20,000 this fiscal year.
R1598:
AAA and Redbud funds can only be used for Day Care Senior programs.
R1599:
In 2006 Triple S had an operating loss of $15,345.
R1600:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R1601:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R1602:
The treasurer issues and signs self-paying checks from a Triple S account.
R1603:
There are no formal written policies or procedures.
R1604:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R1605:
Triple S had a 2005 Federal 990 filing available for review.
R1606:
There are no written job descriptions for employees.
R1607:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R1608:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R1609:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R1610:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R1611:
Fixed assets are listed at $69,986.
R1612:
$40,000 was set aside in a contingency fund for this budget year.
R1613:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R1614:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R1615:
The paying of ‘invoices due’ are done at the monthly board meetings.
R1616:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R1617:
When approved, the checks are forwarded to the County Controller’s office for review.
R1618:
Currently, all billing is done manually.
R1619:
Major purchases, anything over $300, require the board’s approval.
R1620:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R1621:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R1622:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R1623:
Upgrade to an electronic meter reporting system.
R1624:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R1625:
Computerize the billing system.
R1626:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R1627:
The 2008-2009 Grand Jury review the County’s 2008 Independent Auditor’s Report of the Sheriff’s Department ensuring correction of the jail’s Inmate Trust Account.
R1628:
Propose an ordinance to the Board of Supervisors for recovery of costs associated with special events.
R1629:
Sheriff/Coroner 60 Days 22 2007-2008 Civil Grand Jury Budget & Finance Committee Area Agency on Aging Oversight
R1630:
The agency annually distributes $132,000 in Federal and State funds to contracted senior centers.
R1631:
Operating costs for the agency are approximately $300,000 annually.
R1632:
The County of Lake contributed $23,857 to the agency in 2007.
R1633:
Mendocino County contributed approximately $170,000 to the agency in 2007.
R1634:
The agency has a program for training senior center directors, however attendance is sporadic.
R1635:
AAA allocates eight hours per week for accounting assistance, 20 hours per week for administrative assistance, and 40 hours per week outreach assistance.
R1636:
An agency goal for 2007-2008 is to provide better financial responsibility training to the Board’s of Directors.
R1637:
The agency’s three year plan includes 25 programs.
R1638:
The agency visits the contracted senior center’s Outreach Program quarterly.
R1639:
In the 2000 census Lake County’s senior population was 14,526 or 25% of the population. The national average is 12.4%.
R1640:
A representative of Lake County holds a position on the agency’s advisory board.
R1641:
None 24 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center Oversight
R1642:
The center provides an average of 26,000 Meals on Wheels for the local senior population annually.
R1643:
The center serves an average of 16,000 congregate (in-house) meals annually.
R1644:
Meals on Wheels drivers receive a reimbursement rate of 92 cents per-mile. This is the highest reimbursement rate in the county and is needed to attract volunteers who use personal vehicles to deliver meals.
R1645:
Mileage sheets submitted by the volunteers are audited.
R1646:
The County of Lake’s contribution for the operation of the center was $9,002 for this fiscal year.
R1647:
The center has a Senior Outreach Programs.
R1648:
The center has different fundraising activities throughout the year that are used to offset the cost of senior programs.
R1649:
A review of employees’ timesheets indicated none properly documented hours worked.
R1650:
Written documentation was found to be in place, but many are outdated.
R1651:
The center has eight full-time employees.
R1652:
Redbud Health Care District contributed $85,000 in grant funding this fiscal year to help cover the cost of health care related programs made available to the seniors within this area.
R1653:
The current year’s paid invoices were in order
R1654:
The center uses two checking accounts; one for daily expenses, and one for monthly invoices.
R1655:
Most of the board members were trained by in-house staff. At the time of this oversight the board was comprised six members.
R1656:
The center’s staff believes the Area Agency on Aging needs to take a lead role in training.
R1657:
The Executive Director felt that training and organizational skills amongst Lake County Senior Centers were not equal. 1
R1658:
None 26 2007-2008 Civil Grand Jury Budget & Finance Committee Kelseyville Senior Center Oversight
R1659:
The center has a new kitchen, but it serves no congregate (in-house) meals, and Meals on Wheels programs for this area are provided by the Lakeport Senior Center.
R1660:
The County of Lake contributed $2,000 this current fiscal year for the operation of the center. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 27 Budget & Finance Committee
R1661:
The center’s annual budget is approximately $10,000.
R1662:
There are six board members.
R1663:
The center has a limited number of fundraising activities conducted throughout the year.
R1664:
The center has no paid employees.
R1665:
There are no formal written policies or procedures.
R1666:
All checks currently require only one signature.
R1667:
No paid invoices were on-site to review.
R1668:
No formal storage system was in place on-site, or otherwise, for filing the center’s business records.
R1669:
The center has no petty cash fund, nor change fund.
R1670:
The center has no written job description for the treasurer’s position.
R1671:
The center had no evidence of a current Federal 990 filing or State filings.
R1672:
On this year’s State incorporation filing payment check, which was returned, a note was attached stating, “Unable to locate said Entity”.
R1673:
The center’s operations are more similar to a social club rather than a full-service senior center.
R1674:
None 28 2007-2008 Civil Grand Jury Budget & Finance Committee Lakeport Senior Center Oversight
R1675:
The senior center provides an average of 22,000 Meals on Wheels for seniors in the Lakeport and Kelseyville area annually.
R1676:
The center’s Meals on Wheels current vehicle was donated by Kraft Foods.
R1677:
Meals on Wheels’ drivers that use personal vehicles receive $20 per diem.
R1678:
The center serves an average of 9,000 congregate (in-house) meals annually. The meal fee requested is $3.50.
R1679:
The County of Lake’s contribution for the operation of the center this fiscal year was $7,387.
R1680:
The center shows free movies for seniors once a week
R1681:
The former director was released for cause in November 2007.
R1682:
The bookkeeper position was vacant as of November 2007.
R1683:
The cook and maintenance positions are being performed by one person as of August 2007.
R1684:
The Bingo games are managed in-house by a senior volunteer coordinator.
R1685:
Employees do not follow proper time card procedures or use the time clocks consistently.
R1686:
The accounting practices used by the former director were suspect and incomplete.
R1687:
The former director’s leadership and management of the center were questionable.
R1688:
The senior center does not have any formal written policies.
R1689:
None 30 2007-2008 Civil Grand Jury Budget & Finance Committee Live Oak Senior Center Oversight
R1690:
The center provides an average of 9600 Meals on Wheels for the local senior population annually.
R1691:
The center serves an average of 13,800 congregate (in-house) meals annually.
R1692:
Meals on Wheels drivers receive a mileage reimbursement.
R1693:
The County of Lake’s contribution for the operation of the center was $4,993 this fiscal year.
R1694:
The center has a Senior Outreach Program.
R1695:
The center has various fundraising activities throughout the year.
R1696:
A review of employees’ timesheets indicated proper documentation of hours worked.
R1697:
The center has six full-time employees.
R1698:
The center uses a credit card for purchases. The monthly statement is used for accounting.
R1699:
The center has not had a comprehensive financial audit during the current director’s tenure. The audit costs approximately $2,000.
R1700:
Board members are trained by in-house staff.
R1701:
The center’s board believes the Area Agency on Aging needs to take a lead role in training.
R1702:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R1703:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R1704:
The center serves an average of 10,400 congregate (in-house) meals annually.
R1705:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R1706:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R1707:
The center has a Senior Outreach Program.
R1708:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R1709:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R1710:
The center has a bingo program.
R1711:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R1712:
A review of employees’ timesheets indicated none properly documented hours worked.
R1713:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R1714:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R1715:
A professional comprehensive financial audit has not conducted since 2004.
R1716:
Board members receive very little training.
R1717:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R1718:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R1719:
Meals on Wheels drivers receive a per-mile reimbursement
R1720:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R1721:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R1722:
The center’s annual budget is approximately $140,000
R1723:
Most of the training of the board members is done in-house by staff.
R1724:
At the time of this oversight, the board has four members.
R1725:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R1726:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R1727:
The center has Senior Outreach Programs.
R1728:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R1729:
The center has five full-time paid employees.
R1730:
A review of employees’ timesheets indicated none properly documented hours worked.
R1731:
Most written documentation was found to be in place.
R1732:
The current year’s paid invoices and bank statements were in order.
R1733:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R1734:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R1735:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R1736:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R1737:
Triple S has no Meals on Wheels program.
R1738:
Triple S serves no congregate (in-house) meals.
R1739:
Last year’s utility bills totaled $2,416.
R1740:
The County of Lake contributed $1,000 this fiscal year.
R1741:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R1742:
Redbud Health Care District contributed $20,000 this fiscal year.
R1743:
AAA and Redbud funds can only be used for Day Care Senior programs.
R1744:
In 2006 Triple S had an operating loss of $15,345.
R1745:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R1746:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R1747:
The treasurer issues and signs self-paying checks from a Triple S account.
R1748:
There are no formal written policies or procedures.
R1749:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R1750:
Triple S had a 2005 Federal 990 filing available for review.
R1751:
There are no written job descriptions for employees.
R1752:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R1753:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R1754:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R1755:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R1756:
Fixed assets are listed at $69,986.
R1757:
$40,000 was set aside in a contingency fund for this budget year.
R1758:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R1759:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R1760:
The paying of ‘invoices due’ are done at the monthly board meetings.
R1761:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R1762:
When approved, the checks are forwarded to the County Controller’s office for review.
R1763:
Currently, all billing is done manually.
R1764:
Major purchases, anything over $300, require the board’s approval.
R1765:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R1766:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R1767:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R1768:
Upgrade to an electronic meter reporting system.
R1769:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R1770:
Computerize the billing system.
R1771:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R1772:
None 24 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center Oversight
R1773:
The center provides an average of 26,000 Meals on Wheels for the local senior population annually.
R1774:
The center serves an average of 16,000 congregate (in-house) meals annually.
R1775:
Meals on Wheels drivers receive a reimbursement rate of 92 cents per-mile. This is the highest reimbursement rate in the county and is needed to attract volunteers who use personal vehicles to deliver meals.
R1776:
Mileage sheets submitted by the volunteers are audited.
R1777:
The County of Lake’s contribution for the operation of the center was $9,002 for this fiscal year.
R1778:
The center has a Senior Outreach Programs.
R1779:
The center has different fundraising activities throughout the year that are used to offset the cost of senior programs.
R1780:
A review of employees’ timesheets indicated none properly documented hours worked.
R1781:
Written documentation was found to be in place, but many are outdated.
R1782:
The center has eight full-time employees.
R1783:
Redbud Health Care District contributed $85,000 in grant funding this fiscal year to help cover the cost of health care related programs made available to the seniors within this area.
R1784:
The current year’s paid invoices were in order
R1785:
The center uses two checking accounts; one for daily expenses, and one for monthly invoices.
R1786:
Most of the board members were trained by in-house staff. At the time of this oversight the board was comprised six members.
R1787:
The center’s staff believes the Area Agency on Aging needs to take a lead role in training.
R1788:
The Executive Director felt that training and organizational skills amongst Lake County Senior Centers were not equal. 1
R1789:
None 26 2007-2008 Civil Grand Jury Budget & Finance Committee Kelseyville Senior Center Oversight
R1790:
The center has a new kitchen, but it serves no congregate (in-house) meals, and Meals on Wheels programs for this area are provided by the Lakeport Senior Center.
R1791:
The County of Lake contributed $2,000 this current fiscal year for the operation of the center. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 27 Budget & Finance Committee
R1792:
The center’s annual budget is approximately $10,000.
R1793:
There are six board members.
R1794:
The center has a limited number of fundraising activities conducted throughout the year.
R1795:
The center has no paid employees.
R1796:
There are no formal written policies or procedures.
R1797:
All checks currently require only one signature.
R1798:
No paid invoices were on-site to review.
R1799:
No formal storage system was in place on-site, or otherwise, for filing the center’s business records.
R1800:
The center has no petty cash fund, nor change fund.
R1801:
The center has no written job description for the treasurer’s position.
R1802:
The center had no evidence of a current Federal 990 filing or State filings.
R1803:
On this year’s State incorporation filing payment check, which was returned, a note was attached stating, “Unable to locate said Entity”.
R1804:
The center’s operations are more similar to a social club rather than a full-service senior center.
R1805:
None 28 2007-2008 Civil Grand Jury Budget & Finance Committee Lakeport Senior Center Oversight
R1806:
The senior center provides an average of 22,000 Meals on Wheels for seniors in the Lakeport and Kelseyville area annually.
R1807:
The center’s Meals on Wheels current vehicle was donated by Kraft Foods.
R1808:
Meals on Wheels’ drivers that use personal vehicles receive $20 per diem.
R1809:
The center serves an average of 9,000 congregate (in-house) meals annually. The meal fee requested is $3.50.
R1810:
The County of Lake’s contribution for the operation of the center this fiscal year was $7,387.
R1811:
The center shows free movies for seniors once a week
R1812:
The former director was released for cause in November 2007.
R1813:
The bookkeeper position was vacant as of November 2007.
R1814:
The cook and maintenance positions are being performed by one person as of August 2007.
R1815:
The Bingo games are managed in-house by a senior volunteer coordinator.
R1816:
Employees do not follow proper time card procedures or use the time clocks consistently.
R1817:
The accounting practices used by the former director were suspect and incomplete.
R1818:
The former director’s leadership and management of the center were questionable.
R1819:
The senior center does not have any formal written policies.
R1820:
None 30 2007-2008 Civil Grand Jury Budget & Finance Committee Live Oak Senior Center Oversight
R1821:
The center provides an average of 9600 Meals on Wheels for the local senior population annually.
R1822:
The center serves an average of 13,800 congregate (in-house) meals annually.
R1823:
Meals on Wheels drivers receive a mileage reimbursement.
R1824:
The County of Lake’s contribution for the operation of the center was $4,993 this fiscal year.
R1825:
The center has a Senior Outreach Program.
R1826:
The center has various fundraising activities throughout the year.
R1827:
A review of employees’ timesheets indicated proper documentation of hours worked.
R1828:
The center has six full-time employees.
R1829:
The center uses a credit card for purchases. The monthly statement is used for accounting.
R1830:
The center has not had a comprehensive financial audit during the current director’s tenure. The audit costs approximately $2,000.
R1831:
Board members are trained by in-house staff.
R1832:
The center’s board believes the Area Agency on Aging needs to take a lead role in training.
R1833:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R1834:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R1835:
The center serves an average of 10,400 congregate (in-house) meals annually.
R1836:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R1837:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R1838:
The center has a Senior Outreach Program.
R1839:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R1840:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R1841:
The center has a bingo program.
R1842:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R1843:
A review of employees’ timesheets indicated none properly documented hours worked.
R1844:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R1845:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R1846:
A professional comprehensive financial audit has not conducted since 2004.
R1847:
Board members receive very little training.
R1848:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R1849:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R1850:
Meals on Wheels drivers receive a per-mile reimbursement
R1851:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R1852:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R1853:
The center’s annual budget is approximately $140,000
R1854:
Most of the training of the board members is done in-house by staff.
R1855:
At the time of this oversight, the board has four members.
R1856:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R1857:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R1858:
The center has Senior Outreach Programs.
R1859:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R1860:
The center has five full-time paid employees.
R1861:
A review of employees’ timesheets indicated none properly documented hours worked.
R1862:
Most written documentation was found to be in place.
R1863:
The current year’s paid invoices and bank statements were in order.
R1864:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R1865:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R1866:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R1867:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R1868:
Triple S has no Meals on Wheels program.
R1869:
Triple S serves no congregate (in-house) meals.
R1870:
Last year’s utility bills totaled $2,416.
R1871:
The County of Lake contributed $1,000 this fiscal year.
R1872:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R1873:
Redbud Health Care District contributed $20,000 this fiscal year.
R1874:
AAA and Redbud funds can only be used for Day Care Senior programs.
R1875:
In 2006 Triple S had an operating loss of $15,345.
R1876:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R1877:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R1878:
The treasurer issues and signs self-paying checks from a Triple S account.
R1879:
There are no formal written policies or procedures.
R1880:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R1881:
Triple S had a 2005 Federal 990 filing available for review.
R1882:
There are no written job descriptions for employees.
R1883:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R1884:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R1885:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R1886:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R1887:
Fixed assets are listed at $69,986.
R1888:
$40,000 was set aside in a contingency fund for this budget year.
R1889:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R1890:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R1891:
The paying of ‘invoices due’ are done at the monthly board meetings.
R1892:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R1893:
When approved, the checks are forwarded to the County Controller’s office for review.
R1894:
Currently, all billing is done manually.
R1895:
Major purchases, anything over $300, require the board’s approval.
R1896:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R1897:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R1898:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R1899:
Upgrade to an electronic meter reporting system.
R1900:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R1901:
Computerize the billing system.
R1902:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R1903:
None 26 2007-2008 Civil Grand Jury Budget & Finance Committee Kelseyville Senior Center Oversight
R1904:
The center has a new kitchen, but it serves no congregate (in-house) meals, and Meals on Wheels programs for this area are provided by the Lakeport Senior Center.
R1905:
The County of Lake contributed $2,000 this current fiscal year for the operation of the center. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 27 Budget & Finance Committee
R1906:
The center’s annual budget is approximately $10,000.
R1907:
There are six board members.
R1908:
The center has a limited number of fundraising activities conducted throughout the year.
R1909:
The center has no paid employees.
R1910:
There are no formal written policies or procedures.
R1911:
All checks currently require only one signature.
R1912:
No paid invoices were on-site to review.
R1913:
No formal storage system was in place on-site, or otherwise, for filing the center’s business records.
R1914:
The center has no petty cash fund, nor change fund.
R1915:
The center has no written job description for the treasurer’s position.
R1916:
The center had no evidence of a current Federal 990 filing or State filings.
R1917:
On this year’s State incorporation filing payment check, which was returned, a note was attached stating, “Unable to locate said Entity”.
R1918:
The center’s operations are more similar to a social club rather than a full-service senior center.
R1919:
None 28 2007-2008 Civil Grand Jury Budget & Finance Committee Lakeport Senior Center Oversight
R1920:
The senior center provides an average of 22,000 Meals on Wheels for seniors in the Lakeport and Kelseyville area annually.
R1921:
The center’s Meals on Wheels current vehicle was donated by Kraft Foods.
R1922:
Meals on Wheels’ drivers that use personal vehicles receive $20 per diem.
R1923:
The center serves an average of 9,000 congregate (in-house) meals annually. The meal fee requested is $3.50.
R1924:
The County of Lake’s contribution for the operation of the center this fiscal year was $7,387.
R1925:
The center shows free movies for seniors once a week
R1926:
The former director was released for cause in November 2007.
R1927:
The bookkeeper position was vacant as of November 2007.
R1928:
The cook and maintenance positions are being performed by one person as of August 2007.
R1929:
The Bingo games are managed in-house by a senior volunteer coordinator.
R1930:
Employees do not follow proper time card procedures or use the time clocks consistently.
R1931:
The accounting practices used by the former director were suspect and incomplete.
R1932:
The former director’s leadership and management of the center were questionable.
R1933:
The senior center does not have any formal written policies.
R1934:
None 30 2007-2008 Civil Grand Jury Budget & Finance Committee Live Oak Senior Center Oversight
R1935:
The center provides an average of 9600 Meals on Wheels for the local senior population annually.
R1936:
The center serves an average of 13,800 congregate (in-house) meals annually.
R1937:
Meals on Wheels drivers receive a mileage reimbursement.
R1938:
The County of Lake’s contribution for the operation of the center was $4,993 this fiscal year.
R1939:
The center has a Senior Outreach Program.
R1940:
The center has various fundraising activities throughout the year.
R1941:
A review of employees’ timesheets indicated proper documentation of hours worked.
R1942:
The center has six full-time employees.
R1943:
The center uses a credit card for purchases. The monthly statement is used for accounting.
R1944:
The center has not had a comprehensive financial audit during the current director’s tenure. The audit costs approximately $2,000.
R1945:
Board members are trained by in-house staff.
R1946:
The center’s board believes the Area Agency on Aging needs to take a lead role in training.
R1947:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R1948:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R1949:
The center serves an average of 10,400 congregate (in-house) meals annually.
R1950:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R1951:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R1952:
The center has a Senior Outreach Program.
R1953:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R1954:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R1955:
The center has a bingo program.
R1956:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R1957:
A review of employees’ timesheets indicated none properly documented hours worked.
R1958:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R1959:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R1960:
A professional comprehensive financial audit has not conducted since 2004.
R1961:
Board members receive very little training.
R1962:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R1963:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R1964:
Meals on Wheels drivers receive a per-mile reimbursement
R1965:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R1966:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R1967:
The center’s annual budget is approximately $140,000
R1968:
Most of the training of the board members is done in-house by staff.
R1969:
At the time of this oversight, the board has four members.
R1970:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R1971:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R1972:
The center has Senior Outreach Programs.
R1973:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R1974:
The center has five full-time paid employees.
R1975:
A review of employees’ timesheets indicated none properly documented hours worked.
R1976:
Most written documentation was found to be in place.
R1977:
The current year’s paid invoices and bank statements were in order.
R1978:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R1979:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R1980:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R1981:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R1982:
Triple S has no Meals on Wheels program.
R1983:
Triple S serves no congregate (in-house) meals.
R1984:
Last year’s utility bills totaled $2,416.
R1985:
The County of Lake contributed $1,000 this fiscal year.
R1986:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R1987:
Redbud Health Care District contributed $20,000 this fiscal year.
R1988:
AAA and Redbud funds can only be used for Day Care Senior programs.
R1989:
In 2006 Triple S had an operating loss of $15,345.
R1990:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R1991:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R1992:
The treasurer issues and signs self-paying checks from a Triple S account.
R1993:
There are no formal written policies or procedures.
R1994:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R1995:
Triple S had a 2005 Federal 990 filing available for review.
R1996:
There are no written job descriptions for employees.
R1997:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R1998:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R1999:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R2000:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R2001:
Fixed assets are listed at $69,986.
R2002:
$40,000 was set aside in a contingency fund for this budget year.
R2003:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R2004:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R2005:
The paying of ‘invoices due’ are done at the monthly board meetings.
R2006:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R2007:
When approved, the checks are forwarded to the County Controller’s office for review.
R2008:
Currently, all billing is done manually.
R2009:
Major purchases, anything over $300, require the board’s approval.
R2010:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R2011:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R2012:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R2013:
Upgrade to an electronic meter reporting system.
R2014:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R2015:
Computerize the billing system.
R2016:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R2017:
None 28 2007-2008 Civil Grand Jury Budget & Finance Committee Lakeport Senior Center Oversight
R2018:
The senior center provides an average of 22,000 Meals on Wheels for seniors in the Lakeport and Kelseyville area annually.
R2019:
The center’s Meals on Wheels current vehicle was donated by Kraft Foods.
R2020:
Meals on Wheels’ drivers that use personal vehicles receive $20 per diem.
R2021:
The center serves an average of 9,000 congregate (in-house) meals annually. The meal fee requested is $3.50.
R2022:
The County of Lake’s contribution for the operation of the center this fiscal year was $7,387.
R2023:
The center shows free movies for seniors once a week
R2024:
The former director was released for cause in November 2007.
R2025:
The bookkeeper position was vacant as of November 2007.
R2026:
The cook and maintenance positions are being performed by one person as of August 2007.
R2027:
The Bingo games are managed in-house by a senior volunteer coordinator.
R2028:
Employees do not follow proper time card procedures or use the time clocks consistently.
R2029:
The accounting practices used by the former director were suspect and incomplete.
R2030:
The former director’s leadership and management of the center were questionable.
R2031:
The senior center does not have any formal written policies.
R2032:
None 30 2007-2008 Civil Grand Jury Budget & Finance Committee Live Oak Senior Center Oversight
R2033:
The center provides an average of 9600 Meals on Wheels for the local senior population annually.
R2034:
The center serves an average of 13,800 congregate (in-house) meals annually.
R2035:
Meals on Wheels drivers receive a mileage reimbursement.
R2036:
The County of Lake’s contribution for the operation of the center was $4,993 this fiscal year.
R2037:
The center has a Senior Outreach Program.
R2038:
The center has various fundraising activities throughout the year.
R2039:
A review of employees’ timesheets indicated proper documentation of hours worked.
R2040:
The center has six full-time employees.
R2041:
The center uses a credit card for purchases. The monthly statement is used for accounting.
R2042:
The center has not had a comprehensive financial audit during the current director’s tenure. The audit costs approximately $2,000.
R2043:
Board members are trained by in-house staff.
R2044:
The center’s board believes the Area Agency on Aging needs to take a lead role in training.
R2045:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R2046:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R2047:
The center serves an average of 10,400 congregate (in-house) meals annually.
R2048:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R2049:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R2050:
The center has a Senior Outreach Program.
R2051:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R2052:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R2053:
The center has a bingo program.
R2054:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R2055:
A review of employees’ timesheets indicated none properly documented hours worked.
R2056:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R2057:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R2058:
A professional comprehensive financial audit has not conducted since 2004.
R2059:
Board members receive very little training.
R2060:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R2061:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R2062:
Meals on Wheels drivers receive a per-mile reimbursement
R2063:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R2064:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R2065:
The center’s annual budget is approximately $140,000
R2066:
Most of the training of the board members is done in-house by staff.
R2067:
At the time of this oversight, the board has four members.
R2068:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R2069:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R2070:
The center has Senior Outreach Programs.
R2071:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R2072:
The center has five full-time paid employees.
R2073:
A review of employees’ timesheets indicated none properly documented hours worked.
R2074:
Most written documentation was found to be in place.
R2075:
The current year’s paid invoices and bank statements were in order.
R2076:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R2077:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R2078:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R2079:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R2080:
Triple S has no Meals on Wheels program.
R2081:
Triple S serves no congregate (in-house) meals.
R2082:
Last year’s utility bills totaled $2,416.
R2083:
The County of Lake contributed $1,000 this fiscal year.
R2084:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R2085:
Redbud Health Care District contributed $20,000 this fiscal year.
R2086:
AAA and Redbud funds can only be used for Day Care Senior programs.
R2087:
In 2006 Triple S had an operating loss of $15,345.
R2088:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R2089:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R2090:
The treasurer issues and signs self-paying checks from a Triple S account.
R2091:
There are no formal written policies or procedures.
R2092:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R2093:
Triple S had a 2005 Federal 990 filing available for review.
R2094:
There are no written job descriptions for employees.
R2095:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R2096:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R2097:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R2098:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R2099:
Fixed assets are listed at $69,986.
R2100:
$40,000 was set aside in a contingency fund for this budget year.
R2101:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R2102:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R2103:
The paying of ‘invoices due’ are done at the monthly board meetings.
R2104:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R2105:
When approved, the checks are forwarded to the County Controller’s office for review.
R2106:
Currently, all billing is done manually.
R2107:
Major purchases, anything over $300, require the board’s approval.
R2108:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R2109:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R2110:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R2111:
Upgrade to an electronic meter reporting system.
R2112:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R2113:
Computerize the billing system.
R2114:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R2115:
None 30 2007-2008 Civil Grand Jury Budget & Finance Committee Live Oak Senior Center Oversight
R2116:
The center provides an average of 9600 Meals on Wheels for the local senior population annually.
R2117:
The center serves an average of 13,800 congregate (in-house) meals annually.
R2118:
Meals on Wheels drivers receive a mileage reimbursement.
R2119:
The County of Lake’s contribution for the operation of the center was $4,993 this fiscal year.
R2120:
The center has a Senior Outreach Program.
R2121:
The center has various fundraising activities throughout the year.
R2122:
A review of employees’ timesheets indicated proper documentation of hours worked.
R2123:
The center has six full-time employees.
R2124:
The center uses a credit card for purchases. The monthly statement is used for accounting.
R2125:
The center has not had a comprehensive financial audit during the current director’s tenure. The audit costs approximately $2,000.
R2126:
Board members are trained by in-house staff.
R2127:
The center’s board believes the Area Agency on Aging needs to take a lead role in training.
R2128:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R2129:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R2130:
The center serves an average of 10,400 congregate (in-house) meals annually.
R2131:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R2132:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R2133:
The center has a Senior Outreach Program.
R2134:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R2135:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R2136:
The center has a bingo program.
R2137:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R2138:
A review of employees’ timesheets indicated none properly documented hours worked.
R2139:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R2140:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R2141:
A professional comprehensive financial audit has not conducted since 2004.
R2142:
Board members receive very little training.
R2143:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R2144:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R2145:
Meals on Wheels drivers receive a per-mile reimbursement
R2146:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R2147:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R2148:
The center’s annual budget is approximately $140,000
R2149:
Most of the training of the board members is done in-house by staff.
R2150:
At the time of this oversight, the board has four members.
R2151:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R2152:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R2153:
The center has Senior Outreach Programs.
R2154:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R2155:
The center has five full-time paid employees.
R2156:
A review of employees’ timesheets indicated none properly documented hours worked.
R2157:
Most written documentation was found to be in place.
R2158:
The current year’s paid invoices and bank statements were in order.
R2159:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R2160:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R2161:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R2162:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R2163:
Triple S has no Meals on Wheels program.
R2164:
Triple S serves no congregate (in-house) meals.
R2165:
Last year’s utility bills totaled $2,416.
R2166:
The County of Lake contributed $1,000 this fiscal year.
R2167:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R2168:
Redbud Health Care District contributed $20,000 this fiscal year.
R2169:
AAA and Redbud funds can only be used for Day Care Senior programs.
R2170:
In 2006 Triple S had an operating loss of $15,345.
R2171:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R2172:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R2173:
The treasurer issues and signs self-paying checks from a Triple S account.
R2174:
There are no formal written policies or procedures.
R2175:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R2176:
Triple S had a 2005 Federal 990 filing available for review.
R2177:
There are no written job descriptions for employees.
R2178:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R2179:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R2180:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R2181:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R2182:
Fixed assets are listed at $69,986.
R2183:
$40,000 was set aside in a contingency fund for this budget year.
R2184:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R2185:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R2186:
The paying of ‘invoices due’ are done at the monthly board meetings.
R2187:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R2188:
When approved, the checks are forwarded to the County Controller’s office for review.
R2189:
Currently, all billing is done manually.
R2190:
Major purchases, anything over $300, require the board’s approval.
R2191:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R2192:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R2193:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R2194:
Upgrade to an electronic meter reporting system.
R2195:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R2196:
Computerize the billing system.
R2197:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R2198:
None 32 2007-2008 Civil Grand Jury Budget & Finance Committee Lucerne-Alpine Senior Center Oversight
R2199:
The center provides an average of 16,900 Meals on Wheels for its senior population annually. Meals on Wheels drivers receive a mileage reimbursement.
R2200:
The center serves an average of 10,400 congregate (in-house) meals annually.
R2201:
The sign-in sheets for congregate meals were not always personally signed by all individuals.
R2202:
The County of Lake’s annual contribution for the operation of the center this fiscal year was $5,579.
R2203:
The center has a Senior Outreach Program.
R2204:
The center has a Fundraising Committee that schedule’s events to raise funds to offset the center’s program costs.
R2205:
The center operates a Thrift Shop; however, the County of Lake purchased the land and the building for $150,000.
R2206:
The center has a bingo program.
R2207:
Staff reported that five Dell desktop computers, donated in 2005, could not be accounted for.
R2208:
A review of employees’ timesheets indicated none properly documented hours worked.
R2209:
Written policies and procedures for petty cash and other miscellaneous operational functions reviewed were found to be inadequate and lacking in key areas.
R2210:
The center’s expenses were $16,000 more than revenues in the first fiscal quarter, including $12,000 in unpaid invoices.
R2211:
A professional comprehensive financial audit has not conducted since 2004.
R2212:
Board members receive very little training.
R2213:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R2214:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R2215:
Meals on Wheels drivers receive a per-mile reimbursement
R2216:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R2217:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R2218:
The center’s annual budget is approximately $140,000
R2219:
Most of the training of the board members is done in-house by staff.
R2220:
At the time of this oversight, the board has four members.
R2221:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R2222:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R2223:
The center has Senior Outreach Programs.
R2224:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R2225:
The center has five full-time paid employees.
R2226:
A review of employees’ timesheets indicated none properly documented hours worked.
R2227:
Most written documentation was found to be in place.
R2228:
The current year’s paid invoices and bank statements were in order.
R2229:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R2230:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R2231:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R2232:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R2233:
Triple S has no Meals on Wheels program.
R2234:
Triple S serves no congregate (in-house) meals.
R2235:
Last year’s utility bills totaled $2,416.
R2236:
The County of Lake contributed $1,000 this fiscal year.
R2237:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R2238:
Redbud Health Care District contributed $20,000 this fiscal year.
R2239:
AAA and Redbud funds can only be used for Day Care Senior programs.
R2240:
In 2006 Triple S had an operating loss of $15,345.
R2241:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R2242:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R2243:
The treasurer issues and signs self-paying checks from a Triple S account.
R2244:
There are no formal written policies or procedures.
R2245:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R2246:
Triple S had a 2005 Federal 990 filing available for review.
R2247:
There are no written job descriptions for employees.
R2248:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R2249:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R2250:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R2251:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R2252:
Fixed assets are listed at $69,986.
R2253:
$40,000 was set aside in a contingency fund for this budget year.
R2254:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R2255:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R2256:
The paying of ‘invoices due’ are done at the monthly board meetings.
R2257:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R2258:
When approved, the checks are forwarded to the County Controller’s office for review.
R2259:
Currently, all billing is done manually.
R2260:
Major purchases, anything over $300, require the board’s approval.
R2261:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R2262:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R2263:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R2264:
Upgrade to an electronic meter reporting system.
R2265:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R2266:
Computerize the billing system.
R2267:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R2268:
None 34 2007-2008 Civil Grand Jury Budget & Finance Committee Middletown Senior Center Oversight
R2269:
The center provides an average of 6,000 Meals on Wheels for its senior population annually.
R2270:
Meals on Wheels drivers receive a per-mile reimbursement
R2271:
The center serves an average of 7,000 congregate (in-house) meals annually. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 35 Budget & Finance Committee
R2272:
The County of Lake’s contribution for the operation of the center this fiscal year was $4,000.
R2273:
The center’s annual budget is approximately $140,000
R2274:
Most of the training of the board members is done in-house by staff.
R2275:
At the time of this oversight, the board has four members.
R2276:
All unpaid invoices are reviewed at the monthly board meeting before being signed and issued a check for payment.
R2277:
The staff, in comparison with other centers within the county, was one of the better trained and more organized in the performance areas reviewed.
R2278:
The center has Senior Outreach Programs.
R2279:
The center has a number of different fundraising activities throughout the year. These activities are used to offset the center’s senior programs costs.
R2280:
The center has five full-time paid employees.
R2281:
A review of employees’ timesheets indicated none properly documented hours worked.
R2282:
Most written documentation was found to be in place.
R2283:
The current year’s paid invoices and bank statements were in order.
R2284:
The center has no petty cash fund, but the center does have a cash box for making change at congregate (in-house) meals
R2285:
The center has a charge account with a local vendor for miscellaneous purchases. There is a policy in place to monitor and track these invoices.
R2286:
The center’s senior staff believes oversight and training should be handled by the Area Agency on Aging.
R2287:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R2288:
Triple S has no Meals on Wheels program.
R2289:
Triple S serves no congregate (in-house) meals.
R2290:
Last year’s utility bills totaled $2,416.
R2291:
The County of Lake contributed $1,000 this fiscal year.
R2292:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R2293:
Redbud Health Care District contributed $20,000 this fiscal year.
R2294:
AAA and Redbud funds can only be used for Day Care Senior programs.
R2295:
In 2006 Triple S had an operating loss of $15,345.
R2296:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R2297:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R2298:
The treasurer issues and signs self-paying checks from a Triple S account.
R2299:
There are no formal written policies or procedures.
R2300:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R2301:
Triple S had a 2005 Federal 990 filing available for review.
R2302:
There are no written job descriptions for employees.
R2303:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R2304:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R2305:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R2306:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R2307:
Fixed assets are listed at $69,986.
R2308:
$40,000 was set aside in a contingency fund for this budget year.
R2309:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R2310:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R2311:
The paying of ‘invoices due’ are done at the monthly board meetings.
R2312:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R2313:
When approved, the checks are forwarded to the County Controller’s office for review.
R2314:
Currently, all billing is done manually.
R2315:
Major purchases, anything over $300, require the board’s approval.
R2316:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R2317:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R2318:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R2319:
Upgrade to an electronic meter reporting system.
R2320:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R2321:
Computerize the billing system.
R2322:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R2323:
None 36 2007-2008 Civil Grand Jury Budget & Finance Committee Senior Support Services Oversight
R2324:
Triple S has no Meals on Wheels program.
R2325:
Triple S serves no congregate (in-house) meals.
R2326:
Last year’s utility bills totaled $2,416.
R2327:
The County of Lake contributed $1,000 this fiscal year.
R2328:
Area Agency on Aging (AAA) contributed $11,000 this fiscal year.
R2329:
Redbud Health Care District contributed $20,000 this fiscal year.
R2330:
AAA and Redbud funds can only be used for Day Care Senior programs.
R2331:
In 2006 Triple S had an operating loss of $15,345.
R2332:
Triple S has nine board members and seven paid employees. See Senior Center Graphs located on pages 42-48 2007-2008 Civil Grand Jury 37 Budget & Finance Committee
R2333:
The Adult Day Program uses single signature checks. All other checks require two signatures.
R2334:
The treasurer issues and signs self-paying checks from a Triple S account.
R2335:
There are no formal written policies or procedures.
R2336:
The petty cash fund has no written policy or receipt books to properly document expenditures.
R2337:
Triple S had a 2005 Federal 990 filing available for review.
R2338:
There are no written job descriptions for employees.
R2339:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R2340:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R2341:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R2342:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R2343:
Fixed assets are listed at $69,986.
R2344:
$40,000 was set aside in a contingency fund for this budget year.
R2345:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R2346:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R2347:
The paying of ‘invoices due’ are done at the monthly board meetings.
R2348:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R2349:
When approved, the checks are forwarded to the County Controller’s office for review.
R2350:
Currently, all billing is done manually.
R2351:
Major purchases, anything over $300, require the board’s approval.
R2352:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R2353:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R2354:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R2355:
Upgrade to an electronic meter reporting system.
R2356:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R2357:
Computerize the billing system.
R2358:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R2359:
None 38 2007-2008 Civil Grand Jury Budget & Finance Committee Lower Lake County Waterworks, District No. Oversight
R2360:
This fiscal year the district’s operating budget for employee salaries and benefits totaled $409,103, an increase of $27,228 over the last fiscal year.
R2361:
The services and supplies budget was $299,634, an increase of $80,720 over the last fiscal year. 2007-2008 Civil Grand Jury 39 Budget & Finance Committee
R2362:
The services budget was increased due to the hiring of an engineering firm for a special project. The district has no engineer on staff.
R2363:
Fixed assets are listed at $69,986.
R2364:
$40,000 was set aside in a contingency fund for this budget year.
R2365:
A review of employees’ timesheets indicated none properly documented hours worked. The district’s General Manager and Secretary-Office Manager concurred with this finding
R2366:
The district’s last Financial Statement and Independent Auditor’s Report was completed on June 30, 2007 and issued on October 25, 2007. The report had no unusual
R2367:
The paying of ‘invoices due’ are done at the monthly board meetings.
R2368:
Invoices to be paid are prepared by the office staff and reviewed by the board members present. Three members are required to sign checks.
R2369:
When approved, the checks are forwarded to the County Controller’s office for review.
R2370:
Currently, all billing is done manually.
R2371:
Major purchases, anything over $300, require the board’s approval.
R2372:
The General Manager is authorized to make emergency purchases to keep the water system operating.
R2373:
There are two different bid processes: o Minor, bids between $3,500-$5,000 o Major, bids over $5,000
R2374:
The district’s paid invoices for the past two years were in order and had the proper supporting documentation.
R2375:
Upgrade to an electronic meter reporting system.
R2376:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R2377:
Computerize the billing system.
R2378:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
R2379:
Upgrade to an electronic meter reporting system.
R2380:
All hourly paid employees properly follow State guidelines when documenting hours worked.
R2381:
Computerize the billing system.
R2382:
Lower Lake Waterworks, District 1 (60 Days) 40 2007-2008 Civil Grand Jury Budget & Finance Committee Highlands Senior Center
Additional Recommendations
3
Not linked to specific findings.
R1:
Children up to 9 years
R2:
Youth/teens up to 18 years
R3:
Adults 18 years and older • Elder victims are becoming a larger share of the caseload. Re
Additional Recommendations
939
Not linked to specific findings.
R1:
The 2008-2009 Grand Jury do a follow-up oversight of Friday Night Live to see what progress has been made. 92 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services Indian Child Welfare Act Oversight
R2:
Unmarried and under the age of 18.
R3:
A member of a Federally recognized Indian tribe or eligible for membership in a Federally recognized Indian tribe.
R4:
The biological child of a member of a Federally recognized Indian tribe.
R5:
The progress seen this year has been significant.
R6:
According to Lake County DSS, the following statistics regarding the local Native American population as of March 2008 are: o Approximately 3.1% of the county’s population is American Indian and Alaskan Native. o 9.6% of ICWA eligible children are in foster care. o 10.0% of ICWA eligible children are in family maintenance.
R7:
CPS and ICWA Representatives worked together to finalize and update the Lake County CPS Protocol for ICWA cases: “Policy and Procedures Manual for the Indian Child Welfare Act”.
R8:
There are social workers that specialize in ICWA cases that now regularly attend the monthly Roundtables.
R9:
ICWA Representatives have indicated that Indian students do not feel welcome or comfortable in the present school system. 96 2007-2008 Civil Grand Jury Health & Social Services Committee
R10:
One ICWA Representative and a member of a local tribe stated that there were only 80 members of the tribe left; so, it is important that the tribe’s children stay in school and not be lost to alcohol or drugs.
R11:
The Roundtable is reaching out to school districts in hopes of educating the districts about Indian customs and cultural differences.
R12:
Continue to build on the progress and cooperation that has been accomplished this year between CPS and the Indian Community.
R13:
Establish a working relationship between the School Districts and the Indian Community.
R14:
Lake County Office of Education 60 days
R15:
Director of DSS via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 97 Health & Social Services Committee 98 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services – Mock Cases
R16:
The MDIC provides for level heads during crisis events.
R17:
A petition must be presented to the court within 48 hours (weekends do not count).
R18:
If a petition is not filed within 48 hours then CPS must release the child within 24 hours.
R19:
A jurisdictional hearing is held to determine if the allegations in the petition are true.
R20:
A dispositional hearing is where it is determined if the child will be made a dependant of the juvenile court, a placement for the minor is made, and services for the parent/guardian are generally offered.
R21:
Family reunification is the goal; however, concurrent planning is made if reunification fails.
R22:
There are many opportunities during the process to change the direction of a case.
R23:
If CPS employed adequate foreign language staffing, an assessment in the second mock case could have been made sooner.
R24:
CPS have an adequate amount of translators available at all times.
R25:
Continue educating the Grand Jury and public with proactive offerings of practical applications of DSS policies.
R26:
Director of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 101 Health & Social Services Committee 102 2007-2008 Civil Grand Jury Health & Social Services Committee The Ford Street Project Oversight
R27:
The Ford Street Project is a non-profit organization with three directors and a supportive staff of ten.
R28:
The Ford Street Project provides shelter, housing, substance abuse treatment, and employment services to the homeless, addicted, and disabled of Mendocino County.
R29:
The organization has been serving Mendocino County since September 1974. It began serving the homeless population in 1982.
R30:
County contracts with Mental Health, Social Services, Public Health, Sheriff’s Department, and the division of Alcohol and Other Drugs Services (AODS) accounts for nearly half of Ford Street’s annual budget of 1.75 million dollars.
R31:
Ford Street operates in three basic areas: housing, drug and alcohol treatment, and job training/development. 2007-2008 Civil Grand Jury 103 Health & Social Services Committee
R32:
There are no doctors or nurses on staff, therefore, no prescriptions are written on site.
R33:
Detoxification services are a component of the Residential Treatment Program (RTP).
R34:
Ford Street clients are not accepted into the program for detox unless first cleared by a medical doctor.
R35:
The permanent shelter is a year round program located at 201 Brush Street in Ukiah.
R36:
The facility has a sliding scale for self-paid low-income clients. Client costs are $100.00 per day and money comes from AODS, Mental Health, self-paid clients and contributions.
R37:
Staff must be registered Addiction Specialists. Specialists require a two year course certification through one of the state certification agencies. Most staff have had addiction problems of their own in the past, and must be drug free for a minimum of one year before becoming counselors.
R38:
The center has a nutritionist on staff; however, clients prepare the meals.
R39:
Average client population ranges between 20-25.
R40:
The normal stay is three to five days, but may extend up to 30- 180 days.
R41:
Male and female clients have separate dormitories.
R42:
Any client caught with drugs or alcohol is expelled and cannot return for 90 days.
R43:
AODS, the Department of Mental Health, the Parole Department along with families and walk-ins are sources of clients.
R44:
Lake County AODS has a contract with Ford Street for services and beds. The contract holds one bed at all times and can use more if needed.
R45:
Challenges in establishing a detox center in Lake County are funding, suitable location and adequate staff.
R46:
A center in Lake County would be of great benefit.
R47:
None 104 2007-2008 Civil Grand Jury Health & Social Services Committee Group Health Insurance Committee
R48:
An open enrollment had just concluded.
R49:
Discussions of brokers for medical insurance coverage for the 2009 bids were named.
R50:
Repayment of a loan from the General Fund was occurring quicker than originally planned.
R51:
None 2007-2008 Civil Grand Jury 105 Health & Social Services Committee 106 2007-2008 Civil Grand Jury Health & Social Services Committee New Beginnings
R52:
New Beginnings contracts with Alcohol and Other Drug Services (AODS).
R53:
New Beginnings initial budget was $459,102.00.
R54:
The program director expressed the importance of proper billing practices and the fear that if AODS did not follow those procedures New Beginnings would have to repay monies given them.
R55:
A recent Drug Medical audit pronounced New Beginnings the fifth best agency in the state for their record keeping procedures.
R56:
AODS' payment of invoices is erratic, and at one point they were $119,285.14 in arrears, making it hard for this agency to remain in operation.
R57:
LCCAA tried unsuccessfully to obtain the services of a grant writer.
R58:
New Beginnings referrals come from Cal Works, CPS, AODS, and Lake County courts to name a few as well as self- referred clients.
R59:
New Beginnings' mission is "to provide an atmosphere of unconditional positive regard with the belief that respect and encouragement can be the catalyst necessary for transformation."
R60:
The staff includes a program director, program coordinator, certified drug counselors, interns, child psychologist, office manager, cook, childcare, and transportation employees.
R61:
To graduate from the Perinatal Day Treatment (PDT) program, one must complete 180 sessions and courses in Alcohol and Other Drug Education, Domestic Violence, Anger Management, Parenting, Nutrition, Self-esteem, Relapse Prevention, and Relationship Issues.
R62:
Childcare is provided for clients in the PDT program.
R63:
Breakfast and lunch for children and lunch for women is provided for all programs.
R64:
Transportation is provided to and from day treatment, court, doctor's appointments, Narcotics Anonymous (NA), Alcohol Anonymous (AA), and for job and housing searches.
R65:
Clients are helped with resumes to facilitate them in finding jobs. 108 2007-2008 Civil Grand Jury Health & Social Services Committee
R66:
The Transitional Living Center (TLC) is a clean and sober living environment requiring a six-month commitment. The staff teaches skills in conflict resolution, positive communication skills, budgeting, shopping, nutrition, cooking, and cleaning.
R67:
Clients receiving financial assistance pay a small fee to augment the TLC funding source, and the remaining monies are deposited into an escrow account until they leave the program.
R68:
Up to eight women and their children can live at TLC.
R69:
Children taken by CPS may be re-unified with their mothers because of the programs offered by New Beginnings.
R70:
The Grandparents for At Risk Children and Adolescence program, mentors mothers and children.
R71:
Services provided to Konocti Community Day School are: daily groups, one-on-one counseling, treatment planning, life skills, self-esteem building, and referrals to other service agencies.
R72:
To promote New Beginnings, place articles in newspapers explaining their program services and accomplishments.
R73:
Hire a grant writer to take advantage of grants to make them solvent, and less dependent on government monies that are sometimes in arrears.
R74:
Department Head via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 109 Health & Social Services Committee 110 2007-2008 Civil Grand Jury Health & Social Services Committee Public Health-Jail Medical
R75:
The employees of CFMG are not county employees and are not unionized.
R76:
Inmates are given a handbook that explains medical services available and how to obtain the services.
R77:
A local doctor is the lead doctor for the facility and is on site once a week to review records and discuss cases with the Physician Assistant (PA) or Registered Nurse (RN).
R78:
The PA is on-site Monday through Thursday from 9-4. A dentist is on-site two days per month for a total of 16 hours, and sees between 20-30 inmates during those two days. A psychiatric RN is on-site four days a week.
R79:
Twenty-three percent of the medical cases are psychiatric or drug related as compared to seventy-seven percent of the medical cases. However, the twenty-three percent group takes more time to deal with than the seventy-seven percent medical group.
R80:
There is a $3.00 charge for medical services every time an inmate receives medical treatment. When an inmate is unable to pay, the service is still given, and when the inmate receives money the fee is then collected. In instances when there is no money to be collected from the inmate, the county pays the charges.
R81:
There are no charges for prescription medications given to inmates.
R82:
In cases when an individual is detained due to intoxication, the individual is placed in the “sobering cell” and monitored.
R83:
Upon inmates being booked, medical conditions are assessed by the officers on duty, and if needed, by the nurse. The doctor may be called if necessary.
R84:
There are 10-12 suicide threats per week, but only one or two are actually attempted. When a threat is received, officers check on the inmate every 15 minutes and the nurse checks every four hours. There are nurses on-site 24/7.
R85:
When an inmate is hospitalized, CFMG pays for the first $15,000.00 of the cost with the county paying the remainder.
R86:
In the event an inmate requests a specific physician, the inmate is responsible for the fee and the cost of transportation to receive the treatment. This request seldom occurs.
R87:
An average of $10,000.00 is provided by CFMG each month. The contract is based on 280 inmates. If the census exceeds this amount, CFMG receives more money, in the event the census is lower, CFMG pays money back to the facility.
R88:
The medical services lacking in the jail and juvenile hall are a surgery center and a dialysis center.
R89:
There is no mental discharge planner on site.
R90:
Someone from mental health contacts the inmate almost daily.
R91:
CFMG has a quarterly quality assurance meeting and has invited representatives from Sutter Lakeside Hospital to attend.
R92:
The Mental Health Director is also invited to the quarterly meetings and has only attended one or two in the past and no longer attends.
R93:
The response to calls to the Mental Health Crisis Team is very slow, sometimes, taking two to three days to respond. 112 2007-2008 Civil Grand Jury Health & Social Services Committee
R94:
The Mental Health Director attends quarterly meetings.
R95:
Make assessments in a timely fashion.
R96:
A Sutter Lakeside Hospital representative attend the quarterly meetings.
R97:
Director of Public Health via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 113 Health & Social Services Committee 114 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services – Petitions Report
R98:
Other County Grand Juries within the State of California have been granted access to CPS files by court order.2
R99:
The 2008-2009 Grand Jury continue the process of obtaining CPS records for the three complaints named in the petitions. Grand Jury Final Reports from California counties relative to Child Protective Services; San Diego County, Solano County. 2007-2008 Civil Grand Jury 117 Health & Social Services Committee 118 2007-2008 Civil Grand Jury Health & Social Services Committee 2007-2008 Civil Grand Jury 119 Health & Social Services Committee 120 2007-2008 Civil Grand Jury Health & Social Services Committee Alcohol and Other Drugs Services Ethics Violation Complaint
R100:
Engaging in any relationship with a client before the client has been discharged for two years is a violation of Lake County’s Code of Conduct.
R101:
A program (local) shall report to the Department (state) any alleged violation by a registrant or certified counselor within 24 hours of becoming aware of said violation. AODS Code of Conduct 2007-2008 Civil Grand Jury 121 Health & Social Services Committee
R102:
The Administrator of AODS does not possess the certification that is required for the job: “Current California certification as an Alcohol and Drug Counselor”.
R103:
The counselor responsible for reporting the inappropriate conduct to the Administrator did so in early July 2007.
R104:
Other employees stated knowing about the inappropriate conduct in July 2007 and finally sent an anonymous letter to the state department of AODS on August 10, 2007. A second letter went to the Administrator on September 6, 2007.
R105:
One employee said, “You can’t imagine what is happening there. It shatters everything we try to do. We have to keep secrets while telling clients to open up.” The stress level is very high.
R106:
The morale at AODS is very low with an Administrator who is known to be verbally abusive, vindictive, difficult to work with, and erratic.
R107:
The Administrator did not notify the State Department of Alcohol and Drug Programs or the counselor’s certifying organization within the 24 hours mandated by the State regulations.
R108:
The Administrator stated learning of the inappropriate conduct on July 26, 2007.
R109:
The counselor was put on administrative leave September 10, 2007.
R110:
The counselor was allowed to resign and did so to the Director of Mental Health on September 20, 2007.
R111:
The counselor became vested with the County of Lake on September 16, 2007.
R112:
The Administrator of AODS notified the counselor’s certifying agency of the inappropriate conduct and that the counselor had resigned his position via letter on October 3, 2007.
R113:
Hire a properly certified and human relationship skilled person to replace the current Administrator.
R114:
Make every effort to cultivate employee trust and smooth over the damage that has occurred.
R115:
Department Head via Board of Supervisors 90 days 122 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services: Complaint 1
R116:
The complainant, who was the paternal grandmother, was trying to become the foster parent to the youngest grandson.
R117:
The complainant was already the guardian for an older grandchild.
R118:
The birth mother had been in and out of the younger child’s life causing instability. The younger grandchild stayed with the complainant often when the mother was away.
R119:
The complainant believed the mother’s behavior was becoming detrimental to the child and placed the child into the CPS system with the intention of becoming the foster parent for the child. The complainant stated they did not know this action would cause confusion and trauma in the family.
R120:
A problem arose regarding a 25-30 year-old criminal history. The complainant stated that CPS did not provide a copy of the Department of Justice criminal record. The complainant alleged that this violated CPS Policies and Procedures regarding background checks. 2007-2008 Civil Grand Jury 123 Health & Social Services Committee
R121:
The complainant stated that none of the 25-30 year- old offenses would “bar the individual from ever being approved for placement of the child”. The “five-year restriction” did not apply to the 25-30 year old criminal records.
R122:
The complainant believed CPS had complete “say so” over the foster care approval process, only to find out CPS contracts with other agencies for foster home approval.
R123:
The complainant allegedly took in another child willingly during this time at the request of CPS.
R124:
The complainant believes that overnight visits suddenly were stopped because CPS learned that the complainant and the foster family were working together without including the social workers.
R125:
The complainants issues were: o Frustration and confusion. o Feelings of “us against them”. o The confidentiality laws regarding protected juveniles added to the frustration and seemed unnecessary to the complainant. o The rules, policies, and procedures appeared more important than the best interests of the children. o What looked like a “cookie cutter decision”, without flexibility, felt more detrimental in the long run.
R126:
Only the complainant’s version of events is unrestricted and available for this report. Consequently, all Facts/Findings are based on information provided by the complainant.
R127:
The younger grandson is under CPS custody.
R128:
CPS referred the case to the state for an exemption hearing for the complainant and the complainant’s husband. CPS revised the policy for this case and handled the exemption hearing at the county level. 124 2007-2008 Civil Grand Jury Health & Social Services Committee
R129:
Develop a simple and informative outline of explaining the process that families must follow to become a foster parent.
R130:
Inform applicants what information can not be released regarding foster children.
R131:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 125 Health & Social Services Committee
R132:
CPS placed the complainant’s grandchildren in emergency foster care when the complainant’s daughter, the biological mother, was arrested.
R133:
CPS did not notify any of the extended family of the children’s placement into foster care.
R134:
When the complainant learned of the daughter’s incarceration, the complainant called CPS. During this conversation, the complainant learned from CPS the grandchildren were in foster care and nothing could be done until the next morning. Conducting interviews with CPS but maintaining anonymity of the complainant in the scenarios made asking questions difficult without pinpointing follow-up questions. This type of complaint was very difficult and precarious to investigate. Without the ability to ask specific questions, it is difficult to identify the correct course of action. 126 2007-2008 Civil Grand Jury Health & Social Services Committee
R135:
The committee could only hear one side of this complaint due to State Mandated confidentiality laws protecting juveniles.
R136:
After reading letters received by the complainant from the grandchild, the letters appeared to contain mentally advanced content that may have been written or dictated by an adult.
R137:
The children were appropriately removed from the biological mother at the time of the arrest and incarceration.
R138:
Develop a follow-up system to advise extended family of the disposition of juveniles of arrested/incarcerated individuals as a courtesy even if the children will not be placed with that relative.
R139:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 127 Health & Social Services Committee
R140:
Initially, the complainant’s daughter was in jail and the children had been living with the complainant. The older children were teenagers and the younger children were just starting school.
R141:
Shortly thereafter the complainant’s health began deteriorating and the children were released by the complainant to the foster care system via CPS.
R142:
The first foster parents seemed to be the perfect match, agreeing to allow the complainant to remain an active involved grandmother.
R143:
The complainant stated that the foster/adoptive couple curtailed the complainant from visits without advanced notice.
R144:
Both children began to act out in various ways and the complainant tried intervening.
R145:
The children told the complainant that the foster parents were mean, possibly abusive, and sent the children to bed without dinner.
R146:
After questioning the children about these incidents, the complainant expressed concerns to CPS about the foster family.
R147:
The children were moved to a new foster family. 128 2007-2008 Civil Grand Jury Health & Social Services Committee
R148:
The new foster family was willing to continue visits with the grandmother.
R149:
The complainant, foster family, and children were becoming an extended family. Discussions of family outings with the complainant and adoptive parents is occurring.
R150:
The adoptive agency advised the grandmother that in order to give the adoptive parents time to “bond” with the adoptive family, space needed to be made in the grandmother/grandchild relationship.
R151:
The grandmother did not like being advised to stay away from the children for “bonding” purposes.
R152:
The grandmother did not understand the need for supervised visits. Recommendations
R153:
Provide counseling for guardians/relatives interested in placing juveniles in the foster family/adoptive agency process.
R154:
Provide specific policy notification regarding visitation.
R155:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 129 Health & Social Services Committee 130 2007-2008 Civil Grand Jury Cache Creek Dam Calpine Geothermal Code Enforcement Community Development Agency Lampson Field Airport Public Works Department Special Districts Taylor Observatory Vector Control-Mosquito Abatement PLANNING & PUBLIC WORKS COMMITTEE OVERSIGHTS Citizen’s Complaint on Building & Use Permits Citizens Low Water Pressure Complaint
R156:
Continue to build on the progress and cooperation that has been accomplished this year between CPS and the Indian Community.
R157:
Establish a working relationship between the School Districts and the Indian Community.
R158:
Lake County Office of Education 60 days
R159:
Director of DSS via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 97 Health & Social Services Committee 98 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services – Mock Cases
R160:
The MDIC provides for level heads during crisis events.
R161:
A petition must be presented to the court within 48 hours (weekends do not count).
R162:
If a petition is not filed within 48 hours then CPS must release the child within 24 hours.
R163:
A jurisdictional hearing is held to determine if the allegations in the petition are true.
R164:
A dispositional hearing is where it is determined if the child will be made a dependant of the juvenile court, a placement for the minor is made, and services for the parent/guardian are generally offered.
R165:
Family reunification is the goal; however, concurrent planning is made if reunification fails.
R166:
There are many opportunities during the process to change the direction of a case.
R167:
If CPS employed adequate foreign language staffing, an assessment in the second mock case could have been made sooner.
R168:
CPS have an adequate amount of translators available at all times.
R169:
Continue educating the Grand Jury and public with proactive offerings of practical applications of DSS policies.
R170:
Director of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 101 Health & Social Services Committee 102 2007-2008 Civil Grand Jury Health & Social Services Committee The Ford Street Project Oversight
R171:
The Ford Street Project is a non-profit organization with three directors and a supportive staff of ten.
R172:
The Ford Street Project provides shelter, housing, substance abuse treatment, and employment services to the homeless, addicted, and disabled of Mendocino County.
R173:
The organization has been serving Mendocino County since September 1974. It began serving the homeless population in 1982.
R174:
County contracts with Mental Health, Social Services, Public Health, Sheriff’s Department, and the division of Alcohol and Other Drugs Services (AODS) accounts for nearly half of Ford Street’s annual budget of 1.75 million dollars.
R175:
Ford Street operates in three basic areas: housing, drug and alcohol treatment, and job training/development. 2007-2008 Civil Grand Jury 103 Health & Social Services Committee
R176:
There are no doctors or nurses on staff, therefore, no prescriptions are written on site.
R177:
Detoxification services are a component of the Residential Treatment Program (RTP).
R178:
Ford Street clients are not accepted into the program for detox unless first cleared by a medical doctor.
R179:
The permanent shelter is a year round program located at 201 Brush Street in Ukiah.
R180:
The facility has a sliding scale for self-paid low-income clients. Client costs are $100.00 per day and money comes from AODS, Mental Health, self-paid clients and contributions.
R181:
Staff must be registered Addiction Specialists. Specialists require a two year course certification through one of the state certification agencies. Most staff have had addiction problems of their own in the past, and must be drug free for a minimum of one year before becoming counselors.
R182:
The center has a nutritionist on staff; however, clients prepare the meals.
R183:
Average client population ranges between 20-25.
R184:
The normal stay is three to five days, but may extend up to 30- 180 days.
R185:
Male and female clients have separate dormitories.
R186:
Any client caught with drugs or alcohol is expelled and cannot return for 90 days.
R187:
AODS, the Department of Mental Health, the Parole Department along with families and walk-ins are sources of clients.
R188:
Lake County AODS has a contract with Ford Street for services and beds. The contract holds one bed at all times and can use more if needed.
R189:
Challenges in establishing a detox center in Lake County are funding, suitable location and adequate staff.
R190:
A center in Lake County would be of great benefit.
R191:
None 104 2007-2008 Civil Grand Jury Health & Social Services Committee Group Health Insurance Committee
R192:
An open enrollment had just concluded.
R193:
Discussions of brokers for medical insurance coverage for the 2009 bids were named.
R194:
Repayment of a loan from the General Fund was occurring quicker than originally planned.
R195:
None 2007-2008 Civil Grand Jury 105 Health & Social Services Committee 106 2007-2008 Civil Grand Jury Health & Social Services Committee New Beginnings
R196:
New Beginnings contracts with Alcohol and Other Drug Services (AODS).
R197:
New Beginnings initial budget was $459,102.00.
R198:
The program director expressed the importance of proper billing practices and the fear that if AODS did not follow those procedures New Beginnings would have to repay monies given them.
R199:
A recent Drug Medical audit pronounced New Beginnings the fifth best agency in the state for their record keeping procedures.
R200:
AODS' payment of invoices is erratic, and at one point they were $119,285.14 in arrears, making it hard for this agency to remain in operation.
R201:
LCCAA tried unsuccessfully to obtain the services of a grant writer.
R202:
New Beginnings referrals come from Cal Works, CPS, AODS, and Lake County courts to name a few as well as self- referred clients.
R203:
New Beginnings' mission is "to provide an atmosphere of unconditional positive regard with the belief that respect and encouragement can be the catalyst necessary for transformation."
R204:
The staff includes a program director, program coordinator, certified drug counselors, interns, child psychologist, office manager, cook, childcare, and transportation employees.
R205:
To graduate from the Perinatal Day Treatment (PDT) program, one must complete 180 sessions and courses in Alcohol and Other Drug Education, Domestic Violence, Anger Management, Parenting, Nutrition, Self-esteem, Relapse Prevention, and Relationship Issues.
R206:
Childcare is provided for clients in the PDT program.
R207:
Breakfast and lunch for children and lunch for women is provided for all programs.
R208:
Transportation is provided to and from day treatment, court, doctor's appointments, Narcotics Anonymous (NA), Alcohol Anonymous (AA), and for job and housing searches.
R209:
Clients are helped with resumes to facilitate them in finding jobs. 108 2007-2008 Civil Grand Jury Health & Social Services Committee
R210:
The Transitional Living Center (TLC) is a clean and sober living environment requiring a six-month commitment. The staff teaches skills in conflict resolution, positive communication skills, budgeting, shopping, nutrition, cooking, and cleaning.
R211:
Clients receiving financial assistance pay a small fee to augment the TLC funding source, and the remaining monies are deposited into an escrow account until they leave the program.
R212:
Up to eight women and their children can live at TLC.
R213:
Children taken by CPS may be re-unified with their mothers because of the programs offered by New Beginnings.
R214:
The Grandparents for At Risk Children and Adolescence program, mentors mothers and children.
R215:
Services provided to Konocti Community Day School are: daily groups, one-on-one counseling, treatment planning, life skills, self-esteem building, and referrals to other service agencies.
R216:
To promote New Beginnings, place articles in newspapers explaining their program services and accomplishments.
R217:
Hire a grant writer to take advantage of grants to make them solvent, and less dependent on government monies that are sometimes in arrears.
R218:
Department Head via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 109 Health & Social Services Committee 110 2007-2008 Civil Grand Jury Health & Social Services Committee Public Health-Jail Medical
R219:
The employees of CFMG are not county employees and are not unionized.
R220:
Inmates are given a handbook that explains medical services available and how to obtain the services.
R221:
A local doctor is the lead doctor for the facility and is on site once a week to review records and discuss cases with the Physician Assistant (PA) or Registered Nurse (RN).
R222:
The PA is on-site Monday through Thursday from 9-4. A dentist is on-site two days per month for a total of 16 hours, and sees between 20-30 inmates during those two days. A psychiatric RN is on-site four days a week.
R223:
Twenty-three percent of the medical cases are psychiatric or drug related as compared to seventy-seven percent of the medical cases. However, the twenty-three percent group takes more time to deal with than the seventy-seven percent medical group.
R224:
There is a $3.00 charge for medical services every time an inmate receives medical treatment. When an inmate is unable to pay, the service is still given, and when the inmate receives money the fee is then collected. In instances when there is no money to be collected from the inmate, the county pays the charges.
R225:
There are no charges for prescription medications given to inmates.
R226:
In cases when an individual is detained due to intoxication, the individual is placed in the “sobering cell” and monitored.
R227:
Upon inmates being booked, medical conditions are assessed by the officers on duty, and if needed, by the nurse. The doctor may be called if necessary.
R228:
There are 10-12 suicide threats per week, but only one or two are actually attempted. When a threat is received, officers check on the inmate every 15 minutes and the nurse checks every four hours. There are nurses on-site 24/7.
R229:
When an inmate is hospitalized, CFMG pays for the first $15,000.00 of the cost with the county paying the remainder.
R230:
In the event an inmate requests a specific physician, the inmate is responsible for the fee and the cost of transportation to receive the treatment. This request seldom occurs.
R231:
An average of $10,000.00 is provided by CFMG each month. The contract is based on 280 inmates. If the census exceeds this amount, CFMG receives more money, in the event the census is lower, CFMG pays money back to the facility.
R232:
The medical services lacking in the jail and juvenile hall are a surgery center and a dialysis center.
R233:
There is no mental discharge planner on site.
R234:
Someone from mental health contacts the inmate almost daily.
R235:
CFMG has a quarterly quality assurance meeting and has invited representatives from Sutter Lakeside Hospital to attend.
R236:
The Mental Health Director is also invited to the quarterly meetings and has only attended one or two in the past and no longer attends.
R237:
The response to calls to the Mental Health Crisis Team is very slow, sometimes, taking two to three days to respond. 112 2007-2008 Civil Grand Jury Health & Social Services Committee
R238:
The Mental Health Director attends quarterly meetings.
R239:
Make assessments in a timely fashion.
R240:
A Sutter Lakeside Hospital representative attend the quarterly meetings.
R241:
Director of Public Health via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 113 Health & Social Services Committee 114 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services – Petitions Report
R242:
Other County Grand Juries within the State of California have been granted access to CPS files by court order.2
R243:
The 2008-2009 Grand Jury continue the process of obtaining CPS records for the three complaints named in the petitions. Grand Jury Final Reports from California counties relative to Child Protective Services; San Diego County, Solano County. 2007-2008 Civil Grand Jury 117 Health & Social Services Committee 118 2007-2008 Civil Grand Jury Health & Social Services Committee 2007-2008 Civil Grand Jury 119 Health & Social Services Committee 120 2007-2008 Civil Grand Jury Health & Social Services Committee Alcohol and Other Drugs Services Ethics Violation Complaint
R244:
Engaging in any relationship with a client before the client has been discharged for two years is a violation of Lake County’s Code of Conduct.
R245:
A program (local) shall report to the Department (state) any alleged violation by a registrant or certified counselor within 24 hours of becoming aware of said violation. AODS Code of Conduct 2007-2008 Civil Grand Jury 121 Health & Social Services Committee
R246:
The Administrator of AODS does not possess the certification that is required for the job: “Current California certification as an Alcohol and Drug Counselor”.
R247:
The counselor responsible for reporting the inappropriate conduct to the Administrator did so in early July 2007.
R248:
Other employees stated knowing about the inappropriate conduct in July 2007 and finally sent an anonymous letter to the state department of AODS on August 10, 2007. A second letter went to the Administrator on September 6, 2007.
R249:
One employee said, “You can’t imagine what is happening there. It shatters everything we try to do. We have to keep secrets while telling clients to open up.” The stress level is very high.
R250:
The morale at AODS is very low with an Administrator who is known to be verbally abusive, vindictive, difficult to work with, and erratic.
R251:
The Administrator did not notify the State Department of Alcohol and Drug Programs or the counselor’s certifying organization within the 24 hours mandated by the State regulations.
R252:
The Administrator stated learning of the inappropriate conduct on July 26, 2007.
R253:
The counselor was put on administrative leave September 10, 2007.
R254:
The counselor was allowed to resign and did so to the Director of Mental Health on September 20, 2007.
R255:
The counselor became vested with the County of Lake on September 16, 2007.
R256:
The Administrator of AODS notified the counselor’s certifying agency of the inappropriate conduct and that the counselor had resigned his position via letter on October 3, 2007.
R257:
Hire a properly certified and human relationship skilled person to replace the current Administrator.
R258:
Make every effort to cultivate employee trust and smooth over the damage that has occurred.
R259:
Department Head via Board of Supervisors 90 days 122 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services: Complaint 1
R260:
The complainant, who was the paternal grandmother, was trying to become the foster parent to the youngest grandson.
R261:
The complainant was already the guardian for an older grandchild.
R262:
The birth mother had been in and out of the younger child’s life causing instability. The younger grandchild stayed with the complainant often when the mother was away.
R263:
The complainant believed the mother’s behavior was becoming detrimental to the child and placed the child into the CPS system with the intention of becoming the foster parent for the child. The complainant stated they did not know this action would cause confusion and trauma in the family.
R264:
A problem arose regarding a 25-30 year-old criminal history. The complainant stated that CPS did not provide a copy of the Department of Justice criminal record. The complainant alleged that this violated CPS Policies and Procedures regarding background checks. 2007-2008 Civil Grand Jury 123 Health & Social Services Committee
R265:
The complainant stated that none of the 25-30 year- old offenses would “bar the individual from ever being approved for placement of the child”. The “five-year restriction” did not apply to the 25-30 year old criminal records.
R266:
The complainant believed CPS had complete “say so” over the foster care approval process, only to find out CPS contracts with other agencies for foster home approval.
R267:
The complainant allegedly took in another child willingly during this time at the request of CPS.
R268:
The complainant believes that overnight visits suddenly were stopped because CPS learned that the complainant and the foster family were working together without including the social workers.
R269:
The complainants issues were: o Frustration and confusion. o Feelings of “us against them”. o The confidentiality laws regarding protected juveniles added to the frustration and seemed unnecessary to the complainant. o The rules, policies, and procedures appeared more important than the best interests of the children. o What looked like a “cookie cutter decision”, without flexibility, felt more detrimental in the long run.
R270:
Only the complainant’s version of events is unrestricted and available for this report. Consequently, all Facts/Findings are based on information provided by the complainant.
R271:
The younger grandson is under CPS custody.
R272:
CPS referred the case to the state for an exemption hearing for the complainant and the complainant’s husband. CPS revised the policy for this case and handled the exemption hearing at the county level. 124 2007-2008 Civil Grand Jury Health & Social Services Committee
R273:
Develop a simple and informative outline of explaining the process that families must follow to become a foster parent.
R274:
Inform applicants what information can not be released regarding foster children.
R275:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 125 Health & Social Services Committee
R276:
CPS placed the complainant’s grandchildren in emergency foster care when the complainant’s daughter, the biological mother, was arrested.
R277:
CPS did not notify any of the extended family of the children’s placement into foster care.
R278:
When the complainant learned of the daughter’s incarceration, the complainant called CPS. During this conversation, the complainant learned from CPS the grandchildren were in foster care and nothing could be done until the next morning. Conducting interviews with CPS but maintaining anonymity of the complainant in the scenarios made asking questions difficult without pinpointing follow-up questions. This type of complaint was very difficult and precarious to investigate. Without the ability to ask specific questions, it is difficult to identify the correct course of action. 126 2007-2008 Civil Grand Jury Health & Social Services Committee
R279:
The committee could only hear one side of this complaint due to State Mandated confidentiality laws protecting juveniles.
R280:
After reading letters received by the complainant from the grandchild, the letters appeared to contain mentally advanced content that may have been written or dictated by an adult.
R281:
The children were appropriately removed from the biological mother at the time of the arrest and incarceration.
R282:
Develop a follow-up system to advise extended family of the disposition of juveniles of arrested/incarcerated individuals as a courtesy even if the children will not be placed with that relative.
R283:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 127 Health & Social Services Committee
R284:
Initially, the complainant’s daughter was in jail and the children had been living with the complainant. The older children were teenagers and the younger children were just starting school.
R285:
Shortly thereafter the complainant’s health began deteriorating and the children were released by the complainant to the foster care system via CPS.
R286:
The first foster parents seemed to be the perfect match, agreeing to allow the complainant to remain an active involved grandmother.
R287:
The complainant stated that the foster/adoptive couple curtailed the complainant from visits without advanced notice.
R288:
Both children began to act out in various ways and the complainant tried intervening.
R289:
The children told the complainant that the foster parents were mean, possibly abusive, and sent the children to bed without dinner.
R290:
After questioning the children about these incidents, the complainant expressed concerns to CPS about the foster family.
R291:
The children were moved to a new foster family. 128 2007-2008 Civil Grand Jury Health & Social Services Committee
R292:
The new foster family was willing to continue visits with the grandmother.
R293:
The complainant, foster family, and children were becoming an extended family. Discussions of family outings with the complainant and adoptive parents is occurring.
R294:
The adoptive agency advised the grandmother that in order to give the adoptive parents time to “bond” with the adoptive family, space needed to be made in the grandmother/grandchild relationship.
R295:
The grandmother did not like being advised to stay away from the children for “bonding” purposes.
R296:
The grandmother did not understand the need for supervised visits. Recommendations
R297:
Provide counseling for guardians/relatives interested in placing juveniles in the foster family/adoptive agency process.
R298:
Provide specific policy notification regarding visitation.
R299:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 129 Health & Social Services Committee 130 2007-2008 Civil Grand Jury Cache Creek Dam Calpine Geothermal Code Enforcement Community Development Agency Lampson Field Airport Public Works Department Special Districts Taylor Observatory Vector Control-Mosquito Abatement PLANNING & PUBLIC WORKS COMMITTEE OVERSIGHTS Citizen’s Complaint on Building & Use Permits Citizens Low Water Pressure Complaint
R300:
CPS have an adequate amount of translators available at all times.
R301:
Continue educating the Grand Jury and public with proactive offerings of practical applications of DSS policies.
R302:
Director of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 101 Health & Social Services Committee 102 2007-2008 Civil Grand Jury Health & Social Services Committee The Ford Street Project Oversight
R303:
The Ford Street Project is a non-profit organization with three directors and a supportive staff of ten.
R304:
The Ford Street Project provides shelter, housing, substance abuse treatment, and employment services to the homeless, addicted, and disabled of Mendocino County.
R305:
The organization has been serving Mendocino County since September 1974. It began serving the homeless population in 1982.
R306:
County contracts with Mental Health, Social Services, Public Health, Sheriff’s Department, and the division of Alcohol and Other Drugs Services (AODS) accounts for nearly half of Ford Street’s annual budget of 1.75 million dollars.
R307:
Ford Street operates in three basic areas: housing, drug and alcohol treatment, and job training/development. 2007-2008 Civil Grand Jury 103 Health & Social Services Committee
R308:
There are no doctors or nurses on staff, therefore, no prescriptions are written on site.
R309:
Detoxification services are a component of the Residential Treatment Program (RTP).
R310:
Ford Street clients are not accepted into the program for detox unless first cleared by a medical doctor.
R311:
The permanent shelter is a year round program located at 201 Brush Street in Ukiah.
R312:
The facility has a sliding scale for self-paid low-income clients. Client costs are $100.00 per day and money comes from AODS, Mental Health, self-paid clients and contributions.
R313:
Staff must be registered Addiction Specialists. Specialists require a two year course certification through one of the state certification agencies. Most staff have had addiction problems of their own in the past, and must be drug free for a minimum of one year before becoming counselors.
R314:
The center has a nutritionist on staff; however, clients prepare the meals.
R315:
Average client population ranges between 20-25.
R316:
The normal stay is three to five days, but may extend up to 30- 180 days.
R317:
Male and female clients have separate dormitories.
R318:
Any client caught with drugs or alcohol is expelled and cannot return for 90 days.
R319:
AODS, the Department of Mental Health, the Parole Department along with families and walk-ins are sources of clients.
R320:
Lake County AODS has a contract with Ford Street for services and beds. The contract holds one bed at all times and can use more if needed.
R321:
Challenges in establishing a detox center in Lake County are funding, suitable location and adequate staff.
R322:
A center in Lake County would be of great benefit.
R323:
None 104 2007-2008 Civil Grand Jury Health & Social Services Committee Group Health Insurance Committee
R324:
An open enrollment had just concluded.
R325:
Discussions of brokers for medical insurance coverage for the 2009 bids were named.
R326:
Repayment of a loan from the General Fund was occurring quicker than originally planned.
R327:
None 2007-2008 Civil Grand Jury 105 Health & Social Services Committee 106 2007-2008 Civil Grand Jury Health & Social Services Committee New Beginnings
R328:
New Beginnings contracts with Alcohol and Other Drug Services (AODS).
R329:
New Beginnings initial budget was $459,102.00.
R330:
The program director expressed the importance of proper billing practices and the fear that if AODS did not follow those procedures New Beginnings would have to repay monies given them.
R331:
A recent Drug Medical audit pronounced New Beginnings the fifth best agency in the state for their record keeping procedures.
R332:
AODS' payment of invoices is erratic, and at one point they were $119,285.14 in arrears, making it hard for this agency to remain in operation.
R333:
LCCAA tried unsuccessfully to obtain the services of a grant writer.
R334:
New Beginnings referrals come from Cal Works, CPS, AODS, and Lake County courts to name a few as well as self- referred clients.
R335:
New Beginnings' mission is "to provide an atmosphere of unconditional positive regard with the belief that respect and encouragement can be the catalyst necessary for transformation."
R336:
The staff includes a program director, program coordinator, certified drug counselors, interns, child psychologist, office manager, cook, childcare, and transportation employees.
R337:
To graduate from the Perinatal Day Treatment (PDT) program, one must complete 180 sessions and courses in Alcohol and Other Drug Education, Domestic Violence, Anger Management, Parenting, Nutrition, Self-esteem, Relapse Prevention, and Relationship Issues.
R338:
Childcare is provided for clients in the PDT program.
R339:
Breakfast and lunch for children and lunch for women is provided for all programs.
R340:
Transportation is provided to and from day treatment, court, doctor's appointments, Narcotics Anonymous (NA), Alcohol Anonymous (AA), and for job and housing searches.
R341:
Clients are helped with resumes to facilitate them in finding jobs. 108 2007-2008 Civil Grand Jury Health & Social Services Committee
R342:
The Transitional Living Center (TLC) is a clean and sober living environment requiring a six-month commitment. The staff teaches skills in conflict resolution, positive communication skills, budgeting, shopping, nutrition, cooking, and cleaning.
R343:
Clients receiving financial assistance pay a small fee to augment the TLC funding source, and the remaining monies are deposited into an escrow account until they leave the program.
R344:
Up to eight women and their children can live at TLC.
R345:
Children taken by CPS may be re-unified with their mothers because of the programs offered by New Beginnings.
R346:
The Grandparents for At Risk Children and Adolescence program, mentors mothers and children.
R347:
Services provided to Konocti Community Day School are: daily groups, one-on-one counseling, treatment planning, life skills, self-esteem building, and referrals to other service agencies.
R348:
To promote New Beginnings, place articles in newspapers explaining their program services and accomplishments.
R349:
Hire a grant writer to take advantage of grants to make them solvent, and less dependent on government monies that are sometimes in arrears.
R350:
Department Head via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 109 Health & Social Services Committee 110 2007-2008 Civil Grand Jury Health & Social Services Committee Public Health-Jail Medical
R351:
The employees of CFMG are not county employees and are not unionized.
R352:
Inmates are given a handbook that explains medical services available and how to obtain the services.
R353:
A local doctor is the lead doctor for the facility and is on site once a week to review records and discuss cases with the Physician Assistant (PA) or Registered Nurse (RN).
R354:
The PA is on-site Monday through Thursday from 9-4. A dentist is on-site two days per month for a total of 16 hours, and sees between 20-30 inmates during those two days. A psychiatric RN is on-site four days a week.
R355:
Twenty-three percent of the medical cases are psychiatric or drug related as compared to seventy-seven percent of the medical cases. However, the twenty-three percent group takes more time to deal with than the seventy-seven percent medical group.
R356:
There is a $3.00 charge for medical services every time an inmate receives medical treatment. When an inmate is unable to pay, the service is still given, and when the inmate receives money the fee is then collected. In instances when there is no money to be collected from the inmate, the county pays the charges.
R357:
There are no charges for prescription medications given to inmates.
R358:
In cases when an individual is detained due to intoxication, the individual is placed in the “sobering cell” and monitored.
R359:
Upon inmates being booked, medical conditions are assessed by the officers on duty, and if needed, by the nurse. The doctor may be called if necessary.
R360:
There are 10-12 suicide threats per week, but only one or two are actually attempted. When a threat is received, officers check on the inmate every 15 minutes and the nurse checks every four hours. There are nurses on-site 24/7.
R361:
When an inmate is hospitalized, CFMG pays for the first $15,000.00 of the cost with the county paying the remainder.
R362:
In the event an inmate requests a specific physician, the inmate is responsible for the fee and the cost of transportation to receive the treatment. This request seldom occurs.
R363:
An average of $10,000.00 is provided by CFMG each month. The contract is based on 280 inmates. If the census exceeds this amount, CFMG receives more money, in the event the census is lower, CFMG pays money back to the facility.
R364:
The medical services lacking in the jail and juvenile hall are a surgery center and a dialysis center.
R365:
There is no mental discharge planner on site.
R366:
Someone from mental health contacts the inmate almost daily.
R367:
CFMG has a quarterly quality assurance meeting and has invited representatives from Sutter Lakeside Hospital to attend.
R368:
The Mental Health Director is also invited to the quarterly meetings and has only attended one or two in the past and no longer attends.
R369:
The response to calls to the Mental Health Crisis Team is very slow, sometimes, taking two to three days to respond. 112 2007-2008 Civil Grand Jury Health & Social Services Committee
R370:
The Mental Health Director attends quarterly meetings.
R371:
Make assessments in a timely fashion.
R372:
A Sutter Lakeside Hospital representative attend the quarterly meetings.
R373:
Director of Public Health via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 113 Health & Social Services Committee 114 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services – Petitions Report
R374:
Other County Grand Juries within the State of California have been granted access to CPS files by court order.2
R375:
The 2008-2009 Grand Jury continue the process of obtaining CPS records for the three complaints named in the petitions. Grand Jury Final Reports from California counties relative to Child Protective Services; San Diego County, Solano County. 2007-2008 Civil Grand Jury 117 Health & Social Services Committee 118 2007-2008 Civil Grand Jury Health & Social Services Committee 2007-2008 Civil Grand Jury 119 Health & Social Services Committee 120 2007-2008 Civil Grand Jury Health & Social Services Committee Alcohol and Other Drugs Services Ethics Violation Complaint
R376:
Engaging in any relationship with a client before the client has been discharged for two years is a violation of Lake County’s Code of Conduct.
R377:
A program (local) shall report to the Department (state) any alleged violation by a registrant or certified counselor within 24 hours of becoming aware of said violation. AODS Code of Conduct 2007-2008 Civil Grand Jury 121 Health & Social Services Committee
R378:
The Administrator of AODS does not possess the certification that is required for the job: “Current California certification as an Alcohol and Drug Counselor”.
R379:
The counselor responsible for reporting the inappropriate conduct to the Administrator did so in early July 2007.
R380:
Other employees stated knowing about the inappropriate conduct in July 2007 and finally sent an anonymous letter to the state department of AODS on August 10, 2007. A second letter went to the Administrator on September 6, 2007.
R381:
One employee said, “You can’t imagine what is happening there. It shatters everything we try to do. We have to keep secrets while telling clients to open up.” The stress level is very high.
R382:
The morale at AODS is very low with an Administrator who is known to be verbally abusive, vindictive, difficult to work with, and erratic.
R383:
The Administrator did not notify the State Department of Alcohol and Drug Programs or the counselor’s certifying organization within the 24 hours mandated by the State regulations.
R384:
The Administrator stated learning of the inappropriate conduct on July 26, 2007.
R385:
The counselor was put on administrative leave September 10, 2007.
R386:
The counselor was allowed to resign and did so to the Director of Mental Health on September 20, 2007.
R387:
The counselor became vested with the County of Lake on September 16, 2007.
R388:
The Administrator of AODS notified the counselor’s certifying agency of the inappropriate conduct and that the counselor had resigned his position via letter on October 3, 2007.
R389:
Hire a properly certified and human relationship skilled person to replace the current Administrator.
R390:
Make every effort to cultivate employee trust and smooth over the damage that has occurred.
R391:
Department Head via Board of Supervisors 90 days 122 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services: Complaint 1
R392:
The complainant, who was the paternal grandmother, was trying to become the foster parent to the youngest grandson.
R393:
The complainant was already the guardian for an older grandchild.
R394:
The birth mother had been in and out of the younger child’s life causing instability. The younger grandchild stayed with the complainant often when the mother was away.
R395:
The complainant believed the mother’s behavior was becoming detrimental to the child and placed the child into the CPS system with the intention of becoming the foster parent for the child. The complainant stated they did not know this action would cause confusion and trauma in the family.
R396:
A problem arose regarding a 25-30 year-old criminal history. The complainant stated that CPS did not provide a copy of the Department of Justice criminal record. The complainant alleged that this violated CPS Policies and Procedures regarding background checks. 2007-2008 Civil Grand Jury 123 Health & Social Services Committee
R397:
The complainant stated that none of the 25-30 year- old offenses would “bar the individual from ever being approved for placement of the child”. The “five-year restriction” did not apply to the 25-30 year old criminal records.
R398:
The complainant believed CPS had complete “say so” over the foster care approval process, only to find out CPS contracts with other agencies for foster home approval.
R399:
The complainant allegedly took in another child willingly during this time at the request of CPS.
R400:
The complainant believes that overnight visits suddenly were stopped because CPS learned that the complainant and the foster family were working together without including the social workers.
R401:
The complainants issues were: o Frustration and confusion. o Feelings of “us against them”. o The confidentiality laws regarding protected juveniles added to the frustration and seemed unnecessary to the complainant. o The rules, policies, and procedures appeared more important than the best interests of the children. o What looked like a “cookie cutter decision”, without flexibility, felt more detrimental in the long run.
R402:
Only the complainant’s version of events is unrestricted and available for this report. Consequently, all Facts/Findings are based on information provided by the complainant.
R403:
The younger grandson is under CPS custody.
R404:
CPS referred the case to the state for an exemption hearing for the complainant and the complainant’s husband. CPS revised the policy for this case and handled the exemption hearing at the county level. 124 2007-2008 Civil Grand Jury Health & Social Services Committee
R405:
Develop a simple and informative outline of explaining the process that families must follow to become a foster parent.
R406:
Inform applicants what information can not be released regarding foster children.
R407:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 125 Health & Social Services Committee
R408:
CPS placed the complainant’s grandchildren in emergency foster care when the complainant’s daughter, the biological mother, was arrested.
R409:
CPS did not notify any of the extended family of the children’s placement into foster care.
R410:
When the complainant learned of the daughter’s incarceration, the complainant called CPS. During this conversation, the complainant learned from CPS the grandchildren were in foster care and nothing could be done until the next morning. Conducting interviews with CPS but maintaining anonymity of the complainant in the scenarios made asking questions difficult without pinpointing follow-up questions. This type of complaint was very difficult and precarious to investigate. Without the ability to ask specific questions, it is difficult to identify the correct course of action. 126 2007-2008 Civil Grand Jury Health & Social Services Committee
R411:
The committee could only hear one side of this complaint due to State Mandated confidentiality laws protecting juveniles.
R412:
After reading letters received by the complainant from the grandchild, the letters appeared to contain mentally advanced content that may have been written or dictated by an adult.
R413:
The children were appropriately removed from the biological mother at the time of the arrest and incarceration.
R414:
Develop a follow-up system to advise extended family of the disposition of juveniles of arrested/incarcerated individuals as a courtesy even if the children will not be placed with that relative.
R415:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 127 Health & Social Services Committee
R416:
Initially, the complainant’s daughter was in jail and the children had been living with the complainant. The older children were teenagers and the younger children were just starting school.
R417:
Shortly thereafter the complainant’s health began deteriorating and the children were released by the complainant to the foster care system via CPS.
R418:
The first foster parents seemed to be the perfect match, agreeing to allow the complainant to remain an active involved grandmother.
R419:
The complainant stated that the foster/adoptive couple curtailed the complainant from visits without advanced notice.
R420:
Both children began to act out in various ways and the complainant tried intervening.
R421:
The children told the complainant that the foster parents were mean, possibly abusive, and sent the children to bed without dinner.
R422:
After questioning the children about these incidents, the complainant expressed concerns to CPS about the foster family.
R423:
The children were moved to a new foster family. 128 2007-2008 Civil Grand Jury Health & Social Services Committee
R424:
The new foster family was willing to continue visits with the grandmother.
R425:
The complainant, foster family, and children were becoming an extended family. Discussions of family outings with the complainant and adoptive parents is occurring.
R426:
The adoptive agency advised the grandmother that in order to give the adoptive parents time to “bond” with the adoptive family, space needed to be made in the grandmother/grandchild relationship.
R427:
The grandmother did not like being advised to stay away from the children for “bonding” purposes.
R428:
The grandmother did not understand the need for supervised visits. Recommendations
R429:
Provide counseling for guardians/relatives interested in placing juveniles in the foster family/adoptive agency process.
R430:
Provide specific policy notification regarding visitation.
R431:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 129 Health & Social Services Committee 130 2007-2008 Civil Grand Jury Cache Creek Dam Calpine Geothermal Code Enforcement Community Development Agency Lampson Field Airport Public Works Department Special Districts Taylor Observatory Vector Control-Mosquito Abatement PLANNING & PUBLIC WORKS COMMITTEE OVERSIGHTS Citizen’s Complaint on Building & Use Permits Citizens Low Water Pressure Complaint
R432:
None 104 2007-2008 Civil Grand Jury Health & Social Services Committee Group Health Insurance Committee
R433:
An open enrollment had just concluded.
R434:
Discussions of brokers for medical insurance coverage for the 2009 bids were named.
R435:
Repayment of a loan from the General Fund was occurring quicker than originally planned.
R436:
None 2007-2008 Civil Grand Jury 105 Health & Social Services Committee 106 2007-2008 Civil Grand Jury Health & Social Services Committee New Beginnings
R437:
New Beginnings contracts with Alcohol and Other Drug Services (AODS).
R438:
New Beginnings initial budget was $459,102.00.
R439:
The program director expressed the importance of proper billing practices and the fear that if AODS did not follow those procedures New Beginnings would have to repay monies given them.
R440:
A recent Drug Medical audit pronounced New Beginnings the fifth best agency in the state for their record keeping procedures.
R441:
AODS' payment of invoices is erratic, and at one point they were $119,285.14 in arrears, making it hard for this agency to remain in operation.
R442:
LCCAA tried unsuccessfully to obtain the services of a grant writer.
R443:
New Beginnings referrals come from Cal Works, CPS, AODS, and Lake County courts to name a few as well as self- referred clients.
R444:
New Beginnings' mission is "to provide an atmosphere of unconditional positive regard with the belief that respect and encouragement can be the catalyst necessary for transformation."
R445:
The staff includes a program director, program coordinator, certified drug counselors, interns, child psychologist, office manager, cook, childcare, and transportation employees.
R446:
To graduate from the Perinatal Day Treatment (PDT) program, one must complete 180 sessions and courses in Alcohol and Other Drug Education, Domestic Violence, Anger Management, Parenting, Nutrition, Self-esteem, Relapse Prevention, and Relationship Issues.
R447:
Childcare is provided for clients in the PDT program.
R448:
Breakfast and lunch for children and lunch for women is provided for all programs.
R449:
Transportation is provided to and from day treatment, court, doctor's appointments, Narcotics Anonymous (NA), Alcohol Anonymous (AA), and for job and housing searches.
R450:
Clients are helped with resumes to facilitate them in finding jobs. 108 2007-2008 Civil Grand Jury Health & Social Services Committee
R451:
The Transitional Living Center (TLC) is a clean and sober living environment requiring a six-month commitment. The staff teaches skills in conflict resolution, positive communication skills, budgeting, shopping, nutrition, cooking, and cleaning.
R452:
Clients receiving financial assistance pay a small fee to augment the TLC funding source, and the remaining monies are deposited into an escrow account until they leave the program.
R453:
Up to eight women and their children can live at TLC.
R454:
Children taken by CPS may be re-unified with their mothers because of the programs offered by New Beginnings.
R455:
The Grandparents for At Risk Children and Adolescence program, mentors mothers and children.
R456:
Services provided to Konocti Community Day School are: daily groups, one-on-one counseling, treatment planning, life skills, self-esteem building, and referrals to other service agencies.
R457:
To promote New Beginnings, place articles in newspapers explaining their program services and accomplishments.
R458:
Hire a grant writer to take advantage of grants to make them solvent, and less dependent on government monies that are sometimes in arrears.
R459:
Department Head via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 109 Health & Social Services Committee 110 2007-2008 Civil Grand Jury Health & Social Services Committee Public Health-Jail Medical
R460:
The employees of CFMG are not county employees and are not unionized.
R461:
Inmates are given a handbook that explains medical services available and how to obtain the services.
R462:
A local doctor is the lead doctor for the facility and is on site once a week to review records and discuss cases with the Physician Assistant (PA) or Registered Nurse (RN).
R463:
The PA is on-site Monday through Thursday from 9-4. A dentist is on-site two days per month for a total of 16 hours, and sees between 20-30 inmates during those two days. A psychiatric RN is on-site four days a week.
R464:
Twenty-three percent of the medical cases are psychiatric or drug related as compared to seventy-seven percent of the medical cases. However, the twenty-three percent group takes more time to deal with than the seventy-seven percent medical group.
R465:
There is a $3.00 charge for medical services every time an inmate receives medical treatment. When an inmate is unable to pay, the service is still given, and when the inmate receives money the fee is then collected. In instances when there is no money to be collected from the inmate, the county pays the charges.
R466:
There are no charges for prescription medications given to inmates.
R467:
In cases when an individual is detained due to intoxication, the individual is placed in the “sobering cell” and monitored.
R468:
Upon inmates being booked, medical conditions are assessed by the officers on duty, and if needed, by the nurse. The doctor may be called if necessary.
R469:
There are 10-12 suicide threats per week, but only one or two are actually attempted. When a threat is received, officers check on the inmate every 15 minutes and the nurse checks every four hours. There are nurses on-site 24/7.
R470:
When an inmate is hospitalized, CFMG pays for the first $15,000.00 of the cost with the county paying the remainder.
R471:
In the event an inmate requests a specific physician, the inmate is responsible for the fee and the cost of transportation to receive the treatment. This request seldom occurs.
R472:
An average of $10,000.00 is provided by CFMG each month. The contract is based on 280 inmates. If the census exceeds this amount, CFMG receives more money, in the event the census is lower, CFMG pays money back to the facility.
R473:
The medical services lacking in the jail and juvenile hall are a surgery center and a dialysis center.
R474:
There is no mental discharge planner on site.
R475:
Someone from mental health contacts the inmate almost daily.
R476:
CFMG has a quarterly quality assurance meeting and has invited representatives from Sutter Lakeside Hospital to attend.
R477:
The Mental Health Director is also invited to the quarterly meetings and has only attended one or two in the past and no longer attends.
R478:
The response to calls to the Mental Health Crisis Team is very slow, sometimes, taking two to three days to respond. 112 2007-2008 Civil Grand Jury Health & Social Services Committee
R479:
The Mental Health Director attends quarterly meetings.
R480:
Make assessments in a timely fashion.
R481:
A Sutter Lakeside Hospital representative attend the quarterly meetings.
R482:
Director of Public Health via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 113 Health & Social Services Committee 114 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services – Petitions Report
R483:
Other County Grand Juries within the State of California have been granted access to CPS files by court order.2
R484:
The 2008-2009 Grand Jury continue the process of obtaining CPS records for the three complaints named in the petitions. Grand Jury Final Reports from California counties relative to Child Protective Services; San Diego County, Solano County. 2007-2008 Civil Grand Jury 117 Health & Social Services Committee 118 2007-2008 Civil Grand Jury Health & Social Services Committee 2007-2008 Civil Grand Jury 119 Health & Social Services Committee 120 2007-2008 Civil Grand Jury Health & Social Services Committee Alcohol and Other Drugs Services Ethics Violation Complaint
R485:
Engaging in any relationship with a client before the client has been discharged for two years is a violation of Lake County’s Code of Conduct.
R486:
A program (local) shall report to the Department (state) any alleged violation by a registrant or certified counselor within 24 hours of becoming aware of said violation. AODS Code of Conduct 2007-2008 Civil Grand Jury 121 Health & Social Services Committee
R487:
The Administrator of AODS does not possess the certification that is required for the job: “Current California certification as an Alcohol and Drug Counselor”.
R488:
The counselor responsible for reporting the inappropriate conduct to the Administrator did so in early July 2007.
R489:
Other employees stated knowing about the inappropriate conduct in July 2007 and finally sent an anonymous letter to the state department of AODS on August 10, 2007. A second letter went to the Administrator on September 6, 2007.
R490:
One employee said, “You can’t imagine what is happening there. It shatters everything we try to do. We have to keep secrets while telling clients to open up.” The stress level is very high.
R491:
The morale at AODS is very low with an Administrator who is known to be verbally abusive, vindictive, difficult to work with, and erratic.
R492:
The Administrator did not notify the State Department of Alcohol and Drug Programs or the counselor’s certifying organization within the 24 hours mandated by the State regulations.
R493:
The Administrator stated learning of the inappropriate conduct on July 26, 2007.
R494:
The counselor was put on administrative leave September 10, 2007.
R495:
The counselor was allowed to resign and did so to the Director of Mental Health on September 20, 2007.
R496:
The counselor became vested with the County of Lake on September 16, 2007.
R497:
The Administrator of AODS notified the counselor’s certifying agency of the inappropriate conduct and that the counselor had resigned his position via letter on October 3, 2007.
R498:
Hire a properly certified and human relationship skilled person to replace the current Administrator.
R499:
Make every effort to cultivate employee trust and smooth over the damage that has occurred.
R500:
Department Head via Board of Supervisors 90 days 122 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services: Complaint 1
R501:
The complainant, who was the paternal grandmother, was trying to become the foster parent to the youngest grandson.
R502:
The complainant was already the guardian for an older grandchild.
R503:
The birth mother had been in and out of the younger child’s life causing instability. The younger grandchild stayed with the complainant often when the mother was away.
R504:
The complainant believed the mother’s behavior was becoming detrimental to the child and placed the child into the CPS system with the intention of becoming the foster parent for the child. The complainant stated they did not know this action would cause confusion and trauma in the family.
R505:
A problem arose regarding a 25-30 year-old criminal history. The complainant stated that CPS did not provide a copy of the Department of Justice criminal record. The complainant alleged that this violated CPS Policies and Procedures regarding background checks. 2007-2008 Civil Grand Jury 123 Health & Social Services Committee
R506:
The complainant stated that none of the 25-30 year- old offenses would “bar the individual from ever being approved for placement of the child”. The “five-year restriction” did not apply to the 25-30 year old criminal records.
R507:
The complainant believed CPS had complete “say so” over the foster care approval process, only to find out CPS contracts with other agencies for foster home approval.
R508:
The complainant allegedly took in another child willingly during this time at the request of CPS.
R509:
The complainant believes that overnight visits suddenly were stopped because CPS learned that the complainant and the foster family were working together without including the social workers.
R510:
The complainants issues were: o Frustration and confusion. o Feelings of “us against them”. o The confidentiality laws regarding protected juveniles added to the frustration and seemed unnecessary to the complainant. o The rules, policies, and procedures appeared more important than the best interests of the children. o What looked like a “cookie cutter decision”, without flexibility, felt more detrimental in the long run.
R511:
Only the complainant’s version of events is unrestricted and available for this report. Consequently, all Facts/Findings are based on information provided by the complainant.
R512:
The younger grandson is under CPS custody.
R513:
CPS referred the case to the state for an exemption hearing for the complainant and the complainant’s husband. CPS revised the policy for this case and handled the exemption hearing at the county level. 124 2007-2008 Civil Grand Jury Health & Social Services Committee
R514:
Develop a simple and informative outline of explaining the process that families must follow to become a foster parent.
R515:
Inform applicants what information can not be released regarding foster children.
R516:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 125 Health & Social Services Committee
R517:
CPS placed the complainant’s grandchildren in emergency foster care when the complainant’s daughter, the biological mother, was arrested.
R518:
CPS did not notify any of the extended family of the children’s placement into foster care.
R519:
When the complainant learned of the daughter’s incarceration, the complainant called CPS. During this conversation, the complainant learned from CPS the grandchildren were in foster care and nothing could be done until the next morning. Conducting interviews with CPS but maintaining anonymity of the complainant in the scenarios made asking questions difficult without pinpointing follow-up questions. This type of complaint was very difficult and precarious to investigate. Without the ability to ask specific questions, it is difficult to identify the correct course of action. 126 2007-2008 Civil Grand Jury Health & Social Services Committee
R520:
The committee could only hear one side of this complaint due to State Mandated confidentiality laws protecting juveniles.
R521:
After reading letters received by the complainant from the grandchild, the letters appeared to contain mentally advanced content that may have been written or dictated by an adult.
R522:
The children were appropriately removed from the biological mother at the time of the arrest and incarceration.
R523:
Develop a follow-up system to advise extended family of the disposition of juveniles of arrested/incarcerated individuals as a courtesy even if the children will not be placed with that relative.
R524:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 127 Health & Social Services Committee
R525:
Initially, the complainant’s daughter was in jail and the children had been living with the complainant. The older children were teenagers and the younger children were just starting school.
R526:
Shortly thereafter the complainant’s health began deteriorating and the children were released by the complainant to the foster care system via CPS.
R527:
The first foster parents seemed to be the perfect match, agreeing to allow the complainant to remain an active involved grandmother.
R528:
The complainant stated that the foster/adoptive couple curtailed the complainant from visits without advanced notice.
R529:
Both children began to act out in various ways and the complainant tried intervening.
R530:
The children told the complainant that the foster parents were mean, possibly abusive, and sent the children to bed without dinner.
R531:
After questioning the children about these incidents, the complainant expressed concerns to CPS about the foster family.
R532:
The children were moved to a new foster family. 128 2007-2008 Civil Grand Jury Health & Social Services Committee
R533:
The new foster family was willing to continue visits with the grandmother.
R534:
The complainant, foster family, and children were becoming an extended family. Discussions of family outings with the complainant and adoptive parents is occurring.
R535:
The adoptive agency advised the grandmother that in order to give the adoptive parents time to “bond” with the adoptive family, space needed to be made in the grandmother/grandchild relationship.
R536:
The grandmother did not like being advised to stay away from the children for “bonding” purposes.
R537:
The grandmother did not understand the need for supervised visits. Recommendations
R538:
Provide counseling for guardians/relatives interested in placing juveniles in the foster family/adoptive agency process.
R539:
Provide specific policy notification regarding visitation.
R540:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 129 Health & Social Services Committee 130 2007-2008 Civil Grand Jury Cache Creek Dam Calpine Geothermal Code Enforcement Community Development Agency Lampson Field Airport Public Works Department Special Districts Taylor Observatory Vector Control-Mosquito Abatement PLANNING & PUBLIC WORKS COMMITTEE OVERSIGHTS Citizen’s Complaint on Building & Use Permits Citizens Low Water Pressure Complaint
R541:
None 2007-2008 Civil Grand Jury 105 Health & Social Services Committee 106 2007-2008 Civil Grand Jury Health & Social Services Committee New Beginnings
R542:
New Beginnings contracts with Alcohol and Other Drug Services (AODS).
R543:
New Beginnings initial budget was $459,102.00.
R544:
The program director expressed the importance of proper billing practices and the fear that if AODS did not follow those procedures New Beginnings would have to repay monies given them.
R545:
A recent Drug Medical audit pronounced New Beginnings the fifth best agency in the state for their record keeping procedures.
R546:
AODS' payment of invoices is erratic, and at one point they were $119,285.14 in arrears, making it hard for this agency to remain in operation.
R547:
LCCAA tried unsuccessfully to obtain the services of a grant writer.
R548:
New Beginnings referrals come from Cal Works, CPS, AODS, and Lake County courts to name a few as well as self- referred clients.
R549:
New Beginnings' mission is "to provide an atmosphere of unconditional positive regard with the belief that respect and encouragement can be the catalyst necessary for transformation."
R550:
The staff includes a program director, program coordinator, certified drug counselors, interns, child psychologist, office manager, cook, childcare, and transportation employees.
R551:
To graduate from the Perinatal Day Treatment (PDT) program, one must complete 180 sessions and courses in Alcohol and Other Drug Education, Domestic Violence, Anger Management, Parenting, Nutrition, Self-esteem, Relapse Prevention, and Relationship Issues.
R552:
Childcare is provided for clients in the PDT program.
R553:
Breakfast and lunch for children and lunch for women is provided for all programs.
R554:
Transportation is provided to and from day treatment, court, doctor's appointments, Narcotics Anonymous (NA), Alcohol Anonymous (AA), and for job and housing searches.
R555:
Clients are helped with resumes to facilitate them in finding jobs. 108 2007-2008 Civil Grand Jury Health & Social Services Committee
R556:
The Transitional Living Center (TLC) is a clean and sober living environment requiring a six-month commitment. The staff teaches skills in conflict resolution, positive communication skills, budgeting, shopping, nutrition, cooking, and cleaning.
R557:
Clients receiving financial assistance pay a small fee to augment the TLC funding source, and the remaining monies are deposited into an escrow account until they leave the program.
R558:
Up to eight women and their children can live at TLC.
R559:
Children taken by CPS may be re-unified with their mothers because of the programs offered by New Beginnings.
R560:
The Grandparents for At Risk Children and Adolescence program, mentors mothers and children.
R561:
Services provided to Konocti Community Day School are: daily groups, one-on-one counseling, treatment planning, life skills, self-esteem building, and referrals to other service agencies.
R562:
To promote New Beginnings, place articles in newspapers explaining their program services and accomplishments.
R563:
Hire a grant writer to take advantage of grants to make them solvent, and less dependent on government monies that are sometimes in arrears.
R564:
Department Head via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 109 Health & Social Services Committee 110 2007-2008 Civil Grand Jury Health & Social Services Committee Public Health-Jail Medical
R565:
The employees of CFMG are not county employees and are not unionized.
R566:
Inmates are given a handbook that explains medical services available and how to obtain the services.
R567:
A local doctor is the lead doctor for the facility and is on site once a week to review records and discuss cases with the Physician Assistant (PA) or Registered Nurse (RN).
R568:
The PA is on-site Monday through Thursday from 9-4. A dentist is on-site two days per month for a total of 16 hours, and sees between 20-30 inmates during those two days. A psychiatric RN is on-site four days a week.
R569:
Twenty-three percent of the medical cases are psychiatric or drug related as compared to seventy-seven percent of the medical cases. However, the twenty-three percent group takes more time to deal with than the seventy-seven percent medical group.
R570:
There is a $3.00 charge for medical services every time an inmate receives medical treatment. When an inmate is unable to pay, the service is still given, and when the inmate receives money the fee is then collected. In instances when there is no money to be collected from the inmate, the county pays the charges.
R571:
There are no charges for prescription medications given to inmates.
R572:
In cases when an individual is detained due to intoxication, the individual is placed in the “sobering cell” and monitored.
R573:
Upon inmates being booked, medical conditions are assessed by the officers on duty, and if needed, by the nurse. The doctor may be called if necessary.
R574:
There are 10-12 suicide threats per week, but only one or two are actually attempted. When a threat is received, officers check on the inmate every 15 minutes and the nurse checks every four hours. There are nurses on-site 24/7.
R575:
When an inmate is hospitalized, CFMG pays for the first $15,000.00 of the cost with the county paying the remainder.
R576:
In the event an inmate requests a specific physician, the inmate is responsible for the fee and the cost of transportation to receive the treatment. This request seldom occurs.
R577:
An average of $10,000.00 is provided by CFMG each month. The contract is based on 280 inmates. If the census exceeds this amount, CFMG receives more money, in the event the census is lower, CFMG pays money back to the facility.
R578:
The medical services lacking in the jail and juvenile hall are a surgery center and a dialysis center.
R579:
There is no mental discharge planner on site.
R580:
Someone from mental health contacts the inmate almost daily.
R581:
CFMG has a quarterly quality assurance meeting and has invited representatives from Sutter Lakeside Hospital to attend.
R582:
The Mental Health Director is also invited to the quarterly meetings and has only attended one or two in the past and no longer attends.
R583:
The response to calls to the Mental Health Crisis Team is very slow, sometimes, taking two to three days to respond. 112 2007-2008 Civil Grand Jury Health & Social Services Committee
R584:
The Mental Health Director attends quarterly meetings.
R585:
Make assessments in a timely fashion.
R586:
A Sutter Lakeside Hospital representative attend the quarterly meetings.
R587:
Director of Public Health via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 113 Health & Social Services Committee 114 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services – Petitions Report
R588:
Other County Grand Juries within the State of California have been granted access to CPS files by court order.2
R589:
The 2008-2009 Grand Jury continue the process of obtaining CPS records for the three complaints named in the petitions. Grand Jury Final Reports from California counties relative to Child Protective Services; San Diego County, Solano County. 2007-2008 Civil Grand Jury 117 Health & Social Services Committee 118 2007-2008 Civil Grand Jury Health & Social Services Committee 2007-2008 Civil Grand Jury 119 Health & Social Services Committee 120 2007-2008 Civil Grand Jury Health & Social Services Committee Alcohol and Other Drugs Services Ethics Violation Complaint
R590:
Engaging in any relationship with a client before the client has been discharged for two years is a violation of Lake County’s Code of Conduct.
R591:
A program (local) shall report to the Department (state) any alleged violation by a registrant or certified counselor within 24 hours of becoming aware of said violation. AODS Code of Conduct 2007-2008 Civil Grand Jury 121 Health & Social Services Committee
R592:
The Administrator of AODS does not possess the certification that is required for the job: “Current California certification as an Alcohol and Drug Counselor”.
R593:
The counselor responsible for reporting the inappropriate conduct to the Administrator did so in early July 2007.
R594:
Other employees stated knowing about the inappropriate conduct in July 2007 and finally sent an anonymous letter to the state department of AODS on August 10, 2007. A second letter went to the Administrator on September 6, 2007.
R595:
One employee said, “You can’t imagine what is happening there. It shatters everything we try to do. We have to keep secrets while telling clients to open up.” The stress level is very high.
R596:
The morale at AODS is very low with an Administrator who is known to be verbally abusive, vindictive, difficult to work with, and erratic.
R597:
The Administrator did not notify the State Department of Alcohol and Drug Programs or the counselor’s certifying organization within the 24 hours mandated by the State regulations.
R598:
The Administrator stated learning of the inappropriate conduct on July 26, 2007.
R599:
The counselor was put on administrative leave September 10, 2007.
R600:
The counselor was allowed to resign and did so to the Director of Mental Health on September 20, 2007.
R601:
The counselor became vested with the County of Lake on September 16, 2007.
R602:
The Administrator of AODS notified the counselor’s certifying agency of the inappropriate conduct and that the counselor had resigned his position via letter on October 3, 2007.
R603:
Hire a properly certified and human relationship skilled person to replace the current Administrator.
R604:
Make every effort to cultivate employee trust and smooth over the damage that has occurred.
R605:
Department Head via Board of Supervisors 90 days 122 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services: Complaint 1
R606:
The complainant, who was the paternal grandmother, was trying to become the foster parent to the youngest grandson.
R607:
The complainant was already the guardian for an older grandchild.
R608:
The birth mother had been in and out of the younger child’s life causing instability. The younger grandchild stayed with the complainant often when the mother was away.
R609:
The complainant believed the mother’s behavior was becoming detrimental to the child and placed the child into the CPS system with the intention of becoming the foster parent for the child. The complainant stated they did not know this action would cause confusion and trauma in the family.
R610:
A problem arose regarding a 25-30 year-old criminal history. The complainant stated that CPS did not provide a copy of the Department of Justice criminal record. The complainant alleged that this violated CPS Policies and Procedures regarding background checks. 2007-2008 Civil Grand Jury 123 Health & Social Services Committee
R611:
The complainant stated that none of the 25-30 year- old offenses would “bar the individual from ever being approved for placement of the child”. The “five-year restriction” did not apply to the 25-30 year old criminal records.
R612:
The complainant believed CPS had complete “say so” over the foster care approval process, only to find out CPS contracts with other agencies for foster home approval.
R613:
The complainant allegedly took in another child willingly during this time at the request of CPS.
R614:
The complainant believes that overnight visits suddenly were stopped because CPS learned that the complainant and the foster family were working together without including the social workers.
R615:
The complainants issues were: o Frustration and confusion. o Feelings of “us against them”. o The confidentiality laws regarding protected juveniles added to the frustration and seemed unnecessary to the complainant. o The rules, policies, and procedures appeared more important than the best interests of the children. o What looked like a “cookie cutter decision”, without flexibility, felt more detrimental in the long run.
R616:
Only the complainant’s version of events is unrestricted and available for this report. Consequently, all Facts/Findings are based on information provided by the complainant.
R617:
The younger grandson is under CPS custody.
R618:
CPS referred the case to the state for an exemption hearing for the complainant and the complainant’s husband. CPS revised the policy for this case and handled the exemption hearing at the county level. 124 2007-2008 Civil Grand Jury Health & Social Services Committee
R619:
Develop a simple and informative outline of explaining the process that families must follow to become a foster parent.
R620:
Inform applicants what information can not be released regarding foster children.
R621:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 125 Health & Social Services Committee
R622:
CPS placed the complainant’s grandchildren in emergency foster care when the complainant’s daughter, the biological mother, was arrested.
R623:
CPS did not notify any of the extended family of the children’s placement into foster care.
R624:
When the complainant learned of the daughter’s incarceration, the complainant called CPS. During this conversation, the complainant learned from CPS the grandchildren were in foster care and nothing could be done until the next morning. Conducting interviews with CPS but maintaining anonymity of the complainant in the scenarios made asking questions difficult without pinpointing follow-up questions. This type of complaint was very difficult and precarious to investigate. Without the ability to ask specific questions, it is difficult to identify the correct course of action. 126 2007-2008 Civil Grand Jury Health & Social Services Committee
R625:
The committee could only hear one side of this complaint due to State Mandated confidentiality laws protecting juveniles.
R626:
After reading letters received by the complainant from the grandchild, the letters appeared to contain mentally advanced content that may have been written or dictated by an adult.
R627:
The children were appropriately removed from the biological mother at the time of the arrest and incarceration.
R628:
Develop a follow-up system to advise extended family of the disposition of juveniles of arrested/incarcerated individuals as a courtesy even if the children will not be placed with that relative.
R629:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 127 Health & Social Services Committee
R630:
Initially, the complainant’s daughter was in jail and the children had been living with the complainant. The older children were teenagers and the younger children were just starting school.
R631:
Shortly thereafter the complainant’s health began deteriorating and the children were released by the complainant to the foster care system via CPS.
R632:
The first foster parents seemed to be the perfect match, agreeing to allow the complainant to remain an active involved grandmother.
R633:
The complainant stated that the foster/adoptive couple curtailed the complainant from visits without advanced notice.
R634:
Both children began to act out in various ways and the complainant tried intervening.
R635:
The children told the complainant that the foster parents were mean, possibly abusive, and sent the children to bed without dinner.
R636:
After questioning the children about these incidents, the complainant expressed concerns to CPS about the foster family.
R637:
The children were moved to a new foster family. 128 2007-2008 Civil Grand Jury Health & Social Services Committee
R638:
The new foster family was willing to continue visits with the grandmother.
R639:
The complainant, foster family, and children were becoming an extended family. Discussions of family outings with the complainant and adoptive parents is occurring.
R640:
The adoptive agency advised the grandmother that in order to give the adoptive parents time to “bond” with the adoptive family, space needed to be made in the grandmother/grandchild relationship.
R641:
The grandmother did not like being advised to stay away from the children for “bonding” purposes.
R642:
The grandmother did not understand the need for supervised visits. Recommendations
R643:
Provide counseling for guardians/relatives interested in placing juveniles in the foster family/adoptive agency process.
R644:
Provide specific policy notification regarding visitation.
R645:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 129 Health & Social Services Committee 130 2007-2008 Civil Grand Jury Cache Creek Dam Calpine Geothermal Code Enforcement Community Development Agency Lampson Field Airport Public Works Department Special Districts Taylor Observatory Vector Control-Mosquito Abatement PLANNING & PUBLIC WORKS COMMITTEE OVERSIGHTS Citizen’s Complaint on Building & Use Permits Citizens Low Water Pressure Complaint
R646:
To promote New Beginnings, place articles in newspapers explaining their program services and accomplishments.
R647:
Hire a grant writer to take advantage of grants to make them solvent, and less dependent on government monies that are sometimes in arrears.
R648:
Department Head via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 109 Health & Social Services Committee 110 2007-2008 Civil Grand Jury Health & Social Services Committee Public Health-Jail Medical
R649:
The employees of CFMG are not county employees and are not unionized.
R650:
Inmates are given a handbook that explains medical services available and how to obtain the services.
R651:
A local doctor is the lead doctor for the facility and is on site once a week to review records and discuss cases with the Physician Assistant (PA) or Registered Nurse (RN).
R652:
The PA is on-site Monday through Thursday from 9-4. A dentist is on-site two days per month for a total of 16 hours, and sees between 20-30 inmates during those two days. A psychiatric RN is on-site four days a week.
R653:
Twenty-three percent of the medical cases are psychiatric or drug related as compared to seventy-seven percent of the medical cases. However, the twenty-three percent group takes more time to deal with than the seventy-seven percent medical group.
R654:
There is a $3.00 charge for medical services every time an inmate receives medical treatment. When an inmate is unable to pay, the service is still given, and when the inmate receives money the fee is then collected. In instances when there is no money to be collected from the inmate, the county pays the charges.
R655:
There are no charges for prescription medications given to inmates.
R656:
In cases when an individual is detained due to intoxication, the individual is placed in the “sobering cell” and monitored.
R657:
Upon inmates being booked, medical conditions are assessed by the officers on duty, and if needed, by the nurse. The doctor may be called if necessary.
R658:
There are 10-12 suicide threats per week, but only one or two are actually attempted. When a threat is received, officers check on the inmate every 15 minutes and the nurse checks every four hours. There are nurses on-site 24/7.
R659:
When an inmate is hospitalized, CFMG pays for the first $15,000.00 of the cost with the county paying the remainder.
R660:
In the event an inmate requests a specific physician, the inmate is responsible for the fee and the cost of transportation to receive the treatment. This request seldom occurs.
R661:
An average of $10,000.00 is provided by CFMG each month. The contract is based on 280 inmates. If the census exceeds this amount, CFMG receives more money, in the event the census is lower, CFMG pays money back to the facility.
R662:
The medical services lacking in the jail and juvenile hall are a surgery center and a dialysis center.
R663:
There is no mental discharge planner on site.
R664:
Someone from mental health contacts the inmate almost daily.
R665:
CFMG has a quarterly quality assurance meeting and has invited representatives from Sutter Lakeside Hospital to attend.
R666:
The Mental Health Director is also invited to the quarterly meetings and has only attended one or two in the past and no longer attends.
R667:
The response to calls to the Mental Health Crisis Team is very slow, sometimes, taking two to three days to respond. 112 2007-2008 Civil Grand Jury Health & Social Services Committee
R668:
The Mental Health Director attends quarterly meetings.
R669:
Make assessments in a timely fashion.
R670:
A Sutter Lakeside Hospital representative attend the quarterly meetings.
R671:
Director of Public Health via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 113 Health & Social Services Committee 114 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services – Petitions Report
R672:
Other County Grand Juries within the State of California have been granted access to CPS files by court order.2
R673:
The 2008-2009 Grand Jury continue the process of obtaining CPS records for the three complaints named in the petitions. Grand Jury Final Reports from California counties relative to Child Protective Services; San Diego County, Solano County. 2007-2008 Civil Grand Jury 117 Health & Social Services Committee 118 2007-2008 Civil Grand Jury Health & Social Services Committee 2007-2008 Civil Grand Jury 119 Health & Social Services Committee 120 2007-2008 Civil Grand Jury Health & Social Services Committee Alcohol and Other Drugs Services Ethics Violation Complaint
R674:
Engaging in any relationship with a client before the client has been discharged for two years is a violation of Lake County’s Code of Conduct.
R675:
A program (local) shall report to the Department (state) any alleged violation by a registrant or certified counselor within 24 hours of becoming aware of said violation. AODS Code of Conduct 2007-2008 Civil Grand Jury 121 Health & Social Services Committee
R676:
The Administrator of AODS does not possess the certification that is required for the job: “Current California certification as an Alcohol and Drug Counselor”.
R677:
The counselor responsible for reporting the inappropriate conduct to the Administrator did so in early July 2007.
R678:
Other employees stated knowing about the inappropriate conduct in July 2007 and finally sent an anonymous letter to the state department of AODS on August 10, 2007. A second letter went to the Administrator on September 6, 2007.
R679:
One employee said, “You can’t imagine what is happening there. It shatters everything we try to do. We have to keep secrets while telling clients to open up.” The stress level is very high.
R680:
The morale at AODS is very low with an Administrator who is known to be verbally abusive, vindictive, difficult to work with, and erratic.
R681:
The Administrator did not notify the State Department of Alcohol and Drug Programs or the counselor’s certifying organization within the 24 hours mandated by the State regulations.
R682:
The Administrator stated learning of the inappropriate conduct on July 26, 2007.
R683:
The counselor was put on administrative leave September 10, 2007.
R684:
The counselor was allowed to resign and did so to the Director of Mental Health on September 20, 2007.
R685:
The counselor became vested with the County of Lake on September 16, 2007.
R686:
The Administrator of AODS notified the counselor’s certifying agency of the inappropriate conduct and that the counselor had resigned his position via letter on October 3, 2007.
R687:
Hire a properly certified and human relationship skilled person to replace the current Administrator.
R688:
Make every effort to cultivate employee trust and smooth over the damage that has occurred.
R689:
Department Head via Board of Supervisors 90 days 122 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services: Complaint 1
R690:
The complainant, who was the paternal grandmother, was trying to become the foster parent to the youngest grandson.
R691:
The complainant was already the guardian for an older grandchild.
R692:
The birth mother had been in and out of the younger child’s life causing instability. The younger grandchild stayed with the complainant often when the mother was away.
R693:
The complainant believed the mother’s behavior was becoming detrimental to the child and placed the child into the CPS system with the intention of becoming the foster parent for the child. The complainant stated they did not know this action would cause confusion and trauma in the family.
R694:
A problem arose regarding a 25-30 year-old criminal history. The complainant stated that CPS did not provide a copy of the Department of Justice criminal record. The complainant alleged that this violated CPS Policies and Procedures regarding background checks. 2007-2008 Civil Grand Jury 123 Health & Social Services Committee
R695:
The complainant stated that none of the 25-30 year- old offenses would “bar the individual from ever being approved for placement of the child”. The “five-year restriction” did not apply to the 25-30 year old criminal records.
R696:
The complainant believed CPS had complete “say so” over the foster care approval process, only to find out CPS contracts with other agencies for foster home approval.
R697:
The complainant allegedly took in another child willingly during this time at the request of CPS.
R698:
The complainant believes that overnight visits suddenly were stopped because CPS learned that the complainant and the foster family were working together without including the social workers.
R699:
The complainants issues were: o Frustration and confusion. o Feelings of “us against them”. o The confidentiality laws regarding protected juveniles added to the frustration and seemed unnecessary to the complainant. o The rules, policies, and procedures appeared more important than the best interests of the children. o What looked like a “cookie cutter decision”, without flexibility, felt more detrimental in the long run.
R700:
Only the complainant’s version of events is unrestricted and available for this report. Consequently, all Facts/Findings are based on information provided by the complainant.
R701:
The younger grandson is under CPS custody.
R702:
CPS referred the case to the state for an exemption hearing for the complainant and the complainant’s husband. CPS revised the policy for this case and handled the exemption hearing at the county level. 124 2007-2008 Civil Grand Jury Health & Social Services Committee
R703:
Develop a simple and informative outline of explaining the process that families must follow to become a foster parent.
R704:
Inform applicants what information can not be released regarding foster children.
R705:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 125 Health & Social Services Committee
R706:
CPS placed the complainant’s grandchildren in emergency foster care when the complainant’s daughter, the biological mother, was arrested.
R707:
CPS did not notify any of the extended family of the children’s placement into foster care.
R708:
When the complainant learned of the daughter’s incarceration, the complainant called CPS. During this conversation, the complainant learned from CPS the grandchildren were in foster care and nothing could be done until the next morning. Conducting interviews with CPS but maintaining anonymity of the complainant in the scenarios made asking questions difficult without pinpointing follow-up questions. This type of complaint was very difficult and precarious to investigate. Without the ability to ask specific questions, it is difficult to identify the correct course of action. 126 2007-2008 Civil Grand Jury Health & Social Services Committee
R709:
The committee could only hear one side of this complaint due to State Mandated confidentiality laws protecting juveniles.
R710:
After reading letters received by the complainant from the grandchild, the letters appeared to contain mentally advanced content that may have been written or dictated by an adult.
R711:
The children were appropriately removed from the biological mother at the time of the arrest and incarceration.
R712:
Develop a follow-up system to advise extended family of the disposition of juveniles of arrested/incarcerated individuals as a courtesy even if the children will not be placed with that relative.
R713:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 127 Health & Social Services Committee
R714:
Initially, the complainant’s daughter was in jail and the children had been living with the complainant. The older children were teenagers and the younger children were just starting school.
R715:
Shortly thereafter the complainant’s health began deteriorating and the children were released by the complainant to the foster care system via CPS.
R716:
The first foster parents seemed to be the perfect match, agreeing to allow the complainant to remain an active involved grandmother.
R717:
The complainant stated that the foster/adoptive couple curtailed the complainant from visits without advanced notice.
R718:
Both children began to act out in various ways and the complainant tried intervening.
R719:
The children told the complainant that the foster parents were mean, possibly abusive, and sent the children to bed without dinner.
R720:
After questioning the children about these incidents, the complainant expressed concerns to CPS about the foster family.
R721:
The children were moved to a new foster family. 128 2007-2008 Civil Grand Jury Health & Social Services Committee
R722:
The new foster family was willing to continue visits with the grandmother.
R723:
The complainant, foster family, and children were becoming an extended family. Discussions of family outings with the complainant and adoptive parents is occurring.
R724:
The adoptive agency advised the grandmother that in order to give the adoptive parents time to “bond” with the adoptive family, space needed to be made in the grandmother/grandchild relationship.
R725:
The grandmother did not like being advised to stay away from the children for “bonding” purposes.
R726:
The grandmother did not understand the need for supervised visits. Recommendations
R727:
Provide counseling for guardians/relatives interested in placing juveniles in the foster family/adoptive agency process.
R728:
Provide specific policy notification regarding visitation.
R729:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 129 Health & Social Services Committee 130 2007-2008 Civil Grand Jury Cache Creek Dam Calpine Geothermal Code Enforcement Community Development Agency Lampson Field Airport Public Works Department Special Districts Taylor Observatory Vector Control-Mosquito Abatement PLANNING & PUBLIC WORKS COMMITTEE OVERSIGHTS Citizen’s Complaint on Building & Use Permits Citizens Low Water Pressure Complaint
R730:
The Mental Health Director attends quarterly meetings.
R731:
Make assessments in a timely fashion.
R732:
A Sutter Lakeside Hospital representative attend the quarterly meetings.
R733:
Director of Public Health via Board of Supervisors 90 days 2007-2008 Civil Grand Jury 113 Health & Social Services Committee 114 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services – Petitions Report
R734:
Other County Grand Juries within the State of California have been granted access to CPS files by court order.2
R735:
The 2008-2009 Grand Jury continue the process of obtaining CPS records for the three complaints named in the petitions. Grand Jury Final Reports from California counties relative to Child Protective Services; San Diego County, Solano County. 2007-2008 Civil Grand Jury 117 Health & Social Services Committee 118 2007-2008 Civil Grand Jury Health & Social Services Committee 2007-2008 Civil Grand Jury 119 Health & Social Services Committee 120 2007-2008 Civil Grand Jury Health & Social Services Committee Alcohol and Other Drugs Services Ethics Violation Complaint
R736:
Engaging in any relationship with a client before the client has been discharged for two years is a violation of Lake County’s Code of Conduct.
R737:
A program (local) shall report to the Department (state) any alleged violation by a registrant or certified counselor within 24 hours of becoming aware of said violation. AODS Code of Conduct 2007-2008 Civil Grand Jury 121 Health & Social Services Committee
R738:
The Administrator of AODS does not possess the certification that is required for the job: “Current California certification as an Alcohol and Drug Counselor”.
R739:
The counselor responsible for reporting the inappropriate conduct to the Administrator did so in early July 2007.
R740:
Other employees stated knowing about the inappropriate conduct in July 2007 and finally sent an anonymous letter to the state department of AODS on August 10, 2007. A second letter went to the Administrator on September 6, 2007.
R741:
One employee said, “You can’t imagine what is happening there. It shatters everything we try to do. We have to keep secrets while telling clients to open up.” The stress level is very high.
R742:
The morale at AODS is very low with an Administrator who is known to be verbally abusive, vindictive, difficult to work with, and erratic.
R743:
The Administrator did not notify the State Department of Alcohol and Drug Programs or the counselor’s certifying organization within the 24 hours mandated by the State regulations.
R744:
The Administrator stated learning of the inappropriate conduct on July 26, 2007.
R745:
The counselor was put on administrative leave September 10, 2007.
R746:
The counselor was allowed to resign and did so to the Director of Mental Health on September 20, 2007.
R747:
The counselor became vested with the County of Lake on September 16, 2007.
R748:
The Administrator of AODS notified the counselor’s certifying agency of the inappropriate conduct and that the counselor had resigned his position via letter on October 3, 2007.
R749:
Hire a properly certified and human relationship skilled person to replace the current Administrator.
R750:
Make every effort to cultivate employee trust and smooth over the damage that has occurred.
R751:
Department Head via Board of Supervisors 90 days 122 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services: Complaint 1
R752:
The complainant, who was the paternal grandmother, was trying to become the foster parent to the youngest grandson.
R753:
The complainant was already the guardian for an older grandchild.
R754:
The birth mother had been in and out of the younger child’s life causing instability. The younger grandchild stayed with the complainant often when the mother was away.
R755:
The complainant believed the mother’s behavior was becoming detrimental to the child and placed the child into the CPS system with the intention of becoming the foster parent for the child. The complainant stated they did not know this action would cause confusion and trauma in the family.
R756:
A problem arose regarding a 25-30 year-old criminal history. The complainant stated that CPS did not provide a copy of the Department of Justice criminal record. The complainant alleged that this violated CPS Policies and Procedures regarding background checks. 2007-2008 Civil Grand Jury 123 Health & Social Services Committee
R757:
The complainant stated that none of the 25-30 year- old offenses would “bar the individual from ever being approved for placement of the child”. The “five-year restriction” did not apply to the 25-30 year old criminal records.
R758:
The complainant believed CPS had complete “say so” over the foster care approval process, only to find out CPS contracts with other agencies for foster home approval.
R759:
The complainant allegedly took in another child willingly during this time at the request of CPS.
R760:
The complainant believes that overnight visits suddenly were stopped because CPS learned that the complainant and the foster family were working together without including the social workers.
R761:
The complainants issues were: o Frustration and confusion. o Feelings of “us against them”. o The confidentiality laws regarding protected juveniles added to the frustration and seemed unnecessary to the complainant. o The rules, policies, and procedures appeared more important than the best interests of the children. o What looked like a “cookie cutter decision”, without flexibility, felt more detrimental in the long run.
R762:
Only the complainant’s version of events is unrestricted and available for this report. Consequently, all Facts/Findings are based on information provided by the complainant.
R763:
The younger grandson is under CPS custody.
R764:
CPS referred the case to the state for an exemption hearing for the complainant and the complainant’s husband. CPS revised the policy for this case and handled the exemption hearing at the county level. 124 2007-2008 Civil Grand Jury Health & Social Services Committee
R765:
Develop a simple and informative outline of explaining the process that families must follow to become a foster parent.
R766:
Inform applicants what information can not be released regarding foster children.
R767:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 125 Health & Social Services Committee
R768:
CPS placed the complainant’s grandchildren in emergency foster care when the complainant’s daughter, the biological mother, was arrested.
R769:
CPS did not notify any of the extended family of the children’s placement into foster care.
R770:
When the complainant learned of the daughter’s incarceration, the complainant called CPS. During this conversation, the complainant learned from CPS the grandchildren were in foster care and nothing could be done until the next morning. Conducting interviews with CPS but maintaining anonymity of the complainant in the scenarios made asking questions difficult without pinpointing follow-up questions. This type of complaint was very difficult and precarious to investigate. Without the ability to ask specific questions, it is difficult to identify the correct course of action. 126 2007-2008 Civil Grand Jury Health & Social Services Committee
R771:
The committee could only hear one side of this complaint due to State Mandated confidentiality laws protecting juveniles.
R772:
After reading letters received by the complainant from the grandchild, the letters appeared to contain mentally advanced content that may have been written or dictated by an adult.
R773:
The children were appropriately removed from the biological mother at the time of the arrest and incarceration.
R774:
Develop a follow-up system to advise extended family of the disposition of juveniles of arrested/incarcerated individuals as a courtesy even if the children will not be placed with that relative.
R775:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 127 Health & Social Services Committee
R776:
Initially, the complainant’s daughter was in jail and the children had been living with the complainant. The older children were teenagers and the younger children were just starting school.
R777:
Shortly thereafter the complainant’s health began deteriorating and the children were released by the complainant to the foster care system via CPS.
R778:
The first foster parents seemed to be the perfect match, agreeing to allow the complainant to remain an active involved grandmother.
R779:
The complainant stated that the foster/adoptive couple curtailed the complainant from visits without advanced notice.
R780:
Both children began to act out in various ways and the complainant tried intervening.
R781:
The children told the complainant that the foster parents were mean, possibly abusive, and sent the children to bed without dinner.
R782:
After questioning the children about these incidents, the complainant expressed concerns to CPS about the foster family.
R783:
The children were moved to a new foster family. 128 2007-2008 Civil Grand Jury Health & Social Services Committee
R784:
The new foster family was willing to continue visits with the grandmother.
R785:
The complainant, foster family, and children were becoming an extended family. Discussions of family outings with the complainant and adoptive parents is occurring.
R786:
The adoptive agency advised the grandmother that in order to give the adoptive parents time to “bond” with the adoptive family, space needed to be made in the grandmother/grandchild relationship.
R787:
The grandmother did not like being advised to stay away from the children for “bonding” purposes.
R788:
The grandmother did not understand the need for supervised visits. Recommendations
R789:
Provide counseling for guardians/relatives interested in placing juveniles in the foster family/adoptive agency process.
R790:
Provide specific policy notification regarding visitation.
R791:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 129 Health & Social Services Committee 130 2007-2008 Civil Grand Jury Cache Creek Dam Calpine Geothermal Code Enforcement Community Development Agency Lampson Field Airport Public Works Department Special Districts Taylor Observatory Vector Control-Mosquito Abatement PLANNING & PUBLIC WORKS COMMITTEE OVERSIGHTS Citizen’s Complaint on Building & Use Permits Citizens Low Water Pressure Complaint
R792:
The 2008-2009 Grand Jury continue the process of obtaining CPS records for the three complaints named in the petitions. Grand Jury Final Reports from California counties relative to Child Protective Services; San Diego County, Solano County. 2007-2008 Civil Grand Jury 117 Health & Social Services Committee 118 2007-2008 Civil Grand Jury Health & Social Services Committee 2007-2008 Civil Grand Jury 119 Health & Social Services Committee 120 2007-2008 Civil Grand Jury Health & Social Services Committee Alcohol and Other Drugs Services Ethics Violation Complaint
R793:
Engaging in any relationship with a client before the client has been discharged for two years is a violation of Lake County’s Code of Conduct.
R794:
A program (local) shall report to the Department (state) any alleged violation by a registrant or certified counselor within 24 hours of becoming aware of said violation. AODS Code of Conduct 2007-2008 Civil Grand Jury 121 Health & Social Services Committee
R795:
The Administrator of AODS does not possess the certification that is required for the job: “Current California certification as an Alcohol and Drug Counselor”.
R796:
The counselor responsible for reporting the inappropriate conduct to the Administrator did so in early July 2007.
R797:
Other employees stated knowing about the inappropriate conduct in July 2007 and finally sent an anonymous letter to the state department of AODS on August 10, 2007. A second letter went to the Administrator on September 6, 2007.
R798:
One employee said, “You can’t imagine what is happening there. It shatters everything we try to do. We have to keep secrets while telling clients to open up.” The stress level is very high.
R799:
The morale at AODS is very low with an Administrator who is known to be verbally abusive, vindictive, difficult to work with, and erratic.
R800:
The Administrator did not notify the State Department of Alcohol and Drug Programs or the counselor’s certifying organization within the 24 hours mandated by the State regulations.
R801:
The Administrator stated learning of the inappropriate conduct on July 26, 2007.
R802:
The counselor was put on administrative leave September 10, 2007.
R803:
The counselor was allowed to resign and did so to the Director of Mental Health on September 20, 2007.
R804:
The counselor became vested with the County of Lake on September 16, 2007.
R805:
The Administrator of AODS notified the counselor’s certifying agency of the inappropriate conduct and that the counselor had resigned his position via letter on October 3, 2007.
R806:
Hire a properly certified and human relationship skilled person to replace the current Administrator.
R807:
Make every effort to cultivate employee trust and smooth over the damage that has occurred.
R808:
Department Head via Board of Supervisors 90 days 122 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services: Complaint 1
R809:
The complainant, who was the paternal grandmother, was trying to become the foster parent to the youngest grandson.
R810:
The complainant was already the guardian for an older grandchild.
R811:
The birth mother had been in and out of the younger child’s life causing instability. The younger grandchild stayed with the complainant often when the mother was away.
R812:
The complainant believed the mother’s behavior was becoming detrimental to the child and placed the child into the CPS system with the intention of becoming the foster parent for the child. The complainant stated they did not know this action would cause confusion and trauma in the family.
R813:
A problem arose regarding a 25-30 year-old criminal history. The complainant stated that CPS did not provide a copy of the Department of Justice criminal record. The complainant alleged that this violated CPS Policies and Procedures regarding background checks. 2007-2008 Civil Grand Jury 123 Health & Social Services Committee
R814:
The complainant stated that none of the 25-30 year- old offenses would “bar the individual from ever being approved for placement of the child”. The “five-year restriction” did not apply to the 25-30 year old criminal records.
R815:
The complainant believed CPS had complete “say so” over the foster care approval process, only to find out CPS contracts with other agencies for foster home approval.
R816:
The complainant allegedly took in another child willingly during this time at the request of CPS.
R817:
The complainant believes that overnight visits suddenly were stopped because CPS learned that the complainant and the foster family were working together without including the social workers.
R818:
The complainants issues were: o Frustration and confusion. o Feelings of “us against them”. o The confidentiality laws regarding protected juveniles added to the frustration and seemed unnecessary to the complainant. o The rules, policies, and procedures appeared more important than the best interests of the children. o What looked like a “cookie cutter decision”, without flexibility, felt more detrimental in the long run.
R819:
Only the complainant’s version of events is unrestricted and available for this report. Consequently, all Facts/Findings are based on information provided by the complainant.
R820:
The younger grandson is under CPS custody.
R821:
CPS referred the case to the state for an exemption hearing for the complainant and the complainant’s husband. CPS revised the policy for this case and handled the exemption hearing at the county level. 124 2007-2008 Civil Grand Jury Health & Social Services Committee
R822:
Develop a simple and informative outline of explaining the process that families must follow to become a foster parent.
R823:
Inform applicants what information can not be released regarding foster children.
R824:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 125 Health & Social Services Committee
R825:
CPS placed the complainant’s grandchildren in emergency foster care when the complainant’s daughter, the biological mother, was arrested.
R826:
CPS did not notify any of the extended family of the children’s placement into foster care.
R827:
When the complainant learned of the daughter’s incarceration, the complainant called CPS. During this conversation, the complainant learned from CPS the grandchildren were in foster care and nothing could be done until the next morning. Conducting interviews with CPS but maintaining anonymity of the complainant in the scenarios made asking questions difficult without pinpointing follow-up questions. This type of complaint was very difficult and precarious to investigate. Without the ability to ask specific questions, it is difficult to identify the correct course of action. 126 2007-2008 Civil Grand Jury Health & Social Services Committee
R828:
The committee could only hear one side of this complaint due to State Mandated confidentiality laws protecting juveniles.
R829:
After reading letters received by the complainant from the grandchild, the letters appeared to contain mentally advanced content that may have been written or dictated by an adult.
R830:
The children were appropriately removed from the biological mother at the time of the arrest and incarceration.
R831:
Develop a follow-up system to advise extended family of the disposition of juveniles of arrested/incarcerated individuals as a courtesy even if the children will not be placed with that relative.
R832:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 127 Health & Social Services Committee
R833:
Initially, the complainant’s daughter was in jail and the children had been living with the complainant. The older children were teenagers and the younger children were just starting school.
R834:
Shortly thereafter the complainant’s health began deteriorating and the children were released by the complainant to the foster care system via CPS.
R835:
The first foster parents seemed to be the perfect match, agreeing to allow the complainant to remain an active involved grandmother.
R836:
The complainant stated that the foster/adoptive couple curtailed the complainant from visits without advanced notice.
R837:
Both children began to act out in various ways and the complainant tried intervening.
R838:
The children told the complainant that the foster parents were mean, possibly abusive, and sent the children to bed without dinner.
R839:
After questioning the children about these incidents, the complainant expressed concerns to CPS about the foster family.
R840:
The children were moved to a new foster family. 128 2007-2008 Civil Grand Jury Health & Social Services Committee
R841:
The new foster family was willing to continue visits with the grandmother.
R842:
The complainant, foster family, and children were becoming an extended family. Discussions of family outings with the complainant and adoptive parents is occurring.
R843:
The adoptive agency advised the grandmother that in order to give the adoptive parents time to “bond” with the adoptive family, space needed to be made in the grandmother/grandchild relationship.
R844:
The grandmother did not like being advised to stay away from the children for “bonding” purposes.
R845:
The grandmother did not understand the need for supervised visits. Recommendations
R846:
Provide counseling for guardians/relatives interested in placing juveniles in the foster family/adoptive agency process.
R847:
Provide specific policy notification regarding visitation.
R848:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 129 Health & Social Services Committee 130 2007-2008 Civil Grand Jury Cache Creek Dam Calpine Geothermal Code Enforcement Community Development Agency Lampson Field Airport Public Works Department Special Districts Taylor Observatory Vector Control-Mosquito Abatement PLANNING & PUBLIC WORKS COMMITTEE OVERSIGHTS Citizen’s Complaint on Building & Use Permits Citizens Low Water Pressure Complaint
R849:
Hire a properly certified and human relationship skilled person to replace the current Administrator.
R850:
Make every effort to cultivate employee trust and smooth over the damage that has occurred.
R851:
Department Head via Board of Supervisors 90 days 122 2007-2008 Civil Grand Jury Health & Social Services Committee Child Protective Services: Complaint 1
R852:
The complainant, who was the paternal grandmother, was trying to become the foster parent to the youngest grandson.
R853:
The complainant was already the guardian for an older grandchild.
R854:
The birth mother had been in and out of the younger child’s life causing instability. The younger grandchild stayed with the complainant often when the mother was away.
R855:
The complainant believed the mother’s behavior was becoming detrimental to the child and placed the child into the CPS system with the intention of becoming the foster parent for the child. The complainant stated they did not know this action would cause confusion and trauma in the family.
R856:
A problem arose regarding a 25-30 year-old criminal history. The complainant stated that CPS did not provide a copy of the Department of Justice criminal record. The complainant alleged that this violated CPS Policies and Procedures regarding background checks. 2007-2008 Civil Grand Jury 123 Health & Social Services Committee
R857:
The complainant stated that none of the 25-30 year- old offenses would “bar the individual from ever being approved for placement of the child”. The “five-year restriction” did not apply to the 25-30 year old criminal records.
R858:
The complainant believed CPS had complete “say so” over the foster care approval process, only to find out CPS contracts with other agencies for foster home approval.
R859:
The complainant allegedly took in another child willingly during this time at the request of CPS.
R860:
The complainant believes that overnight visits suddenly were stopped because CPS learned that the complainant and the foster family were working together without including the social workers.
R861:
The complainants issues were: o Frustration and confusion. o Feelings of “us against them”. o The confidentiality laws regarding protected juveniles added to the frustration and seemed unnecessary to the complainant. o The rules, policies, and procedures appeared more important than the best interests of the children. o What looked like a “cookie cutter decision”, without flexibility, felt more detrimental in the long run.
R862:
Only the complainant’s version of events is unrestricted and available for this report. Consequently, all Facts/Findings are based on information provided by the complainant.
R863:
The younger grandson is under CPS custody.
R864:
CPS referred the case to the state for an exemption hearing for the complainant and the complainant’s husband. CPS revised the policy for this case and handled the exemption hearing at the county level. 124 2007-2008 Civil Grand Jury Health & Social Services Committee
R865:
Develop a simple and informative outline of explaining the process that families must follow to become a foster parent.
R866:
Inform applicants what information can not be released regarding foster children.
R867:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 125 Health & Social Services Committee
R868:
CPS placed the complainant’s grandchildren in emergency foster care when the complainant’s daughter, the biological mother, was arrested.
R869:
CPS did not notify any of the extended family of the children’s placement into foster care.
R870:
When the complainant learned of the daughter’s incarceration, the complainant called CPS. During this conversation, the complainant learned from CPS the grandchildren were in foster care and nothing could be done until the next morning. Conducting interviews with CPS but maintaining anonymity of the complainant in the scenarios made asking questions difficult without pinpointing follow-up questions. This type of complaint was very difficult and precarious to investigate. Without the ability to ask specific questions, it is difficult to identify the correct course of action. 126 2007-2008 Civil Grand Jury Health & Social Services Committee
R871:
The committee could only hear one side of this complaint due to State Mandated confidentiality laws protecting juveniles.
R872:
After reading letters received by the complainant from the grandchild, the letters appeared to contain mentally advanced content that may have been written or dictated by an adult.
R873:
The children were appropriately removed from the biological mother at the time of the arrest and incarceration.
R874:
Develop a follow-up system to advise extended family of the disposition of juveniles of arrested/incarcerated individuals as a courtesy even if the children will not be placed with that relative.
R875:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 127 Health & Social Services Committee
R876:
Initially, the complainant’s daughter was in jail and the children had been living with the complainant. The older children were teenagers and the younger children were just starting school.
R877:
Shortly thereafter the complainant’s health began deteriorating and the children were released by the complainant to the foster care system via CPS.
R878:
The first foster parents seemed to be the perfect match, agreeing to allow the complainant to remain an active involved grandmother.
R879:
The complainant stated that the foster/adoptive couple curtailed the complainant from visits without advanced notice.
R880:
Both children began to act out in various ways and the complainant tried intervening.
R881:
The children told the complainant that the foster parents were mean, possibly abusive, and sent the children to bed without dinner.
R882:
After questioning the children about these incidents, the complainant expressed concerns to CPS about the foster family.
R883:
The children were moved to a new foster family. 128 2007-2008 Civil Grand Jury Health & Social Services Committee
R884:
The new foster family was willing to continue visits with the grandmother.
R885:
The complainant, foster family, and children were becoming an extended family. Discussions of family outings with the complainant and adoptive parents is occurring.
R886:
The adoptive agency advised the grandmother that in order to give the adoptive parents time to “bond” with the adoptive family, space needed to be made in the grandmother/grandchild relationship.
R887:
The grandmother did not like being advised to stay away from the children for “bonding” purposes.
R888:
The grandmother did not understand the need for supervised visits. Recommendations
R889:
Provide counseling for guardians/relatives interested in placing juveniles in the foster family/adoptive agency process.
R890:
Provide specific policy notification regarding visitation.
R891:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 129 Health & Social Services Committee 130 2007-2008 Civil Grand Jury Cache Creek Dam Calpine Geothermal Code Enforcement Community Development Agency Lampson Field Airport Public Works Department Special Districts Taylor Observatory Vector Control-Mosquito Abatement PLANNING & PUBLIC WORKS COMMITTEE OVERSIGHTS Citizen’s Complaint on Building & Use Permits Citizens Low Water Pressure Complaint
R892:
Develop a simple and informative outline of explaining the process that families must follow to become a foster parent.
R893:
Inform applicants what information can not be released regarding foster children.
R894:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 125 Health & Social Services Committee
R895:
CPS placed the complainant’s grandchildren in emergency foster care when the complainant’s daughter, the biological mother, was arrested.
R896:
CPS did not notify any of the extended family of the children’s placement into foster care.
R897:
When the complainant learned of the daughter’s incarceration, the complainant called CPS. During this conversation, the complainant learned from CPS the grandchildren were in foster care and nothing could be done until the next morning. Conducting interviews with CPS but maintaining anonymity of the complainant in the scenarios made asking questions difficult without pinpointing follow-up questions. This type of complaint was very difficult and precarious to investigate. Without the ability to ask specific questions, it is difficult to identify the correct course of action. 126 2007-2008 Civil Grand Jury Health & Social Services Committee
R898:
The committee could only hear one side of this complaint due to State Mandated confidentiality laws protecting juveniles.
R899:
After reading letters received by the complainant from the grandchild, the letters appeared to contain mentally advanced content that may have been written or dictated by an adult.
R900:
The children were appropriately removed from the biological mother at the time of the arrest and incarceration.
R901:
Develop a follow-up system to advise extended family of the disposition of juveniles of arrested/incarcerated individuals as a courtesy even if the children will not be placed with that relative.
R902:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 127 Health & Social Services Committee
R903:
Initially, the complainant’s daughter was in jail and the children had been living with the complainant. The older children were teenagers and the younger children were just starting school.
R904:
Shortly thereafter the complainant’s health began deteriorating and the children were released by the complainant to the foster care system via CPS.
R905:
The first foster parents seemed to be the perfect match, agreeing to allow the complainant to remain an active involved grandmother.
R906:
The complainant stated that the foster/adoptive couple curtailed the complainant from visits without advanced notice.
R907:
Both children began to act out in various ways and the complainant tried intervening.
R908:
The children told the complainant that the foster parents were mean, possibly abusive, and sent the children to bed without dinner.
R909:
After questioning the children about these incidents, the complainant expressed concerns to CPS about the foster family.
R910:
The children were moved to a new foster family. 128 2007-2008 Civil Grand Jury Health & Social Services Committee
R911:
The new foster family was willing to continue visits with the grandmother.
R912:
The complainant, foster family, and children were becoming an extended family. Discussions of family outings with the complainant and adoptive parents is occurring.
R913:
The adoptive agency advised the grandmother that in order to give the adoptive parents time to “bond” with the adoptive family, space needed to be made in the grandmother/grandchild relationship.
R914:
The grandmother did not like being advised to stay away from the children for “bonding” purposes.
R915:
The grandmother did not understand the need for supervised visits. Recommendations
R916:
Provide counseling for guardians/relatives interested in placing juveniles in the foster family/adoptive agency process.
R917:
Provide specific policy notification regarding visitation.
R918:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 129 Health & Social Services Committee 130 2007-2008 Civil Grand Jury Cache Creek Dam Calpine Geothermal Code Enforcement Community Development Agency Lampson Field Airport Public Works Department Special Districts Taylor Observatory Vector Control-Mosquito Abatement PLANNING & PUBLIC WORKS COMMITTEE OVERSIGHTS Citizen’s Complaint on Building & Use Permits Citizens Low Water Pressure Complaint
R919:
Develop a follow-up system to advise extended family of the disposition of juveniles of arrested/incarcerated individuals as a courtesy even if the children will not be placed with that relative.
R920:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 127 Health & Social Services Committee
R921:
Initially, the complainant’s daughter was in jail and the children had been living with the complainant. The older children were teenagers and the younger children were just starting school.
R922:
Shortly thereafter the complainant’s health began deteriorating and the children were released by the complainant to the foster care system via CPS.
R923:
The first foster parents seemed to be the perfect match, agreeing to allow the complainant to remain an active involved grandmother.
R924:
The complainant stated that the foster/adoptive couple curtailed the complainant from visits without advanced notice.
R925:
Both children began to act out in various ways and the complainant tried intervening.
R926:
The children told the complainant that the foster parents were mean, possibly abusive, and sent the children to bed without dinner.
R927:
After questioning the children about these incidents, the complainant expressed concerns to CPS about the foster family.
R928:
The children were moved to a new foster family. 128 2007-2008 Civil Grand Jury Health & Social Services Committee
R929:
The new foster family was willing to continue visits with the grandmother.
R930:
The complainant, foster family, and children were becoming an extended family. Discussions of family outings with the complainant and adoptive parents is occurring.
R931:
The adoptive agency advised the grandmother that in order to give the adoptive parents time to “bond” with the adoptive family, space needed to be made in the grandmother/grandchild relationship.
R932:
The grandmother did not like being advised to stay away from the children for “bonding” purposes.
R933:
The grandmother did not understand the need for supervised visits. Recommendations
R934:
Provide counseling for guardians/relatives interested in placing juveniles in the foster family/adoptive agency process.
R935:
Provide specific policy notification regarding visitation.
R936:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 129 Health & Social Services Committee 130 2007-2008 Civil Grand Jury Cache Creek Dam Calpine Geothermal Code Enforcement Community Development Agency Lampson Field Airport Public Works Department Special Districts Taylor Observatory Vector Control-Mosquito Abatement PLANNING & PUBLIC WORKS COMMITTEE OVERSIGHTS Citizen’s Complaint on Building & Use Permits Citizens Low Water Pressure Complaint
R937:
Provide counseling for guardians/relatives interested in placing juveniles in the foster family/adoptive agency process.
R938:
Provide specific policy notification regarding visitation.
R939:
Director of the Department of Social Services via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 129 Health & Social Services Committee 130 2007-2008 Civil Grand Jury Cache Creek Dam Calpine Geothermal Code Enforcement Community Development Agency Lampson Field Airport Public Works Department Special Districts Taylor Observatory Vector Control-Mosquito Abatement PLANNING & PUBLIC WORKS COMMITTEE OVERSIGHTS Citizen’s Complaint on Building & Use Permits Citizens Low Water Pressure Complaint
Additional Recommendations
1
Not linked to specific findings.
R15-20:
bridges within Lake County.
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Additional Recommendations
1991
Not linked to specific findings.
R1:
Participate in the Lake County Gang Task Force
R2:
Clearlake City Council (60 days)
R3:
Board of Supervisors (90 days) 1 Clearlake Police Department Patrol Statistics 166 2007-2008 Civil Grand Jury Public Safety Committee Gang Task Force Oversight
R4:
The Task Force includes members from the Sheriff’s Department, California Highway Patrol, and the Clearlake and Lakeport Police Departments.
R5:
California has a computer-generated database to identify gang members.
R6:
The Task Force is committed to identification and controlling gang violence in our community.
R7:
The Task Force is active in Lake County schools identifying gang activity and educating the staff. 2007-2008 Civil Grand Jury 167 Public Safety Committee
R8:
The Task Force recently made a public gang awareness presentation at the Kelseyville Presbyterian Church.
R9:
The gang member who is most respected is the one who commits the most crimes from vandalism to murder, and serves the most jail time.
R10:
Gang members can be identified by their clothing, jewelry, haircuts, tattoos, graffiti, and hand signs.
R11:
The Mexican Mafia/Sureno gang started in the 1950’s in prisons, and use the color blue, and the number 13 as gang identification.
R12:
The Norteno gang uses the color red, the number 14, and is the largest group in Lake County.
R13:
The Nuestra Familia gang started in Soleded Prison in 1968, and the Northern Structure gang aligns themselves with this group.
R14:
The Arayan Brotherhood started in San Quentin prison in 1960, adopted Nazi philosophy for prison protection, and to move drugs.
R15:
The prison gangs control the street members from within the prison.
R16:
Bakersfield is the dividing line between the Sureno and Norte no gangs.
R17:
Los Angeles is the hub of gangs and dictates what happens throughout the state.
R18:
Protective Custody/Sensitive Needs prisoners, such as ex- gang members, are housed separately for their safety.
R19:
Gang members try to infiltrate the system by hiding their identifying symbols, and by using their wives and family members by obtaining employment in government positions.
R20:
Known California prison and street gangs include: o Arayan Brotherhood o Barbarian Brotherhood o Iron Cross o Mexican Mafia o Nortenos o Northern Structure o Nuestra Familia o Surenos o Skin Heads o Street Villians o Upside Down 5’s o Arayan Brotherhood o White Pride
R21:
Known California Motorcycle gangs include: o Hells Angels 168 2007-2008 Civil Grand Jury Public Safety Committee o Mongols o Nazi Low riders o Northern Riders o Red Devils o Vagos
R22:
The Task Force give one presentation at each high school during each school year.
R23:
Throughout the summer offer public presentations through fraternal, religious, and service organizations.
R24:
Lake County Sheriff (60 days) 2007-2008 Civil Grand Jury 169 Public Safety Committee 170 2007-2008 Civil Grand Jury Public Safety Committee Hill Road Correctional Facility Oversight
R25:
The booking area for intake and release of jail population has three holding cells, three dressing cells, three sobering cells, one safety cell, and one interview room.
R26:
The booking room area is well lit, and open to view the room’s activities.
R27:
The chairs the staff are using in the booking area are not designed for long hours of sitting. 2007-2008 Civil Grand Jury 171 Public Safety Committee
R28:
At the time of the April visit, the jail population was about 229 inmates.
R29:
In April the worker population of minimum security inmates consists of 57 men and 22 women.
R30:
People who turn themselves in to serve their sentences will usually become part of the worker population.
R31:
The inmate workers are provided with clean clothes daily, and the remaining population twice weekly.
R32:
The inmates clothing is color-coded to identify their classification.
R33:
There are three medical examination rooms with nurses available Monday through Friday from 9:00 a.m. to 5:00 p.m., weekends 8:00 a.m. to 4:00 p.m., and on-call 24 hours a day seven days a week.
R34:
Inmates with major medical problems are transported to Sutter Lakeside Hospital for care.
R35:
There is a K-9 unit for drug detection on the premises.
R36:
Random searches and drug testing are conducted.
R37:
The dining area for the working population appeared clean and well maintained except for a few missing floor tiles.
R38:
There are ongoing plumbing repairs and water stained ceiling tiles.
R39:
The pods where inmates sleep were clean but some areas in Pods D & E need minor maintenance.
R40:
The block walls in Pod E are seeping, and causing water stains.
R41:
In the medium security exercise yard, there are holes in the fencing large enough to pass contraband or weapons through.
R42:
There is some graffiti etched on the medium security exercise yard door.
R43:
A state dietician oversees the menu planning, and updates mandated regulations on an annual basis for the county.
R44:
Meals are provided for inmates with special dietary needs.
R45:
All kitchen areas were clean and well maintained.
R46:
All appliances and utensils being used were clean and in good working condition.
R47:
All breads and pastries are baked on the premises by inmates, under the supervision of civilian employees.
R48:
Civilian kitchen cooks supervise seven workers per shift.
R49:
Average cost of food, per inmate, is $4.00 per day.
R50:
Cameras are placed throughout the interior of the facility.
R51:
There are no cameras covering the exterior of the booking lobby or the main parking lot. 172 2007-2008 Civil Grand Jury Public Safety Committee
R52:
Install more security cameras to cover the exterior of the booking lobby entrance, and parking area.
R53:
Replace missing floor tiles in the working population dining area.
R54:
Complete plumbing repairs, paint water stained walls, replace ceiling and floor tiles.
R55:
Complete waterproofing of seeping block wall in Pod D.
R56:
Lake County Sheriff (60 days) 2007-2008 Civil Grand Jury 173 Public Safety Committee 174 2007-2008 Civil Grand Jury Public Safety Committee Juvenile Hall Oversight
R57:
Incoming juveniles are medically evaluated, showered, and clothed in the intake area.
R58:
The medical station has two examination rooms, a nurse is on duty every day, and a mental health doctor comes two times a week.
R59:
Hospital, Paramedics, and Police are available within approximately two minutes. 2007-2008 Civil Grand Jury 175 Public Safety Committee
R60:
There are three large wings for housing with single, double, and triple bedded units. There is also one padded unit, and one handicapped unit.
R61:
There are 16 cameras throughout the facility and the monitors are viewed continuously. Some blind spots exist in the common areas and exercise yard.
R62:
Lake County Office of Education classes consisting of four- hour sessions in the mornings for older males, four-hour sessions in the afternoons for females and younger males.
R63:
Juvenile Hall classes follow the same calendar as the Lakeport School District.
R64:
The classroom has two instructors and three TV monitors. Workbooks are supplied for each student according to grade level, educational needs, and ability.
R65:
There is a separate computer room with 18 stations and supervised internet access. Classes are held on Wednesdays and Fridays.
R66:
Non-denominational church services are held every Sunday.
R67:
Bible study classes are held every other Monday evening.
R68:
Food is prepared by the Hill Road Correctional Facility, and delivered in insulated carriers to Juvenile Hall within ten minutes. The temperature is checked prior to serving.
R69:
Juvenile menus are the same as the adult menus, except for added protein, which is mandated by the State of California.
R70:
Evening snacks are provided for the juveniles.
R71:
The committee oversight did not include a meal.
R72:
Recreational TV is permitted in the evenings, and is age appropriate, educational, and pre-recorded by the instructors.
R73:
Juveniles are provided with games to play, books to read, and have daily recreation periods in the morning and afternoon.
R74:
All juveniles are allowed two books and a bible in the housing unit.
R75:
Good behavior is promoted on a merit basis, to the client workers. There is a video game station available as a reward.
R76:
Client workers perform basic laundry, housekeeping, and food service tasks in the facility.
R77:
Each juvenile has personal toiletries that are supplied by the facility as well as private items that can be provided by parents or guardians.
R78:
The same outer clothing is used by both males and females. 176 2007-2008 Civil Grand Jury Public Safety Committee
R79:
The cell doors have magnetic covers over the door windows for security and privacy, and cells are checked visually by an officer every fifteen minutes.
R80:
Random cell inspections are done to check for drugs, contraband, and weapons.
R81:
Rival gang members are housed separately.
R82:
Juveniles that are an escape risk are kept shackled when in the exercise yard.
R83:
Common offenses are assault and battery, public intoxication for drugs or alcohol, and probation violations.
R84:
Only parents or guardians are allowed to visit juveniles.
R85:
The Juvenile Correctional Officers are employees of the Probation Department and have the same CORE training as the Adult Correctional Officers.
R86:
The officers work twelve-hour shifts, with five officers on day shift and four officers on night shift, with one female officer on duty at all times.
R87:
The facility was clean and well maintained.
R88:
Install more cameras to thoroughly cover blind spots within the facility.
R89:
Provide an aggressive anger management program for juveniles.
R90:
Provide education classes Monday through Friday on a yearly basis.
R91:
Probation Department via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 177 Public Safety Committee 178 2007-2008 Civil Grand Jury Public Safety Committee Kelseyville Fire District Oversight
R92:
The fire district covers 90 square miles including Buckingham, Riviera Heights, Riviera West, Clearlake Riviera, and Highway 175 to Salamina’s Meadows.
R93:
The Chief has been in fire service for 34 years and has been the Kelseyville Fire District Chief for 27 years.
R94:
The staff consists of 21 full-time firefighters. Fifteen have paramedic credentials, and six have EMT credentials. There are also 25 volunteers.
R95:
The firefighters work 24-hour shifts of two days on and four days off.
R96:
Two full-time mechanics work from eight to five, five days a week. Both of the mechanics are firefighters, one with 2007-2008 Civil Grand Jury 179 Public Safety Committee
R97:
The fire district receives approximately 1200 calls for service per year. 75% of the calls are of a medical nature.
R98:
Fire district equipment consists of: o 2 water tenders, o 1 Class-A Squad Truck, o 5 engines including one ladder truck. o 1 four-wheel-drive brush truck o 5 ambulances, three of which are used for 911 calls, and two that are used for out-of-area transfers. o 1 boat dedicated to rescues and fire-suppression, searches, and any other lake related emergency. o 1 Level I Haz-Mat Vehicle the only one in the county with fully encapsulated gear.
R99:
The district interfaces with a helicopter service based at Lampson Field in Lakeport when available for emergency use.
R100:
The Clearlake Riviera sub-station responds to calls as far south as the Lower Lake area.
R101:
At times calls are dispatched to both Kelseyville and Lakeport when the calls are close to the jurisdictional boundary.
R102:
Mental health patients are transferred per contract by ambulance to mental health facilities with available space at a cost of $400 to $450. The district is usually only reimbursed $175 to $200 if they receive any reimbursement at all. There are approximately six to ten transfers of this nature monthly.
R103:
The Fire District negotiate a new contract with the Mental Health Department covering 100% of the expenses incurred providing transportation for patients to out-of-area mental health facilities.
R104:
Kelseyville Fire District Board of Directors (60 days) 180 2007-2008 Civil Grand Jury Public Safety Committee Konocti Conservation Camp #27 Oversight
R105:
The camp provides fire crews for Lake, Sonoma, Napa, Yolo, Mendocino and Colusa counties. The fire crews are also available for state-wide disasters
R106:
The camp serves as a base camp for out of county Strike Teams. During major fires, 1100 additional people can be staged at the camp, that places an extra strain on the existing infrastructure, especially the shower facilities 2007-2008 Civil Grand Jury 181 Public Safety Committee
R107:
The staff at the camp consists of eight Correctional Officers, one Correctional Sergeant, one Camp Commander, ten Fire Crew Captains, one Heavy Equipment Mechanic, and one Grade III Water and Sewage Plant Operator
R108:
In addition to inmate fire crews, there are inmates receiving training in mechanics, food preparation, and water and sewage plant operation
R109:
There are five, 16-man fire crews based at the camp
R110:
The camp has a Mobile Kitchen Unit that is equipped to prepare up to 1700 meals, three times a day
R111:
The repair and maintenance of numerous CalFire vehicles and equipment is done at the camp
R112:
From January 1, 2007 through the committee’s visit in early October, the camp had provided approximately 16,000 man- hours of service to the local community, 199,000 man-hours for State Agencies and 9600 man-hours for Federal Agencies
R113:
The inmates have also provided over 63,700 man-hours in emergency response time for fire, flood and other natural disasters
R114:
According to the brochure included, the camp has saved tax payers over $2,000,000 during the period of January 1, 2007 through early October, 2007
R115:
Alcoholics Anonymous and Narcotics Anonymous meetings are provided on-site by community volunteers and church services
R116:
The mutual respect between inmates and the staff is a major contributing factor to the camp’s success
R117:
Expanded showering facilities are necessary to accommodate the influx of Strike Teams during fire season for base camp operations. If the materials are provided, the staff and the inmates will perform the construction
R118:
Board of Directors (90 Days) 182 2007-2008 Civil Grand Jury Public Safety Committee Lake County Fire Protection District Oversight
R119:
The fire district covers 165 square miles. This includes Windflower Point, Morgan Valley, all of Highway 53, Highway 29 north to the top of the Glasgow grade and south to the top of the Coyote grade.
R120:
The main station is located at 14815 Olympic Drive, Clearlake, CA.
R121:
The Chief has been in fire service for 27 years and has been the Lake County Fire District Chief for 3½ years.
R122:
The staff consists of 23 full-time firefighters and 2 civilian employees. There are 22 volunteers.
R123:
The firefighters work 24-hour shifts of two days on and four days off. 2007-2008 Civil Grand Jury 183 Public Safety Committee
R124:
Volunteer firefighters are provided insurance, training and equipment. Volunteers are not paid by the fire district unless called out by the State of California Cal Fire.
R125:
2006 requests for service were as follows: o Requests for medical services 2,974 o Structure/building fires 132 o Wildland/vegetation fires 72 o Vehicle/mobile equipment fires 48 o Other fires (false alarms, smoke etc) 96 o Total service calls 3,322
R126:
Fire fighting equipment consist of: o 4 – Command vehicles o 4 – Ambulance/medic units o 3–Type I Engine/pumpers (structure/building suppression) o 3 – Type II Engines (wildfire/vegetation suppression) o 1 – Type III Squad/quick attach unit (minor wildland) o 1 – Type I Water tender o 1 – Type I Heavy rescue unit o 1 – Support unit (rescue/fire investigation/re-hab supplies) o 2 – Utility maintenance vehicles o 1 – Haz-mat/decontamination trailer o 1 – Educational trailer (school programs/fire prevention) o 1 – Quaint aerial ladder truck
R127:
The district interfaces with a helicopter service based at Lampson Field in Lakeport for emergency use.
R128:
All routine equipment maintenance is done on site by factory certified mechanics, other maintenance problems are completed off premises.
R129:
The Department has its own fuel tanks on site.
R130:
The 911 ambulance service is self-supporting.
R131:
The 2007-2008 budget was approved on August 21, 2007. The total appropriation for the fiscal year is $3,623,927.
R132:
The Department’s Policies & Procedures documents are being revised, and are expected to be approved by July 2008.
R133:
Copies of the Department’s Job Descriptions dated July 1, 2004 were reviewed.
R134:
City hydrants are on the same system as domestic water. Pressure testing is done by the Water Districts.
R135:
Mental Health calls require the transportation of patients to psychological hospitals as far away as Monterey. The district is only compensated $75 per transport by County Mental Health. 184 2007-2008 Civil Grand Jury Public Safety Committee
R136:
Some 911 cell phone calls, are not being reported to the district in a timely manner. Fifteen minute delays have been documented between the time of the call and the dispatch time.
R137:
The Mental Health Department provide transportation for patients to out-of-area mental health facilities or provide adequate compensation for these transports.
R138:
Reevaluate the procedure for routing Lake County 911 cell phone calls.
R139:
Sheriff’s Department (60 Days)
R140:
Mental Health via Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 185 Public Safety Committee 186 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Fire District Oversight
R141:
The staff includes 13 full-time employees, 14 part-time employees, and 20 volunteers. The personnel breakdown is: o FULL-TIME
R142:
1 Deputy Fire Chief/Fire Mechanic
R143:
1 Administrative Assistant
R144:
1 Captain Paramedic 2007-2008 Civil Grand Jury 187 Public Safety Committee
R145:
4 Firefighter II-EMT-Paramedic
R146:
1 Firefighter I-EMT 1
R147:
2 Firefighter I-EMT-Paramedic o PART-TIME
R148:
1 Office Clerk o VOLUNTEER
R149:
Fire District equipment consists of: o 5 Engines o 1 new Ladder Truck o 1 old Ladder Truck o 1 Water Tender o 1 Hazmat vehicle o 4 Ambulances
R150:
Minor repairs and maintenance are performed onsite. Major work is contracted out
R151:
Annually all firefighting personnel are required to take a physical, pass an agility test, and complete 240 hours of training
R152:
2,400 to 2,500 calls for service are projected this year, of which 85%-90% are medical
R153:
Reach Helicopter is based at Lampson Field and Cal Star is based in Willits, either company can be used for medical emergency transport depending on availability
R154:
Lakeport Fire District Firefighters in-house training and DMV certification is done in Ukiah
R155:
Mental Health transports require a driver, an EMT, and an ambulance to transport a patient. Patients are transported to facilities available outside of Lake County
R156:
Lake County has no Mental Health facility
R157:
A new firehouse is going to be built off Lakeshore Blvd, and an expected completion date is two years
R158:
Stand-by medical assistance for non-profit organization events are free of charge
R159:
The department gives elementary schools fire prevention classes tours of the firehouse
R160:
Policy and procedures are being updated, and scheduled to be completed in two years. 188 2007-2008 Civil Grand Jury Public Safety Committee
R161:
The Fire District negotiate a contract with the Mental Health Department covering 100% of the expenses incurred providing transportation for patients to out-of-area mental health facilities.
R162:
Lakeport Fire District Board of Directors (60 Days) 2007-2008 Civil Grand Jury 189 Public Safety Committee 190 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Police Department Oversight
R163:
The Lakeport Police Department has 13 officers, and is currently reviewing applicants for a 14th officer.
R164:
Each officer is assigned their own patrol car that they maintain and use for transportation from home to work. This enables the officers to be prepared for any emergency at any time.
R165:
There are two Detectives, a Lieutenant, and the Police Chief who have unmarked cars.
R166:
There are no holding cells nor booking and finger printing capabilities available at the Police Station. These activities take place at the Lake County Jail.
R167:
The officers work four 10-hour days. They work four days on and three days off. The LPD statistics follow this report 2007-2008 Civil Grand Jury 191 Public Safety Committee
R168:
The department has a volunteer program. Currently the five volunteers attend monthly training meetings, help with the vehicle abatement, parking citations, and abandoned vehicles.
R169:
The Police Department has a secure evidence room.
R170:
The city Public Works department and local businesses do the vehicle maintenance.
R171:
All calls for service are dispatched through the Sheriffs Department Central Dispatch Center.
R172:
The Police Department is in the process of implementing an Explorer Program with the high school.
R173:
Volunteers are encouraged to apply.
R174:
City of Lakeport (60 days) 192 2007-2008 Civil Grand Jury Public Safety Committee Main Court Holding Facility Oversight
R175:
There are three cells. Inmates are segregated in accordance to gender and to ensure personal safety.
R176:
The inmates are shackled at the waist, wrist and legs at all times when in the building.
R177:
The maximum inmate-to-officer ratio is 6 to 1 at all times.
R178:
Public hallways are cleared before the inmates are escorted to the courtrooms.
R179:
There are no active cameras viewing the transport of inmates from the sallyport to the courtroom.
R180:
Install a motion activated camera to record the sallyport. 2007-2008 Civil Grand Jury 193 Public Safety Committee
R181:
Lake County Sheriff (60 Days) 194 2007-2008 Civil Grand Jury Public Safety Committee Northshore Fire Protection District Oversight
R182:
The Fire District covers 350 square miles. It is the fourth largest district in California.
R183:
The District covers calls on highway 20 from Colusa County to Mendocino County line.
R184:
There are seven fire stations located in this district; o Clearlake Oaks o Spring Valley o Glen Haven o Lucerne o Nice o Upper Lake o Blue Lakes
R185:
The District receives an average of 2,000 calls per year of which 1,600 are medical. 2007-2008 Civil Grand Jury 195 Public Safety Committee
R186:
The staff consists of 12 full-time firefighters, which 11 are paramedics, and forty volunteers.
R187:
The District Fire Chief has 42 years of service, 37 years as Chief.
R188:
The staff works two days on and four days off.
R189:
The equipment consists of 20 trucks, 8 ambulances, and 1 boat.
R190:
Additional training of 240 hours is required every year.
R191:
The District has a pumper truck that is 30 years old, and has been in service for the last ten years. The original cost of the pumper truck to the district was $5,000. It now needs an engine, and the cost estimate for a new manufactured engine is $22,000.
R192:
The pumper truck is at an advanced age, is not equipped with up to date communications or safety protection for the firefighters.
R193:
Replace the pumper truck.
R194:
Northshore Fire Protection Board of Directors (60 days) 196 2007-2008 Civil Grand Jury Public Safety Committee Probation Department Oversight
R195:
There are 23 sworn Probation Officers, consisting of: o 1 – Chief Probation Officer o 1 - Assistant Chief Deputy o 1 - Chief Deputy of Adult Probation o 1 - Chief Deputy of the Juvenile Division o 19- Probation Officers o 11- non-sworn positions o 2 - Probation Aides o 7 - Clerical/Administration o 2 – Extra help
R196:
At the present time there are 4 Probation Officers in training.
R197:
The staffing is recruited by the County Human Resources Department.
R198:
Minimum qualifications for employment is a two year college degree. 2007-2008 Civil Grand Jury 197 Public Safety Committee
R199:
There are no age restrictions, but there are physical requirements, and applicants must pass a general knowledge test.
R200:
New employees are on probation for one year.
R201:
All employees receive five weeks of core probation, to be completed within the first year.
R202:
Training classes are held in Santa Rosa or Sacramento.
R203:
A new employee receives six weeks of on the job training.
R204:
New employees take one year to become effective officers.
R205:
Employees are required to receive 40 hours of job related training annually.
R206:
The goal for the department is to maintain a balance of 50% female/male employees.
R207:
To keep morale high, the department strives to keep a full staff, as this provides a more even distribution of the work load.
R208:
The yearly budget for the Probation Department and Juvenile Hall is three million dollars.
R209:
The county receives state grants for the Juvenile Group Care Homes (JGCH).
R210:
The state grant money for JGCH goes into a foster care trust account.
R211:
Lake County sends juveniles to group care homes in other counties and pays for it out of the foster care trust account.
R212:
The average cost to routinely house a juvenile in a group care home out of county is $5,500 per month.
R213:
The placement of a juvenile is a complex case and costs additional hundreds of dollars per day.
R214:
Group homes range from six juveniles to a hundred per group home. Juveniles are often assigned to out of area group homes as far away as Bakersfield.
R215:
The State of California oversees that Group Home Officers are licensed, and requires all people who have contact or interact with juveniles have a once a month face to face meeting.
R216:
The current work load consists of 800-850 Adult Probation cases.
R217:
Most probation cases are non-violent, and are not actively reviewed.
R218:
The department prepares bail information prior to arraignment, and probation information is given to the Judge prior to sentencing.
R219:
About ninety Court Report Documents are filed in the Adult Division monthly. 198 2007-2008 Civil Grand Jury Public Safety Committee
R220:
The case load for Probation Officers is so high that two to three hundred adult defenders have not been seen by the Probation Officers.
R221:
There are approximately 30 Juvenile bookings per month into Juvenile Hall.
R222:
There are about 450 active juvenile cases with thirty to forty juveniles currently on formal probation.
R223:
Juvenile cases are given immediate attention because the department only has sixty days to have cases signed-off by all parties.
R224:
Juvenile reports are time consuming and complex.
R225:
Each case requires a timely intake report that takes approximately twelve to fourteen hours to compile, and must be presented to the Court Judge by the third day.
R226:
Forty-percent of juvenile offenders may end up in Juvenile Hall.
R227:
Informal probation allows juveniles to go back to their parents or guardians, and requires all parties involved to sign-off on the conditions to complete their probation. The alternative is being placed in Juvenile Hall.
R228:
The State average rate for recidivism is approximately 70 %.
R229:
There are an inadequate number of foster and group homes in Lake County.
R230:
A Probation Officer’s job is high pressure with strict time limits.
R231:
The Department has difficulty keeping trained and experienced officers due to non-competitive salary and benefit packages offered by Lake County versus other counties within the state.
R232:
Due to the increasing workload, careful scrutiny of the Probation Department budget is recommended before any budget cuts are enacted.
R233:
Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 199 Public Safety Committee 200 2007-2008 Civil Grand Jury Public Safety Committee Sheriff-Coroners Office Oversight
R234:
The Sheriff’s Department is responsible for patrolling 1,470 square miles of unincorporated area in Lake County that includes several communities.
R235:
The configuration of the county with the lake centrally located causes the officers to drive approximately one million miles per year at a cost of $250,000. Crime Statistics Attachment 2007-2008 Civil Grand Jury 201 Public Safety Committee
R236:
The department has 184 employees which includes; 74 sworn personnel, 59 correctional officers, 13 correctional aides, and 38 non-uniformed employees.
R237:
Peace officers must complete 23 weeks of Police Academy training, followed by sixteen weeks of field training with a Field Training Officer (FTO).
R238:
A significant increase in payroll is incurred during training.
R239:
Deputy Sheriffs and K9 dog handlers are allowed to take their patrol cars home for convenience in answering calls, as a benefit to the employees, and to the public.
R240:
The Coroner’s unit is supervised by a Chief Deputy. All deputy sheriffs act as deputy coroners.
R241:
The Coroner investigates all deaths occurring in hospitals.
R242:
When a death occurs during hospice care, and the patient has been seen by a physician within 20 days a coroner’s investigation is not required.
R243:
A certified pathologist under contract performs autopsies as needed.
R244:
None 202 2007-2008 Civil Grand Jury Public Safety Committee South Lake Court Holding Facility Oversight
R245:
Inmates can spend an extended period of time in the holding facility due to a limited number of translators.
R246:
The transport vehicles used for inmates are caged to separate men, women, and violent prisoners. The main section can hold up to eight people and the two rear sections can hold up to four each.
R247:
There is one primary cell for male inmates with a capacity of thirty.
R248:
The cell designated for female inmates has a capacity of seven.
R249:
There is one other cell that can hold four inmates for safety issues that has no toilet facilities.
R250:
One cell is available with padded walls and floors.
R251:
Inmates are shackled at the leg and wrist at all times. 2007-2008 Civil Grand Jury 203 Public Safety Committee
R252:
If the holding cells reach capacity, additional inmates are held in the transport vehicles.
R253:
Officers in the facility oversee the inmates in the holding cells and escort inmates to the courtroom.
R254:
The maximum inmate-to-officer ratio is 6 to 1.
R255:
The facility is painted annually in an effort to eliminate graffiti.
R256:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R257:
The district covers twenty-five square miles making it the third largest district in the state
R258:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R259:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R260:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R261:
The district has four ambulances, and there are always paramedics on duty
R262:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R263:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R264:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R265:
Maintenance on equipment is done at the Konocti Conservation Camp
R266:
The district is currently updating policies and procedure manuals
R267:
There is an active Fire Safety Council in the district that is made up of volunteers
R268:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R269:
The training tower has an insulated room where the practice fires are started
R270:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R271:
The training tower is used by all county firefighters and law enforcement officers
R272:
The training tower is also available for other counties to use
R273:
Climbing and rappelling training also takes place at the training tower
R274:
Next to the training tower is a wooden shed to practice ventilating roofs
R275:
South Lake Fire District also provides training for Calpine first responders
R276:
The fire districts in Lake County work together and share resources with CalFire
R277:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R278:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R279:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R280:
Purchase four new generators.
R281:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R282:
The Task Force give one presentation at each high school during each school year.
R283:
Throughout the summer offer public presentations through fraternal, religious, and service organizations.
R284:
Lake County Sheriff (60 days) 2007-2008 Civil Grand Jury 169 Public Safety Committee 170 2007-2008 Civil Grand Jury Public Safety Committee Hill Road Correctional Facility Oversight
R285:
The booking area for intake and release of jail population has three holding cells, three dressing cells, three sobering cells, one safety cell, and one interview room.
R286:
The booking room area is well lit, and open to view the room’s activities.
R287:
The chairs the staff are using in the booking area are not designed for long hours of sitting. 2007-2008 Civil Grand Jury 171 Public Safety Committee
R288:
At the time of the April visit, the jail population was about 229 inmates.
R289:
In April the worker population of minimum security inmates consists of 57 men and 22 women.
R290:
People who turn themselves in to serve their sentences will usually become part of the worker population.
R291:
The inmate workers are provided with clean clothes daily, and the remaining population twice weekly.
R292:
The inmates clothing is color-coded to identify their classification.
R293:
There are three medical examination rooms with nurses available Monday through Friday from 9:00 a.m. to 5:00 p.m., weekends 8:00 a.m. to 4:00 p.m., and on-call 24 hours a day seven days a week.
R294:
Inmates with major medical problems are transported to Sutter Lakeside Hospital for care.
R295:
There is a K-9 unit for drug detection on the premises.
R296:
Random searches and drug testing are conducted.
R297:
The dining area for the working population appeared clean and well maintained except for a few missing floor tiles.
R298:
There are ongoing plumbing repairs and water stained ceiling tiles.
R299:
The pods where inmates sleep were clean but some areas in Pods D & E need minor maintenance.
R300:
The block walls in Pod E are seeping, and causing water stains.
R301:
In the medium security exercise yard, there are holes in the fencing large enough to pass contraband or weapons through.
R302:
There is some graffiti etched on the medium security exercise yard door.
R303:
A state dietician oversees the menu planning, and updates mandated regulations on an annual basis for the county.
R304:
Meals are provided for inmates with special dietary needs.
R305:
All kitchen areas were clean and well maintained.
R306:
All appliances and utensils being used were clean and in good working condition.
R307:
All breads and pastries are baked on the premises by inmates, under the supervision of civilian employees.
R308:
Civilian kitchen cooks supervise seven workers per shift.
R309:
Average cost of food, per inmate, is $4.00 per day.
R310:
Cameras are placed throughout the interior of the facility.
R311:
There are no cameras covering the exterior of the booking lobby or the main parking lot. 172 2007-2008 Civil Grand Jury Public Safety Committee
R312:
Install more security cameras to cover the exterior of the booking lobby entrance, and parking area.
R313:
Replace missing floor tiles in the working population dining area.
R314:
Complete plumbing repairs, paint water stained walls, replace ceiling and floor tiles.
R315:
Complete waterproofing of seeping block wall in Pod D.
R316:
Lake County Sheriff (60 days) 2007-2008 Civil Grand Jury 173 Public Safety Committee 174 2007-2008 Civil Grand Jury Public Safety Committee Juvenile Hall Oversight
R317:
Incoming juveniles are medically evaluated, showered, and clothed in the intake area.
R318:
The medical station has two examination rooms, a nurse is on duty every day, and a mental health doctor comes two times a week.
R319:
Hospital, Paramedics, and Police are available within approximately two minutes. 2007-2008 Civil Grand Jury 175 Public Safety Committee
R320:
There are three large wings for housing with single, double, and triple bedded units. There is also one padded unit, and one handicapped unit.
R321:
There are 16 cameras throughout the facility and the monitors are viewed continuously. Some blind spots exist in the common areas and exercise yard.
R322:
Lake County Office of Education classes consisting of four- hour sessions in the mornings for older males, four-hour sessions in the afternoons for females and younger males.
R323:
Juvenile Hall classes follow the same calendar as the Lakeport School District.
R324:
The classroom has two instructors and three TV monitors. Workbooks are supplied for each student according to grade level, educational needs, and ability.
R325:
There is a separate computer room with 18 stations and supervised internet access. Classes are held on Wednesdays and Fridays.
R326:
Non-denominational church services are held every Sunday.
R327:
Bible study classes are held every other Monday evening.
R328:
Food is prepared by the Hill Road Correctional Facility, and delivered in insulated carriers to Juvenile Hall within ten minutes. The temperature is checked prior to serving.
R329:
Juvenile menus are the same as the adult menus, except for added protein, which is mandated by the State of California.
R330:
Evening snacks are provided for the juveniles.
R331:
The committee oversight did not include a meal.
R332:
Recreational TV is permitted in the evenings, and is age appropriate, educational, and pre-recorded by the instructors.
R333:
Juveniles are provided with games to play, books to read, and have daily recreation periods in the morning and afternoon.
R334:
All juveniles are allowed two books and a bible in the housing unit.
R335:
Good behavior is promoted on a merit basis, to the client workers. There is a video game station available as a reward.
R336:
Client workers perform basic laundry, housekeeping, and food service tasks in the facility.
R337:
Each juvenile has personal toiletries that are supplied by the facility as well as private items that can be provided by parents or guardians.
R338:
The same outer clothing is used by both males and females. 176 2007-2008 Civil Grand Jury Public Safety Committee
R339:
The cell doors have magnetic covers over the door windows for security and privacy, and cells are checked visually by an officer every fifteen minutes.
R340:
Random cell inspections are done to check for drugs, contraband, and weapons.
R341:
Rival gang members are housed separately.
R342:
Juveniles that are an escape risk are kept shackled when in the exercise yard.
R343:
Common offenses are assault and battery, public intoxication for drugs or alcohol, and probation violations.
R344:
Only parents or guardians are allowed to visit juveniles.
R345:
The Juvenile Correctional Officers are employees of the Probation Department and have the same CORE training as the Adult Correctional Officers.
R346:
The officers work twelve-hour shifts, with five officers on day shift and four officers on night shift, with one female officer on duty at all times.
R347:
The facility was clean and well maintained.
R348:
Install more cameras to thoroughly cover blind spots within the facility.
R349:
Provide an aggressive anger management program for juveniles.
R350:
Provide education classes Monday through Friday on a yearly basis.
R351:
Probation Department via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 177 Public Safety Committee 178 2007-2008 Civil Grand Jury Public Safety Committee Kelseyville Fire District Oversight
R352:
The fire district covers 90 square miles including Buckingham, Riviera Heights, Riviera West, Clearlake Riviera, and Highway 175 to Salamina’s Meadows.
R353:
The Chief has been in fire service for 34 years and has been the Kelseyville Fire District Chief for 27 years.
R354:
The staff consists of 21 full-time firefighters. Fifteen have paramedic credentials, and six have EMT credentials. There are also 25 volunteers.
R355:
The firefighters work 24-hour shifts of two days on and four days off.
R356:
Two full-time mechanics work from eight to five, five days a week. Both of the mechanics are firefighters, one with 2007-2008 Civil Grand Jury 179 Public Safety Committee
R357:
The fire district receives approximately 1200 calls for service per year. 75% of the calls are of a medical nature.
R358:
Fire district equipment consists of: o 2 water tenders, o 1 Class-A Squad Truck, o 5 engines including one ladder truck. o 1 four-wheel-drive brush truck o 5 ambulances, three of which are used for 911 calls, and two that are used for out-of-area transfers. o 1 boat dedicated to rescues and fire-suppression, searches, and any other lake related emergency. o 1 Level I Haz-Mat Vehicle the only one in the county with fully encapsulated gear.
R359:
The district interfaces with a helicopter service based at Lampson Field in Lakeport when available for emergency use.
R360:
The Clearlake Riviera sub-station responds to calls as far south as the Lower Lake area.
R361:
At times calls are dispatched to both Kelseyville and Lakeport when the calls are close to the jurisdictional boundary.
R362:
Mental health patients are transferred per contract by ambulance to mental health facilities with available space at a cost of $400 to $450. The district is usually only reimbursed $175 to $200 if they receive any reimbursement at all. There are approximately six to ten transfers of this nature monthly.
R363:
The Fire District negotiate a new contract with the Mental Health Department covering 100% of the expenses incurred providing transportation for patients to out-of-area mental health facilities.
R364:
Kelseyville Fire District Board of Directors (60 days) 180 2007-2008 Civil Grand Jury Public Safety Committee Konocti Conservation Camp #27 Oversight
R365:
The camp provides fire crews for Lake, Sonoma, Napa, Yolo, Mendocino and Colusa counties. The fire crews are also available for state-wide disasters
R366:
The camp serves as a base camp for out of county Strike Teams. During major fires, 1100 additional people can be staged at the camp, that places an extra strain on the existing infrastructure, especially the shower facilities 2007-2008 Civil Grand Jury 181 Public Safety Committee
R367:
The staff at the camp consists of eight Correctional Officers, one Correctional Sergeant, one Camp Commander, ten Fire Crew Captains, one Heavy Equipment Mechanic, and one Grade III Water and Sewage Plant Operator
R368:
In addition to inmate fire crews, there are inmates receiving training in mechanics, food preparation, and water and sewage plant operation
R369:
There are five, 16-man fire crews based at the camp
R370:
The camp has a Mobile Kitchen Unit that is equipped to prepare up to 1700 meals, three times a day
R371:
The repair and maintenance of numerous CalFire vehicles and equipment is done at the camp
R372:
From January 1, 2007 through the committee’s visit in early October, the camp had provided approximately 16,000 man- hours of service to the local community, 199,000 man-hours for State Agencies and 9600 man-hours for Federal Agencies
R373:
The inmates have also provided over 63,700 man-hours in emergency response time for fire, flood and other natural disasters
R374:
According to the brochure included, the camp has saved tax payers over $2,000,000 during the period of January 1, 2007 through early October, 2007
R375:
Alcoholics Anonymous and Narcotics Anonymous meetings are provided on-site by community volunteers and church services
R376:
The mutual respect between inmates and the staff is a major contributing factor to the camp’s success
R377:
Expanded showering facilities are necessary to accommodate the influx of Strike Teams during fire season for base camp operations. If the materials are provided, the staff and the inmates will perform the construction
R378:
Board of Directors (90 Days) 182 2007-2008 Civil Grand Jury Public Safety Committee Lake County Fire Protection District Oversight
R379:
The fire district covers 165 square miles. This includes Windflower Point, Morgan Valley, all of Highway 53, Highway 29 north to the top of the Glasgow grade and south to the top of the Coyote grade.
R380:
The main station is located at 14815 Olympic Drive, Clearlake, CA.
R381:
The Chief has been in fire service for 27 years and has been the Lake County Fire District Chief for 3½ years.
R382:
The staff consists of 23 full-time firefighters and 2 civilian employees. There are 22 volunteers.
R383:
The firefighters work 24-hour shifts of two days on and four days off. 2007-2008 Civil Grand Jury 183 Public Safety Committee
R384:
Volunteer firefighters are provided insurance, training and equipment. Volunteers are not paid by the fire district unless called out by the State of California Cal Fire.
R385:
2006 requests for service were as follows: o Requests for medical services 2,974 o Structure/building fires 132 o Wildland/vegetation fires 72 o Vehicle/mobile equipment fires 48 o Other fires (false alarms, smoke etc) 96 o Total service calls 3,322
R386:
Fire fighting equipment consist of: o 4 – Command vehicles o 4 – Ambulance/medic units o 3–Type I Engine/pumpers (structure/building suppression) o 3 – Type II Engines (wildfire/vegetation suppression) o 1 – Type III Squad/quick attach unit (minor wildland) o 1 – Type I Water tender o 1 – Type I Heavy rescue unit o 1 – Support unit (rescue/fire investigation/re-hab supplies) o 2 – Utility maintenance vehicles o 1 – Haz-mat/decontamination trailer o 1 – Educational trailer (school programs/fire prevention) o 1 – Quaint aerial ladder truck
R387:
The district interfaces with a helicopter service based at Lampson Field in Lakeport for emergency use.
R388:
All routine equipment maintenance is done on site by factory certified mechanics, other maintenance problems are completed off premises.
R389:
The Department has its own fuel tanks on site.
R390:
The 911 ambulance service is self-supporting.
R391:
The 2007-2008 budget was approved on August 21, 2007. The total appropriation for the fiscal year is $3,623,927.
R392:
The Department’s Policies & Procedures documents are being revised, and are expected to be approved by July 2008.
R393:
Copies of the Department’s Job Descriptions dated July 1, 2004 were reviewed.
R394:
City hydrants are on the same system as domestic water. Pressure testing is done by the Water Districts.
R395:
Mental Health calls require the transportation of patients to psychological hospitals as far away as Monterey. The district is only compensated $75 per transport by County Mental Health. 184 2007-2008 Civil Grand Jury Public Safety Committee
R396:
Some 911 cell phone calls, are not being reported to the district in a timely manner. Fifteen minute delays have been documented between the time of the call and the dispatch time.
R397:
The Mental Health Department provide transportation for patients to out-of-area mental health facilities or provide adequate compensation for these transports.
R398:
Reevaluate the procedure for routing Lake County 911 cell phone calls.
R399:
Sheriff’s Department (60 Days)
R400:
Mental Health via Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 185 Public Safety Committee 186 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Fire District Oversight
R401:
The staff includes 13 full-time employees, 14 part-time employees, and 20 volunteers. The personnel breakdown is: o FULL-TIME
R402:
1 Deputy Fire Chief/Fire Mechanic
R403:
1 Administrative Assistant
R404:
1 Captain Paramedic 2007-2008 Civil Grand Jury 187 Public Safety Committee
R405:
4 Firefighter II-EMT-Paramedic
R406:
1 Firefighter I-EMT 1
R407:
2 Firefighter I-EMT-Paramedic o PART-TIME
R408:
1 Office Clerk o VOLUNTEER
R409:
Fire District equipment consists of: o 5 Engines o 1 new Ladder Truck o 1 old Ladder Truck o 1 Water Tender o 1 Hazmat vehicle o 4 Ambulances
R410:
Minor repairs and maintenance are performed onsite. Major work is contracted out
R411:
Annually all firefighting personnel are required to take a physical, pass an agility test, and complete 240 hours of training
R412:
2,400 to 2,500 calls for service are projected this year, of which 85%-90% are medical
R413:
Reach Helicopter is based at Lampson Field and Cal Star is based in Willits, either company can be used for medical emergency transport depending on availability
R414:
Lakeport Fire District Firefighters in-house training and DMV certification is done in Ukiah
R415:
Mental Health transports require a driver, an EMT, and an ambulance to transport a patient. Patients are transported to facilities available outside of Lake County
R416:
Lake County has no Mental Health facility
R417:
A new firehouse is going to be built off Lakeshore Blvd, and an expected completion date is two years
R418:
Stand-by medical assistance for non-profit organization events are free of charge
R419:
The department gives elementary schools fire prevention classes tours of the firehouse
R420:
Policy and procedures are being updated, and scheduled to be completed in two years. 188 2007-2008 Civil Grand Jury Public Safety Committee
R421:
The Fire District negotiate a contract with the Mental Health Department covering 100% of the expenses incurred providing transportation for patients to out-of-area mental health facilities.
R422:
Lakeport Fire District Board of Directors (60 Days) 2007-2008 Civil Grand Jury 189 Public Safety Committee 190 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Police Department Oversight
R423:
The Lakeport Police Department has 13 officers, and is currently reviewing applicants for a 14th officer.
R424:
Each officer is assigned their own patrol car that they maintain and use for transportation from home to work. This enables the officers to be prepared for any emergency at any time.
R425:
There are two Detectives, a Lieutenant, and the Police Chief who have unmarked cars.
R426:
There are no holding cells nor booking and finger printing capabilities available at the Police Station. These activities take place at the Lake County Jail.
R427:
The officers work four 10-hour days. They work four days on and three days off. The LPD statistics follow this report 2007-2008 Civil Grand Jury 191 Public Safety Committee
R428:
The department has a volunteer program. Currently the five volunteers attend monthly training meetings, help with the vehicle abatement, parking citations, and abandoned vehicles.
R429:
The Police Department has a secure evidence room.
R430:
The city Public Works department and local businesses do the vehicle maintenance.
R431:
All calls for service are dispatched through the Sheriffs Department Central Dispatch Center.
R432:
The Police Department is in the process of implementing an Explorer Program with the high school.
R433:
Volunteers are encouraged to apply.
R434:
City of Lakeport (60 days) 192 2007-2008 Civil Grand Jury Public Safety Committee Main Court Holding Facility Oversight
R435:
There are three cells. Inmates are segregated in accordance to gender and to ensure personal safety.
R436:
The inmates are shackled at the waist, wrist and legs at all times when in the building.
R437:
The maximum inmate-to-officer ratio is 6 to 1 at all times.
R438:
Public hallways are cleared before the inmates are escorted to the courtrooms.
R439:
There are no active cameras viewing the transport of inmates from the sallyport to the courtroom.
R440:
Install a motion activated camera to record the sallyport. 2007-2008 Civil Grand Jury 193 Public Safety Committee
R441:
Lake County Sheriff (60 Days) 194 2007-2008 Civil Grand Jury Public Safety Committee Northshore Fire Protection District Oversight
R442:
The Fire District covers 350 square miles. It is the fourth largest district in California.
R443:
The District covers calls on highway 20 from Colusa County to Mendocino County line.
R444:
There are seven fire stations located in this district; o Clearlake Oaks o Spring Valley o Glen Haven o Lucerne o Nice o Upper Lake o Blue Lakes
R445:
The District receives an average of 2,000 calls per year of which 1,600 are medical. 2007-2008 Civil Grand Jury 195 Public Safety Committee
R446:
The staff consists of 12 full-time firefighters, which 11 are paramedics, and forty volunteers.
R447:
The District Fire Chief has 42 years of service, 37 years as Chief.
R448:
The staff works two days on and four days off.
R449:
The equipment consists of 20 trucks, 8 ambulances, and 1 boat.
R450:
Additional training of 240 hours is required every year.
R451:
The District has a pumper truck that is 30 years old, and has been in service for the last ten years. The original cost of the pumper truck to the district was $5,000. It now needs an engine, and the cost estimate for a new manufactured engine is $22,000.
R452:
The pumper truck is at an advanced age, is not equipped with up to date communications or safety protection for the firefighters.
R453:
Replace the pumper truck.
R454:
Northshore Fire Protection Board of Directors (60 days) 196 2007-2008 Civil Grand Jury Public Safety Committee Probation Department Oversight
R455:
There are 23 sworn Probation Officers, consisting of: o 1 – Chief Probation Officer o 1 - Assistant Chief Deputy o 1 - Chief Deputy of Adult Probation o 1 - Chief Deputy of the Juvenile Division o 19- Probation Officers o 11- non-sworn positions o 2 - Probation Aides o 7 - Clerical/Administration o 2 – Extra help
R456:
At the present time there are 4 Probation Officers in training.
R457:
The staffing is recruited by the County Human Resources Department.
R458:
Minimum qualifications for employment is a two year college degree. 2007-2008 Civil Grand Jury 197 Public Safety Committee
R459:
There are no age restrictions, but there are physical requirements, and applicants must pass a general knowledge test.
R460:
New employees are on probation for one year.
R461:
All employees receive five weeks of core probation, to be completed within the first year.
R462:
Training classes are held in Santa Rosa or Sacramento.
R463:
A new employee receives six weeks of on the job training.
R464:
New employees take one year to become effective officers.
R465:
Employees are required to receive 40 hours of job related training annually.
R466:
The goal for the department is to maintain a balance of 50% female/male employees.
R467:
To keep morale high, the department strives to keep a full staff, as this provides a more even distribution of the work load.
R468:
The yearly budget for the Probation Department and Juvenile Hall is three million dollars.
R469:
The county receives state grants for the Juvenile Group Care Homes (JGCH).
R470:
The state grant money for JGCH goes into a foster care trust account.
R471:
Lake County sends juveniles to group care homes in other counties and pays for it out of the foster care trust account.
R472:
The average cost to routinely house a juvenile in a group care home out of county is $5,500 per month.
R473:
The placement of a juvenile is a complex case and costs additional hundreds of dollars per day.
R474:
Group homes range from six juveniles to a hundred per group home. Juveniles are often assigned to out of area group homes as far away as Bakersfield.
R475:
The State of California oversees that Group Home Officers are licensed, and requires all people who have contact or interact with juveniles have a once a month face to face meeting.
R476:
The current work load consists of 800-850 Adult Probation cases.
R477:
Most probation cases are non-violent, and are not actively reviewed.
R478:
The department prepares bail information prior to arraignment, and probation information is given to the Judge prior to sentencing.
R479:
About ninety Court Report Documents are filed in the Adult Division monthly. 198 2007-2008 Civil Grand Jury Public Safety Committee
R480:
The case load for Probation Officers is so high that two to three hundred adult defenders have not been seen by the Probation Officers.
R481:
There are approximately 30 Juvenile bookings per month into Juvenile Hall.
R482:
There are about 450 active juvenile cases with thirty to forty juveniles currently on formal probation.
R483:
Juvenile cases are given immediate attention because the department only has sixty days to have cases signed-off by all parties.
R484:
Juvenile reports are time consuming and complex.
R485:
Each case requires a timely intake report that takes approximately twelve to fourteen hours to compile, and must be presented to the Court Judge by the third day.
R486:
Forty-percent of juvenile offenders may end up in Juvenile Hall.
R487:
Informal probation allows juveniles to go back to their parents or guardians, and requires all parties involved to sign-off on the conditions to complete their probation. The alternative is being placed in Juvenile Hall.
R488:
The State average rate for recidivism is approximately 70 %.
R489:
There are an inadequate number of foster and group homes in Lake County.
R490:
A Probation Officer’s job is high pressure with strict time limits.
R491:
The Department has difficulty keeping trained and experienced officers due to non-competitive salary and benefit packages offered by Lake County versus other counties within the state.
R492:
Due to the increasing workload, careful scrutiny of the Probation Department budget is recommended before any budget cuts are enacted.
R493:
Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 199 Public Safety Committee 200 2007-2008 Civil Grand Jury Public Safety Committee Sheriff-Coroners Office Oversight
R494:
The Sheriff’s Department is responsible for patrolling 1,470 square miles of unincorporated area in Lake County that includes several communities.
R495:
The configuration of the county with the lake centrally located causes the officers to drive approximately one million miles per year at a cost of $250,000. Crime Statistics Attachment 2007-2008 Civil Grand Jury 201 Public Safety Committee
R496:
The department has 184 employees which includes; 74 sworn personnel, 59 correctional officers, 13 correctional aides, and 38 non-uniformed employees.
R497:
Peace officers must complete 23 weeks of Police Academy training, followed by sixteen weeks of field training with a Field Training Officer (FTO).
R498:
A significant increase in payroll is incurred during training.
R499:
Deputy Sheriffs and K9 dog handlers are allowed to take their patrol cars home for convenience in answering calls, as a benefit to the employees, and to the public.
R500:
The Coroner’s unit is supervised by a Chief Deputy. All deputy sheriffs act as deputy coroners.
R501:
The Coroner investigates all deaths occurring in hospitals.
R502:
When a death occurs during hospice care, and the patient has been seen by a physician within 20 days a coroner’s investigation is not required.
R503:
A certified pathologist under contract performs autopsies as needed.
R504:
None 202 2007-2008 Civil Grand Jury Public Safety Committee South Lake Court Holding Facility Oversight
R505:
Inmates can spend an extended period of time in the holding facility due to a limited number of translators.
R506:
The transport vehicles used for inmates are caged to separate men, women, and violent prisoners. The main section can hold up to eight people and the two rear sections can hold up to four each.
R507:
There is one primary cell for male inmates with a capacity of thirty.
R508:
The cell designated for female inmates has a capacity of seven.
R509:
There is one other cell that can hold four inmates for safety issues that has no toilet facilities.
R510:
One cell is available with padded walls and floors.
R511:
Inmates are shackled at the leg and wrist at all times. 2007-2008 Civil Grand Jury 203 Public Safety Committee
R512:
If the holding cells reach capacity, additional inmates are held in the transport vehicles.
R513:
Officers in the facility oversee the inmates in the holding cells and escort inmates to the courtroom.
R514:
The maximum inmate-to-officer ratio is 6 to 1.
R515:
The facility is painted annually in an effort to eliminate graffiti.
R516:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R517:
The district covers twenty-five square miles making it the third largest district in the state
R518:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R519:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R520:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R521:
The district has four ambulances, and there are always paramedics on duty
R522:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R523:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R524:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R525:
Maintenance on equipment is done at the Konocti Conservation Camp
R526:
The district is currently updating policies and procedure manuals
R527:
There is an active Fire Safety Council in the district that is made up of volunteers
R528:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R529:
The training tower has an insulated room where the practice fires are started
R530:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R531:
The training tower is used by all county firefighters and law enforcement officers
R532:
The training tower is also available for other counties to use
R533:
Climbing and rappelling training also takes place at the training tower
R534:
Next to the training tower is a wooden shed to practice ventilating roofs
R535:
South Lake Fire District also provides training for Calpine first responders
R536:
The fire districts in Lake County work together and share resources with CalFire
R537:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R538:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R539:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R540:
Purchase four new generators.
R541:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R542:
Install more security cameras to cover the exterior of the booking lobby entrance, and parking area.
R543:
Replace missing floor tiles in the working population dining area.
R544:
Complete plumbing repairs, paint water stained walls, replace ceiling and floor tiles.
R545:
Complete waterproofing of seeping block wall in Pod D.
R546:
Lake County Sheriff (60 days) 2007-2008 Civil Grand Jury 173 Public Safety Committee 174 2007-2008 Civil Grand Jury Public Safety Committee Juvenile Hall Oversight
R547:
Incoming juveniles are medically evaluated, showered, and clothed in the intake area.
R548:
The medical station has two examination rooms, a nurse is on duty every day, and a mental health doctor comes two times a week.
R549:
Hospital, Paramedics, and Police are available within approximately two minutes. 2007-2008 Civil Grand Jury 175 Public Safety Committee
R550:
There are three large wings for housing with single, double, and triple bedded units. There is also one padded unit, and one handicapped unit.
R551:
There are 16 cameras throughout the facility and the monitors are viewed continuously. Some blind spots exist in the common areas and exercise yard.
R552:
Lake County Office of Education classes consisting of four- hour sessions in the mornings for older males, four-hour sessions in the afternoons for females and younger males.
R553:
Juvenile Hall classes follow the same calendar as the Lakeport School District.
R554:
The classroom has two instructors and three TV monitors. Workbooks are supplied for each student according to grade level, educational needs, and ability.
R555:
There is a separate computer room with 18 stations and supervised internet access. Classes are held on Wednesdays and Fridays.
R556:
Non-denominational church services are held every Sunday.
R557:
Bible study classes are held every other Monday evening.
R558:
Food is prepared by the Hill Road Correctional Facility, and delivered in insulated carriers to Juvenile Hall within ten minutes. The temperature is checked prior to serving.
R559:
Juvenile menus are the same as the adult menus, except for added protein, which is mandated by the State of California.
R560:
Evening snacks are provided for the juveniles.
R561:
The committee oversight did not include a meal.
R562:
Recreational TV is permitted in the evenings, and is age appropriate, educational, and pre-recorded by the instructors.
R563:
Juveniles are provided with games to play, books to read, and have daily recreation periods in the morning and afternoon.
R564:
All juveniles are allowed two books and a bible in the housing unit.
R565:
Good behavior is promoted on a merit basis, to the client workers. There is a video game station available as a reward.
R566:
Client workers perform basic laundry, housekeeping, and food service tasks in the facility.
R567:
Each juvenile has personal toiletries that are supplied by the facility as well as private items that can be provided by parents or guardians.
R568:
The same outer clothing is used by both males and females. 176 2007-2008 Civil Grand Jury Public Safety Committee
R569:
The cell doors have magnetic covers over the door windows for security and privacy, and cells are checked visually by an officer every fifteen minutes.
R570:
Random cell inspections are done to check for drugs, contraband, and weapons.
R571:
Rival gang members are housed separately.
R572:
Juveniles that are an escape risk are kept shackled when in the exercise yard.
R573:
Common offenses are assault and battery, public intoxication for drugs or alcohol, and probation violations.
R574:
Only parents or guardians are allowed to visit juveniles.
R575:
The Juvenile Correctional Officers are employees of the Probation Department and have the same CORE training as the Adult Correctional Officers.
R576:
The officers work twelve-hour shifts, with five officers on day shift and four officers on night shift, with one female officer on duty at all times.
R577:
The facility was clean and well maintained.
R578:
Install more cameras to thoroughly cover blind spots within the facility.
R579:
Provide an aggressive anger management program for juveniles.
R580:
Provide education classes Monday through Friday on a yearly basis.
R581:
Probation Department via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 177 Public Safety Committee 178 2007-2008 Civil Grand Jury Public Safety Committee Kelseyville Fire District Oversight
R582:
The fire district covers 90 square miles including Buckingham, Riviera Heights, Riviera West, Clearlake Riviera, and Highway 175 to Salamina’s Meadows.
R583:
The Chief has been in fire service for 34 years and has been the Kelseyville Fire District Chief for 27 years.
R584:
The staff consists of 21 full-time firefighters. Fifteen have paramedic credentials, and six have EMT credentials. There are also 25 volunteers.
R585:
The firefighters work 24-hour shifts of two days on and four days off.
R586:
Two full-time mechanics work from eight to five, five days a week. Both of the mechanics are firefighters, one with 2007-2008 Civil Grand Jury 179 Public Safety Committee
R587:
The fire district receives approximately 1200 calls for service per year. 75% of the calls are of a medical nature.
R588:
Fire district equipment consists of: o 2 water tenders, o 1 Class-A Squad Truck, o 5 engines including one ladder truck. o 1 four-wheel-drive brush truck o 5 ambulances, three of which are used for 911 calls, and two that are used for out-of-area transfers. o 1 boat dedicated to rescues and fire-suppression, searches, and any other lake related emergency. o 1 Level I Haz-Mat Vehicle the only one in the county with fully encapsulated gear.
R589:
The district interfaces with a helicopter service based at Lampson Field in Lakeport when available for emergency use.
R590:
The Clearlake Riviera sub-station responds to calls as far south as the Lower Lake area.
R591:
At times calls are dispatched to both Kelseyville and Lakeport when the calls are close to the jurisdictional boundary.
R592:
Mental health patients are transferred per contract by ambulance to mental health facilities with available space at a cost of $400 to $450. The district is usually only reimbursed $175 to $200 if they receive any reimbursement at all. There are approximately six to ten transfers of this nature monthly.
R593:
The Fire District negotiate a new contract with the Mental Health Department covering 100% of the expenses incurred providing transportation for patients to out-of-area mental health facilities.
R594:
Kelseyville Fire District Board of Directors (60 days) 180 2007-2008 Civil Grand Jury Public Safety Committee Konocti Conservation Camp #27 Oversight
R595:
The camp provides fire crews for Lake, Sonoma, Napa, Yolo, Mendocino and Colusa counties. The fire crews are also available for state-wide disasters
R596:
The camp serves as a base camp for out of county Strike Teams. During major fires, 1100 additional people can be staged at the camp, that places an extra strain on the existing infrastructure, especially the shower facilities 2007-2008 Civil Grand Jury 181 Public Safety Committee
R597:
The staff at the camp consists of eight Correctional Officers, one Correctional Sergeant, one Camp Commander, ten Fire Crew Captains, one Heavy Equipment Mechanic, and one Grade III Water and Sewage Plant Operator
R598:
In addition to inmate fire crews, there are inmates receiving training in mechanics, food preparation, and water and sewage plant operation
R599:
There are five, 16-man fire crews based at the camp
R600:
The camp has a Mobile Kitchen Unit that is equipped to prepare up to 1700 meals, three times a day
R601:
The repair and maintenance of numerous CalFire vehicles and equipment is done at the camp
R602:
From January 1, 2007 through the committee’s visit in early October, the camp had provided approximately 16,000 man- hours of service to the local community, 199,000 man-hours for State Agencies and 9600 man-hours for Federal Agencies
R603:
The inmates have also provided over 63,700 man-hours in emergency response time for fire, flood and other natural disasters
R604:
According to the brochure included, the camp has saved tax payers over $2,000,000 during the period of January 1, 2007 through early October, 2007
R605:
Alcoholics Anonymous and Narcotics Anonymous meetings are provided on-site by community volunteers and church services
R606:
The mutual respect between inmates and the staff is a major contributing factor to the camp’s success
R607:
Expanded showering facilities are necessary to accommodate the influx of Strike Teams during fire season for base camp operations. If the materials are provided, the staff and the inmates will perform the construction
R608:
Board of Directors (90 Days) 182 2007-2008 Civil Grand Jury Public Safety Committee Lake County Fire Protection District Oversight
R609:
The fire district covers 165 square miles. This includes Windflower Point, Morgan Valley, all of Highway 53, Highway 29 north to the top of the Glasgow grade and south to the top of the Coyote grade.
R610:
The main station is located at 14815 Olympic Drive, Clearlake, CA.
R611:
The Chief has been in fire service for 27 years and has been the Lake County Fire District Chief for 3½ years.
R612:
The staff consists of 23 full-time firefighters and 2 civilian employees. There are 22 volunteers.
R613:
The firefighters work 24-hour shifts of two days on and four days off. 2007-2008 Civil Grand Jury 183 Public Safety Committee
R614:
Volunteer firefighters are provided insurance, training and equipment. Volunteers are not paid by the fire district unless called out by the State of California Cal Fire.
R615:
2006 requests for service were as follows: o Requests for medical services 2,974 o Structure/building fires 132 o Wildland/vegetation fires 72 o Vehicle/mobile equipment fires 48 o Other fires (false alarms, smoke etc) 96 o Total service calls 3,322
R616:
Fire fighting equipment consist of: o 4 – Command vehicles o 4 – Ambulance/medic units o 3–Type I Engine/pumpers (structure/building suppression) o 3 – Type II Engines (wildfire/vegetation suppression) o 1 – Type III Squad/quick attach unit (minor wildland) o 1 – Type I Water tender o 1 – Type I Heavy rescue unit o 1 – Support unit (rescue/fire investigation/re-hab supplies) o 2 – Utility maintenance vehicles o 1 – Haz-mat/decontamination trailer o 1 – Educational trailer (school programs/fire prevention) o 1 – Quaint aerial ladder truck
R617:
The district interfaces with a helicopter service based at Lampson Field in Lakeport for emergency use.
R618:
All routine equipment maintenance is done on site by factory certified mechanics, other maintenance problems are completed off premises.
R619:
The Department has its own fuel tanks on site.
R620:
The 911 ambulance service is self-supporting.
R621:
The 2007-2008 budget was approved on August 21, 2007. The total appropriation for the fiscal year is $3,623,927.
R622:
The Department’s Policies & Procedures documents are being revised, and are expected to be approved by July 2008.
R623:
Copies of the Department’s Job Descriptions dated July 1, 2004 were reviewed.
R624:
City hydrants are on the same system as domestic water. Pressure testing is done by the Water Districts.
R625:
Mental Health calls require the transportation of patients to psychological hospitals as far away as Monterey. The district is only compensated $75 per transport by County Mental Health. 184 2007-2008 Civil Grand Jury Public Safety Committee
R626:
Some 911 cell phone calls, are not being reported to the district in a timely manner. Fifteen minute delays have been documented between the time of the call and the dispatch time.
R627:
The Mental Health Department provide transportation for patients to out-of-area mental health facilities or provide adequate compensation for these transports.
R628:
Reevaluate the procedure for routing Lake County 911 cell phone calls.
R629:
Sheriff’s Department (60 Days)
R630:
Mental Health via Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 185 Public Safety Committee 186 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Fire District Oversight
R631:
The staff includes 13 full-time employees, 14 part-time employees, and 20 volunteers. The personnel breakdown is: o FULL-TIME
R632:
1 Deputy Fire Chief/Fire Mechanic
R633:
1 Administrative Assistant
R634:
1 Captain Paramedic 2007-2008 Civil Grand Jury 187 Public Safety Committee
R635:
4 Firefighter II-EMT-Paramedic
R636:
1 Firefighter I-EMT 1
R637:
2 Firefighter I-EMT-Paramedic o PART-TIME
R638:
1 Office Clerk o VOLUNTEER
R639:
Fire District equipment consists of: o 5 Engines o 1 new Ladder Truck o 1 old Ladder Truck o 1 Water Tender o 1 Hazmat vehicle o 4 Ambulances
R640:
Minor repairs and maintenance are performed onsite. Major work is contracted out
R641:
Annually all firefighting personnel are required to take a physical, pass an agility test, and complete 240 hours of training
R642:
2,400 to 2,500 calls for service are projected this year, of which 85%-90% are medical
R643:
Reach Helicopter is based at Lampson Field and Cal Star is based in Willits, either company can be used for medical emergency transport depending on availability
R644:
Lakeport Fire District Firefighters in-house training and DMV certification is done in Ukiah
R645:
Mental Health transports require a driver, an EMT, and an ambulance to transport a patient. Patients are transported to facilities available outside of Lake County
R646:
Lake County has no Mental Health facility
R647:
A new firehouse is going to be built off Lakeshore Blvd, and an expected completion date is two years
R648:
Stand-by medical assistance for non-profit organization events are free of charge
R649:
The department gives elementary schools fire prevention classes tours of the firehouse
R650:
Policy and procedures are being updated, and scheduled to be completed in two years. 188 2007-2008 Civil Grand Jury Public Safety Committee
R651:
The Fire District negotiate a contract with the Mental Health Department covering 100% of the expenses incurred providing transportation for patients to out-of-area mental health facilities.
R652:
Lakeport Fire District Board of Directors (60 Days) 2007-2008 Civil Grand Jury 189 Public Safety Committee 190 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Police Department Oversight
R653:
The Lakeport Police Department has 13 officers, and is currently reviewing applicants for a 14th officer.
R654:
Each officer is assigned their own patrol car that they maintain and use for transportation from home to work. This enables the officers to be prepared for any emergency at any time.
R655:
There are two Detectives, a Lieutenant, and the Police Chief who have unmarked cars.
R656:
There are no holding cells nor booking and finger printing capabilities available at the Police Station. These activities take place at the Lake County Jail.
R657:
The officers work four 10-hour days. They work four days on and three days off. The LPD statistics follow this report 2007-2008 Civil Grand Jury 191 Public Safety Committee
R658:
The department has a volunteer program. Currently the five volunteers attend monthly training meetings, help with the vehicle abatement, parking citations, and abandoned vehicles.
R659:
The Police Department has a secure evidence room.
R660:
The city Public Works department and local businesses do the vehicle maintenance.
R661:
All calls for service are dispatched through the Sheriffs Department Central Dispatch Center.
R662:
The Police Department is in the process of implementing an Explorer Program with the high school.
R663:
Volunteers are encouraged to apply.
R664:
City of Lakeport (60 days) 192 2007-2008 Civil Grand Jury Public Safety Committee Main Court Holding Facility Oversight
R665:
There are three cells. Inmates are segregated in accordance to gender and to ensure personal safety.
R666:
The inmates are shackled at the waist, wrist and legs at all times when in the building.
R667:
The maximum inmate-to-officer ratio is 6 to 1 at all times.
R668:
Public hallways are cleared before the inmates are escorted to the courtrooms.
R669:
There are no active cameras viewing the transport of inmates from the sallyport to the courtroom.
R670:
Install a motion activated camera to record the sallyport. 2007-2008 Civil Grand Jury 193 Public Safety Committee
R671:
Lake County Sheriff (60 Days) 194 2007-2008 Civil Grand Jury Public Safety Committee Northshore Fire Protection District Oversight
R672:
The Fire District covers 350 square miles. It is the fourth largest district in California.
R673:
The District covers calls on highway 20 from Colusa County to Mendocino County line.
R674:
There are seven fire stations located in this district; o Clearlake Oaks o Spring Valley o Glen Haven o Lucerne o Nice o Upper Lake o Blue Lakes
R675:
The District receives an average of 2,000 calls per year of which 1,600 are medical. 2007-2008 Civil Grand Jury 195 Public Safety Committee
R676:
The staff consists of 12 full-time firefighters, which 11 are paramedics, and forty volunteers.
R677:
The District Fire Chief has 42 years of service, 37 years as Chief.
R678:
The staff works two days on and four days off.
R679:
The equipment consists of 20 trucks, 8 ambulances, and 1 boat.
R680:
Additional training of 240 hours is required every year.
R681:
The District has a pumper truck that is 30 years old, and has been in service for the last ten years. The original cost of the pumper truck to the district was $5,000. It now needs an engine, and the cost estimate for a new manufactured engine is $22,000.
R682:
The pumper truck is at an advanced age, is not equipped with up to date communications or safety protection for the firefighters.
R683:
Replace the pumper truck.
R684:
Northshore Fire Protection Board of Directors (60 days) 196 2007-2008 Civil Grand Jury Public Safety Committee Probation Department Oversight
R685:
There are 23 sworn Probation Officers, consisting of: o 1 – Chief Probation Officer o 1 - Assistant Chief Deputy o 1 - Chief Deputy of Adult Probation o 1 - Chief Deputy of the Juvenile Division o 19- Probation Officers o 11- non-sworn positions o 2 - Probation Aides o 7 - Clerical/Administration o 2 – Extra help
R686:
At the present time there are 4 Probation Officers in training.
R687:
The staffing is recruited by the County Human Resources Department.
R688:
Minimum qualifications for employment is a two year college degree. 2007-2008 Civil Grand Jury 197 Public Safety Committee
R689:
There are no age restrictions, but there are physical requirements, and applicants must pass a general knowledge test.
R690:
New employees are on probation for one year.
R691:
All employees receive five weeks of core probation, to be completed within the first year.
R692:
Training classes are held in Santa Rosa or Sacramento.
R693:
A new employee receives six weeks of on the job training.
R694:
New employees take one year to become effective officers.
R695:
Employees are required to receive 40 hours of job related training annually.
R696:
The goal for the department is to maintain a balance of 50% female/male employees.
R697:
To keep morale high, the department strives to keep a full staff, as this provides a more even distribution of the work load.
R698:
The yearly budget for the Probation Department and Juvenile Hall is three million dollars.
R699:
The county receives state grants for the Juvenile Group Care Homes (JGCH).
R700:
The state grant money for JGCH goes into a foster care trust account.
R701:
Lake County sends juveniles to group care homes in other counties and pays for it out of the foster care trust account.
R702:
The average cost to routinely house a juvenile in a group care home out of county is $5,500 per month.
R703:
The placement of a juvenile is a complex case and costs additional hundreds of dollars per day.
R704:
Group homes range from six juveniles to a hundred per group home. Juveniles are often assigned to out of area group homes as far away as Bakersfield.
R705:
The State of California oversees that Group Home Officers are licensed, and requires all people who have contact or interact with juveniles have a once a month face to face meeting.
R706:
The current work load consists of 800-850 Adult Probation cases.
R707:
Most probation cases are non-violent, and are not actively reviewed.
R708:
The department prepares bail information prior to arraignment, and probation information is given to the Judge prior to sentencing.
R709:
About ninety Court Report Documents are filed in the Adult Division monthly. 198 2007-2008 Civil Grand Jury Public Safety Committee
R710:
The case load for Probation Officers is so high that two to three hundred adult defenders have not been seen by the Probation Officers.
R711:
There are approximately 30 Juvenile bookings per month into Juvenile Hall.
R712:
There are about 450 active juvenile cases with thirty to forty juveniles currently on formal probation.
R713:
Juvenile cases are given immediate attention because the department only has sixty days to have cases signed-off by all parties.
R714:
Juvenile reports are time consuming and complex.
R715:
Each case requires a timely intake report that takes approximately twelve to fourteen hours to compile, and must be presented to the Court Judge by the third day.
R716:
Forty-percent of juvenile offenders may end up in Juvenile Hall.
R717:
Informal probation allows juveniles to go back to their parents or guardians, and requires all parties involved to sign-off on the conditions to complete their probation. The alternative is being placed in Juvenile Hall.
R718:
The State average rate for recidivism is approximately 70 %.
R719:
There are an inadequate number of foster and group homes in Lake County.
R720:
A Probation Officer’s job is high pressure with strict time limits.
R721:
The Department has difficulty keeping trained and experienced officers due to non-competitive salary and benefit packages offered by Lake County versus other counties within the state.
R722:
Due to the increasing workload, careful scrutiny of the Probation Department budget is recommended before any budget cuts are enacted.
R723:
Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 199 Public Safety Committee 200 2007-2008 Civil Grand Jury Public Safety Committee Sheriff-Coroners Office Oversight
R724:
The Sheriff’s Department is responsible for patrolling 1,470 square miles of unincorporated area in Lake County that includes several communities.
R725:
The configuration of the county with the lake centrally located causes the officers to drive approximately one million miles per year at a cost of $250,000. Crime Statistics Attachment 2007-2008 Civil Grand Jury 201 Public Safety Committee
R726:
The department has 184 employees which includes; 74 sworn personnel, 59 correctional officers, 13 correctional aides, and 38 non-uniformed employees.
R727:
Peace officers must complete 23 weeks of Police Academy training, followed by sixteen weeks of field training with a Field Training Officer (FTO).
R728:
A significant increase in payroll is incurred during training.
R729:
Deputy Sheriffs and K9 dog handlers are allowed to take their patrol cars home for convenience in answering calls, as a benefit to the employees, and to the public.
R730:
The Coroner’s unit is supervised by a Chief Deputy. All deputy sheriffs act as deputy coroners.
R731:
The Coroner investigates all deaths occurring in hospitals.
R732:
When a death occurs during hospice care, and the patient has been seen by a physician within 20 days a coroner’s investigation is not required.
R733:
A certified pathologist under contract performs autopsies as needed.
R734:
None 202 2007-2008 Civil Grand Jury Public Safety Committee South Lake Court Holding Facility Oversight
R735:
Inmates can spend an extended period of time in the holding facility due to a limited number of translators.
R736:
The transport vehicles used for inmates are caged to separate men, women, and violent prisoners. The main section can hold up to eight people and the two rear sections can hold up to four each.
R737:
There is one primary cell for male inmates with a capacity of thirty.
R738:
The cell designated for female inmates has a capacity of seven.
R739:
There is one other cell that can hold four inmates for safety issues that has no toilet facilities.
R740:
One cell is available with padded walls and floors.
R741:
Inmates are shackled at the leg and wrist at all times. 2007-2008 Civil Grand Jury 203 Public Safety Committee
R742:
If the holding cells reach capacity, additional inmates are held in the transport vehicles.
R743:
Officers in the facility oversee the inmates in the holding cells and escort inmates to the courtroom.
R744:
The maximum inmate-to-officer ratio is 6 to 1.
R745:
The facility is painted annually in an effort to eliminate graffiti.
R746:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R747:
The district covers twenty-five square miles making it the third largest district in the state
R748:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R749:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R750:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R751:
The district has four ambulances, and there are always paramedics on duty
R752:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R753:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R754:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R755:
Maintenance on equipment is done at the Konocti Conservation Camp
R756:
The district is currently updating policies and procedure manuals
R757:
There is an active Fire Safety Council in the district that is made up of volunteers
R758:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R759:
The training tower has an insulated room where the practice fires are started
R760:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R761:
The training tower is used by all county firefighters and law enforcement officers
R762:
The training tower is also available for other counties to use
R763:
Climbing and rappelling training also takes place at the training tower
R764:
Next to the training tower is a wooden shed to practice ventilating roofs
R765:
South Lake Fire District also provides training for Calpine first responders
R766:
The fire districts in Lake County work together and share resources with CalFire
R767:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R768:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R769:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R770:
Purchase four new generators.
R771:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R772:
Install more cameras to thoroughly cover blind spots within the facility.
R773:
Provide an aggressive anger management program for juveniles.
R774:
Provide education classes Monday through Friday on a yearly basis.
R775:
Probation Department via Board of Supervisors (90 days) 2007-2008 Civil Grand Jury 177 Public Safety Committee 178 2007-2008 Civil Grand Jury Public Safety Committee Kelseyville Fire District Oversight
R776:
The fire district covers 90 square miles including Buckingham, Riviera Heights, Riviera West, Clearlake Riviera, and Highway 175 to Salamina’s Meadows.
R777:
The Chief has been in fire service for 34 years and has been the Kelseyville Fire District Chief for 27 years.
R778:
The staff consists of 21 full-time firefighters. Fifteen have paramedic credentials, and six have EMT credentials. There are also 25 volunteers.
R779:
The firefighters work 24-hour shifts of two days on and four days off.
R780:
Two full-time mechanics work from eight to five, five days a week. Both of the mechanics are firefighters, one with 2007-2008 Civil Grand Jury 179 Public Safety Committee
R781:
The fire district receives approximately 1200 calls for service per year. 75% of the calls are of a medical nature.
R782:
Fire district equipment consists of: o 2 water tenders, o 1 Class-A Squad Truck, o 5 engines including one ladder truck. o 1 four-wheel-drive brush truck o 5 ambulances, three of which are used for 911 calls, and two that are used for out-of-area transfers. o 1 boat dedicated to rescues and fire-suppression, searches, and any other lake related emergency. o 1 Level I Haz-Mat Vehicle the only one in the county with fully encapsulated gear.
R783:
The district interfaces with a helicopter service based at Lampson Field in Lakeport when available for emergency use.
R784:
The Clearlake Riviera sub-station responds to calls as far south as the Lower Lake area.
R785:
At times calls are dispatched to both Kelseyville and Lakeport when the calls are close to the jurisdictional boundary.
R786:
Mental health patients are transferred per contract by ambulance to mental health facilities with available space at a cost of $400 to $450. The district is usually only reimbursed $175 to $200 if they receive any reimbursement at all. There are approximately six to ten transfers of this nature monthly.
R787:
The Fire District negotiate a new contract with the Mental Health Department covering 100% of the expenses incurred providing transportation for patients to out-of-area mental health facilities.
R788:
Kelseyville Fire District Board of Directors (60 days) 180 2007-2008 Civil Grand Jury Public Safety Committee Konocti Conservation Camp #27 Oversight
R789:
The camp provides fire crews for Lake, Sonoma, Napa, Yolo, Mendocino and Colusa counties. The fire crews are also available for state-wide disasters
R790:
The camp serves as a base camp for out of county Strike Teams. During major fires, 1100 additional people can be staged at the camp, that places an extra strain on the existing infrastructure, especially the shower facilities 2007-2008 Civil Grand Jury 181 Public Safety Committee
R791:
The staff at the camp consists of eight Correctional Officers, one Correctional Sergeant, one Camp Commander, ten Fire Crew Captains, one Heavy Equipment Mechanic, and one Grade III Water and Sewage Plant Operator
R792:
In addition to inmate fire crews, there are inmates receiving training in mechanics, food preparation, and water and sewage plant operation
R793:
There are five, 16-man fire crews based at the camp
R794:
The camp has a Mobile Kitchen Unit that is equipped to prepare up to 1700 meals, three times a day
R795:
The repair and maintenance of numerous CalFire vehicles and equipment is done at the camp
R796:
From January 1, 2007 through the committee’s visit in early October, the camp had provided approximately 16,000 man- hours of service to the local community, 199,000 man-hours for State Agencies and 9600 man-hours for Federal Agencies
R797:
The inmates have also provided over 63,700 man-hours in emergency response time for fire, flood and other natural disasters
R798:
According to the brochure included, the camp has saved tax payers over $2,000,000 during the period of January 1, 2007 through early October, 2007
R799:
Alcoholics Anonymous and Narcotics Anonymous meetings are provided on-site by community volunteers and church services
R800:
The mutual respect between inmates and the staff is a major contributing factor to the camp’s success
R801:
Expanded showering facilities are necessary to accommodate the influx of Strike Teams during fire season for base camp operations. If the materials are provided, the staff and the inmates will perform the construction
R802:
Board of Directors (90 Days) 182 2007-2008 Civil Grand Jury Public Safety Committee Lake County Fire Protection District Oversight
R803:
The fire district covers 165 square miles. This includes Windflower Point, Morgan Valley, all of Highway 53, Highway 29 north to the top of the Glasgow grade and south to the top of the Coyote grade.
R804:
The main station is located at 14815 Olympic Drive, Clearlake, CA.
R805:
The Chief has been in fire service for 27 years and has been the Lake County Fire District Chief for 3½ years.
R806:
The staff consists of 23 full-time firefighters and 2 civilian employees. There are 22 volunteers.
R807:
The firefighters work 24-hour shifts of two days on and four days off. 2007-2008 Civil Grand Jury 183 Public Safety Committee
R808:
Volunteer firefighters are provided insurance, training and equipment. Volunteers are not paid by the fire district unless called out by the State of California Cal Fire.
R809:
2006 requests for service were as follows: o Requests for medical services 2,974 o Structure/building fires 132 o Wildland/vegetation fires 72 o Vehicle/mobile equipment fires 48 o Other fires (false alarms, smoke etc) 96 o Total service calls 3,322
R810:
Fire fighting equipment consist of: o 4 – Command vehicles o 4 – Ambulance/medic units o 3–Type I Engine/pumpers (structure/building suppression) o 3 – Type II Engines (wildfire/vegetation suppression) o 1 – Type III Squad/quick attach unit (minor wildland) o 1 – Type I Water tender o 1 – Type I Heavy rescue unit o 1 – Support unit (rescue/fire investigation/re-hab supplies) o 2 – Utility maintenance vehicles o 1 – Haz-mat/decontamination trailer o 1 – Educational trailer (school programs/fire prevention) o 1 – Quaint aerial ladder truck
R811:
The district interfaces with a helicopter service based at Lampson Field in Lakeport for emergency use.
R812:
All routine equipment maintenance is done on site by factory certified mechanics, other maintenance problems are completed off premises.
R813:
The Department has its own fuel tanks on site.
R814:
The 911 ambulance service is self-supporting.
R815:
The 2007-2008 budget was approved on August 21, 2007. The total appropriation for the fiscal year is $3,623,927.
R816:
The Department’s Policies & Procedures documents are being revised, and are expected to be approved by July 2008.
R817:
Copies of the Department’s Job Descriptions dated July 1, 2004 were reviewed.
R818:
City hydrants are on the same system as domestic water. Pressure testing is done by the Water Districts.
R819:
Mental Health calls require the transportation of patients to psychological hospitals as far away as Monterey. The district is only compensated $75 per transport by County Mental Health. 184 2007-2008 Civil Grand Jury Public Safety Committee
R820:
Some 911 cell phone calls, are not being reported to the district in a timely manner. Fifteen minute delays have been documented between the time of the call and the dispatch time.
R821:
The Mental Health Department provide transportation for patients to out-of-area mental health facilities or provide adequate compensation for these transports.
R822:
Reevaluate the procedure for routing Lake County 911 cell phone calls.
R823:
Sheriff’s Department (60 Days)
R824:
Mental Health via Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 185 Public Safety Committee 186 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Fire District Oversight
R825:
The staff includes 13 full-time employees, 14 part-time employees, and 20 volunteers. The personnel breakdown is: o FULL-TIME
R826:
1 Deputy Fire Chief/Fire Mechanic
R827:
1 Administrative Assistant
R828:
1 Captain Paramedic 2007-2008 Civil Grand Jury 187 Public Safety Committee
R829:
4 Firefighter II-EMT-Paramedic
R830:
1 Firefighter I-EMT 1
R831:
2 Firefighter I-EMT-Paramedic o PART-TIME
R832:
1 Office Clerk o VOLUNTEER
R833:
Fire District equipment consists of: o 5 Engines o 1 new Ladder Truck o 1 old Ladder Truck o 1 Water Tender o 1 Hazmat vehicle o 4 Ambulances
R834:
Minor repairs and maintenance are performed onsite. Major work is contracted out
R835:
Annually all firefighting personnel are required to take a physical, pass an agility test, and complete 240 hours of training
R836:
2,400 to 2,500 calls for service are projected this year, of which 85%-90% are medical
R837:
Reach Helicopter is based at Lampson Field and Cal Star is based in Willits, either company can be used for medical emergency transport depending on availability
R838:
Lakeport Fire District Firefighters in-house training and DMV certification is done in Ukiah
R839:
Mental Health transports require a driver, an EMT, and an ambulance to transport a patient. Patients are transported to facilities available outside of Lake County
R840:
Lake County has no Mental Health facility
R841:
A new firehouse is going to be built off Lakeshore Blvd, and an expected completion date is two years
R842:
Stand-by medical assistance for non-profit organization events are free of charge
R843:
The department gives elementary schools fire prevention classes tours of the firehouse
R844:
Policy and procedures are being updated, and scheduled to be completed in two years. 188 2007-2008 Civil Grand Jury Public Safety Committee
R845:
The Fire District negotiate a contract with the Mental Health Department covering 100% of the expenses incurred providing transportation for patients to out-of-area mental health facilities.
R846:
Lakeport Fire District Board of Directors (60 Days) 2007-2008 Civil Grand Jury 189 Public Safety Committee 190 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Police Department Oversight
R847:
The Lakeport Police Department has 13 officers, and is currently reviewing applicants for a 14th officer.
R848:
Each officer is assigned their own patrol car that they maintain and use for transportation from home to work. This enables the officers to be prepared for any emergency at any time.
R849:
There are two Detectives, a Lieutenant, and the Police Chief who have unmarked cars.
R850:
There are no holding cells nor booking and finger printing capabilities available at the Police Station. These activities take place at the Lake County Jail.
R851:
The officers work four 10-hour days. They work four days on and three days off. The LPD statistics follow this report 2007-2008 Civil Grand Jury 191 Public Safety Committee
R852:
The department has a volunteer program. Currently the five volunteers attend monthly training meetings, help with the vehicle abatement, parking citations, and abandoned vehicles.
R853:
The Police Department has a secure evidence room.
R854:
The city Public Works department and local businesses do the vehicle maintenance.
R855:
All calls for service are dispatched through the Sheriffs Department Central Dispatch Center.
R856:
The Police Department is in the process of implementing an Explorer Program with the high school.
R857:
Volunteers are encouraged to apply.
R858:
City of Lakeport (60 days) 192 2007-2008 Civil Grand Jury Public Safety Committee Main Court Holding Facility Oversight
R859:
There are three cells. Inmates are segregated in accordance to gender and to ensure personal safety.
R860:
The inmates are shackled at the waist, wrist and legs at all times when in the building.
R861:
The maximum inmate-to-officer ratio is 6 to 1 at all times.
R862:
Public hallways are cleared before the inmates are escorted to the courtrooms.
R863:
There are no active cameras viewing the transport of inmates from the sallyport to the courtroom.
R864:
Install a motion activated camera to record the sallyport. 2007-2008 Civil Grand Jury 193 Public Safety Committee
R865:
Lake County Sheriff (60 Days) 194 2007-2008 Civil Grand Jury Public Safety Committee Northshore Fire Protection District Oversight
R866:
The Fire District covers 350 square miles. It is the fourth largest district in California.
R867:
The District covers calls on highway 20 from Colusa County to Mendocino County line.
R868:
There are seven fire stations located in this district; o Clearlake Oaks o Spring Valley o Glen Haven o Lucerne o Nice o Upper Lake o Blue Lakes
R869:
The District receives an average of 2,000 calls per year of which 1,600 are medical. 2007-2008 Civil Grand Jury 195 Public Safety Committee
R870:
The staff consists of 12 full-time firefighters, which 11 are paramedics, and forty volunteers.
R871:
The District Fire Chief has 42 years of service, 37 years as Chief.
R872:
The staff works two days on and four days off.
R873:
The equipment consists of 20 trucks, 8 ambulances, and 1 boat.
R874:
Additional training of 240 hours is required every year.
R875:
The District has a pumper truck that is 30 years old, and has been in service for the last ten years. The original cost of the pumper truck to the district was $5,000. It now needs an engine, and the cost estimate for a new manufactured engine is $22,000.
R876:
The pumper truck is at an advanced age, is not equipped with up to date communications or safety protection for the firefighters.
R877:
Replace the pumper truck.
R878:
Northshore Fire Protection Board of Directors (60 days) 196 2007-2008 Civil Grand Jury Public Safety Committee Probation Department Oversight
R879:
There are 23 sworn Probation Officers, consisting of: o 1 – Chief Probation Officer o 1 - Assistant Chief Deputy o 1 - Chief Deputy of Adult Probation o 1 - Chief Deputy of the Juvenile Division o 19- Probation Officers o 11- non-sworn positions o 2 - Probation Aides o 7 - Clerical/Administration o 2 – Extra help
R880:
At the present time there are 4 Probation Officers in training.
R881:
The staffing is recruited by the County Human Resources Department.
R882:
Minimum qualifications for employment is a two year college degree. 2007-2008 Civil Grand Jury 197 Public Safety Committee
R883:
There are no age restrictions, but there are physical requirements, and applicants must pass a general knowledge test.
R884:
New employees are on probation for one year.
R885:
All employees receive five weeks of core probation, to be completed within the first year.
R886:
Training classes are held in Santa Rosa or Sacramento.
R887:
A new employee receives six weeks of on the job training.
R888:
New employees take one year to become effective officers.
R889:
Employees are required to receive 40 hours of job related training annually.
R890:
The goal for the department is to maintain a balance of 50% female/male employees.
R891:
To keep morale high, the department strives to keep a full staff, as this provides a more even distribution of the work load.
R892:
The yearly budget for the Probation Department and Juvenile Hall is three million dollars.
R893:
The county receives state grants for the Juvenile Group Care Homes (JGCH).
R894:
The state grant money for JGCH goes into a foster care trust account.
R895:
Lake County sends juveniles to group care homes in other counties and pays for it out of the foster care trust account.
R896:
The average cost to routinely house a juvenile in a group care home out of county is $5,500 per month.
R897:
The placement of a juvenile is a complex case and costs additional hundreds of dollars per day.
R898:
Group homes range from six juveniles to a hundred per group home. Juveniles are often assigned to out of area group homes as far away as Bakersfield.
R899:
The State of California oversees that Group Home Officers are licensed, and requires all people who have contact or interact with juveniles have a once a month face to face meeting.
R900:
The current work load consists of 800-850 Adult Probation cases.
R901:
Most probation cases are non-violent, and are not actively reviewed.
R902:
The department prepares bail information prior to arraignment, and probation information is given to the Judge prior to sentencing.
R903:
About ninety Court Report Documents are filed in the Adult Division monthly. 198 2007-2008 Civil Grand Jury Public Safety Committee
R904:
The case load for Probation Officers is so high that two to three hundred adult defenders have not been seen by the Probation Officers.
R905:
There are approximately 30 Juvenile bookings per month into Juvenile Hall.
R906:
There are about 450 active juvenile cases with thirty to forty juveniles currently on formal probation.
R907:
Juvenile cases are given immediate attention because the department only has sixty days to have cases signed-off by all parties.
R908:
Juvenile reports are time consuming and complex.
R909:
Each case requires a timely intake report that takes approximately twelve to fourteen hours to compile, and must be presented to the Court Judge by the third day.
R910:
Forty-percent of juvenile offenders may end up in Juvenile Hall.
R911:
Informal probation allows juveniles to go back to their parents or guardians, and requires all parties involved to sign-off on the conditions to complete their probation. The alternative is being placed in Juvenile Hall.
R912:
The State average rate for recidivism is approximately 70 %.
R913:
There are an inadequate number of foster and group homes in Lake County.
R914:
A Probation Officer’s job is high pressure with strict time limits.
R915:
The Department has difficulty keeping trained and experienced officers due to non-competitive salary and benefit packages offered by Lake County versus other counties within the state.
R916:
Due to the increasing workload, careful scrutiny of the Probation Department budget is recommended before any budget cuts are enacted.
R917:
Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 199 Public Safety Committee 200 2007-2008 Civil Grand Jury Public Safety Committee Sheriff-Coroners Office Oversight
R918:
The Sheriff’s Department is responsible for patrolling 1,470 square miles of unincorporated area in Lake County that includes several communities.
R919:
The configuration of the county with the lake centrally located causes the officers to drive approximately one million miles per year at a cost of $250,000. Crime Statistics Attachment 2007-2008 Civil Grand Jury 201 Public Safety Committee
R920:
The department has 184 employees which includes; 74 sworn personnel, 59 correctional officers, 13 correctional aides, and 38 non-uniformed employees.
R921:
Peace officers must complete 23 weeks of Police Academy training, followed by sixteen weeks of field training with a Field Training Officer (FTO).
R922:
A significant increase in payroll is incurred during training.
R923:
Deputy Sheriffs and K9 dog handlers are allowed to take their patrol cars home for convenience in answering calls, as a benefit to the employees, and to the public.
R924:
The Coroner’s unit is supervised by a Chief Deputy. All deputy sheriffs act as deputy coroners.
R925:
The Coroner investigates all deaths occurring in hospitals.
R926:
When a death occurs during hospice care, and the patient has been seen by a physician within 20 days a coroner’s investigation is not required.
R927:
A certified pathologist under contract performs autopsies as needed.
R928:
None 202 2007-2008 Civil Grand Jury Public Safety Committee South Lake Court Holding Facility Oversight
R929:
Inmates can spend an extended period of time in the holding facility due to a limited number of translators.
R930:
The transport vehicles used for inmates are caged to separate men, women, and violent prisoners. The main section can hold up to eight people and the two rear sections can hold up to four each.
R931:
There is one primary cell for male inmates with a capacity of thirty.
R932:
The cell designated for female inmates has a capacity of seven.
R933:
There is one other cell that can hold four inmates for safety issues that has no toilet facilities.
R934:
One cell is available with padded walls and floors.
R935:
Inmates are shackled at the leg and wrist at all times. 2007-2008 Civil Grand Jury 203 Public Safety Committee
R936:
If the holding cells reach capacity, additional inmates are held in the transport vehicles.
R937:
Officers in the facility oversee the inmates in the holding cells and escort inmates to the courtroom.
R938:
The maximum inmate-to-officer ratio is 6 to 1.
R939:
The facility is painted annually in an effort to eliminate graffiti.
R940:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R941:
The district covers twenty-five square miles making it the third largest district in the state
R942:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R943:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R944:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R945:
The district has four ambulances, and there are always paramedics on duty
R946:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R947:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R948:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R949:
Maintenance on equipment is done at the Konocti Conservation Camp
R950:
The district is currently updating policies and procedure manuals
R951:
There is an active Fire Safety Council in the district that is made up of volunteers
R952:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R953:
The training tower has an insulated room where the practice fires are started
R954:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R955:
The training tower is used by all county firefighters and law enforcement officers
R956:
The training tower is also available for other counties to use
R957:
Climbing and rappelling training also takes place at the training tower
R958:
Next to the training tower is a wooden shed to practice ventilating roofs
R959:
South Lake Fire District also provides training for Calpine first responders
R960:
The fire districts in Lake County work together and share resources with CalFire
R961:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R962:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R963:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R964:
Purchase four new generators.
R965:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R966:
The Fire District negotiate a new contract with the Mental Health Department covering 100% of the expenses incurred providing transportation for patients to out-of-area mental health facilities.
R967:
Kelseyville Fire District Board of Directors (60 days) 180 2007-2008 Civil Grand Jury Public Safety Committee Konocti Conservation Camp #27 Oversight
R968:
The camp provides fire crews for Lake, Sonoma, Napa, Yolo, Mendocino and Colusa counties. The fire crews are also available for state-wide disasters
R969:
The camp serves as a base camp for out of county Strike Teams. During major fires, 1100 additional people can be staged at the camp, that places an extra strain on the existing infrastructure, especially the shower facilities 2007-2008 Civil Grand Jury 181 Public Safety Committee
R970:
The staff at the camp consists of eight Correctional Officers, one Correctional Sergeant, one Camp Commander, ten Fire Crew Captains, one Heavy Equipment Mechanic, and one Grade III Water and Sewage Plant Operator
R971:
In addition to inmate fire crews, there are inmates receiving training in mechanics, food preparation, and water and sewage plant operation
R972:
There are five, 16-man fire crews based at the camp
R973:
The camp has a Mobile Kitchen Unit that is equipped to prepare up to 1700 meals, three times a day
R974:
The repair and maintenance of numerous CalFire vehicles and equipment is done at the camp
R975:
From January 1, 2007 through the committee’s visit in early October, the camp had provided approximately 16,000 man- hours of service to the local community, 199,000 man-hours for State Agencies and 9600 man-hours for Federal Agencies
R976:
The inmates have also provided over 63,700 man-hours in emergency response time for fire, flood and other natural disasters
R977:
According to the brochure included, the camp has saved tax payers over $2,000,000 during the period of January 1, 2007 through early October, 2007
R978:
Alcoholics Anonymous and Narcotics Anonymous meetings are provided on-site by community volunteers and church services
R979:
The mutual respect between inmates and the staff is a major contributing factor to the camp’s success
R980:
Expanded showering facilities are necessary to accommodate the influx of Strike Teams during fire season for base camp operations. If the materials are provided, the staff and the inmates will perform the construction
R981:
Board of Directors (90 Days) 182 2007-2008 Civil Grand Jury Public Safety Committee Lake County Fire Protection District Oversight
R982:
The fire district covers 165 square miles. This includes Windflower Point, Morgan Valley, all of Highway 53, Highway 29 north to the top of the Glasgow grade and south to the top of the Coyote grade.
R983:
The main station is located at 14815 Olympic Drive, Clearlake, CA.
R984:
The Chief has been in fire service for 27 years and has been the Lake County Fire District Chief for 3½ years.
R985:
The staff consists of 23 full-time firefighters and 2 civilian employees. There are 22 volunteers.
R986:
The firefighters work 24-hour shifts of two days on and four days off. 2007-2008 Civil Grand Jury 183 Public Safety Committee
R987:
Volunteer firefighters are provided insurance, training and equipment. Volunteers are not paid by the fire district unless called out by the State of California Cal Fire.
R988:
2006 requests for service were as follows: o Requests for medical services 2,974 o Structure/building fires 132 o Wildland/vegetation fires 72 o Vehicle/mobile equipment fires 48 o Other fires (false alarms, smoke etc) 96 o Total service calls 3,322
R989:
Fire fighting equipment consist of: o 4 – Command vehicles o 4 – Ambulance/medic units o 3–Type I Engine/pumpers (structure/building suppression) o 3 – Type II Engines (wildfire/vegetation suppression) o 1 – Type III Squad/quick attach unit (minor wildland) o 1 – Type I Water tender o 1 – Type I Heavy rescue unit o 1 – Support unit (rescue/fire investigation/re-hab supplies) o 2 – Utility maintenance vehicles o 1 – Haz-mat/decontamination trailer o 1 – Educational trailer (school programs/fire prevention) o 1 – Quaint aerial ladder truck
R990:
The district interfaces with a helicopter service based at Lampson Field in Lakeport for emergency use.
R991:
All routine equipment maintenance is done on site by factory certified mechanics, other maintenance problems are completed off premises.
R992:
The Department has its own fuel tanks on site.
R993:
The 911 ambulance service is self-supporting.
R994:
The 2007-2008 budget was approved on August 21, 2007. The total appropriation for the fiscal year is $3,623,927.
R995:
The Department’s Policies & Procedures documents are being revised, and are expected to be approved by July 2008.
R996:
Copies of the Department’s Job Descriptions dated July 1, 2004 were reviewed.
R997:
City hydrants are on the same system as domestic water. Pressure testing is done by the Water Districts.
R998:
Mental Health calls require the transportation of patients to psychological hospitals as far away as Monterey. The district is only compensated $75 per transport by County Mental Health. 184 2007-2008 Civil Grand Jury Public Safety Committee
R999:
Some 911 cell phone calls, are not being reported to the district in a timely manner. Fifteen minute delays have been documented between the time of the call and the dispatch time.
R1000:
The Mental Health Department provide transportation for patients to out-of-area mental health facilities or provide adequate compensation for these transports.
R1001:
Reevaluate the procedure for routing Lake County 911 cell phone calls.
R1002:
Sheriff’s Department (60 Days)
R1003:
Mental Health via Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 185 Public Safety Committee 186 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Fire District Oversight
R1004:
The staff includes 13 full-time employees, 14 part-time employees, and 20 volunteers. The personnel breakdown is: o FULL-TIME
R1005:
1 Deputy Fire Chief/Fire Mechanic
R1006:
1 Administrative Assistant
R1007:
1 Captain Paramedic 2007-2008 Civil Grand Jury 187 Public Safety Committee
R1008:
4 Firefighter II-EMT-Paramedic
R1009:
1 Firefighter I-EMT 1
R1010:
2 Firefighter I-EMT-Paramedic o PART-TIME
R1011:
1 Office Clerk o VOLUNTEER
R1012:
Fire District equipment consists of: o 5 Engines o 1 new Ladder Truck o 1 old Ladder Truck o 1 Water Tender o 1 Hazmat vehicle o 4 Ambulances
R1013:
Minor repairs and maintenance are performed onsite. Major work is contracted out
R1014:
Annually all firefighting personnel are required to take a physical, pass an agility test, and complete 240 hours of training
R1015:
2,400 to 2,500 calls for service are projected this year, of which 85%-90% are medical
R1016:
Reach Helicopter is based at Lampson Field and Cal Star is based in Willits, either company can be used for medical emergency transport depending on availability
R1017:
Lakeport Fire District Firefighters in-house training and DMV certification is done in Ukiah
R1018:
Mental Health transports require a driver, an EMT, and an ambulance to transport a patient. Patients are transported to facilities available outside of Lake County
R1019:
Lake County has no Mental Health facility
R1020:
A new firehouse is going to be built off Lakeshore Blvd, and an expected completion date is two years
R1021:
Stand-by medical assistance for non-profit organization events are free of charge
R1022:
The department gives elementary schools fire prevention classes tours of the firehouse
R1023:
Policy and procedures are being updated, and scheduled to be completed in two years. 188 2007-2008 Civil Grand Jury Public Safety Committee
R1024:
The Fire District negotiate a contract with the Mental Health Department covering 100% of the expenses incurred providing transportation for patients to out-of-area mental health facilities.
R1025:
Lakeport Fire District Board of Directors (60 Days) 2007-2008 Civil Grand Jury 189 Public Safety Committee 190 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Police Department Oversight
R1026:
The Lakeport Police Department has 13 officers, and is currently reviewing applicants for a 14th officer.
R1027:
Each officer is assigned their own patrol car that they maintain and use for transportation from home to work. This enables the officers to be prepared for any emergency at any time.
R1028:
There are two Detectives, a Lieutenant, and the Police Chief who have unmarked cars.
R1029:
There are no holding cells nor booking and finger printing capabilities available at the Police Station. These activities take place at the Lake County Jail.
R1030:
The officers work four 10-hour days. They work four days on and three days off. The LPD statistics follow this report 2007-2008 Civil Grand Jury 191 Public Safety Committee
R1031:
The department has a volunteer program. Currently the five volunteers attend monthly training meetings, help with the vehicle abatement, parking citations, and abandoned vehicles.
R1032:
The Police Department has a secure evidence room.
R1033:
The city Public Works department and local businesses do the vehicle maintenance.
R1034:
All calls for service are dispatched through the Sheriffs Department Central Dispatch Center.
R1035:
The Police Department is in the process of implementing an Explorer Program with the high school.
R1036:
Volunteers are encouraged to apply.
R1037:
City of Lakeport (60 days) 192 2007-2008 Civil Grand Jury Public Safety Committee Main Court Holding Facility Oversight
R1038:
There are three cells. Inmates are segregated in accordance to gender and to ensure personal safety.
R1039:
The inmates are shackled at the waist, wrist and legs at all times when in the building.
R1040:
The maximum inmate-to-officer ratio is 6 to 1 at all times.
R1041:
Public hallways are cleared before the inmates are escorted to the courtrooms.
R1042:
There are no active cameras viewing the transport of inmates from the sallyport to the courtroom.
R1043:
Install a motion activated camera to record the sallyport. 2007-2008 Civil Grand Jury 193 Public Safety Committee
R1044:
Lake County Sheriff (60 Days) 194 2007-2008 Civil Grand Jury Public Safety Committee Northshore Fire Protection District Oversight
R1045:
The Fire District covers 350 square miles. It is the fourth largest district in California.
R1046:
The District covers calls on highway 20 from Colusa County to Mendocino County line.
R1047:
There are seven fire stations located in this district; o Clearlake Oaks o Spring Valley o Glen Haven o Lucerne o Nice o Upper Lake o Blue Lakes
R1048:
The District receives an average of 2,000 calls per year of which 1,600 are medical. 2007-2008 Civil Grand Jury 195 Public Safety Committee
R1049:
The staff consists of 12 full-time firefighters, which 11 are paramedics, and forty volunteers.
R1050:
The District Fire Chief has 42 years of service, 37 years as Chief.
R1051:
The staff works two days on and four days off.
R1052:
The equipment consists of 20 trucks, 8 ambulances, and 1 boat.
R1053:
Additional training of 240 hours is required every year.
R1054:
The District has a pumper truck that is 30 years old, and has been in service for the last ten years. The original cost of the pumper truck to the district was $5,000. It now needs an engine, and the cost estimate for a new manufactured engine is $22,000.
R1055:
The pumper truck is at an advanced age, is not equipped with up to date communications or safety protection for the firefighters.
R1056:
Replace the pumper truck.
R1057:
Northshore Fire Protection Board of Directors (60 days) 196 2007-2008 Civil Grand Jury Public Safety Committee Probation Department Oversight
R1058:
There are 23 sworn Probation Officers, consisting of: o 1 – Chief Probation Officer o 1 - Assistant Chief Deputy o 1 - Chief Deputy of Adult Probation o 1 - Chief Deputy of the Juvenile Division o 19- Probation Officers o 11- non-sworn positions o 2 - Probation Aides o 7 - Clerical/Administration o 2 – Extra help
R1059:
At the present time there are 4 Probation Officers in training.
R1060:
The staffing is recruited by the County Human Resources Department.
R1061:
Minimum qualifications for employment is a two year college degree. 2007-2008 Civil Grand Jury 197 Public Safety Committee
R1062:
There are no age restrictions, but there are physical requirements, and applicants must pass a general knowledge test.
R1063:
New employees are on probation for one year.
R1064:
All employees receive five weeks of core probation, to be completed within the first year.
R1065:
Training classes are held in Santa Rosa or Sacramento.
R1066:
A new employee receives six weeks of on the job training.
R1067:
New employees take one year to become effective officers.
R1068:
Employees are required to receive 40 hours of job related training annually.
R1069:
The goal for the department is to maintain a balance of 50% female/male employees.
R1070:
To keep morale high, the department strives to keep a full staff, as this provides a more even distribution of the work load.
R1071:
The yearly budget for the Probation Department and Juvenile Hall is three million dollars.
R1072:
The county receives state grants for the Juvenile Group Care Homes (JGCH).
R1073:
The state grant money for JGCH goes into a foster care trust account.
R1074:
Lake County sends juveniles to group care homes in other counties and pays for it out of the foster care trust account.
R1075:
The average cost to routinely house a juvenile in a group care home out of county is $5,500 per month.
R1076:
The placement of a juvenile is a complex case and costs additional hundreds of dollars per day.
R1077:
Group homes range from six juveniles to a hundred per group home. Juveniles are often assigned to out of area group homes as far away as Bakersfield.
R1078:
The State of California oversees that Group Home Officers are licensed, and requires all people who have contact or interact with juveniles have a once a month face to face meeting.
R1079:
The current work load consists of 800-850 Adult Probation cases.
R1080:
Most probation cases are non-violent, and are not actively reviewed.
R1081:
The department prepares bail information prior to arraignment, and probation information is given to the Judge prior to sentencing.
R1082:
About ninety Court Report Documents are filed in the Adult Division monthly. 198 2007-2008 Civil Grand Jury Public Safety Committee
R1083:
The case load for Probation Officers is so high that two to three hundred adult defenders have not been seen by the Probation Officers.
R1084:
There are approximately 30 Juvenile bookings per month into Juvenile Hall.
R1085:
There are about 450 active juvenile cases with thirty to forty juveniles currently on formal probation.
R1086:
Juvenile cases are given immediate attention because the department only has sixty days to have cases signed-off by all parties.
R1087:
Juvenile reports are time consuming and complex.
R1088:
Each case requires a timely intake report that takes approximately twelve to fourteen hours to compile, and must be presented to the Court Judge by the third day.
R1089:
Forty-percent of juvenile offenders may end up in Juvenile Hall.
R1090:
Informal probation allows juveniles to go back to their parents or guardians, and requires all parties involved to sign-off on the conditions to complete their probation. The alternative is being placed in Juvenile Hall.
R1091:
The State average rate for recidivism is approximately 70 %.
R1092:
There are an inadequate number of foster and group homes in Lake County.
R1093:
A Probation Officer’s job is high pressure with strict time limits.
R1094:
The Department has difficulty keeping trained and experienced officers due to non-competitive salary and benefit packages offered by Lake County versus other counties within the state.
R1095:
Due to the increasing workload, careful scrutiny of the Probation Department budget is recommended before any budget cuts are enacted.
R1096:
Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 199 Public Safety Committee 200 2007-2008 Civil Grand Jury Public Safety Committee Sheriff-Coroners Office Oversight
R1097:
The Sheriff’s Department is responsible for patrolling 1,470 square miles of unincorporated area in Lake County that includes several communities.
R1098:
The configuration of the county with the lake centrally located causes the officers to drive approximately one million miles per year at a cost of $250,000. Crime Statistics Attachment 2007-2008 Civil Grand Jury 201 Public Safety Committee
R1099:
The department has 184 employees which includes; 74 sworn personnel, 59 correctional officers, 13 correctional aides, and 38 non-uniformed employees.
R1100:
Peace officers must complete 23 weeks of Police Academy training, followed by sixteen weeks of field training with a Field Training Officer (FTO).
R1101:
A significant increase in payroll is incurred during training.
R1102:
Deputy Sheriffs and K9 dog handlers are allowed to take their patrol cars home for convenience in answering calls, as a benefit to the employees, and to the public.
R1103:
The Coroner’s unit is supervised by a Chief Deputy. All deputy sheriffs act as deputy coroners.
R1104:
The Coroner investigates all deaths occurring in hospitals.
R1105:
When a death occurs during hospice care, and the patient has been seen by a physician within 20 days a coroner’s investigation is not required.
R1106:
A certified pathologist under contract performs autopsies as needed.
R1107:
None 202 2007-2008 Civil Grand Jury Public Safety Committee South Lake Court Holding Facility Oversight
R1108:
Inmates can spend an extended period of time in the holding facility due to a limited number of translators.
R1109:
The transport vehicles used for inmates are caged to separate men, women, and violent prisoners. The main section can hold up to eight people and the two rear sections can hold up to four each.
R1110:
There is one primary cell for male inmates with a capacity of thirty.
R1111:
The cell designated for female inmates has a capacity of seven.
R1112:
There is one other cell that can hold four inmates for safety issues that has no toilet facilities.
R1113:
One cell is available with padded walls and floors.
R1114:
Inmates are shackled at the leg and wrist at all times. 2007-2008 Civil Grand Jury 203 Public Safety Committee
R1115:
If the holding cells reach capacity, additional inmates are held in the transport vehicles.
R1116:
Officers in the facility oversee the inmates in the holding cells and escort inmates to the courtroom.
R1117:
The maximum inmate-to-officer ratio is 6 to 1.
R1118:
The facility is painted annually in an effort to eliminate graffiti.
R1119:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R1120:
The district covers twenty-five square miles making it the third largest district in the state
R1121:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R1122:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R1123:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R1124:
The district has four ambulances, and there are always paramedics on duty
R1125:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R1126:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R1127:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R1128:
Maintenance on equipment is done at the Konocti Conservation Camp
R1129:
The district is currently updating policies and procedure manuals
R1130:
There is an active Fire Safety Council in the district that is made up of volunteers
R1131:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R1132:
The training tower has an insulated room where the practice fires are started
R1133:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R1134:
The training tower is used by all county firefighters and law enforcement officers
R1135:
The training tower is also available for other counties to use
R1136:
Climbing and rappelling training also takes place at the training tower
R1137:
Next to the training tower is a wooden shed to practice ventilating roofs
R1138:
South Lake Fire District also provides training for Calpine first responders
R1139:
The fire districts in Lake County work together and share resources with CalFire
R1140:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R1141:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R1142:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R1143:
Purchase four new generators.
R1144:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R1145:
Expanded showering facilities are necessary to accommodate the influx of Strike Teams during fire season for base camp operations. If the materials are provided, the staff and the inmates will perform the construction
R1146:
Board of Directors (90 Days) 182 2007-2008 Civil Grand Jury Public Safety Committee Lake County Fire Protection District Oversight
R1147:
The fire district covers 165 square miles. This includes Windflower Point, Morgan Valley, all of Highway 53, Highway 29 north to the top of the Glasgow grade and south to the top of the Coyote grade.
R1148:
The main station is located at 14815 Olympic Drive, Clearlake, CA.
R1149:
The Chief has been in fire service for 27 years and has been the Lake County Fire District Chief for 3½ years.
R1150:
The staff consists of 23 full-time firefighters and 2 civilian employees. There are 22 volunteers.
R1151:
The firefighters work 24-hour shifts of two days on and four days off. 2007-2008 Civil Grand Jury 183 Public Safety Committee
R1152:
Volunteer firefighters are provided insurance, training and equipment. Volunteers are not paid by the fire district unless called out by the State of California Cal Fire.
R1153:
2006 requests for service were as follows: o Requests for medical services 2,974 o Structure/building fires 132 o Wildland/vegetation fires 72 o Vehicle/mobile equipment fires 48 o Other fires (false alarms, smoke etc) 96 o Total service calls 3,322
R1154:
Fire fighting equipment consist of: o 4 – Command vehicles o 4 – Ambulance/medic units o 3–Type I Engine/pumpers (structure/building suppression) o 3 – Type II Engines (wildfire/vegetation suppression) o 1 – Type III Squad/quick attach unit (minor wildland) o 1 – Type I Water tender o 1 – Type I Heavy rescue unit o 1 – Support unit (rescue/fire investigation/re-hab supplies) o 2 – Utility maintenance vehicles o 1 – Haz-mat/decontamination trailer o 1 – Educational trailer (school programs/fire prevention) o 1 – Quaint aerial ladder truck
R1155:
The district interfaces with a helicopter service based at Lampson Field in Lakeport for emergency use.
R1156:
All routine equipment maintenance is done on site by factory certified mechanics, other maintenance problems are completed off premises.
R1157:
The Department has its own fuel tanks on site.
R1158:
The 911 ambulance service is self-supporting.
R1159:
The 2007-2008 budget was approved on August 21, 2007. The total appropriation for the fiscal year is $3,623,927.
R1160:
The Department’s Policies & Procedures documents are being revised, and are expected to be approved by July 2008.
R1161:
Copies of the Department’s Job Descriptions dated July 1, 2004 were reviewed.
R1162:
City hydrants are on the same system as domestic water. Pressure testing is done by the Water Districts.
R1163:
Mental Health calls require the transportation of patients to psychological hospitals as far away as Monterey. The district is only compensated $75 per transport by County Mental Health. 184 2007-2008 Civil Grand Jury Public Safety Committee
R1164:
Some 911 cell phone calls, are not being reported to the district in a timely manner. Fifteen minute delays have been documented between the time of the call and the dispatch time.
R1165:
The Mental Health Department provide transportation for patients to out-of-area mental health facilities or provide adequate compensation for these transports.
R1166:
Reevaluate the procedure for routing Lake County 911 cell phone calls.
R1167:
Sheriff’s Department (60 Days)
R1168:
Mental Health via Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 185 Public Safety Committee 186 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Fire District Oversight
R1169:
The staff includes 13 full-time employees, 14 part-time employees, and 20 volunteers. The personnel breakdown is: o FULL-TIME
R1170:
1 Deputy Fire Chief/Fire Mechanic
R1171:
1 Administrative Assistant
R1172:
1 Captain Paramedic 2007-2008 Civil Grand Jury 187 Public Safety Committee
R1173:
4 Firefighter II-EMT-Paramedic
R1174:
1 Firefighter I-EMT 1
R1175:
2 Firefighter I-EMT-Paramedic o PART-TIME
R1176:
1 Office Clerk o VOLUNTEER
R1177:
Fire District equipment consists of: o 5 Engines o 1 new Ladder Truck o 1 old Ladder Truck o 1 Water Tender o 1 Hazmat vehicle o 4 Ambulances
R1178:
Minor repairs and maintenance are performed onsite. Major work is contracted out
R1179:
Annually all firefighting personnel are required to take a physical, pass an agility test, and complete 240 hours of training
R1180:
2,400 to 2,500 calls for service are projected this year, of which 85%-90% are medical
R1181:
Reach Helicopter is based at Lampson Field and Cal Star is based in Willits, either company can be used for medical emergency transport depending on availability
R1182:
Lakeport Fire District Firefighters in-house training and DMV certification is done in Ukiah
R1183:
Mental Health transports require a driver, an EMT, and an ambulance to transport a patient. Patients are transported to facilities available outside of Lake County
R1184:
Lake County has no Mental Health facility
R1185:
A new firehouse is going to be built off Lakeshore Blvd, and an expected completion date is two years
R1186:
Stand-by medical assistance for non-profit organization events are free of charge
R1187:
The department gives elementary schools fire prevention classes tours of the firehouse
R1188:
Policy and procedures are being updated, and scheduled to be completed in two years. 188 2007-2008 Civil Grand Jury Public Safety Committee
R1189:
The Fire District negotiate a contract with the Mental Health Department covering 100% of the expenses incurred providing transportation for patients to out-of-area mental health facilities.
R1190:
Lakeport Fire District Board of Directors (60 Days) 2007-2008 Civil Grand Jury 189 Public Safety Committee 190 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Police Department Oversight
R1191:
The Lakeport Police Department has 13 officers, and is currently reviewing applicants for a 14th officer.
R1192:
Each officer is assigned their own patrol car that they maintain and use for transportation from home to work. This enables the officers to be prepared for any emergency at any time.
R1193:
There are two Detectives, a Lieutenant, and the Police Chief who have unmarked cars.
R1194:
There are no holding cells nor booking and finger printing capabilities available at the Police Station. These activities take place at the Lake County Jail.
R1195:
The officers work four 10-hour days. They work four days on and three days off. The LPD statistics follow this report 2007-2008 Civil Grand Jury 191 Public Safety Committee
R1196:
The department has a volunteer program. Currently the five volunteers attend monthly training meetings, help with the vehicle abatement, parking citations, and abandoned vehicles.
R1197:
The Police Department has a secure evidence room.
R1198:
The city Public Works department and local businesses do the vehicle maintenance.
R1199:
All calls for service are dispatched through the Sheriffs Department Central Dispatch Center.
R1200:
The Police Department is in the process of implementing an Explorer Program with the high school.
R1201:
Volunteers are encouraged to apply.
R1202:
City of Lakeport (60 days) 192 2007-2008 Civil Grand Jury Public Safety Committee Main Court Holding Facility Oversight
R1203:
There are three cells. Inmates are segregated in accordance to gender and to ensure personal safety.
R1204:
The inmates are shackled at the waist, wrist and legs at all times when in the building.
R1205:
The maximum inmate-to-officer ratio is 6 to 1 at all times.
R1206:
Public hallways are cleared before the inmates are escorted to the courtrooms.
R1207:
There are no active cameras viewing the transport of inmates from the sallyport to the courtroom.
R1208:
Install a motion activated camera to record the sallyport. 2007-2008 Civil Grand Jury 193 Public Safety Committee
R1209:
Lake County Sheriff (60 Days) 194 2007-2008 Civil Grand Jury Public Safety Committee Northshore Fire Protection District Oversight
R1210:
The Fire District covers 350 square miles. It is the fourth largest district in California.
R1211:
The District covers calls on highway 20 from Colusa County to Mendocino County line.
R1212:
There are seven fire stations located in this district; o Clearlake Oaks o Spring Valley o Glen Haven o Lucerne o Nice o Upper Lake o Blue Lakes
R1213:
The District receives an average of 2,000 calls per year of which 1,600 are medical. 2007-2008 Civil Grand Jury 195 Public Safety Committee
R1214:
The staff consists of 12 full-time firefighters, which 11 are paramedics, and forty volunteers.
R1215:
The District Fire Chief has 42 years of service, 37 years as Chief.
R1216:
The staff works two days on and four days off.
R1217:
The equipment consists of 20 trucks, 8 ambulances, and 1 boat.
R1218:
Additional training of 240 hours is required every year.
R1219:
The District has a pumper truck that is 30 years old, and has been in service for the last ten years. The original cost of the pumper truck to the district was $5,000. It now needs an engine, and the cost estimate for a new manufactured engine is $22,000.
R1220:
The pumper truck is at an advanced age, is not equipped with up to date communications or safety protection for the firefighters.
R1221:
Replace the pumper truck.
R1222:
Northshore Fire Protection Board of Directors (60 days) 196 2007-2008 Civil Grand Jury Public Safety Committee Probation Department Oversight
R1223:
There are 23 sworn Probation Officers, consisting of: o 1 – Chief Probation Officer o 1 - Assistant Chief Deputy o 1 - Chief Deputy of Adult Probation o 1 - Chief Deputy of the Juvenile Division o 19- Probation Officers o 11- non-sworn positions o 2 - Probation Aides o 7 - Clerical/Administration o 2 – Extra help
R1224:
At the present time there are 4 Probation Officers in training.
R1225:
The staffing is recruited by the County Human Resources Department.
R1226:
Minimum qualifications for employment is a two year college degree. 2007-2008 Civil Grand Jury 197 Public Safety Committee
R1227:
There are no age restrictions, but there are physical requirements, and applicants must pass a general knowledge test.
R1228:
New employees are on probation for one year.
R1229:
All employees receive five weeks of core probation, to be completed within the first year.
R1230:
Training classes are held in Santa Rosa or Sacramento.
R1231:
A new employee receives six weeks of on the job training.
R1232:
New employees take one year to become effective officers.
R1233:
Employees are required to receive 40 hours of job related training annually.
R1234:
The goal for the department is to maintain a balance of 50% female/male employees.
R1235:
To keep morale high, the department strives to keep a full staff, as this provides a more even distribution of the work load.
R1236:
The yearly budget for the Probation Department and Juvenile Hall is three million dollars.
R1237:
The county receives state grants for the Juvenile Group Care Homes (JGCH).
R1238:
The state grant money for JGCH goes into a foster care trust account.
R1239:
Lake County sends juveniles to group care homes in other counties and pays for it out of the foster care trust account.
R1240:
The average cost to routinely house a juvenile in a group care home out of county is $5,500 per month.
R1241:
The placement of a juvenile is a complex case and costs additional hundreds of dollars per day.
R1242:
Group homes range from six juveniles to a hundred per group home. Juveniles are often assigned to out of area group homes as far away as Bakersfield.
R1243:
The State of California oversees that Group Home Officers are licensed, and requires all people who have contact or interact with juveniles have a once a month face to face meeting.
R1244:
The current work load consists of 800-850 Adult Probation cases.
R1245:
Most probation cases are non-violent, and are not actively reviewed.
R1246:
The department prepares bail information prior to arraignment, and probation information is given to the Judge prior to sentencing.
R1247:
About ninety Court Report Documents are filed in the Adult Division monthly. 198 2007-2008 Civil Grand Jury Public Safety Committee
R1248:
The case load for Probation Officers is so high that two to three hundred adult defenders have not been seen by the Probation Officers.
R1249:
There are approximately 30 Juvenile bookings per month into Juvenile Hall.
R1250:
There are about 450 active juvenile cases with thirty to forty juveniles currently on formal probation.
R1251:
Juvenile cases are given immediate attention because the department only has sixty days to have cases signed-off by all parties.
R1252:
Juvenile reports are time consuming and complex.
R1253:
Each case requires a timely intake report that takes approximately twelve to fourteen hours to compile, and must be presented to the Court Judge by the third day.
R1254:
Forty-percent of juvenile offenders may end up in Juvenile Hall.
R1255:
Informal probation allows juveniles to go back to their parents or guardians, and requires all parties involved to sign-off on the conditions to complete their probation. The alternative is being placed in Juvenile Hall.
R1256:
The State average rate for recidivism is approximately 70 %.
R1257:
There are an inadequate number of foster and group homes in Lake County.
R1258:
A Probation Officer’s job is high pressure with strict time limits.
R1259:
The Department has difficulty keeping trained and experienced officers due to non-competitive salary and benefit packages offered by Lake County versus other counties within the state.
R1260:
Due to the increasing workload, careful scrutiny of the Probation Department budget is recommended before any budget cuts are enacted.
R1261:
Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 199 Public Safety Committee 200 2007-2008 Civil Grand Jury Public Safety Committee Sheriff-Coroners Office Oversight
R1262:
The Sheriff’s Department is responsible for patrolling 1,470 square miles of unincorporated area in Lake County that includes several communities.
R1263:
The configuration of the county with the lake centrally located causes the officers to drive approximately one million miles per year at a cost of $250,000. Crime Statistics Attachment 2007-2008 Civil Grand Jury 201 Public Safety Committee
R1264:
The department has 184 employees which includes; 74 sworn personnel, 59 correctional officers, 13 correctional aides, and 38 non-uniformed employees.
R1265:
Peace officers must complete 23 weeks of Police Academy training, followed by sixteen weeks of field training with a Field Training Officer (FTO).
R1266:
A significant increase in payroll is incurred during training.
R1267:
Deputy Sheriffs and K9 dog handlers are allowed to take their patrol cars home for convenience in answering calls, as a benefit to the employees, and to the public.
R1268:
The Coroner’s unit is supervised by a Chief Deputy. All deputy sheriffs act as deputy coroners.
R1269:
The Coroner investigates all deaths occurring in hospitals.
R1270:
When a death occurs during hospice care, and the patient has been seen by a physician within 20 days a coroner’s investigation is not required.
R1271:
A certified pathologist under contract performs autopsies as needed.
R1272:
None 202 2007-2008 Civil Grand Jury Public Safety Committee South Lake Court Holding Facility Oversight
R1273:
Inmates can spend an extended period of time in the holding facility due to a limited number of translators.
R1274:
The transport vehicles used for inmates are caged to separate men, women, and violent prisoners. The main section can hold up to eight people and the two rear sections can hold up to four each.
R1275:
There is one primary cell for male inmates with a capacity of thirty.
R1276:
The cell designated for female inmates has a capacity of seven.
R1277:
There is one other cell that can hold four inmates for safety issues that has no toilet facilities.
R1278:
One cell is available with padded walls and floors.
R1279:
Inmates are shackled at the leg and wrist at all times. 2007-2008 Civil Grand Jury 203 Public Safety Committee
R1280:
If the holding cells reach capacity, additional inmates are held in the transport vehicles.
R1281:
Officers in the facility oversee the inmates in the holding cells and escort inmates to the courtroom.
R1282:
The maximum inmate-to-officer ratio is 6 to 1.
R1283:
The facility is painted annually in an effort to eliminate graffiti.
R1284:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R1285:
The district covers twenty-five square miles making it the third largest district in the state
R1286:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R1287:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R1288:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R1289:
The district has four ambulances, and there are always paramedics on duty
R1290:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R1291:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R1292:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R1293:
Maintenance on equipment is done at the Konocti Conservation Camp
R1294:
The district is currently updating policies and procedure manuals
R1295:
There is an active Fire Safety Council in the district that is made up of volunteers
R1296:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R1297:
The training tower has an insulated room where the practice fires are started
R1298:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R1299:
The training tower is used by all county firefighters and law enforcement officers
R1300:
The training tower is also available for other counties to use
R1301:
Climbing and rappelling training also takes place at the training tower
R1302:
Next to the training tower is a wooden shed to practice ventilating roofs
R1303:
South Lake Fire District also provides training for Calpine first responders
R1304:
The fire districts in Lake County work together and share resources with CalFire
R1305:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R1306:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R1307:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R1308:
Purchase four new generators.
R1309:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R1310:
The Mental Health Department provide transportation for patients to out-of-area mental health facilities or provide adequate compensation for these transports.
R1311:
Reevaluate the procedure for routing Lake County 911 cell phone calls.
R1312:
Sheriff’s Department (60 Days)
R1313:
Mental Health via Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 185 Public Safety Committee 186 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Fire District Oversight
R1314:
The staff includes 13 full-time employees, 14 part-time employees, and 20 volunteers. The personnel breakdown is: o FULL-TIME
R1315:
1 Deputy Fire Chief/Fire Mechanic
R1316:
1 Administrative Assistant
R1317:
1 Captain Paramedic 2007-2008 Civil Grand Jury 187 Public Safety Committee
R1318:
4 Firefighter II-EMT-Paramedic
R1319:
1 Firefighter I-EMT 1
R1320:
2 Firefighter I-EMT-Paramedic o PART-TIME
R1321:
1 Office Clerk o VOLUNTEER
R1322:
Fire District equipment consists of: o 5 Engines o 1 new Ladder Truck o 1 old Ladder Truck o 1 Water Tender o 1 Hazmat vehicle o 4 Ambulances
R1323:
Minor repairs and maintenance are performed onsite. Major work is contracted out
R1324:
Annually all firefighting personnel are required to take a physical, pass an agility test, and complete 240 hours of training
R1325:
2,400 to 2,500 calls for service are projected this year, of which 85%-90% are medical
R1326:
Reach Helicopter is based at Lampson Field and Cal Star is based in Willits, either company can be used for medical emergency transport depending on availability
R1327:
Lakeport Fire District Firefighters in-house training and DMV certification is done in Ukiah
R1328:
Mental Health transports require a driver, an EMT, and an ambulance to transport a patient. Patients are transported to facilities available outside of Lake County
R1329:
Lake County has no Mental Health facility
R1330:
A new firehouse is going to be built off Lakeshore Blvd, and an expected completion date is two years
R1331:
Stand-by medical assistance for non-profit organization events are free of charge
R1332:
The department gives elementary schools fire prevention classes tours of the firehouse
R1333:
Policy and procedures are being updated, and scheduled to be completed in two years. 188 2007-2008 Civil Grand Jury Public Safety Committee
R1334:
The Fire District negotiate a contract with the Mental Health Department covering 100% of the expenses incurred providing transportation for patients to out-of-area mental health facilities.
R1335:
Lakeport Fire District Board of Directors (60 Days) 2007-2008 Civil Grand Jury 189 Public Safety Committee 190 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Police Department Oversight
R1336:
The Lakeport Police Department has 13 officers, and is currently reviewing applicants for a 14th officer.
R1337:
Each officer is assigned their own patrol car that they maintain and use for transportation from home to work. This enables the officers to be prepared for any emergency at any time.
R1338:
There are two Detectives, a Lieutenant, and the Police Chief who have unmarked cars.
R1339:
There are no holding cells nor booking and finger printing capabilities available at the Police Station. These activities take place at the Lake County Jail.
R1340:
The officers work four 10-hour days. They work four days on and three days off. The LPD statistics follow this report 2007-2008 Civil Grand Jury 191 Public Safety Committee
R1341:
The department has a volunteer program. Currently the five volunteers attend monthly training meetings, help with the vehicle abatement, parking citations, and abandoned vehicles.
R1342:
The Police Department has a secure evidence room.
R1343:
The city Public Works department and local businesses do the vehicle maintenance.
R1344:
All calls for service are dispatched through the Sheriffs Department Central Dispatch Center.
R1345:
The Police Department is in the process of implementing an Explorer Program with the high school.
R1346:
Volunteers are encouraged to apply.
R1347:
City of Lakeport (60 days) 192 2007-2008 Civil Grand Jury Public Safety Committee Main Court Holding Facility Oversight
R1348:
There are three cells. Inmates are segregated in accordance to gender and to ensure personal safety.
R1349:
The inmates are shackled at the waist, wrist and legs at all times when in the building.
R1350:
The maximum inmate-to-officer ratio is 6 to 1 at all times.
R1351:
Public hallways are cleared before the inmates are escorted to the courtrooms.
R1352:
There are no active cameras viewing the transport of inmates from the sallyport to the courtroom.
R1353:
Install a motion activated camera to record the sallyport. 2007-2008 Civil Grand Jury 193 Public Safety Committee
R1354:
Lake County Sheriff (60 Days) 194 2007-2008 Civil Grand Jury Public Safety Committee Northshore Fire Protection District Oversight
R1355:
The Fire District covers 350 square miles. It is the fourth largest district in California.
R1356:
The District covers calls on highway 20 from Colusa County to Mendocino County line.
R1357:
There are seven fire stations located in this district; o Clearlake Oaks o Spring Valley o Glen Haven o Lucerne o Nice o Upper Lake o Blue Lakes
R1358:
The District receives an average of 2,000 calls per year of which 1,600 are medical. 2007-2008 Civil Grand Jury 195 Public Safety Committee
R1359:
The staff consists of 12 full-time firefighters, which 11 are paramedics, and forty volunteers.
R1360:
The District Fire Chief has 42 years of service, 37 years as Chief.
R1361:
The staff works two days on and four days off.
R1362:
The equipment consists of 20 trucks, 8 ambulances, and 1 boat.
R1363:
Additional training of 240 hours is required every year.
R1364:
The District has a pumper truck that is 30 years old, and has been in service for the last ten years. The original cost of the pumper truck to the district was $5,000. It now needs an engine, and the cost estimate for a new manufactured engine is $22,000.
R1365:
The pumper truck is at an advanced age, is not equipped with up to date communications or safety protection for the firefighters.
R1366:
Replace the pumper truck.
R1367:
Northshore Fire Protection Board of Directors (60 days) 196 2007-2008 Civil Grand Jury Public Safety Committee Probation Department Oversight
R1368:
There are 23 sworn Probation Officers, consisting of: o 1 – Chief Probation Officer o 1 - Assistant Chief Deputy o 1 - Chief Deputy of Adult Probation o 1 - Chief Deputy of the Juvenile Division o 19- Probation Officers o 11- non-sworn positions o 2 - Probation Aides o 7 - Clerical/Administration o 2 – Extra help
R1369:
At the present time there are 4 Probation Officers in training.
R1370:
The staffing is recruited by the County Human Resources Department.
R1371:
Minimum qualifications for employment is a two year college degree. 2007-2008 Civil Grand Jury 197 Public Safety Committee
R1372:
There are no age restrictions, but there are physical requirements, and applicants must pass a general knowledge test.
R1373:
New employees are on probation for one year.
R1374:
All employees receive five weeks of core probation, to be completed within the first year.
R1375:
Training classes are held in Santa Rosa or Sacramento.
R1376:
A new employee receives six weeks of on the job training.
R1377:
New employees take one year to become effective officers.
R1378:
Employees are required to receive 40 hours of job related training annually.
R1379:
The goal for the department is to maintain a balance of 50% female/male employees.
R1380:
To keep morale high, the department strives to keep a full staff, as this provides a more even distribution of the work load.
R1381:
The yearly budget for the Probation Department and Juvenile Hall is three million dollars.
R1382:
The county receives state grants for the Juvenile Group Care Homes (JGCH).
R1383:
The state grant money for JGCH goes into a foster care trust account.
R1384:
Lake County sends juveniles to group care homes in other counties and pays for it out of the foster care trust account.
R1385:
The average cost to routinely house a juvenile in a group care home out of county is $5,500 per month.
R1386:
The placement of a juvenile is a complex case and costs additional hundreds of dollars per day.
R1387:
Group homes range from six juveniles to a hundred per group home. Juveniles are often assigned to out of area group homes as far away as Bakersfield.
R1388:
The State of California oversees that Group Home Officers are licensed, and requires all people who have contact or interact with juveniles have a once a month face to face meeting.
R1389:
The current work load consists of 800-850 Adult Probation cases.
R1390:
Most probation cases are non-violent, and are not actively reviewed.
R1391:
The department prepares bail information prior to arraignment, and probation information is given to the Judge prior to sentencing.
R1392:
About ninety Court Report Documents are filed in the Adult Division monthly. 198 2007-2008 Civil Grand Jury Public Safety Committee
R1393:
The case load for Probation Officers is so high that two to three hundred adult defenders have not been seen by the Probation Officers.
R1394:
There are approximately 30 Juvenile bookings per month into Juvenile Hall.
R1395:
There are about 450 active juvenile cases with thirty to forty juveniles currently on formal probation.
R1396:
Juvenile cases are given immediate attention because the department only has sixty days to have cases signed-off by all parties.
R1397:
Juvenile reports are time consuming and complex.
R1398:
Each case requires a timely intake report that takes approximately twelve to fourteen hours to compile, and must be presented to the Court Judge by the third day.
R1399:
Forty-percent of juvenile offenders may end up in Juvenile Hall.
R1400:
Informal probation allows juveniles to go back to their parents or guardians, and requires all parties involved to sign-off on the conditions to complete their probation. The alternative is being placed in Juvenile Hall.
R1401:
The State average rate for recidivism is approximately 70 %.
R1402:
There are an inadequate number of foster and group homes in Lake County.
R1403:
A Probation Officer’s job is high pressure with strict time limits.
R1404:
The Department has difficulty keeping trained and experienced officers due to non-competitive salary and benefit packages offered by Lake County versus other counties within the state.
R1405:
Due to the increasing workload, careful scrutiny of the Probation Department budget is recommended before any budget cuts are enacted.
R1406:
Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 199 Public Safety Committee 200 2007-2008 Civil Grand Jury Public Safety Committee Sheriff-Coroners Office Oversight
R1407:
The Sheriff’s Department is responsible for patrolling 1,470 square miles of unincorporated area in Lake County that includes several communities.
R1408:
The configuration of the county with the lake centrally located causes the officers to drive approximately one million miles per year at a cost of $250,000. Crime Statistics Attachment 2007-2008 Civil Grand Jury 201 Public Safety Committee
R1409:
The department has 184 employees which includes; 74 sworn personnel, 59 correctional officers, 13 correctional aides, and 38 non-uniformed employees.
R1410:
Peace officers must complete 23 weeks of Police Academy training, followed by sixteen weeks of field training with a Field Training Officer (FTO).
R1411:
A significant increase in payroll is incurred during training.
R1412:
Deputy Sheriffs and K9 dog handlers are allowed to take their patrol cars home for convenience in answering calls, as a benefit to the employees, and to the public.
R1413:
The Coroner’s unit is supervised by a Chief Deputy. All deputy sheriffs act as deputy coroners.
R1414:
The Coroner investigates all deaths occurring in hospitals.
R1415:
When a death occurs during hospice care, and the patient has been seen by a physician within 20 days a coroner’s investigation is not required.
R1416:
A certified pathologist under contract performs autopsies as needed.
R1417:
None 202 2007-2008 Civil Grand Jury Public Safety Committee South Lake Court Holding Facility Oversight
R1418:
Inmates can spend an extended period of time in the holding facility due to a limited number of translators.
R1419:
The transport vehicles used for inmates are caged to separate men, women, and violent prisoners. The main section can hold up to eight people and the two rear sections can hold up to four each.
R1420:
There is one primary cell for male inmates with a capacity of thirty.
R1421:
The cell designated for female inmates has a capacity of seven.
R1422:
There is one other cell that can hold four inmates for safety issues that has no toilet facilities.
R1423:
One cell is available with padded walls and floors.
R1424:
Inmates are shackled at the leg and wrist at all times. 2007-2008 Civil Grand Jury 203 Public Safety Committee
R1425:
If the holding cells reach capacity, additional inmates are held in the transport vehicles.
R1426:
Officers in the facility oversee the inmates in the holding cells and escort inmates to the courtroom.
R1427:
The maximum inmate-to-officer ratio is 6 to 1.
R1428:
The facility is painted annually in an effort to eliminate graffiti.
R1429:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R1430:
The district covers twenty-five square miles making it the third largest district in the state
R1431:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R1432:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R1433:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R1434:
The district has four ambulances, and there are always paramedics on duty
R1435:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R1436:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R1437:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R1438:
Maintenance on equipment is done at the Konocti Conservation Camp
R1439:
The district is currently updating policies and procedure manuals
R1440:
There is an active Fire Safety Council in the district that is made up of volunteers
R1441:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R1442:
The training tower has an insulated room where the practice fires are started
R1443:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R1444:
The training tower is used by all county firefighters and law enforcement officers
R1445:
The training tower is also available for other counties to use
R1446:
Climbing and rappelling training also takes place at the training tower
R1447:
Next to the training tower is a wooden shed to practice ventilating roofs
R1448:
South Lake Fire District also provides training for Calpine first responders
R1449:
The fire districts in Lake County work together and share resources with CalFire
R1450:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R1451:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R1452:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R1453:
Purchase four new generators.
R1454:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R1455:
The Fire District negotiate a contract with the Mental Health Department covering 100% of the expenses incurred providing transportation for patients to out-of-area mental health facilities.
R1456:
Lakeport Fire District Board of Directors (60 Days) 2007-2008 Civil Grand Jury 189 Public Safety Committee 190 2007-2008 Civil Grand Jury Public Safety Committee Lakeport Police Department Oversight
R1457:
The Lakeport Police Department has 13 officers, and is currently reviewing applicants for a 14th officer.
R1458:
Each officer is assigned their own patrol car that they maintain and use for transportation from home to work. This enables the officers to be prepared for any emergency at any time.
R1459:
There are two Detectives, a Lieutenant, and the Police Chief who have unmarked cars.
R1460:
There are no holding cells nor booking and finger printing capabilities available at the Police Station. These activities take place at the Lake County Jail.
R1461:
The officers work four 10-hour days. They work four days on and three days off. The LPD statistics follow this report 2007-2008 Civil Grand Jury 191 Public Safety Committee
R1462:
The department has a volunteer program. Currently the five volunteers attend monthly training meetings, help with the vehicle abatement, parking citations, and abandoned vehicles.
R1463:
The Police Department has a secure evidence room.
R1464:
The city Public Works department and local businesses do the vehicle maintenance.
R1465:
All calls for service are dispatched through the Sheriffs Department Central Dispatch Center.
R1466:
The Police Department is in the process of implementing an Explorer Program with the high school.
R1467:
Volunteers are encouraged to apply.
R1468:
City of Lakeport (60 days) 192 2007-2008 Civil Grand Jury Public Safety Committee Main Court Holding Facility Oversight
R1469:
There are three cells. Inmates are segregated in accordance to gender and to ensure personal safety.
R1470:
The inmates are shackled at the waist, wrist and legs at all times when in the building.
R1471:
The maximum inmate-to-officer ratio is 6 to 1 at all times.
R1472:
Public hallways are cleared before the inmates are escorted to the courtrooms.
R1473:
There are no active cameras viewing the transport of inmates from the sallyport to the courtroom.
R1474:
Install a motion activated camera to record the sallyport. 2007-2008 Civil Grand Jury 193 Public Safety Committee
R1475:
Lake County Sheriff (60 Days) 194 2007-2008 Civil Grand Jury Public Safety Committee Northshore Fire Protection District Oversight
R1476:
The Fire District covers 350 square miles. It is the fourth largest district in California.
R1477:
The District covers calls on highway 20 from Colusa County to Mendocino County line.
R1478:
There are seven fire stations located in this district; o Clearlake Oaks o Spring Valley o Glen Haven o Lucerne o Nice o Upper Lake o Blue Lakes
R1479:
The District receives an average of 2,000 calls per year of which 1,600 are medical. 2007-2008 Civil Grand Jury 195 Public Safety Committee
R1480:
The staff consists of 12 full-time firefighters, which 11 are paramedics, and forty volunteers.
R1481:
The District Fire Chief has 42 years of service, 37 years as Chief.
R1482:
The staff works two days on and four days off.
R1483:
The equipment consists of 20 trucks, 8 ambulances, and 1 boat.
R1484:
Additional training of 240 hours is required every year.
R1485:
The District has a pumper truck that is 30 years old, and has been in service for the last ten years. The original cost of the pumper truck to the district was $5,000. It now needs an engine, and the cost estimate for a new manufactured engine is $22,000.
R1486:
The pumper truck is at an advanced age, is not equipped with up to date communications or safety protection for the firefighters.
R1487:
Replace the pumper truck.
R1488:
Northshore Fire Protection Board of Directors (60 days) 196 2007-2008 Civil Grand Jury Public Safety Committee Probation Department Oversight
R1489:
There are 23 sworn Probation Officers, consisting of: o 1 – Chief Probation Officer o 1 - Assistant Chief Deputy o 1 - Chief Deputy of Adult Probation o 1 - Chief Deputy of the Juvenile Division o 19- Probation Officers o 11- non-sworn positions o 2 - Probation Aides o 7 - Clerical/Administration o 2 – Extra help
R1490:
At the present time there are 4 Probation Officers in training.
R1491:
The staffing is recruited by the County Human Resources Department.
R1492:
Minimum qualifications for employment is a two year college degree. 2007-2008 Civil Grand Jury 197 Public Safety Committee
R1493:
There are no age restrictions, but there are physical requirements, and applicants must pass a general knowledge test.
R1494:
New employees are on probation for one year.
R1495:
All employees receive five weeks of core probation, to be completed within the first year.
R1496:
Training classes are held in Santa Rosa or Sacramento.
R1497:
A new employee receives six weeks of on the job training.
R1498:
New employees take one year to become effective officers.
R1499:
Employees are required to receive 40 hours of job related training annually.
R1500:
The goal for the department is to maintain a balance of 50% female/male employees.
R1501:
To keep morale high, the department strives to keep a full staff, as this provides a more even distribution of the work load.
R1502:
The yearly budget for the Probation Department and Juvenile Hall is three million dollars.
R1503:
The county receives state grants for the Juvenile Group Care Homes (JGCH).
R1504:
The state grant money for JGCH goes into a foster care trust account.
R1505:
Lake County sends juveniles to group care homes in other counties and pays for it out of the foster care trust account.
R1506:
The average cost to routinely house a juvenile in a group care home out of county is $5,500 per month.
R1507:
The placement of a juvenile is a complex case and costs additional hundreds of dollars per day.
R1508:
Group homes range from six juveniles to a hundred per group home. Juveniles are often assigned to out of area group homes as far away as Bakersfield.
R1509:
The State of California oversees that Group Home Officers are licensed, and requires all people who have contact or interact with juveniles have a once a month face to face meeting.
R1510:
The current work load consists of 800-850 Adult Probation cases.
R1511:
Most probation cases are non-violent, and are not actively reviewed.
R1512:
The department prepares bail information prior to arraignment, and probation information is given to the Judge prior to sentencing.
R1513:
About ninety Court Report Documents are filed in the Adult Division monthly. 198 2007-2008 Civil Grand Jury Public Safety Committee
R1514:
The case load for Probation Officers is so high that two to three hundred adult defenders have not been seen by the Probation Officers.
R1515:
There are approximately 30 Juvenile bookings per month into Juvenile Hall.
R1516:
There are about 450 active juvenile cases with thirty to forty juveniles currently on formal probation.
R1517:
Juvenile cases are given immediate attention because the department only has sixty days to have cases signed-off by all parties.
R1518:
Juvenile reports are time consuming and complex.
R1519:
Each case requires a timely intake report that takes approximately twelve to fourteen hours to compile, and must be presented to the Court Judge by the third day.
R1520:
Forty-percent of juvenile offenders may end up in Juvenile Hall.
R1521:
Informal probation allows juveniles to go back to their parents or guardians, and requires all parties involved to sign-off on the conditions to complete their probation. The alternative is being placed in Juvenile Hall.
R1522:
The State average rate for recidivism is approximately 70 %.
R1523:
There are an inadequate number of foster and group homes in Lake County.
R1524:
A Probation Officer’s job is high pressure with strict time limits.
R1525:
The Department has difficulty keeping trained and experienced officers due to non-competitive salary and benefit packages offered by Lake County versus other counties within the state.
R1526:
Due to the increasing workload, careful scrutiny of the Probation Department budget is recommended before any budget cuts are enacted.
R1527:
Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 199 Public Safety Committee 200 2007-2008 Civil Grand Jury Public Safety Committee Sheriff-Coroners Office Oversight
R1528:
The Sheriff’s Department is responsible for patrolling 1,470 square miles of unincorporated area in Lake County that includes several communities.
R1529:
The configuration of the county with the lake centrally located causes the officers to drive approximately one million miles per year at a cost of $250,000. Crime Statistics Attachment 2007-2008 Civil Grand Jury 201 Public Safety Committee
R1530:
The department has 184 employees which includes; 74 sworn personnel, 59 correctional officers, 13 correctional aides, and 38 non-uniformed employees.
R1531:
Peace officers must complete 23 weeks of Police Academy training, followed by sixteen weeks of field training with a Field Training Officer (FTO).
R1532:
A significant increase in payroll is incurred during training.
R1533:
Deputy Sheriffs and K9 dog handlers are allowed to take their patrol cars home for convenience in answering calls, as a benefit to the employees, and to the public.
R1534:
The Coroner’s unit is supervised by a Chief Deputy. All deputy sheriffs act as deputy coroners.
R1535:
The Coroner investigates all deaths occurring in hospitals.
R1536:
When a death occurs during hospice care, and the patient has been seen by a physician within 20 days a coroner’s investigation is not required.
R1537:
A certified pathologist under contract performs autopsies as needed.
R1538:
None 202 2007-2008 Civil Grand Jury Public Safety Committee South Lake Court Holding Facility Oversight
R1539:
Inmates can spend an extended period of time in the holding facility due to a limited number of translators.
R1540:
The transport vehicles used for inmates are caged to separate men, women, and violent prisoners. The main section can hold up to eight people and the two rear sections can hold up to four each.
R1541:
There is one primary cell for male inmates with a capacity of thirty.
R1542:
The cell designated for female inmates has a capacity of seven.
R1543:
There is one other cell that can hold four inmates for safety issues that has no toilet facilities.
R1544:
One cell is available with padded walls and floors.
R1545:
Inmates are shackled at the leg and wrist at all times. 2007-2008 Civil Grand Jury 203 Public Safety Committee
R1546:
If the holding cells reach capacity, additional inmates are held in the transport vehicles.
R1547:
Officers in the facility oversee the inmates in the holding cells and escort inmates to the courtroom.
R1548:
The maximum inmate-to-officer ratio is 6 to 1.
R1549:
The facility is painted annually in an effort to eliminate graffiti.
R1550:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R1551:
The district covers twenty-five square miles making it the third largest district in the state
R1552:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R1553:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R1554:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R1555:
The district has four ambulances, and there are always paramedics on duty
R1556:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R1557:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R1558:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R1559:
Maintenance on equipment is done at the Konocti Conservation Camp
R1560:
The district is currently updating policies and procedure manuals
R1561:
There is an active Fire Safety Council in the district that is made up of volunteers
R1562:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R1563:
The training tower has an insulated room where the practice fires are started
R1564:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R1565:
The training tower is used by all county firefighters and law enforcement officers
R1566:
The training tower is also available for other counties to use
R1567:
Climbing and rappelling training also takes place at the training tower
R1568:
Next to the training tower is a wooden shed to practice ventilating roofs
R1569:
South Lake Fire District also provides training for Calpine first responders
R1570:
The fire districts in Lake County work together and share resources with CalFire
R1571:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R1572:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R1573:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R1574:
Purchase four new generators.
R1575:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R1576:
Volunteers are encouraged to apply.
R1577:
City of Lakeport (60 days) 192 2007-2008 Civil Grand Jury Public Safety Committee Main Court Holding Facility Oversight
R1578:
There are three cells. Inmates are segregated in accordance to gender and to ensure personal safety.
R1579:
The inmates are shackled at the waist, wrist and legs at all times when in the building.
R1580:
The maximum inmate-to-officer ratio is 6 to 1 at all times.
R1581:
Public hallways are cleared before the inmates are escorted to the courtrooms.
R1582:
There are no active cameras viewing the transport of inmates from the sallyport to the courtroom.
R1583:
Install a motion activated camera to record the sallyport. 2007-2008 Civil Grand Jury 193 Public Safety Committee
R1584:
Lake County Sheriff (60 Days) 194 2007-2008 Civil Grand Jury Public Safety Committee Northshore Fire Protection District Oversight
R1585:
The Fire District covers 350 square miles. It is the fourth largest district in California.
R1586:
The District covers calls on highway 20 from Colusa County to Mendocino County line.
R1587:
There are seven fire stations located in this district; o Clearlake Oaks o Spring Valley o Glen Haven o Lucerne o Nice o Upper Lake o Blue Lakes
R1588:
The District receives an average of 2,000 calls per year of which 1,600 are medical. 2007-2008 Civil Grand Jury 195 Public Safety Committee
R1589:
The staff consists of 12 full-time firefighters, which 11 are paramedics, and forty volunteers.
R1590:
The District Fire Chief has 42 years of service, 37 years as Chief.
R1591:
The staff works two days on and four days off.
R1592:
The equipment consists of 20 trucks, 8 ambulances, and 1 boat.
R1593:
Additional training of 240 hours is required every year.
R1594:
The District has a pumper truck that is 30 years old, and has been in service for the last ten years. The original cost of the pumper truck to the district was $5,000. It now needs an engine, and the cost estimate for a new manufactured engine is $22,000.
R1595:
The pumper truck is at an advanced age, is not equipped with up to date communications or safety protection for the firefighters.
R1596:
Replace the pumper truck.
R1597:
Northshore Fire Protection Board of Directors (60 days) 196 2007-2008 Civil Grand Jury Public Safety Committee Probation Department Oversight
R1598:
There are 23 sworn Probation Officers, consisting of: o 1 – Chief Probation Officer o 1 - Assistant Chief Deputy o 1 - Chief Deputy of Adult Probation o 1 - Chief Deputy of the Juvenile Division o 19- Probation Officers o 11- non-sworn positions o 2 - Probation Aides o 7 - Clerical/Administration o 2 – Extra help
R1599:
At the present time there are 4 Probation Officers in training.
R1600:
The staffing is recruited by the County Human Resources Department.
R1601:
Minimum qualifications for employment is a two year college degree. 2007-2008 Civil Grand Jury 197 Public Safety Committee
R1602:
There are no age restrictions, but there are physical requirements, and applicants must pass a general knowledge test.
R1603:
New employees are on probation for one year.
R1604:
All employees receive five weeks of core probation, to be completed within the first year.
R1605:
Training classes are held in Santa Rosa or Sacramento.
R1606:
A new employee receives six weeks of on the job training.
R1607:
New employees take one year to become effective officers.
R1608:
Employees are required to receive 40 hours of job related training annually.
R1609:
The goal for the department is to maintain a balance of 50% female/male employees.
R1610:
To keep morale high, the department strives to keep a full staff, as this provides a more even distribution of the work load.
R1611:
The yearly budget for the Probation Department and Juvenile Hall is three million dollars.
R1612:
The county receives state grants for the Juvenile Group Care Homes (JGCH).
R1613:
The state grant money for JGCH goes into a foster care trust account.
R1614:
Lake County sends juveniles to group care homes in other counties and pays for it out of the foster care trust account.
R1615:
The average cost to routinely house a juvenile in a group care home out of county is $5,500 per month.
R1616:
The placement of a juvenile is a complex case and costs additional hundreds of dollars per day.
R1617:
Group homes range from six juveniles to a hundred per group home. Juveniles are often assigned to out of area group homes as far away as Bakersfield.
R1618:
The State of California oversees that Group Home Officers are licensed, and requires all people who have contact or interact with juveniles have a once a month face to face meeting.
R1619:
The current work load consists of 800-850 Adult Probation cases.
R1620:
Most probation cases are non-violent, and are not actively reviewed.
R1621:
The department prepares bail information prior to arraignment, and probation information is given to the Judge prior to sentencing.
R1622:
About ninety Court Report Documents are filed in the Adult Division monthly. 198 2007-2008 Civil Grand Jury Public Safety Committee
R1623:
The case load for Probation Officers is so high that two to three hundred adult defenders have not been seen by the Probation Officers.
R1624:
There are approximately 30 Juvenile bookings per month into Juvenile Hall.
R1625:
There are about 450 active juvenile cases with thirty to forty juveniles currently on formal probation.
R1626:
Juvenile cases are given immediate attention because the department only has sixty days to have cases signed-off by all parties.
R1627:
Juvenile reports are time consuming and complex.
R1628:
Each case requires a timely intake report that takes approximately twelve to fourteen hours to compile, and must be presented to the Court Judge by the third day.
R1629:
Forty-percent of juvenile offenders may end up in Juvenile Hall.
R1630:
Informal probation allows juveniles to go back to their parents or guardians, and requires all parties involved to sign-off on the conditions to complete their probation. The alternative is being placed in Juvenile Hall.
R1631:
The State average rate for recidivism is approximately 70 %.
R1632:
There are an inadequate number of foster and group homes in Lake County.
R1633:
A Probation Officer’s job is high pressure with strict time limits.
R1634:
The Department has difficulty keeping trained and experienced officers due to non-competitive salary and benefit packages offered by Lake County versus other counties within the state.
R1635:
Due to the increasing workload, careful scrutiny of the Probation Department budget is recommended before any budget cuts are enacted.
R1636:
Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 199 Public Safety Committee 200 2007-2008 Civil Grand Jury Public Safety Committee Sheriff-Coroners Office Oversight
R1637:
The Sheriff’s Department is responsible for patrolling 1,470 square miles of unincorporated area in Lake County that includes several communities.
R1638:
The configuration of the county with the lake centrally located causes the officers to drive approximately one million miles per year at a cost of $250,000. Crime Statistics Attachment 2007-2008 Civil Grand Jury 201 Public Safety Committee
R1639:
The department has 184 employees which includes; 74 sworn personnel, 59 correctional officers, 13 correctional aides, and 38 non-uniformed employees.
R1640:
Peace officers must complete 23 weeks of Police Academy training, followed by sixteen weeks of field training with a Field Training Officer (FTO).
R1641:
A significant increase in payroll is incurred during training.
R1642:
Deputy Sheriffs and K9 dog handlers are allowed to take their patrol cars home for convenience in answering calls, as a benefit to the employees, and to the public.
R1643:
The Coroner’s unit is supervised by a Chief Deputy. All deputy sheriffs act as deputy coroners.
R1644:
The Coroner investigates all deaths occurring in hospitals.
R1645:
When a death occurs during hospice care, and the patient has been seen by a physician within 20 days a coroner’s investigation is not required.
R1646:
A certified pathologist under contract performs autopsies as needed.
R1647:
None 202 2007-2008 Civil Grand Jury Public Safety Committee South Lake Court Holding Facility Oversight
R1648:
Inmates can spend an extended period of time in the holding facility due to a limited number of translators.
R1649:
The transport vehicles used for inmates are caged to separate men, women, and violent prisoners. The main section can hold up to eight people and the two rear sections can hold up to four each.
R1650:
There is one primary cell for male inmates with a capacity of thirty.
R1651:
The cell designated for female inmates has a capacity of seven.
R1652:
There is one other cell that can hold four inmates for safety issues that has no toilet facilities.
R1653:
One cell is available with padded walls and floors.
R1654:
Inmates are shackled at the leg and wrist at all times. 2007-2008 Civil Grand Jury 203 Public Safety Committee
R1655:
If the holding cells reach capacity, additional inmates are held in the transport vehicles.
R1656:
Officers in the facility oversee the inmates in the holding cells and escort inmates to the courtroom.
R1657:
The maximum inmate-to-officer ratio is 6 to 1.
R1658:
The facility is painted annually in an effort to eliminate graffiti.
R1659:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R1660:
The district covers twenty-five square miles making it the third largest district in the state
R1661:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R1662:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R1663:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R1664:
The district has four ambulances, and there are always paramedics on duty
R1665:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R1666:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R1667:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R1668:
Maintenance on equipment is done at the Konocti Conservation Camp
R1669:
The district is currently updating policies and procedure manuals
R1670:
There is an active Fire Safety Council in the district that is made up of volunteers
R1671:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R1672:
The training tower has an insulated room where the practice fires are started
R1673:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R1674:
The training tower is used by all county firefighters and law enforcement officers
R1675:
The training tower is also available for other counties to use
R1676:
Climbing and rappelling training also takes place at the training tower
R1677:
Next to the training tower is a wooden shed to practice ventilating roofs
R1678:
South Lake Fire District also provides training for Calpine first responders
R1679:
The fire districts in Lake County work together and share resources with CalFire
R1680:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R1681:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R1682:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R1683:
Purchase four new generators.
R1684:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R1685:
Install a motion activated camera to record the sallyport. 2007-2008 Civil Grand Jury 193 Public Safety Committee
R1686:
Lake County Sheriff (60 Days) 194 2007-2008 Civil Grand Jury Public Safety Committee Northshore Fire Protection District Oversight
R1687:
The Fire District covers 350 square miles. It is the fourth largest district in California.
R1688:
The District covers calls on highway 20 from Colusa County to Mendocino County line.
R1689:
There are seven fire stations located in this district; o Clearlake Oaks o Spring Valley o Glen Haven o Lucerne o Nice o Upper Lake o Blue Lakes
R1690:
The District receives an average of 2,000 calls per year of which 1,600 are medical. 2007-2008 Civil Grand Jury 195 Public Safety Committee
R1691:
The staff consists of 12 full-time firefighters, which 11 are paramedics, and forty volunteers.
R1692:
The District Fire Chief has 42 years of service, 37 years as Chief.
R1693:
The staff works two days on and four days off.
R1694:
The equipment consists of 20 trucks, 8 ambulances, and 1 boat.
R1695:
Additional training of 240 hours is required every year.
R1696:
The District has a pumper truck that is 30 years old, and has been in service for the last ten years. The original cost of the pumper truck to the district was $5,000. It now needs an engine, and the cost estimate for a new manufactured engine is $22,000.
R1697:
The pumper truck is at an advanced age, is not equipped with up to date communications or safety protection for the firefighters.
R1698:
Replace the pumper truck.
R1699:
Northshore Fire Protection Board of Directors (60 days) 196 2007-2008 Civil Grand Jury Public Safety Committee Probation Department Oversight
R1700:
There are 23 sworn Probation Officers, consisting of: o 1 – Chief Probation Officer o 1 - Assistant Chief Deputy o 1 - Chief Deputy of Adult Probation o 1 - Chief Deputy of the Juvenile Division o 19- Probation Officers o 11- non-sworn positions o 2 - Probation Aides o 7 - Clerical/Administration o 2 – Extra help
R1701:
At the present time there are 4 Probation Officers in training.
R1702:
The staffing is recruited by the County Human Resources Department.
R1703:
Minimum qualifications for employment is a two year college degree. 2007-2008 Civil Grand Jury 197 Public Safety Committee
R1704:
There are no age restrictions, but there are physical requirements, and applicants must pass a general knowledge test.
R1705:
New employees are on probation for one year.
R1706:
All employees receive five weeks of core probation, to be completed within the first year.
R1707:
Training classes are held in Santa Rosa or Sacramento.
R1708:
A new employee receives six weeks of on the job training.
R1709:
New employees take one year to become effective officers.
R1710:
Employees are required to receive 40 hours of job related training annually.
R1711:
The goal for the department is to maintain a balance of 50% female/male employees.
R1712:
To keep morale high, the department strives to keep a full staff, as this provides a more even distribution of the work load.
R1713:
The yearly budget for the Probation Department and Juvenile Hall is three million dollars.
R1714:
The county receives state grants for the Juvenile Group Care Homes (JGCH).
R1715:
The state grant money for JGCH goes into a foster care trust account.
R1716:
Lake County sends juveniles to group care homes in other counties and pays for it out of the foster care trust account.
R1717:
The average cost to routinely house a juvenile in a group care home out of county is $5,500 per month.
R1718:
The placement of a juvenile is a complex case and costs additional hundreds of dollars per day.
R1719:
Group homes range from six juveniles to a hundred per group home. Juveniles are often assigned to out of area group homes as far away as Bakersfield.
R1720:
The State of California oversees that Group Home Officers are licensed, and requires all people who have contact or interact with juveniles have a once a month face to face meeting.
R1721:
The current work load consists of 800-850 Adult Probation cases.
R1722:
Most probation cases are non-violent, and are not actively reviewed.
R1723:
The department prepares bail information prior to arraignment, and probation information is given to the Judge prior to sentencing.
R1724:
About ninety Court Report Documents are filed in the Adult Division monthly. 198 2007-2008 Civil Grand Jury Public Safety Committee
R1725:
The case load for Probation Officers is so high that two to three hundred adult defenders have not been seen by the Probation Officers.
R1726:
There are approximately 30 Juvenile bookings per month into Juvenile Hall.
R1727:
There are about 450 active juvenile cases with thirty to forty juveniles currently on formal probation.
R1728:
Juvenile cases are given immediate attention because the department only has sixty days to have cases signed-off by all parties.
R1729:
Juvenile reports are time consuming and complex.
R1730:
Each case requires a timely intake report that takes approximately twelve to fourteen hours to compile, and must be presented to the Court Judge by the third day.
R1731:
Forty-percent of juvenile offenders may end up in Juvenile Hall.
R1732:
Informal probation allows juveniles to go back to their parents or guardians, and requires all parties involved to sign-off on the conditions to complete their probation. The alternative is being placed in Juvenile Hall.
R1733:
The State average rate for recidivism is approximately 70 %.
R1734:
There are an inadequate number of foster and group homes in Lake County.
R1735:
A Probation Officer’s job is high pressure with strict time limits.
R1736:
The Department has difficulty keeping trained and experienced officers due to non-competitive salary and benefit packages offered by Lake County versus other counties within the state.
R1737:
Due to the increasing workload, careful scrutiny of the Probation Department budget is recommended before any budget cuts are enacted.
R1738:
Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 199 Public Safety Committee 200 2007-2008 Civil Grand Jury Public Safety Committee Sheriff-Coroners Office Oversight
R1739:
The Sheriff’s Department is responsible for patrolling 1,470 square miles of unincorporated area in Lake County that includes several communities.
R1740:
The configuration of the county with the lake centrally located causes the officers to drive approximately one million miles per year at a cost of $250,000. Crime Statistics Attachment 2007-2008 Civil Grand Jury 201 Public Safety Committee
R1741:
The department has 184 employees which includes; 74 sworn personnel, 59 correctional officers, 13 correctional aides, and 38 non-uniformed employees.
R1742:
Peace officers must complete 23 weeks of Police Academy training, followed by sixteen weeks of field training with a Field Training Officer (FTO).
R1743:
A significant increase in payroll is incurred during training.
R1744:
Deputy Sheriffs and K9 dog handlers are allowed to take their patrol cars home for convenience in answering calls, as a benefit to the employees, and to the public.
R1745:
The Coroner’s unit is supervised by a Chief Deputy. All deputy sheriffs act as deputy coroners.
R1746:
The Coroner investigates all deaths occurring in hospitals.
R1747:
When a death occurs during hospice care, and the patient has been seen by a physician within 20 days a coroner’s investigation is not required.
R1748:
A certified pathologist under contract performs autopsies as needed.
R1749:
None 202 2007-2008 Civil Grand Jury Public Safety Committee South Lake Court Holding Facility Oversight
R1750:
Inmates can spend an extended period of time in the holding facility due to a limited number of translators.
R1751:
The transport vehicles used for inmates are caged to separate men, women, and violent prisoners. The main section can hold up to eight people and the two rear sections can hold up to four each.
R1752:
There is one primary cell for male inmates with a capacity of thirty.
R1753:
The cell designated for female inmates has a capacity of seven.
R1754:
There is one other cell that can hold four inmates for safety issues that has no toilet facilities.
R1755:
One cell is available with padded walls and floors.
R1756:
Inmates are shackled at the leg and wrist at all times. 2007-2008 Civil Grand Jury 203 Public Safety Committee
R1757:
If the holding cells reach capacity, additional inmates are held in the transport vehicles.
R1758:
Officers in the facility oversee the inmates in the holding cells and escort inmates to the courtroom.
R1759:
The maximum inmate-to-officer ratio is 6 to 1.
R1760:
The facility is painted annually in an effort to eliminate graffiti.
R1761:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R1762:
The district covers twenty-five square miles making it the third largest district in the state
R1763:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R1764:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R1765:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R1766:
The district has four ambulances, and there are always paramedics on duty
R1767:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R1768:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R1769:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R1770:
Maintenance on equipment is done at the Konocti Conservation Camp
R1771:
The district is currently updating policies and procedure manuals
R1772:
There is an active Fire Safety Council in the district that is made up of volunteers
R1773:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R1774:
The training tower has an insulated room where the practice fires are started
R1775:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R1776:
The training tower is used by all county firefighters and law enforcement officers
R1777:
The training tower is also available for other counties to use
R1778:
Climbing and rappelling training also takes place at the training tower
R1779:
Next to the training tower is a wooden shed to practice ventilating roofs
R1780:
South Lake Fire District also provides training for Calpine first responders
R1781:
The fire districts in Lake County work together and share resources with CalFire
R1782:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R1783:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R1784:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R1785:
Purchase four new generators.
R1786:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R1787:
Replace the pumper truck.
R1788:
Northshore Fire Protection Board of Directors (60 days) 196 2007-2008 Civil Grand Jury Public Safety Committee Probation Department Oversight
R1789:
There are 23 sworn Probation Officers, consisting of: o 1 – Chief Probation Officer o 1 - Assistant Chief Deputy o 1 - Chief Deputy of Adult Probation o 1 - Chief Deputy of the Juvenile Division o 19- Probation Officers o 11- non-sworn positions o 2 - Probation Aides o 7 - Clerical/Administration o 2 – Extra help
R1790:
At the present time there are 4 Probation Officers in training.
R1791:
The staffing is recruited by the County Human Resources Department.
R1792:
Minimum qualifications for employment is a two year college degree. 2007-2008 Civil Grand Jury 197 Public Safety Committee
R1793:
There are no age restrictions, but there are physical requirements, and applicants must pass a general knowledge test.
R1794:
New employees are on probation for one year.
R1795:
All employees receive five weeks of core probation, to be completed within the first year.
R1796:
Training classes are held in Santa Rosa or Sacramento.
R1797:
A new employee receives six weeks of on the job training.
R1798:
New employees take one year to become effective officers.
R1799:
Employees are required to receive 40 hours of job related training annually.
R1800:
The goal for the department is to maintain a balance of 50% female/male employees.
R1801:
To keep morale high, the department strives to keep a full staff, as this provides a more even distribution of the work load.
R1802:
The yearly budget for the Probation Department and Juvenile Hall is three million dollars.
R1803:
The county receives state grants for the Juvenile Group Care Homes (JGCH).
R1804:
The state grant money for JGCH goes into a foster care trust account.
R1805:
Lake County sends juveniles to group care homes in other counties and pays for it out of the foster care trust account.
R1806:
The average cost to routinely house a juvenile in a group care home out of county is $5,500 per month.
R1807:
The placement of a juvenile is a complex case and costs additional hundreds of dollars per day.
R1808:
Group homes range from six juveniles to a hundred per group home. Juveniles are often assigned to out of area group homes as far away as Bakersfield.
R1809:
The State of California oversees that Group Home Officers are licensed, and requires all people who have contact or interact with juveniles have a once a month face to face meeting.
R1810:
The current work load consists of 800-850 Adult Probation cases.
R1811:
Most probation cases are non-violent, and are not actively reviewed.
R1812:
The department prepares bail information prior to arraignment, and probation information is given to the Judge prior to sentencing.
R1813:
About ninety Court Report Documents are filed in the Adult Division monthly. 198 2007-2008 Civil Grand Jury Public Safety Committee
R1814:
The case load for Probation Officers is so high that two to three hundred adult defenders have not been seen by the Probation Officers.
R1815:
There are approximately 30 Juvenile bookings per month into Juvenile Hall.
R1816:
There are about 450 active juvenile cases with thirty to forty juveniles currently on formal probation.
R1817:
Juvenile cases are given immediate attention because the department only has sixty days to have cases signed-off by all parties.
R1818:
Juvenile reports are time consuming and complex.
R1819:
Each case requires a timely intake report that takes approximately twelve to fourteen hours to compile, and must be presented to the Court Judge by the third day.
R1820:
Forty-percent of juvenile offenders may end up in Juvenile Hall.
R1821:
Informal probation allows juveniles to go back to their parents or guardians, and requires all parties involved to sign-off on the conditions to complete their probation. The alternative is being placed in Juvenile Hall.
R1822:
The State average rate for recidivism is approximately 70 %.
R1823:
There are an inadequate number of foster and group homes in Lake County.
R1824:
A Probation Officer’s job is high pressure with strict time limits.
R1825:
The Department has difficulty keeping trained and experienced officers due to non-competitive salary and benefit packages offered by Lake County versus other counties within the state.
R1826:
Due to the increasing workload, careful scrutiny of the Probation Department budget is recommended before any budget cuts are enacted.
R1827:
Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 199 Public Safety Committee 200 2007-2008 Civil Grand Jury Public Safety Committee Sheriff-Coroners Office Oversight
R1828:
The Sheriff’s Department is responsible for patrolling 1,470 square miles of unincorporated area in Lake County that includes several communities.
R1829:
The configuration of the county with the lake centrally located causes the officers to drive approximately one million miles per year at a cost of $250,000. Crime Statistics Attachment 2007-2008 Civil Grand Jury 201 Public Safety Committee
R1830:
The department has 184 employees which includes; 74 sworn personnel, 59 correctional officers, 13 correctional aides, and 38 non-uniformed employees.
R1831:
Peace officers must complete 23 weeks of Police Academy training, followed by sixteen weeks of field training with a Field Training Officer (FTO).
R1832:
A significant increase in payroll is incurred during training.
R1833:
Deputy Sheriffs and K9 dog handlers are allowed to take their patrol cars home for convenience in answering calls, as a benefit to the employees, and to the public.
R1834:
The Coroner’s unit is supervised by a Chief Deputy. All deputy sheriffs act as deputy coroners.
R1835:
The Coroner investigates all deaths occurring in hospitals.
R1836:
When a death occurs during hospice care, and the patient has been seen by a physician within 20 days a coroner’s investigation is not required.
R1837:
A certified pathologist under contract performs autopsies as needed.
R1838:
None 202 2007-2008 Civil Grand Jury Public Safety Committee South Lake Court Holding Facility Oversight
R1839:
Inmates can spend an extended period of time in the holding facility due to a limited number of translators.
R1840:
The transport vehicles used for inmates are caged to separate men, women, and violent prisoners. The main section can hold up to eight people and the two rear sections can hold up to four each.
R1841:
There is one primary cell for male inmates with a capacity of thirty.
R1842:
The cell designated for female inmates has a capacity of seven.
R1843:
There is one other cell that can hold four inmates for safety issues that has no toilet facilities.
R1844:
One cell is available with padded walls and floors.
R1845:
Inmates are shackled at the leg and wrist at all times. 2007-2008 Civil Grand Jury 203 Public Safety Committee
R1846:
If the holding cells reach capacity, additional inmates are held in the transport vehicles.
R1847:
Officers in the facility oversee the inmates in the holding cells and escort inmates to the courtroom.
R1848:
The maximum inmate-to-officer ratio is 6 to 1.
R1849:
The facility is painted annually in an effort to eliminate graffiti.
R1850:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R1851:
The district covers twenty-five square miles making it the third largest district in the state
R1852:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R1853:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R1854:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R1855:
The district has four ambulances, and there are always paramedics on duty
R1856:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R1857:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R1858:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R1859:
Maintenance on equipment is done at the Konocti Conservation Camp
R1860:
The district is currently updating policies and procedure manuals
R1861:
There is an active Fire Safety Council in the district that is made up of volunteers
R1862:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R1863:
The training tower has an insulated room where the practice fires are started
R1864:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R1865:
The training tower is used by all county firefighters and law enforcement officers
R1866:
The training tower is also available for other counties to use
R1867:
Climbing and rappelling training also takes place at the training tower
R1868:
Next to the training tower is a wooden shed to practice ventilating roofs
R1869:
South Lake Fire District also provides training for Calpine first responders
R1870:
The fire districts in Lake County work together and share resources with CalFire
R1871:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R1872:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R1873:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R1874:
Purchase four new generators.
R1875:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R1876:
Due to the increasing workload, careful scrutiny of the Probation Department budget is recommended before any budget cuts are enacted.
R1877:
Board of Supervisors (90 Days) 2007-2008 Civil Grand Jury 199 Public Safety Committee 200 2007-2008 Civil Grand Jury Public Safety Committee Sheriff-Coroners Office Oversight
R1878:
The Sheriff’s Department is responsible for patrolling 1,470 square miles of unincorporated area in Lake County that includes several communities.
R1879:
The configuration of the county with the lake centrally located causes the officers to drive approximately one million miles per year at a cost of $250,000. Crime Statistics Attachment 2007-2008 Civil Grand Jury 201 Public Safety Committee
R1880:
The department has 184 employees which includes; 74 sworn personnel, 59 correctional officers, 13 correctional aides, and 38 non-uniformed employees.
R1881:
Peace officers must complete 23 weeks of Police Academy training, followed by sixteen weeks of field training with a Field Training Officer (FTO).
R1882:
A significant increase in payroll is incurred during training.
R1883:
Deputy Sheriffs and K9 dog handlers are allowed to take their patrol cars home for convenience in answering calls, as a benefit to the employees, and to the public.
R1884:
The Coroner’s unit is supervised by a Chief Deputy. All deputy sheriffs act as deputy coroners.
R1885:
The Coroner investigates all deaths occurring in hospitals.
R1886:
When a death occurs during hospice care, and the patient has been seen by a physician within 20 days a coroner’s investigation is not required.
R1887:
A certified pathologist under contract performs autopsies as needed.
R1888:
None 202 2007-2008 Civil Grand Jury Public Safety Committee South Lake Court Holding Facility Oversight
R1889:
Inmates can spend an extended period of time in the holding facility due to a limited number of translators.
R1890:
The transport vehicles used for inmates are caged to separate men, women, and violent prisoners. The main section can hold up to eight people and the two rear sections can hold up to four each.
R1891:
There is one primary cell for male inmates with a capacity of thirty.
R1892:
The cell designated for female inmates has a capacity of seven.
R1893:
There is one other cell that can hold four inmates for safety issues that has no toilet facilities.
R1894:
One cell is available with padded walls and floors.
R1895:
Inmates are shackled at the leg and wrist at all times. 2007-2008 Civil Grand Jury 203 Public Safety Committee
R1896:
If the holding cells reach capacity, additional inmates are held in the transport vehicles.
R1897:
Officers in the facility oversee the inmates in the holding cells and escort inmates to the courtroom.
R1898:
The maximum inmate-to-officer ratio is 6 to 1.
R1899:
The facility is painted annually in an effort to eliminate graffiti.
R1900:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R1901:
The district covers twenty-five square miles making it the third largest district in the state
R1902:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R1903:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R1904:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R1905:
The district has four ambulances, and there are always paramedics on duty
R1906:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R1907:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R1908:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R1909:
Maintenance on equipment is done at the Konocti Conservation Camp
R1910:
The district is currently updating policies and procedure manuals
R1911:
There is an active Fire Safety Council in the district that is made up of volunteers
R1912:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R1913:
The training tower has an insulated room where the practice fires are started
R1914:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R1915:
The training tower is used by all county firefighters and law enforcement officers
R1916:
The training tower is also available for other counties to use
R1917:
Climbing and rappelling training also takes place at the training tower
R1918:
Next to the training tower is a wooden shed to practice ventilating roofs
R1919:
South Lake Fire District also provides training for Calpine first responders
R1920:
The fire districts in Lake County work together and share resources with CalFire
R1921:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R1922:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R1923:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R1924:
Purchase four new generators.
R1925:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R1926:
None 202 2007-2008 Civil Grand Jury Public Safety Committee South Lake Court Holding Facility Oversight
R1927:
Inmates can spend an extended period of time in the holding facility due to a limited number of translators.
R1928:
The transport vehicles used for inmates are caged to separate men, women, and violent prisoners. The main section can hold up to eight people and the two rear sections can hold up to four each.
R1929:
There is one primary cell for male inmates with a capacity of thirty.
R1930:
The cell designated for female inmates has a capacity of seven.
R1931:
There is one other cell that can hold four inmates for safety issues that has no toilet facilities.
R1932:
One cell is available with padded walls and floors.
R1933:
Inmates are shackled at the leg and wrist at all times. 2007-2008 Civil Grand Jury 203 Public Safety Committee
R1934:
If the holding cells reach capacity, additional inmates are held in the transport vehicles.
R1935:
Officers in the facility oversee the inmates in the holding cells and escort inmates to the courtroom.
R1936:
The maximum inmate-to-officer ratio is 6 to 1.
R1937:
The facility is painted annually in an effort to eliminate graffiti.
R1938:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R1939:
The district covers twenty-five square miles making it the third largest district in the state
R1940:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R1941:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R1942:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R1943:
The district has four ambulances, and there are always paramedics on duty
R1944:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R1945:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R1946:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R1947:
Maintenance on equipment is done at the Konocti Conservation Camp
R1948:
The district is currently updating policies and procedure manuals
R1949:
There is an active Fire Safety Council in the district that is made up of volunteers
R1950:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R1951:
The training tower has an insulated room where the practice fires are started
R1952:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R1953:
The training tower is used by all county firefighters and law enforcement officers
R1954:
The training tower is also available for other counties to use
R1955:
Climbing and rappelling training also takes place at the training tower
R1956:
Next to the training tower is a wooden shed to practice ventilating roofs
R1957:
South Lake Fire District also provides training for Calpine first responders
R1958:
The fire districts in Lake County work together and share resources with CalFire
R1959:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R1960:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R1961:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R1962:
Purchase four new generators.
R1963:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R1964:
Locate or construct a nearby facility to house inmates temporarily if the holding cells exceed capacity.
R1965:
The district covers twenty-five square miles making it the third largest district in the state
R1966:
The districts main station is in Middletown and there are three substations, Cobb, Hidden Valley Lake, and Loch Lomond
R1967:
There are currently thirteen full-time firefighters, seven paramedics, and twenty-two volunteers acting as first responders in the district
R1968:
The staff works an alternating weekly rotation of three days on and four days off one week, followed by four days on and three days off the next week 2007-2008 Civil Grand Jury 205 Public Safety Committee
R1969:
The district has four ambulances, and there are always paramedics on duty
R1970:
Two helicopters are available for emergency use. One is located at Boggs Mountain, primarily for fire use, and the other is at Lampson Field, for medical transport
R1971:
There are two water tenders, one located at Cobb Mountain substation, and one at the main station in Middletown
R1972:
There are approximately 1000 calls for service annually. Medical emergencies account for seventy-five percent of the total calls
R1973:
Maintenance on equipment is done at the Konocti Conservation Camp
R1974:
The district is currently updating policies and procedure manuals
R1975:
There is an active Fire Safety Council in the district that is made up of volunteers
R1976:
The training tower is four stories high, with an elevator shaft, stairwells, and a simulated attic
R1977:
The training tower has an insulated room where the practice fires are started
R1978:
The training tower is equipped with smoke machines, and strategically placed furniture for firefighters to practice navigating through smoke-filled buildings
R1979:
The training tower is used by all county firefighters and law enforcement officers
R1980:
The training tower is also available for other counties to use
R1981:
Climbing and rappelling training also takes place at the training tower
R1982:
Next to the training tower is a wooden shed to practice ventilating roofs
R1983:
South Lake Fire District also provides training for Calpine first responders
R1984:
The fire districts in Lake County work together and share resources with CalFire
R1985:
The area surrounding the training tower has been blacktopped so a helicopter can land and access emergency patients
R1986:
Donated cars are used for auto extrication training for victims involved in automobile accidents
R1987:
The districts four aging generators have been recently repaired at a cost $8,500. 206 2007-2008 Civil Grand Jury Public Safety Committee Recommendations
R1988:
Purchase four new generators.
R1989:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
R1990:
Purchase four new generators.
R1991:
Board of Directors (90 Days) 2007-2008 Civil Grand Jury 207 Public Safety Committee 208 2007-2008 Civil Grand Jury Animal Care & Control County Sanitary Landfill Lake County Libraries Lake Transit Authority Public Services Department Westlake-Eastlake Resource Conservation District
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Additional Recommendations
1
Not linked to specific findings.
R12:
• The Superintendent of Schools signed a document stating that an administrator had three years of full-time teaching experience prior to entering a graduate program. • The document provided to the committee by the California University stipulate the dates of the qualifications. • In an interview, under oath, with the administrator concerning the three-year qualifications period, the administrator stated they were an employee of LCOE but not a full-time teacher. • The same administrator was awarded a new position that was created in