Imperial County Grand Jury

2006-2007

1 reports

Findings & Recommendations 6 findings
F1: Progress Problems encountered or anticipated.
F2: Significant findings.
F3: Need for additional assistance. 4.
F4: Commendations (if any)
F5: Fieldwork since last report.
F6: Interview and meetings to be held. The purposes served by periodic committee progress reports are four-fold: They ensure investigations get off to a timely start. • They force the committee to codify its work. • They provide a forum for the remaining jurors to review the • committee's work or suggest avenues of investigation the committee may have overlooked. They minimize the chance for duplication of effort between committees. Except in special circumstances, these reports should take no more • than five minutes (i.e., about an hour and a half per meeting for all committee reports). In the event that progress is being made in a timely manner and no • significant items have been uncovered by the committee since the last report, these reports can be made on a "by exception" basis (i.e., "only the following exceptions to the last report"). Oral Final Reports Because of the nature of the oral reports in the Grand Jury cycle, it should be expected that there will be areas of the investigation that are not yet complete and require further work. Additionally (and a unique aspect of oral reports) is the need to address the underlying documentation for each of the committee's findings. Nothing can so easily undermine the work of the whole Grand Jury as a February 2006 IMPERIAL COUNTY GRAND JURY PROCEDURES MANUAL report in which undocumented and incorrect findings are presented. Grand Jury members should be punctilious about questioning the basis for each finding laid before the jury. During presentation of oral reports, members of the Grand Jury should refrain from making comments about the committee's report until after delivery of the report is complete. At that time, questions should be elicited from each member of the jury concerning completeness and accuracy of the report. In responding to these questions, the committee chairperson should take the opportunity to call upon the other committee members (depending on their area of expertise) to answer the question. HELPFUL HINT TO FOREPERSON During this and other Grand Jury sessions, ensure that discussions of committee oral and draft report, or indeed any Grand Jury discussions, remain focused on the subject at hand. Diversions are insidious and basically waste time. Following presentation of the final oral report, there is no need (and indeed a good reason not) to vote on individual findings until they are reduced to writing by the committee. This ensures absolute accuracy as to the actual finding and recommendation accepted by the jury. Written Draft Reports When the oral reports are deemed satisfactory by the Grand Jury, the committee should be directed to complete the remaining areas of its investigation and proceed with preparing a draft final written report. However, in completing the investigation, the committee must remain sensitive to the need for keeping the whole Grand Jury informed of any unique or significant developments, especially as they relate to findings and recommendations. Once the committee's investigation is substantially complete (usually in late January or early February, in order to meet a June 30th final report publication date), the committee should make a written draft report for Grand Jury review and comment at the next Grand Jury meeting. This report should take the form of the Final Report, i.e.:
Additional Recommendations 11

Not linked to specific findings.

R1: Progress Problems encountered or anticipated.
R2: Significant findings.
R3: Need for additional assistance.
R4: Commendations (if any)
R5: Findings and Recommendations
R6: Interview and meetings to be held. The purposes served by periodic committee progress reports are four-fold: They ensure investigations get off to a timely start. • They force the committee to codify its work. • They provide a forum for the remaining jurors to review the • committee's work or suggest avenues of investigation the committee may have overlooked. They minimize the chance for duplication of effort between committees. Except in special circumstances, these reports should take no more • than five minutes (i.e., about an hour and a half per meeting for all committee reports). In the event that progress is being made in a timely manner and no • significant items have been uncovered by the committee since the last report, these reports can be made on a "by exception" basis (i.e., "only the following exceptions to the last report"). Oral Final Reports Because of the nature of the oral reports in the Grand Jury cycle, it should be expected that there will be areas of the investigation that are not yet complete and require further work. Additionally (and a unique aspect of oral reports) is the need to address the underlying documentation for each of the committee's findings. Nothing can so easily undermine the work of the whole Grand Jury as a February 2006 IMPERIAL COUNTY GRAND JURY PROCEDURES MANUAL report in which undocumented and incorrect findings are presented. Grand Jury members should be punctilious about questioning the basis for each
R7: Sect'y 8:15 Foreperson
R8: Attend to new business. February 2006 IMPERIAL COUNTY GRAND JURY PROCEDURES MANUAL THIS PAGE INTENTIONALLY LEFT BLANK February 2006 IMPERIAL COUNTY GRAND JURY PROCEDURES MANUAL SAMPLE AGENDA MEETING AGENDA (Date) El Centro Courthouse, Basement, 939 West Main Street, El Centro, CA
R9: Announcements. Informing the assembly of other subjects and events. February 2006 IMPERIAL COUNTY GRAND JURY PROCEDURES MANUAL
R10: Adjournment. The meeting ends by a vote, or by general constant (or by chair's decision if time of adjournment was prearranged by vote). QUORUM A quorum is the number of members that must be present for business to be conducted legally. The actual number is usually stated in the bylaws. MOTIONS A motion is a proposal that the assembly take a stand or take action on some issue. Members can:
R11: What additional suggestions do you have about your department and how the Grand Jury can help improve it? IMPERIAL COUNTY GRAND JURY PROCEDURES MANUAL THIS PAGE INTENTIONALLY LEFT BLANK February 2006 IMPERIAL COUNTY GRAND JURY PROCEDURES MANUAL GRAND JURY FACILITY INSPECTION/REVIEW WORKSHEET GRAND JUROR_____ DATE OF TOUR_____ FACILITY____

* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.