Humboldt County Grand Jury
2017-2018
Findings & Recommendations
7 findings
F1:
Humboldt County law enforcement personnel are hardworking, dedicated, and committed to public service.
F2:
The current entry level salary is insufficient to recruit and retain new hires in the Humboldt County Correctional Facility.
Related Recommendations (1)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt County Sheriff and the Board of Supervisors raise entry level salaries for deputies working in the Humboldt County Correctional Facility to achieve competitiveness with other counties of similar size. This change should be in place by December 25, 2018. (F2, F3)
F3:
If the Humboldt County Correctional Facility staffing level was adequate, the need for mandatory overtime would be eliminated.
Related Recommendations (1)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt County Sheriff and the Board of Supervisors raise entry level salaries for deputies working in the Humboldt County Correctional Facility to achieve competitiveness with other counties of similar size. This change should be in place by December 25, 2018. (F2, F3)
F4:
Medical staff is professional and the staffing levels are adequate to meet the needs of the Humboldt County Correctional Facility inmates.
F5:
Mental Health staffing levels at the Humboldt County Correctional Facility are inadequate and there is insufficient discharge planning to provide inmates access to mental health services upon release from the facility.
Related Recommendations (2)
R2:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors develop a contract for mental health services within the Humboldt County Correctional Facility similar to the contract for medical services with the California Forensic Medical Group. This change should be in place by December 25, 2018. (F5)
R3:
The Humboldt County Civil Grand Jury recommends a coordinated plan be developed between the Director of Mental Health Services and the Humboldt County Sheriff to facilitate aftercare for inmates with mental health concerns when they are released from the Humboldt County Correctional Facility. This plan should be in place by December 25, 9 2018. (F5)
F6:
The Humboldt County Coroner’s Office needs an onsite x-ray machine to improve efficiency and reduce staff overtime and fatigue.
Related Recommendations (2)
R4:
The Humboldt County Civil Grand Jury recommends the Humboldt County Sheriff’s Office request a budget adjustment for the purchase of an x-ray machine for the Humboldt County Coroner’s Office. The 2018-2019 budget adjustment should occur by September 15, 2018. (F6)
R5:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors approve the budget adjustment requested by the Humboldt County Sheriff’s Office for an x-ray machine for the Humboldt County Coroner’s Office. This approval should be made by October 15, 2018. (F6)
F7:
The Humboldt County Sheriff's Substation in Garberville is in disrepair and in need of major renovation.
Related Recommendations (2)
R6:
The Humboldt County Civil Grand Jury recommends the Humboldt County Public Works Department inspect the Humboldt County Sheriff’s Garberville Substation and issue a written report addressing the physical condition of the facility. This report should be submitted to the Humboldt County Sheriff by September 1, 2018. (F7)
R7:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors include in a budget adjustment the funds to address any concerns found by the Humboldt County Public Works Department’s inspection report of the Humboldt County Sheriff’s Garberville Substation. This adjustment should be made by October 15, 2018. (F7)
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Findings & Recommendations
9 findings
F1:
The percentage of students placed into special education in Humboldt County far exceeds both the state and national norms.
Related Recommendations (1)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt - Del Norte Special Education Local Plan Area (SELPA) initiate a comprehensive independent review of the initial and triennial Individualized Educational Plans (IEPs). This review must include analyzing assessments administered to verify eligibility criteria has been met and assessment standards followed, for all Hispanic, Native American, and foster youth, for each initial or triennial IEP completed during the 2017-18 school year. This review should be completed by December 1, 2018. (F1, F2, F3, F4, F5, F6, F9)
F2:
Hispanic students are identified at a disproportionate rate as having a Specific Learning Disability and Autism and placed into special education, putting them at a lifelong disadvantage.
Related Recommendations (1)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt - Del Norte Special Education Local Plan Area (SELPA) initiate a comprehensive independent review of the initial and triennial Individualized Educational Plans (IEPs). This review must include analyzing assessments administered to verify eligibility criteria has been met and assessment standards followed, for all Hispanic, Native American, and foster youth, for each initial or triennial IEP completed during the 2017-18 school year. This review should be completed by December 1, 2018. (F1, F2, F3, F4, F5, F6, F9)
F3:
Native American children are identified at a disproportionate rate as having a Specific Learning Disability and placed into special education, putting them at a lifelong disadvantage.
Related Recommendations (1)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt - Del Norte Special Education Local Plan Area (SELPA) initiate a comprehensive independent review of the initial and triennial Individualized Educational Plans (IEPs). This review must include analyzing assessments administered to verify eligibility criteria has been met and assessment standards followed, for all Hispanic, Native American, and foster youth, for each initial or triennial IEP completed during the 2017-18 school year. This review should be completed by December 1, 2018. (F1, F2, F3, F4, F5, F6, F9)
F4:
Foster youth are identified at a disproportionate rate as having a Specific Learning Disability and placed into special education, compounding the disadvantages they already experience.
Related Recommendations (1)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt - Del Norte Special Education Local Plan Area (SELPA) initiate a comprehensive independent review of the initial and triennial Individualized Educational Plans (IEPs). This review must include analyzing assessments administered to verify eligibility criteria has been met and assessment standards followed, for all Hispanic, Native American, and foster youth, for each initial or triennial IEP completed during the 2017-18 school year. This review should be completed by December 1, 2018. (F1, F2, F3, F4, F5, F6, F9)
F5:
The disproportionate representation of Hispanic and Native American children in special education in Humboldt County may be due to unintentional bias and/or failure to follow the basic assessment standards, leading to inappropriate placement into special education.
Related Recommendations (3)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt - Del Norte Special Education Local Plan Area (SELPA) initiate a comprehensive independent review of the initial and triennial Individualized Educational Plans (IEPs). This review must include analyzing assessments administered to verify eligibility criteria has been met and assessment standards followed, for all Hispanic, Native American, and foster youth, for each initial or triennial IEP completed during the 2017-18 school year. This review should be completed by December 1, 2018. (F1, F2, F3, F4, F5, F6, F9)
R2:
The Humboldt County Civil Grand Jury recommends the Humboldt - Del Norte Special Education Local Plan Area (SELPA), upon completion of R1, establish a review process to verify future assessments follow state standards for appropriate assessment practices, eligibility criteria, and proof of appropriate intervention. This process should be in place by June 1, 2019. (F5, F6, F9) 20
R5:
The Humboldt County Civil Grand Jury recommends the Humboldt County Office of Education present training to all school district administrators and HCOE liaisons about special education law, ethics, purpose, and process. This training should be completed by September 1, 2018. The district administrators should then present the training to all teaching staff by December 1, 2018. (F5, F7)
F6:
The disproportionate representation of foster youth in Special Education in Humboldt County may be the result of over-referral of students who have adverse environmental influences on their development, leading to inappropriate placement into special education.
Related Recommendations (2)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt - Del Norte Special Education Local Plan Area (SELPA) initiate a comprehensive independent review of the initial and triennial Individualized Educational Plans (IEPs). This review must include analyzing assessments administered to verify eligibility criteria has been met and assessment standards followed, for all Hispanic, Native American, and foster youth, for each initial or triennial IEP completed during the 2017-18 school year. This review should be completed by December 1, 2018. (F1, F2, F3, F4, F5, F6, F9)
R2:
The Humboldt County Civil Grand Jury recommends the Humboldt - Del Norte Special Education Local Plan Area (SELPA), upon completion of R1, establish a review process to verify future assessments follow state standards for appropriate assessment practices, eligibility criteria, and proof of appropriate intervention. This process should be in place by June 1, 2019. (F5, F6, F9) 20
F7:
Many general education teachers, special education teachers, and school administrators have limited knowledge of how to appropriately evaluate children with diverse linguistic, cultural, or environmental backgrounds, leading to overrepresentation in special education.
Related Recommendations (1)
R5:
The Humboldt County Civil Grand Jury recommends the Humboldt County Office of Education present training to all school district administrators and HCOE liaisons about special education law, ethics, purpose, and process. This training should be completed by September 1, 2018. The district administrators should then present the training to all teaching staff by December 1, 2018. (F5, F7)
F8:
Social workers, foster parents, and court-appointed special advocates may advise parents to circumvent the referral process, leading to inappropriate placement of some children into special education.
Related Recommendations (3)
R4:
The Humboldt County Civil Grand Jury recommends the Humboldt-Del Norte Special Education Local Plan Area (SELPA) present training to Child Welfare Services social workers, Court Appointed Special Advocates (CASA), and foster parents regarding special education law, ethics, purpose, and referral and assessment processes. This training should be scheduled by September 1, 2018 for the 2018-2019 school year and offered annually thereafter to all new hires. (F8)
R6:
The Humboldt County Civil Grand Jury recommends Humboldt County Department of Health and Human Services mandate biennial attendance by all staff with direct youth contact at the Special Education Local Plan Area (SELPA) trainings to be offered regarding special education law, ethics, purpose, and process. This initial training should be completed by December 1, 2018. (F8)
R7:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Directors of the Court Appointed Special Advocates (CASA), review and update their handbook and training materials to include the most current information regarding special education law, ethics, purpose, and process. The handbook and training materials should be revised by December 1, 2018. (F8)
F9:
Without a staff regularly trained in non-biased assessment practices, the misidentification of children within special education may continue to increase, leading to a shift of funds from special education to general education and possible intervention by the Office of Civil Rights.
Related Recommendations (3)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt - Del Norte Special Education Local Plan Area (SELPA) initiate a comprehensive independent review of the initial and triennial Individualized Educational Plans (IEPs). This review must include analyzing assessments administered to verify eligibility criteria has been met and assessment standards followed, for all Hispanic, Native American, and foster youth, for each initial or triennial IEP completed during the 2017-18 school year. This review should be completed by December 1, 2018. (F1, F2, F3, F4, F5, F6, F9)
R2:
The Humboldt County Civil Grand Jury recommends the Humboldt - Del Norte Special Education Local Plan Area (SELPA), upon completion of R1, establish a review process to verify future assessments follow state standards for appropriate assessment practices, eligibility criteria, and proof of appropriate intervention. This process should be in place by June 1, 2019. (F5, F6, F9) 20
R3:
The Humboldt County Civil Grand Jury recommends the Humboldt County Office of Education and the Humboldt-Del Norte Special Education Local Plan Area (SELPA) form a minimum of two assessment teams trained in non-biased assessment practices to offer team training to all county schools. These teams should each consist of an administrator, resource specialist, school psychologist, school nurse, and speech-language pathologist. These teams should be formed and trained by December 1, 2018. (F9)
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Findings & Recommendations
9 findings
F1:
There is little communication across animal control jurisdictions regarding bite histories for dogs, which puts the public at increased risk for dog attacks upon people and pets.
Related Recommendations (2)
R3:
The Humboldt County Civil Grand Jury recommends the Humboldt County Sheriff's Office establish a database accessible by all Humboldt County law enforcement agencies which shall contain identification, location, and type of incident for all dog attacks within Humboldt County. This database should be established and operational by March 31, 2019. (F1)
R9:
The Humboldt County Civil Grand Jury recommends the Humboldt County Animal Shelter, the City of Eureka Animal Control, and the City of Fortuna Animal Control microchip at owner’s expense for identification purposes all un-microchipped animals that pass through the Humboldt County Animal Shelter or have engaged in an unprovoked attack upon a person or pet. The microchip information shall be maintained within a 13 database accessible to all local law enforcement. This program should be in effect by December 31, 2018. (F1)
F2:
Humboldt County animal codes need to be updated to reflect current medical practices to prevent owners of potentially dangerous and vicious dogs from avoiding serious consequences resulting from attacks. This puts the public at increased risk for attacks by dogs with known bite histories.
Related Recommendations (2)
R1:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Fortuna form a collaborative task force to review and update their Animal Codes, and present them for consideration to their governing bodies by December 31, 2018. (F2, F3, F4)
R2:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Fortuna approve the amended Animal Codes recommended by the collaborative task force in Recommendation 1 by March 31, 2019. (F2, F3, F4)
F3:
The City of Eureka animal codes need to be updated to reflect current medical practices to prevent owners of potentially dangerous and vicious dogs from avoiding serious consequences resulting from attacks. This puts the public at increased risk for attacks by dogs with known bite histories.
Related Recommendations (2)
R1:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Fortuna form a collaborative task force to review and update their Animal Codes, and present them for consideration to their governing bodies by December 31, 2018. (F2, F3, F4)
R2:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Fortuna approve the amended Animal Codes recommended by the collaborative task force in Recommendation 1 by March 31, 2019. (F2, F3, F4)
F4:
The City of Fortuna animal codes need to be updated to reflect current medical practices to prevent owners of potentially dangerous and vicious dogs from avoiding serious consequences resulting from attacks. This puts the public at increased risk for attacks by dogs with known bite histories.
Related Recommendations (2)
R1:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Fortuna form a collaborative task force to review and update their Animal Codes, and present them for consideration to their governing bodies by December 31, 2018. (F2, F3, F4)
R2:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Fortuna approve the amended Animal Codes recommended by the collaborative task force in Recommendation 1 by March 31, 2019. (F2, F3, F4)
F5:
The ability of a single Animal Control Officer to cover the animal control needs of the City of Eureka is severely compromised by the sheer number of calls, placing citizens at serious risk of dog attacks upon people and pets.
Related Recommendations (1)
R4:
The Humboldt County Civil Grand Jury recommends the City of Eureka hire a second Animal Control Officer by December 31, 2018. (F5)
F6:
Due to inconsistent follow-through by Humboldt County Animal Control, the City of Eureka Animal Control, and the City of Fortuna Animal Control to ensure proper quarantine of dogs which have bitten people and pets, and verification of rabies vaccinations for them, Humboldt County residents are at risk of contracting rabies.
Related Recommendations (1)
R5:
The Humboldt County Civil Grand Jury recommends the Humboldt County Sheriff’s Office, the City of Eureka Police Department, and the City of Fortuna Police Department establish a checklist, similar to the one found in Appendix A, to be embedded within Animal Control Report forms. The checklist should function as a reminder to Animal Control Officers of all follow-up information needed for a complete report, and ensure no report is closed until all follow-up has been documented within the report. This checklist should be in use by December 31, 2018. (F6)
F7:
Lack of cross-reporting dog bites to the Humboldt County Public Health Department Local Health Officer by county and city animal control agencies places the county citizens at risk of a rabies outbreak.
Related Recommendations (1)
R6:
The Humboldt County Civil Grand Jury recommends Humboldt County Animal Control, the City of Eureka Animal Control, and the City of Fortuna Animal Control comply with the State of California Animal Code and provide monthly reports to the Public Health Department of all animal bites that occurred within their jurisdiction for said month. This reporting system should be use by December 31, 2018. (F7)
F8:
The Division of Environmental Health is tasked with handling all cases of possible rabies exposure, but receives no funds to carry out those duties, placing an undue burden on already busy employees and possibly hampering their effectiveness in a rabies outbreak.
Related Recommendations (1)
R7:
The Humboldt County Civil Grand Jury recommends the Humboldt County Public Health Department revise its budget for the Division of Environmental Health to cover costs associated with monitoring animal bites and responding to possible rabies cases. This revision should be complete by December 31, 2018. (F8)
F9:
Residents of Humboldt County are unaware if a potentially dangerous dog or vicious dog resides within their neighborhood, placing them or their pets at risk of being attacked or bitten. 12
Related Recommendations (1)
R8:
The Humboldt County Civil Grand Jury recommends the Humboldt County Animal Shelter establish an information page on its website notifying the public of the location, description of the dog, and name of the owner of all dogs in the county identified as Potentially Dangerous or Vicious. This page should be accessible to the public by December 31, 2018. (F9)
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Findings & Recommendations
6 findings
F1:
Trinidad’s complaint and appeal process has been slow and inconsistent which has led to confusion and frustration among residents.
Related Recommendations (2)
R1:
The Humboldt County Civil Grand Jury recommends the city of Trinidad and the citizens of Trinidad follow the steps outlined in Ordinance 2016-03 to solve complaints in reference to Short Term Rentals. This should take place upon receipt of this report. (F1, F2, F6)
R2:
The Humboldt County Civil Grand Jury recommends that the city of Trinidad consistently and strictly adhere to Ordinance 2016-03 to manage the short-term rental application and renewal process. This should take place upon receipt of this report. (F1, F2)
F2:
Lack of compliance to Trinidad’s Short Term Rental Ordinance by some Short Term Rental owners and property managers create frustration and animosity in the community.
Related Recommendations (2)
R1:
The Humboldt County Civil Grand Jury recommends the city of Trinidad and the citizens of Trinidad follow the steps outlined in Ordinance 2016-03 to solve complaints in reference to Short Term Rentals. This should take place upon receipt of this report. (F1, F2, F6)
R2:
The Humboldt County Civil Grand Jury recommends that the city of Trinidad consistently and strictly adhere to Ordinance 2016-03 to manage the short-term rental application and renewal process. This should take place upon receipt of this report. (F1, F2)
F3:
Trinidad would benefit in having law enforcement assistance during tourist season to handle immediate violations of the STR ordinance.
Related Recommendations (1)
R3:
The Humboldt County Civil Grand Jury recommends the City of Trinidad allocate a portion of Transient Occupancy Tax revenue to hire seasonal enforcement staff to deal specifically with Short Term Rental issues by December 31, 2018. (F3)
F4:
It is unclear what criteria is used for city council recusal of those members who own or manage an STR which leads to a perception of conflict of interest within the community.
Related Recommendations (1)
R4:
The Humboldt County Civil Grand Jury recommends Trinidad city council members who own or manage Short Term Rentals always recuse themselves when STRs are considered, discussed, or voted upon. Said recusals should be recorded in the meeting’s minutes. This should begin immediately upon receipt of this report. (F4)
F5:
Because there is often no written notification of the result of an appeal, complainants sometimes are unaware if a resolution has been reached.
Related Recommendations (1)
R5:
The Humboldt County Civil Grand Jury recommends the Trinidad city manager notify complainants in writing within seven working days of all city decisions on Short Term Rental complaints and appeals. This should begin no later than October 1, 2018. (F5) 6
F6:
When properly utilized, Trinidad’s Short Term Rental Ordinance provides workable methods for solving problems associated with Short Term Rentals.
Related Recommendations (1)
R1:
The Humboldt County Civil Grand Jury recommends the city of Trinidad and the citizens of Trinidad follow the steps outlined in Ordinance 2016-03 to solve complaints in reference to Short Term Rentals. This should take place upon receipt of this report. (F1, F2, F6)
Findings & Recommendations
5 findings
F1:
Foster parents generally are keenly aware of their foster children’s daily behavior and developmental issues so their input is valuable at the 6-Month Review Hearing and the 12/18-Month Permanency Hearings.
Related Recommendations (1)
R2:
The Humboldt County Civil Grand Jury recommends Humboldt County Child Welfare Services attach a copy of Caregiver Information Form (JV-290) to each copy of the 6-Month Review Hearing and 12/18-Month Permanency Hearings notification letter sent to foster parents, and encourage their participation. This requirement should be in place by October 1, 2018. (F1, F2, F4, F5)
F2:
Procedures are in place to allow foster parents to provide child development and safety information at the 6-Month Review Hearing and the 12/18-Month Permanency Hearings. These procedures are not always followed, preventing the court from making fully informed decisions about the status of the foster youth.
Related Recommendations (2)
R2:
The Humboldt County Civil Grand Jury recommends Humboldt County Child Welfare Services attach a copy of Caregiver Information Form (JV-290) to each copy of the 6-Month Review Hearing and 12/18-Month Permanency Hearings notification letter sent to foster parents, and encourage their participation. This requirement should be in place by October 1, 2018. (F1, F2, F4, F5)
R3:
The Humboldt County Civil Grand Jury recommends Humboldt County Child Welfare Services include, during its annual training requirement for social workers, the need for encouraging foster parents to provide child development and safety information to the courts using the Caregiver Information Form (JV-290). This additional training should be in place and documented by December 31, 2018. (F2, F3, F4, F5)
F3:
Initial training provided by CWS during the Resource Family Home licensing process is 4 limited in scope and focus, causing new caregivers to sometimes misunderstand their rights to provide input at the 6-Month Review Hearing and the 12/18-Month Permanency Hearings.
Related Recommendations (2)
R1:
The Humboldt County Civil Grand Jury recommends Humboldt County Child Welfare Services update its Resource Family Home licensing training to include a handout on the rights of foster parents to provide input at the 6-Month Review Hearing and the 12/18-Month Permanency Hearings. This handout should include a discussion on Caregiver Information Form (JV-290), and be completed prior to October 1, 2018. (F3)
R3:
The Humboldt County Civil Grand Jury recommends Humboldt County Child Welfare Services include, during its annual training requirement for social workers, the need for encouraging foster parents to provide child development and safety information to the courts using the Caregiver Information Form (JV-290). This additional training should be in place and documented by December 31, 2018. (F2, F3, F4, F5)
F4:
It is important for CWS social workers to improve communication with foster parents prior to the 6-Month Review Hearing and the 12/18-Month Permanency Hearings in order to facilitate overall communication to the court.
Related Recommendations (2)
R2:
The Humboldt County Civil Grand Jury recommends Humboldt County Child Welfare Services attach a copy of Caregiver Information Form (JV-290) to each copy of the 6-Month Review Hearing and 12/18-Month Permanency Hearings notification letter sent to foster parents, and encourage their participation. This requirement should be in place by October 1, 2018. (F1, F2, F4, F5)
R3:
The Humboldt County Civil Grand Jury recommends Humboldt County Child Welfare Services include, during its annual training requirement for social workers, the need for encouraging foster parents to provide child development and safety information to the courts using the Caregiver Information Form (JV-290). This additional training should be in place and documented by December 31, 2018. (F2, F3, F4, F5)
F5:
Foster parents are not consistently trained and encouraged by CWS to provide child development and safety information at the 6-Month Review Hearing and the 12/18-Month Permanency Hearings, leading to confusion about the foster parents’ role at hearings.
Related Recommendations (2)
R2:
The Humboldt County Civil Grand Jury recommends Humboldt County Child Welfare Services attach a copy of Caregiver Information Form (JV-290) to each copy of the 6-Month Review Hearing and 12/18-Month Permanency Hearings notification letter sent to foster parents, and encourage their participation. This requirement should be in place by October 1, 2018. (F1, F2, F4, F5)
R3:
The Humboldt County Civil Grand Jury recommends Humboldt County Child Welfare Services include, during its annual training requirement for social workers, the need for encouraging foster parents to provide child development and safety information to the courts using the Caregiver Information Form (JV-290). This additional training should be in place and documented by December 31, 2018. (F2, F3, F4, F5)
Findings & Recommendations
12 findings
F1:
The City of Arcata and its Parks and Recreation Department are to be commended for completing their segment of the Humboldt Bay Trail in a timely manner.
F2:
The City of Eureka and its Parks and Recreation Department are to be complimented for overcoming the many barriers encountered to construct the Waterfront Trail.
F3:
Members of the Humboldt County community are to be commended for their participation in the development of a creative endowment through the Humboldt Area Foundation to fund trail maintenance.
F4:
Local law enforcement agencies have considerable experience policing trails.
Related Recommendations (1)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt County Sheriff, the City of Eureka, and the City of Arcata each provide regular daily security patrols along their respective segments of the Humboldt Bay Trail. Such patrols may include trained volunteers such as Senior Citizens on Patrol (SCOP). These patrols should be in place by October 1, 2018. (F4, F5, F8, F9)
F5:
To address security concerns, adding additional law enforcement may be warranted along each segment of the trail.
Related Recommendations (1)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt County Sheriff, the City of Eureka, and the City of Arcata each provide regular daily security patrols along their respective segments of the Humboldt Bay Trail. Such patrols may include trained volunteers such as Senior Citizens on Patrol (SCOP). These patrols should be in place by October 1, 2018. (F4, F5, F8, F9)
F6:
Efforts of the Volunteer Trail Stewards to keep the trails clean, remove trash and clear excess plant growth are impacted by an insufficient number of regular volunteers.
Related Recommendations (1)
R10:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata parks and recreation departments cooperate to develop a shared list of potential volunteer organizations for community trail work occasions. This list should be available to each entity by September 1, 2018. (F6)
F7:
Completion of the remaining four-mile segment along the Highway 101 Safety Corridor is contingent upon committed cooperation among various agencies and private property owners.
Related Recommendations (1)
R9:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors consult with 6 Caltrans regarding an appropriate temporary safety barrier, to be placed along the interim segment of the trail adjacent to Highway 101. This consultation should take place by September 1, 2018. (F7, F8)
F8:
Many trail users do not feel safe walking or riding bicycles on the interim trail along the shoulder of Highway 101.
Related Recommendations (5)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt County Sheriff, the City of Eureka, and the City of Arcata each provide regular daily security patrols along their respective segments of the Humboldt Bay Trail. Such patrols may include trained volunteers such as Senior Citizens on Patrol (SCOP). These patrols should be in place by October 1, 2018. (F4, F5, F8, F9)
R2:
The Humboldt County Civil Grand Jury recommends the City of Arcata install signage at the southern end of its segment of the Humboldt Bay Trail to alert the public that continuing on the shoulder of Highway 101 may not be safe. This signage should be in place by September 1, 2018. (F8)
R3:
The Humboldt County Civil Grand Jury recommends the City of Eureka install signage at the northern end of its segment of the Humboldt Bay Trail to alert the public that continuing on the shoulder of Highway 101 may not be safe. This signage should be in place by September 1, 2018. (F8)
R5:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata form a second working group, including community members-at- large, with the sole purpose of developing rules for use of the Humboldt Bay Trail consistent across all trail segments. These rules should address issues such as animals, bicycles, skates/skateboards, and motorized specialty vehicles, etc. These rules should be developed by January 1, 2019, be clearly posted and be included in a brochure at all major access points. (F8, F9, F11)
R9:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors consult with 6 Caltrans regarding an appropriate temporary safety barrier, to be placed along the interim segment of the trail adjacent to Highway 101. This consultation should take place by September 1, 2018. (F7, F8)
F9:
While groups may feel safe on the trail, individuals may not feel safe.
Related Recommendations (5)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt County Sheriff, the City of Eureka, and the City of Arcata each provide regular daily security patrols along their respective segments of the Humboldt Bay Trail. Such patrols may include trained volunteers such as Senior Citizens on Patrol (SCOP). These patrols should be in place by October 1, 2018. (F4, F5, F8, F9)
R5:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata form a second working group, including community members-at- large, with the sole purpose of developing rules for use of the Humboldt Bay Trail consistent across all trail segments. These rules should address issues such as animals, bicycles, skates/skateboards, and motorized specialty vehicles, etc. These rules should be developed by January 1, 2019, be clearly posted and be included in a brochure at all major access points. (F8, F9, F11)
R6:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata place signage at all major access points within their jurisdictions including mileposts, distances to other points along the trail, and rules for use. These signs should be installed by May 15, 2019. (F9, F10, F11)
R7:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata install safety lighting along the Humboldt Bay Trail where appropriate. Lighting should be installed by May 15, 2019. (F9, F10, F11)
R8:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata install specialized receptacles for syringes, recyclables, and pet waste, to be placed at regular intervals along all segments of the trail. These receptacles should be in place by January 1, 2019. (F9, F10, F11)
F10:
Trail safety for those with disabilities needs to be further assessed and addressed.
Related Recommendations (4)
R4:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata form a working group with the sole purpose of studying the requirements for providing individuals with disabilities full access to the Humboldt Bay Trail. This working group should include a minimum of one person each from groups with visual, hearing, and mobility impairments. This group should be formed by September 1, 2018. (F10, F11)
R6:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata place signage at all major access points within their jurisdictions including mileposts, distances to other points along the trail, and rules for use. These signs should be installed by May 15, 2019. (F9, F10, F11)
R7:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata install safety lighting along the Humboldt Bay Trail where appropriate. Lighting should be installed by May 15, 2019. (F9, F10, F11)
R8:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata install specialized receptacles for syringes, recyclables, and pet waste, to be placed at regular intervals along all segments of the trail. These receptacles should be in place by January 1, 2019. (F9, F10, F11)
F11:
Additional safety concerns may arise as more people use the trails.
Related Recommendations (5)
R4:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata form a working group with the sole purpose of studying the requirements for providing individuals with disabilities full access to the Humboldt Bay Trail. This working group should include a minimum of one person each from groups with visual, hearing, and mobility impairments. This group should be formed by September 1, 2018. (F10, F11)
R5:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata form a second working group, including community members-at- large, with the sole purpose of developing rules for use of the Humboldt Bay Trail consistent across all trail segments. These rules should address issues such as animals, bicycles, skates/skateboards, and motorized specialty vehicles, etc. These rules should be developed by January 1, 2019, be clearly posted and be included in a brochure at all major access points. (F8, F9, F11)
R6:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata place signage at all major access points within their jurisdictions including mileposts, distances to other points along the trail, and rules for use. These signs should be installed by May 15, 2019. (F9, F10, F11)
R7:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata install safety lighting along the Humboldt Bay Trail where appropriate. Lighting should be installed by May 15, 2019. (F9, F10, F11)
R8:
The Humboldt County Civil Grand Jury recommends Humboldt County, the City of Eureka, and the City of Arcata install specialized receptacles for syringes, recyclables, and pet waste, to be placed at regular intervals along all segments of the trail. These receptacles should be in place by January 1, 2019. (F9, F10, F11)
F12:
The gap between the boardwalk and the Aquatic Center on the Waterfront Trail is confusing to follow and dangerous to use. 5
Related Recommendations (2)
R11:
The Humboldt County Civil Grand Jury recommends the City of Eureka install signage directing users how to navigate the gap between the boardwalk and the Aquatic Center. These signs should be installed by July 1, 2018. (F12)
R12:
The Humboldt County Civil Grand Jury recommends the City of Eureka eliminate parking and add K-rail on the west side of 1st Street between the boardwalk and the railroad tracks to enhance safety of this section until complete. (F12)
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Findings & Recommendations
9 findings
F1:
The Humboldt County General Emergency Action Plan meets the Occupational Safety and Health Administration (Standard Subset 1910.38) requirements, but outdated information compromises its effectiveness.
Related Recommendations (1)
R1:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors update the Humboldt County General Emergency Action Plan. This update should ensure all the requirements of Parts 1910.37 and 1910.38 of the Occupational Safety and Health Standards are fully addressed. The review, approval, and release of the updated document should occur by September 30, 2018. (F1)
F2:
Omission of critical information in the Facility Emergency Action Plan for the Humboldt County Courthouse compromises safe evacuation.
Related Recommendations (1)
R3:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors task Risk Management with rewriting the Facility Emergency Action Plan for the Humboldt County Courthouse. This rewrite should meet the requirements of the Humboldt County General Emergency Action Plan. Departments must maintain and regularly update information on current county employees under the plan. The updated Facility Emergency Action Plan for the Humboldt County Courthouse should be completed by December 31, 2018. (F2, F8)
F3:
Annual emergency action training of county employees is imperative to ensure the safety of employees and visitors.
Related Recommendations (2)
R4:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors direct those department heads with employees working in the courthouse to review and implement the current Facility Emergency Action Plan for the Humboldt County Courthouse, and identify all necessary training needed. This review should be completed by September 1, 2018, with identified training completed by December 31, 2018. (F3, F9)
R7:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors require each facility to perform emergency action plan drills at least once each year beginning January 15, 2019. (F3, F7) 8
F4:
The absence of an active shooter procedure places county employees and visitors at risk.
Related Recommendations (1)
R2:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors ensure its revision of the Humboldt County General Emergency Action Plan includes a section addressing procedures for an active shooter incident. The review, approval, and release of this new section should occur by September 30, 2018. (F4)
F5:
The Courthouse Safety Committee provides an excellent means of passing safety information among county employees working in the courthouse. 7
Related Recommendations (1)
R6:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors direct Risk Management to include an agenda item for reviewing emergency preparedness at their quarterly Courthouse Safety Meetings and invite the Humboldt County Civil Grand Jury to attend. This action should be completed prior to October 1, 2018. (F5)
F6:
A single responsible authority is necessary to oversee the implementation of a county emergency safety program.
Related Recommendations (1)
R8:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors hire a full-time Safety Director/Manager to oversee all safety operations for Humboldt County facilities prior to January 1, 2019. (F6)
F7:
The Humboldt County Civil Grand Jury and multiple other county departments are ill- prepared to react to an emergency.
Related Recommendations (2)
R5:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors evaluate the emergency action plans for any facilities housing county employees. This evaluation should analyze any differences between the current written facility emergency action plan and the revised Humboldt County General Emergency Action Plan. Any required changes should be incorporated into the new version of each individual facility plan by December 31, 2018. (F7)
R7:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors require each facility to perform emergency action plan drills at least once each year beginning January 15, 2019. (F3, F7) 8
F8:
The emergency action plan provided by the bailiffs does not appear to conform to the parameters of the Facility Emergency Action Plan for the Humboldt County Courthouse.
Related Recommendations (1)
R3:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors task Risk Management with rewriting the Facility Emergency Action Plan for the Humboldt County Courthouse. This rewrite should meet the requirements of the Humboldt County General Emergency Action Plan. Departments must maintain and regularly update information on current county employees under the plan. The updated Facility Emergency Action Plan for the Humboldt County Courthouse should be completed by December 31, 2018. (F2, F8)
F9:
Visitors to the courthouse could be at risk due to insufficient emergency signage and inadequate emergency training for county employees.
Related Recommendations (2)
R4:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors direct those department heads with employees working in the courthouse to review and implement the current Facility Emergency Action Plan for the Humboldt County Courthouse, and identify all necessary training needed. This review should be completed by September 1, 2018, with identified training completed by December 31, 2018. (F3, F9)
R9:
The Humboldt County Civil Grand Jury recommends the Humboldt County Board of Supervisors finish its effort to upgrade emergency exit signage within the courthouse and all county facilities. Completion of required signage should occur by October 31, 2018. (F9)
Findings & Recommendations
14 findings
F1:
The Humboldt County Civil Grand Jury finds Measure Z allocations have been mostly allocated according to the original intent of providing public safety to citizens of Humboldt County.
F2:
The Humboldt County Civil Grand Jury finds if Measure Z is not approved in the next funding cycle the results to the county could be catastrophic, particularly with respect to public safety.
Related Recommendations (6)
R1:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors instruct the County Administrative Office to enter a contract with an outside firm to perform an annual independent audit of all Measure Z expenditures. The County Administrative Office should enter this contract no later than December 31, 2018. (F2, F3)
R2:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors fund the independent annual audits recommended in R1. (F2, F3, F4)
R3:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors instruct the County Administrative Office and Measure Z Citizens’ Advisory Committee to form an ad hoc committee to create an ongoing process for increasing accountability and transparency in the tracking and monitoring of all Measure Z expenditures. This instruction should be made by October 1, 2018. (F2, F3, F4)
R4:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors instruct the County Administrative Office and Measure Z Citizens’ Advisory Committee to form a second ad hoc committee to develop criteria and a procedure to measure effectiveness of the funds allocated. This instruction should be made by October 1, 2018. (F2, F3, F4, F5, F11)
R5:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors assign the tracking and monitoring of expenditure responsibilities to an outside entity and an ad hoc Measure Z Citizens’ Advisory Committee. This group should supplement the County Administrative Office and Auditor-Controller Office by January 2, 2019. (F2, F3, F5, F6, F8)
R7:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors instruct the County Administrative Office to post new information regarding tracking, monitoring, and audits on the Measure Z web page by January 2, 2019. (F2) 10
F3:
The Humboldt County Civil Grand Jury finds that before the November 2014 vote on Measure Z, the public was told Measure Z would be subject to annual independent audits, but no such audits have taken place to date which compromises transparency and public trust.
Related Recommendations (5)
R1:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors instruct the County Administrative Office to enter a contract with an outside firm to perform an annual independent audit of all Measure Z expenditures. The County Administrative Office should enter this contract no later than December 31, 2018. (F2, F3)
R2:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors fund the independent annual audits recommended in R1. (F2, F3, F4)
R3:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors instruct the County Administrative Office and Measure Z Citizens’ Advisory Committee to form an ad hoc committee to create an ongoing process for increasing accountability and transparency in the tracking and monitoring of all Measure Z expenditures. This instruction should be made by October 1, 2018. (F2, F3, F4)
R4:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors instruct the County Administrative Office and Measure Z Citizens’ Advisory Committee to form a second ad hoc committee to develop criteria and a procedure to measure effectiveness of the funds allocated. This instruction should be made by October 1, 2018. (F2, F3, F4, F5, F11)
R5:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors assign the tracking and monitoring of expenditure responsibilities to an outside entity and an ad hoc Measure Z Citizens’ Advisory Committee. This group should supplement the County Administrative Office and Auditor-Controller Office by January 2, 2019. (F2, F3, F5, F6, F8)
F4:
The Humboldt County Civil Grand Jury finds the failure of the Board of Supervisors to perform independent audits of over $50M in Measure Z funds allocated to date contributes to a lack of transparency.
Related Recommendations (3)
R2:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors fund the independent annual audits recommended in R1. (F2, F3, F4)
R3:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors instruct the County Administrative Office and Measure Z Citizens’ Advisory Committee to form an ad hoc committee to create an ongoing process for increasing accountability and transparency in the tracking and monitoring of all Measure Z expenditures. This instruction should be made by October 1, 2018. (F2, F3, F4)
R4:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors instruct the County Administrative Office and Measure Z Citizens’ Advisory Committee to form a second ad hoc committee to develop criteria and a procedure to measure effectiveness of the funds allocated. This instruction should be made by October 1, 2018. (F2, F3, F4, F5, F11)
F5:
The Humboldt County Civil Grand Jury finds there is no current means of measuring or comparing the effectiveness of expenditures made with Measure Z funds, although “weigh[ing] the value of the various proposals” is one of the Measure Z Citizens’ Advisory Committee’s stated purposes.
Related Recommendations (2)
R4:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors instruct the County Administrative Office and Measure Z Citizens’ Advisory Committee to form a second ad hoc committee to develop criteria and a procedure to measure effectiveness of the funds allocated. This instruction should be made by October 1, 2018. (F2, F3, F4, F5, F11)
R5:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors assign the tracking and monitoring of expenditure responsibilities to an outside entity and an ad hoc Measure Z Citizens’ Advisory Committee. This group should supplement the County Administrative Office and Auditor-Controller Office by January 2, 2019. (F2, F3, F5, F6, F8)
F6:
The Humboldt County Civil Grand Jury finds that improved monitoring and tracking of all Measure Z expenditures would bring greater transparency to the process and increase community trust.
Related Recommendations (1)
R5:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors assign the tracking and monitoring of expenditure responsibilities to an outside entity and an ad hoc Measure Z Citizens’ Advisory Committee. This group should supplement the County Administrative Office and Auditor-Controller Office by January 2, 2019. (F2, F3, F5, F6, F8)
F7:
The Humboldt County Civil Grand Jury finds the “public safety/essential services” language in the November 2014 ballot to be broad and vague which has created an environment of multiple interpretations and different understandings of what qualifies as public safety and essential services.
Related Recommendations (1)
R6:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors instruct the Measure Z Citizens’ Advisory Committee to identify two members to provide input to the entity developing future Measure Z ballot language. These instructions should be made by September 1, 2019. (F7)
F8:
The Humboldt County Civil Grand Jury finds outside entities and recipients of Measure Z funding are subjected to different reporting requirements than county entities, a practice that creates disparities in accountability.
Related Recommendations (1)
R5:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors assign the tracking and monitoring of expenditure responsibilities to an outside entity and an ad hoc Measure Z Citizens’ Advisory Committee. This group should supplement the County Administrative Office and Auditor-Controller Office by January 2, 2019. (F2, F3, F5, F6, F8)
F9:
Humboldt County Civil Grand Jury finds the Measure Z page on the county’s website easy to navigate, containing pertinent past and current information, which promotes an opportunity for transparency and accountability.
F10:
The Humboldt County Civil Grand Jury finds the Measure Z Citizens’ Advisory Committee developed a satisfactory application process for people to apply for Measure Z funding.
F11:
The Humboldt County Civil Grand Jury finds the Measure Z Citizens’ Advisory Committee developed an adequate process to analyze applications and to make recommendations to the Board of Supervisors; however, this process needs to be improved.
Related Recommendations (1)
R4:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors instruct the County Administrative Office and Measure Z Citizens’ Advisory Committee to form a second ad hoc committee to develop criteria and a procedure to measure effectiveness of the funds allocated. This instruction should be made by October 1, 2018. (F2, F3, F4, F5, F11)
F12:
The Humboldt County Civil Grand Jury finds the Measure Z Citizens’ Advisory Committee satisfactorily interpreted the intent of the November 2014 ballot measure. 9
F13:
The Humboldt County Civil Grand Jury finds the Measure Z Citizens’ Advisory Committee to be in compliance with the Ralph M. Brown Act.
F14:
The Humboldt County Civil Grand Jury finds that the Measure Z Citizens’ Advisory Committee has not been included in the Board of Supervisors process of allocating secondary funds, which is detrimental to transparency and accountability.
Related Recommendations (1)
R8:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors instruct the County Administrative Office to substantively include Measure Z Citizens’ Advisory Committee input for mid-year spending of unspent and unallocated funds. (F14)
Findings & Recommendations
15 findings
F1:
Continued diligence, cooperation, and teamwork among the Auditor-Controller, the County Administrative Office, and all Department Heads is vital in balancing the financial sources and revenues in the budget.
Related Recommendations (5)
R9:
The Humboldt County Civil Grand Jury recommends that the County Administrative Office participate in Cost Allocation Plan training conducted by the State so the Cost Allocation Plan is properly implemented. This should be completed by October 1, 2019. (F1, F13, F14, F16)
R10:
The Humboldt County Civil Grand Jury recommends the Treasurer’s Office continue to work with Auditor-Controller’s Office to establish and implement Cash Handling Procedures by October 1, 2019. (F1, F3, F4, F8, F14, F15, F16)
R11:
The Humboldt County Civil Grand Jury recommends that consultants specializing in organizational communication and team building be retained to train staff and management in the (as a minimum): Auditor-Controller’s Office, County Administrative Office, Human Resources Office, Information Technology Office, and Department of Health and Human Services. This should be done by October 1, 2019. (F1, F4, F7, F8, F13, F16)
R12:
The Humboldt County Civil Grand Jury recommends that outside Information Technology training consultants be retained on a regularly scheduled basis to provide ongoing accounting 18 software training to all appropriate department staff. A regular schedule should be in place by October 1, 2019. (F1, F2, F3, F4, F8, F9, F10, F12, F13)
R14:
The Humboldt County Civil Grand Jury recommends the County Administrative Office reconvene the Accounting Services Improvement Working Group and that it conduct regular meetings to implement consultants’ recommendations. This should be completed by October 1, 2019. (F1, F3, F4, F5, F6, F7, F8, F12)
F2:
The County lacks a year-end reporting process established to guarantee that all Generally Accepted Accounting Practices (GAAP) entries are made for financial reporting.
Related Recommendations (2)
R2:
The Humboldt County Civil Grand Jury recommends that the Auditor-Controller’s Office develop and maintain a “timelines” metric for measuring the response time and compliance for departments to complete all Generally Accepted Accounting Principles (GAAP) entries necessary for financial reporting in preparation for the external auditor. This report should be presented to the Board of Supervisors to direct the County Administrative Office to take the 17 necessary measures to enforce future compliance. This should be completed by October 1, 2019. (F2)
R12:
The Humboldt County Civil Grand Jury recommends that outside Information Technology training consultants be retained on a regularly scheduled basis to provide ongoing accounting 18 software training to all appropriate department staff. A regular schedule should be in place by October 1, 2019. (F1, F2, F3, F4, F8, F9, F10, F12, F13)
F3:
The financial reports currently available to the County Administrative Office and Auditor-Controller are inadequate to produce a balanced budget.
Related Recommendations (4)
R7:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors approve funding for MAXCAP or equivalent software if deemed necessary by the Auditor-Controller. This should be completed by January 15, 2020. (F3, F4, F13, F14)
R10:
The Humboldt County Civil Grand Jury recommends the Treasurer’s Office continue to work with Auditor-Controller’s Office to establish and implement Cash Handling Procedures by October 1, 2019. (F1, F3, F4, F8, F14, F15, F16)
R12:
The Humboldt County Civil Grand Jury recommends that outside Information Technology training consultants be retained on a regularly scheduled basis to provide ongoing accounting 18 software training to all appropriate department staff. A regular schedule should be in place by October 1, 2019. (F1, F2, F3, F4, F8, F9, F10, F12, F13)
R14:
The Humboldt County Civil Grand Jury recommends the County Administrative Office reconvene the Accounting Services Improvement Working Group and that it conduct regular meetings to implement consultants’ recommendations. This should be completed by October 1, 2019. (F1, F3, F4, F5, F6, F7, F8, F12)
F4:
The tracking of the funding sources and uses are not being adequately documented for numerous programs and departments.
Related Recommendations (6)
R4:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors review its recent decision to transfer the Payroll responsibilities from the Auditor-Controller’s Office to the Human Resources Department. This should be completed by October 1, 2019. (F1, F13, F14,
R7:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors approve funding for MAXCAP or equivalent software if deemed necessary by the Auditor-Controller. This should be completed by January 15, 2020. (F3, F4, F13, F14)
R10:
The Humboldt County Civil Grand Jury recommends the Treasurer’s Office continue to work with Auditor-Controller’s Office to establish and implement Cash Handling Procedures by October 1, 2019. (F1, F3, F4, F8, F14, F15, F16)
R11:
The Humboldt County Civil Grand Jury recommends that consultants specializing in organizational communication and team building be retained to train staff and management in the (as a minimum): Auditor-Controller’s Office, County Administrative Office, Human Resources Office, Information Technology Office, and Department of Health and Human Services. This should be done by October 1, 2019. (F1, F4, F7, F8, F13, F16)
R12:
The Humboldt County Civil Grand Jury recommends that outside Information Technology training consultants be retained on a regularly scheduled basis to provide ongoing accounting 18 software training to all appropriate department staff. A regular schedule should be in place by October 1, 2019. (F1, F2, F3, F4, F8, F9, F10, F12, F13)
R14:
The Humboldt County Civil Grand Jury recommends the County Administrative Office reconvene the Accounting Services Improvement Working Group and that it conduct regular meetings to implement consultants’ recommendations. This should be completed by October 1, 2019. (F1, F3, F4, F5, F6, F7, F8, F12)
F5:
Identification and reclassification of County trust funds are essential to improve transparency and accountability.
Related Recommendations (1)
R14:
The Humboldt County Civil Grand Jury recommends the County Administrative Office reconvene the Accounting Services Improvement Working Group and that it conduct regular meetings to implement consultants’ recommendations. This should be completed by October 1, 2019. (F1, F3, F4, F5, F6, F7, F8, F12)
F6:
The miscellaneous revenue account has been used, and is continuing to be used, to include revenues that should be posted in specific accounts. 16
Related Recommendations (1)
R14:
The Humboldt County Civil Grand Jury recommends the County Administrative Office reconvene the Accounting Services Improvement Working Group and that it conduct regular meetings to implement consultants’ recommendations. This should be completed by October 1, 2019. (F1, F3, F4, F5, F6, F7, F8, F12)
F7:
Improved diligence, cooperation, and teamwork are vital in determining the appropriate object code listings required for the proper management of Inter-Fund transfers.
Related Recommendations (2)
R11:
The Humboldt County Civil Grand Jury recommends that consultants specializing in organizational communication and team building be retained to train staff and management in the (as a minimum): Auditor-Controller’s Office, County Administrative Office, Human Resources Office, Information Technology Office, and Department of Health and Human Services. This should be done by October 1, 2019. (F1, F4, F7, F8, F13, F16)
R14:
The Humboldt County Civil Grand Jury recommends the County Administrative Office reconvene the Accounting Services Improvement Working Group and that it conduct regular meetings to implement consultants’ recommendations. This should be completed by October 1, 2019. (F1, F3, F4, F5, F6, F7, F8, F12)
F8:
The Accounting Services Improvement Working Group was formed to develop the Auditor-Controller Policies and Procedures for all County departments. This committee is not functioning as envisioned by the consultants.
Related Recommendations (4)
R10:
The Humboldt County Civil Grand Jury recommends the Treasurer’s Office continue to work with Auditor-Controller’s Office to establish and implement Cash Handling Procedures by October 1, 2019. (F1, F3, F4, F8, F14, F15, F16)
R11:
The Humboldt County Civil Grand Jury recommends that consultants specializing in organizational communication and team building be retained to train staff and management in the (as a minimum): Auditor-Controller’s Office, County Administrative Office, Human Resources Office, Information Technology Office, and Department of Health and Human Services. This should be done by October 1, 2019. (F1, F4, F7, F8, F13, F16)
R12:
The Humboldt County Civil Grand Jury recommends that outside Information Technology training consultants be retained on a regularly scheduled basis to provide ongoing accounting 18 software training to all appropriate department staff. A regular schedule should be in place by October 1, 2019. (F1, F2, F3, F4, F8, F9, F10, F12, F13)
R14:
The Humboldt County Civil Grand Jury recommends the County Administrative Office reconvene the Accounting Services Improvement Working Group and that it conduct regular meetings to implement consultants’ recommendations. This should be completed by October 1, 2019. (F1, F3, F4, F5, F6, F7, F8, F12)
F9:
The ONESolution software is complex and requires extensive training in the involved departments. This training would address several of the shortcomings of the County’s budgeting and required accounting functions. Fl0. At the time of this report, there is a lack of software training provided by ONESolution contractors and inadequate communication among County departments regarding responsibility for that training.
Related Recommendations (1)
R12:
The Humboldt County Civil Grand Jury recommends that outside Information Technology training consultants be retained on a regularly scheduled basis to provide ongoing accounting 18 software training to all appropriate department staff. A regular schedule should be in place by October 1, 2019. (F1, F2, F3, F4, F8, F9, F10, F12, F13)
F11:
The County has adopted a Capital Asset Policy but has not implemented this policy.
Related Recommendations (1)
R16:
The Humboldt County Civil Grand Jury recommends the Capital Asset Policy that has been adopted by the County be implemented by January 15, 2020. (F11)
F12:
The Auditor-Controller's Office lacks the staff to provide and implement training plans for its employees.
Related Recommendations (3)
R1:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors ensure that the Auditor-Controller's Office is fully funded so that the staffing and functions of the office can be fulfilled with due diligence. This should be completed by January 15, 2020. (F12, F15)
R12:
The Humboldt County Civil Grand Jury recommends that outside Information Technology training consultants be retained on a regularly scheduled basis to provide ongoing accounting 18 software training to all appropriate department staff. A regular schedule should be in place by October 1, 2019. (F1, F2, F3, F4, F8, F9, F10, F12, F13)
R14:
The Humboldt County Civil Grand Jury recommends the County Administrative Office reconvene the Accounting Services Improvement Working Group and that it conduct regular meetings to implement consultants’ recommendations. This should be completed by October 1, 2019. (F1, F3, F4, F5, F6, F7, F8, F12)
F13:
Proper training is lacking in most County Departments regarding the government accounting requirements related to the responsibilities of their office.
Related Recommendations (8)
R5:
The Humboldt County Civil Grand Jury recommends the Auditor-Controller’s Office review the payroll systems master file change log, showing all changes made to the payroll information and ensure it reflects accurate and complete information. This should be completed by October 1, 2019. (F13, F14, F16)
R6:
The Humboldt County Civil Grand Jury recommends the Auditor-Controller’s Office analyze payroll registers obtained from the Payroll Department to ensure it has sufficient information for monitoring payroll disbursements each pay period. This should be completed by October 1, 2019. (F13, F14, F16)
R7:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors approve funding for MAXCAP or equivalent software if deemed necessary by the Auditor-Controller. This should be completed by January 15, 2020. (F3, F4, F13, F14)
R8:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors approve funding and direct the County Administrative Office to hire an accountant in the County Administrative Office to ensure compliance with basic accounting principles as outlined by the State. This should be completed by October 1, 2019. (F13, F14, F16)
R9:
The Humboldt County Civil Grand Jury recommends that the County Administrative Office participate in Cost Allocation Plan training conducted by the State so the Cost Allocation Plan is properly implemented. This should be completed by October 1, 2019. (F1, F13, F14, F16)
R11:
The Humboldt County Civil Grand Jury recommends that consultants specializing in organizational communication and team building be retained to train staff and management in the (as a minimum): Auditor-Controller’s Office, County Administrative Office, Human Resources Office, Information Technology Office, and Department of Health and Human Services. This should be done by October 1, 2019. (F1, F4, F7, F8, F13, F16)
R12:
The Humboldt County Civil Grand Jury recommends that outside Information Technology training consultants be retained on a regularly scheduled basis to provide ongoing accounting 18 software training to all appropriate department staff. A regular schedule should be in place by October 1, 2019. (F1, F2, F3, F4, F8, F9, F10, F12, F13)
R13:
The Humboldt County Civil Grand Jury recommends that software training for County Department staff be contracted into future software purchases and implementations. This should be completed each time a contract is negotiated and signed. (F1, F2, F3, F4, F5, F6, F7, F8, F9,
F14:
The Auditor-Controller Office has encountered a lack of cooperation from County staff in its efforts to carry out its legal responsibilities, and has raised specific concerns about its working relationship with the Human Resources Payroll Office.
Related Recommendations (7)
R3:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors direct the Auditor-Controller’s office to conduct an audit of the Human Resources Payroll Office. This should be completed by October 1, 2019. (F14, F16)
R5:
The Humboldt County Civil Grand Jury recommends the Auditor-Controller’s Office review the payroll systems master file change log, showing all changes made to the payroll information and ensure it reflects accurate and complete information. This should be completed by October 1, 2019. (F13, F14, F16)
R6:
The Humboldt County Civil Grand Jury recommends the Auditor-Controller’s Office analyze payroll registers obtained from the Payroll Department to ensure it has sufficient information for monitoring payroll disbursements each pay period. This should be completed by October 1, 2019. (F13, F14, F16)
R7:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors approve funding for MAXCAP or equivalent software if deemed necessary by the Auditor-Controller. This should be completed by January 15, 2020. (F3, F4, F13, F14)
R8:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors approve funding and direct the County Administrative Office to hire an accountant in the County Administrative Office to ensure compliance with basic accounting principles as outlined by the State. This should be completed by October 1, 2019. (F13, F14, F16)
R9:
The Humboldt County Civil Grand Jury recommends that the County Administrative Office participate in Cost Allocation Plan training conducted by the State so the Cost Allocation Plan is properly implemented. This should be completed by October 1, 2019. (F1, F13, F14, F16)
R10:
The Humboldt County Civil Grand Jury recommends the Treasurer’s Office continue to work with Auditor-Controller’s Office to establish and implement Cash Handling Procedures by October 1, 2019. (F1, F3, F4, F8, F14, F15, F16)
F15:
Assets in the County Treasury are not being audited on a regular schedule due to a significant lack of staffing in the Auditor-Controller's Office.
Related Recommendations (3)
R1:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors ensure that the Auditor-Controller's Office is fully funded so that the staffing and functions of the office can be fulfilled with due diligence. This should be completed by January 15, 2020. (F12, F15)
R10:
The Humboldt County Civil Grand Jury recommends the Treasurer’s Office continue to work with Auditor-Controller’s Office to establish and implement Cash Handling Procedures by October 1, 2019. (F1, F3, F4, F8, F14, F15, F16)
R15:
The Humboldt County Civil Grand Jury recommends the Auditor-Controller and the County Administrative Office complete the reconciliation of all trust funds in every department within the County. This should be completed by October 1, 2019. (F1, F4, F5, F6, F8, F14,
F16:
There is a high risk of fraud in a number of County departments due to their poor cash handling policies and procedures, improper accounting, and lack of accountability.
Related Recommendations (7)
R3:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors direct the Auditor-Controller’s office to conduct an audit of the Human Resources Payroll Office. This should be completed by October 1, 2019. (F14, F16)
R5:
The Humboldt County Civil Grand Jury recommends the Auditor-Controller’s Office review the payroll systems master file change log, showing all changes made to the payroll information and ensure it reflects accurate and complete information. This should be completed by October 1, 2019. (F13, F14, F16)
R6:
The Humboldt County Civil Grand Jury recommends the Auditor-Controller’s Office analyze payroll registers obtained from the Payroll Department to ensure it has sufficient information for monitoring payroll disbursements each pay period. This should be completed by October 1, 2019. (F13, F14, F16)
R8:
The Humboldt County Civil Grand Jury recommends the Board of Supervisors approve funding and direct the County Administrative Office to hire an accountant in the County Administrative Office to ensure compliance with basic accounting principles as outlined by the State. This should be completed by October 1, 2019. (F13, F14, F16)
R9:
The Humboldt County Civil Grand Jury recommends that the County Administrative Office participate in Cost Allocation Plan training conducted by the State so the Cost Allocation Plan is properly implemented. This should be completed by October 1, 2019. (F1, F13, F14, F16)
R10:
The Humboldt County Civil Grand Jury recommends the Treasurer’s Office continue to work with Auditor-Controller’s Office to establish and implement Cash Handling Procedures by October 1, 2019. (F1, F3, F4, F8, F14, F15, F16)
R11:
The Humboldt County Civil Grand Jury recommends that consultants specializing in organizational communication and team building be retained to train staff and management in the (as a minimum): Auditor-Controller’s Office, County Administrative Office, Human Resources Office, Information Technology Office, and Department of Health and Human Services. This should be done by October 1, 2019. (F1, F4, F7, F8, F13, F16)
Additional Recommendations
5
Not linked to specific findings.
R17:
Consultant’s Findings: It is important to provide training to ACO staff to guarantee property tax responsibilities are performed in a timely and accurate manner. CG Recommendation: Tax staff be allowed to attend the quarterly property tax manager’s meetings to stay current on property tax changes and other forms of property tax training also be made available to tax staff, such as the Property Tax Manual, Megabyte training, Megabyte user group meetings (including the annual meeting). However, the best type of property tax training is one-on-one training on the job. So it is important to share the property tax institutional knowledge with at least two staff members and a manager to protect the County from losing such knowledge. In the alternative, hands on training with a similar County using Megabyte would be helpful. Unfortunately, not all counties have made the same elections and therefore, property taxes may calculate differently county to county. CAO Staff Follow-up Response: Auditor-Controller staff have been allowed and will continue to be allowed to attend property tax manager’s meetings, Megabyte meetings and other property tax training. An additional accountant is being trained on property tax duties and there has been some cross training of other Auditor-Controller staff. The Auditor-Controller will continue to train current and additional staff as much as time and workload will allow. Grand Jury Discussion: During our investigation we learned that the Auditor-Controller staff has been receiving ongoing training, has access to the Property Tax Manual, and is fully involved with all property tax manager meetings.
R18:
Consultant’s Findings: General Training - Adequately trained staff is vital in operating an effective and efficient Auditor-Controller’s Office. Training, in general, is lacking. At the time of the study by the consultant there was no internal training on ONESolution or other software being used by the County. The County should hire trainers, or increase the capacity of Information Technology to provide training classes for all County employees, especially ONESolution. CG Recommendation: The County make a commitment to invest in the Auditor-Controller Staff and County staff through training, both internally and externally. CAO Staff Follow-up Response: The FY 2018-19 Auditor-Controller budget has funding allocated for training. The interim Auditor-Controller and Assistant Auditor-Controller are working with staff to identify and schedule appropriate training. The Auditor’s office will work with the CAO on providing ongoing internal training. Grand Jury Discussion: Training is planned for County staff on ONESolution, the accounting software. A contractor will conduct the training onsite. That training schedule has not yet been established.
R19:
Consultant’s Findings: Government Code Section 26883 - The Board of Supervisors has the power to require the County Auditor-Controller to audit the accounts and records of any department, office, board of institution under its control and any district funds kept in the County Treasury. CG Recommendation: Upon the completion of the Cooperative Personnel Services Staffing Review that the CAO revisit the Auditor-Controller’s budget to guarantee that sufficient appropriations are provided to the Auditor-Controller to perform the duties of the Controller. CAO Staff Follow-up Response: At this time the Board of Supervisors has not requested or required that the Auditor-Controller audit the accounts and records of any departments. It is anticipated that if a request of this type was made by the Board sufficient funding would be provided. Grand Jury Discussion: The Auditor-Controller’s staff needs to have the necessary resources allocated in order to perform auditing functions. The Civil Grand Jury learned from several interviews that this office is severely understaffed.
R20:
Consultant’s Findings: Government Code Section 26909 - states the County Auditor-Controller shall make or contract with a certified public accountant (CPA) or public accountant (PA) to make an annual audit of the accounts and records of every special district within the county for which an audit by a CPA or PA is not otherwise provided. CG Recommendation: The Auditor-Controller assign a staff member to establish the process for tracking and enforcing this requirement. CAO Staff Follow-up Response: Auditor staff is currently working on a system to track and enforce this regulation. The Auditor-Controller is also working with special districts on 14 alternative audit options allowed by Government Code such as less frequent audits, financial reviews and financial compilations. Grand Jury Discussion: Government Code Section 26909 is clear that this process must be followed to account for all funds in the special districts such as fire and water districts. Less frequent audits are not an option until an operative system to track and enforce this regulation is in place.
R21:
Consultant’s Findings: Government Code Section 26920 — states that the county auditor shall perform or cause to be performed, at least once each quarter, a review of the treasurer's statement of assets in the county treasury. At least annually, the county auditor, shall perform or cause to be performed an audit of the assets in the county treasury and express an opinion whether the treasurer's statement of assets is presented fairly and in accordance with generally accepted accounting principles. This annual audit replaces one of the earlier mentioned quarterly reviews. I recommend that the Auditor-Controller assign a staff member to establish the process for performing this requirement. CG Recommendation: The Auditor-Controller assign a staff member to establish the process for performing this requirement. CAO Staff Follow-up Response: The interim Auditor-Controller has assigned a staff member this task. Grand Jury Discussion: It is fundamental that the County Treasurer’s statement of assets in the County treasury be audited on a regular basis. According to the Auditor-Controller’s Office assigned this task, the work is not being performed due to a lack of staffing. In contrast, staff in the County Administrative Office claims that staff have been assigned to perform this work. There is an apparent lack of coordination and communication between County offices. This is of concern to the Civil Grand Jury as it has the potential to affect operational capability. Failure to perform this task could result in a lack of accountability, and errors, in the County budget. CLA Audit Report for the Year Ending June 30, 2018 After completing this review of the Consultant Findings and Recommendations as well as the County Administrative Office responses to those, this Civil Grand Jury reviewed the upcoming CLA report for the year ending June 30, 2018. We made note of one of the findings and recommendations that we believe was substantiated by our investigation. CLA Findings – Payroll Controls and Segregation of Duties: Subsequent to the fiscal year, the County moved the payroll department from the auditor-controller’s office to human resources. Upon discussion with the payroll department, internal controls have not changed, and the payroll department provides prelist reports to all individual departments, including the Auditor-Controller’s Office, for review prior to processing payroll each period. However, the 15 transfer of the payroll department to human resources could present a greater risk of fraud due to the lack of segregation of duties since the human resources department now has the capability to add new employees, determine salary and wage rates, adjust salary and wage rates in the system, and process payroll. CLA Recommendations: The auditor-controller’s office work closely with the payroll department to ensure controls have been established to address any segregation of duties, issues and increased fraud risk. For example, the payroll systems master file change log, showing all changes made to the payroll information, should be reviewed by management outside the payroll department to ensure it reflects accurate and complete information. The auditor-controller’s office should also analyze payroll registers obtained from the payroll department to ensure they have sufficient information for monitoring payroll disbursements each pay period. Grand Jury Discussion: The Human Resources Payroll Department is not working adequately with the Auditor-Controller’s Office to monitor and audit the payroll to ensure controls have been established to address any segregation of duties and increased fraud risk. The Auditor-Controller’s Office lacks the data needed to analyze payroll registers obtained from the Payroll Department and to ensure they have sufficient information for monitoring payroll disbursements each pay period.